Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Tuesday, May 10, 2022 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A.Mayfied, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: Pursuant to Section 39 of the Special Charter of the City of Vicksburg that describes the duties specified only to the Mayor of the City, I am appointing a Committee to work on the interlocal agreement with the Warren County Board of Supervisors on the costs of the ambulance services and to look at all costs of services and make a recommendation of a cost equity in the service that we provide. The recommendation is due to the Mayor's Office by August 1, 2022. The members of this committee will include: City of Vicksburg Fire Chief, Craig Danczyk (chairperson) City of Vicksburg Deputy Fire Chief, Derrick Stamps City of Vicksburg Deputy Fire Chief, Harry "Trey" Martin City Attorney, Kim Nailor City Finance and Accounting Director, Doug Whittington 4. Adopt Agenda ADD under Routine Agenda Letter N. (ID-22-0555) Approve the Airport Design Layout for the Vicksburg Municipal Airport and Authorize the Mayor to Execute the Airport Layout Design. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt as amended the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-22-0528 Employee Anniversaries: 15 years of service: Michael Trcka - Street Department Mayor Flaggs, Jr., recognized Michael Trcka in the Street Department with fifteen (15) years of service. The Mayor and Aldermen congratulated Michael Trcka for his service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0529 Approve the following Personnel Action Forms: 1. Resignation - Police Department (1) City of Vicksburg Page 1 Printed on 5/31/2022 Board of Mayor and Aldermen Minutes - Final May 10, 2022 2. Resignation - Gas Department (1) 3. Resignation - Sewer Department (1) 4. New Hire - Police Department (2) 5. New Hire - Street Department (1) 6. New Hire - Vehicle Maintenance (1) 7. New Hire - Recreation Department (3) 8. Re-Hire - Fire Department (1) B. ID-22-0508 Authorize issuance of requisition number 2205945 in the amount of $9,080.00 written to Fluid Process & Pumps, LLC for Hydromantic pumps for the Sewer Pump Station pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Requisition 2205945 C. ID-22-0509 Continue State of Emergency Due to Deteriorating Road Conditions of Sherman Avenue, Vicksburg, Mississippi D. ID-22-0517 Accept termination of Hangar Lease for T-Hangar A5 from David Abraham Attachments: Abraham Hangar Termination E. ID-22-0520 Approve request for advertisement in the amount of $150.00 to Good Men Golf Association for their 2nd Annual Charity Golf Classic pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Good Men Golf Association (GMGC) Mayor Flaggs, Jr., stated that purchasing an advertisement from Good Men Golf Association will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Good Men Golf Association for their 2nd Annual Charity Golf Classic in the amount of $150.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. F. ID-22-0521 Approve request for advertisement in the amount of $100.00 to the Boy Scouts of America Troop 7 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Boy Scout Advertisement Mayor Flaggs, Jr., stated that purchasing an advertisement from the Boy Scouts of America Troop 7 will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from the Boy Scouts of America in the amount of $100.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. G. ID-22-0526 Approve request for advertisement in the amount of $2,500.00 to Mississippi Black Caucus of Local Elected Officials pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: MBC-LEO Advertisement Mayor Flaggs, Jr., stated that purchasing an advertisement from Mississippi Black Caucus of Local Elected Officials will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Mississippi Black Caucus of Local Elected Officials in the amount of $2,500.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. City of Vicksburg Page 2 Printed on 5/31/2022 Board of Mayor and Aldermen Minutes - Final May 10, 2022 H. ID-22-0535 Approve request for sponsorship in the amount of $5,000.00 to CORE Mississippi MAGIC Basketball Program pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: CORE MAGIC Basketball Mayor Flaggs, Jr., stated that purchasing an advertisement from CORE Mississippi MAGIC Basketball Program will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from CORE Mississippi MAGIC Basketball Program in the amount of $5,000.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. I. ID-22-0536 Approve request for advertisement in the amount of $500.00 to Jackson Branch NAACP for a full page ad for their Freedom Fund Banquet pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972, as amended Attachments: NAACP Jackson Branch Mayor Flaggs, Jr., stated that purchasing an advertisement from Jackson Branch NAACP will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Jackson Branch NAACP for their Freedom Fund Banquet in the amount of $500.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. J. ID-22-0512 Approve Claims Docket The City Clerk presented the Docket of Claims for approval numbering: 2232-2243; 308628-309031 for approval. Routine Agenda: A. ID-22-0515 Received Sealed Proposals for: 1. Continuing Sewer Assessment Program - Year 4 Repairs On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to received Sealed Proposals for: 1. Continuing Sewer Assessment Program - Year 4 Repairs SUNCOAST INFRASTRUCTURE, INC., P.O. Box 397; Florence, MS 39073 C.O.R# 12019-MC 5% Bid Bond: Yes Bid Amount: $2,395,950.00 Acknowledge Receipt of Addendum #1: Yes One (1) Electronic Bid Received: GULF COAST UNDERGROUND, LLC., 5655 Middle Road; Theodore, Al 36582 C.O.R# 14487-MC 5% Bid Bond: Yes Bid Amount: $2,601,729.67 Acknowledge Receipt of Addendum #1: Yes On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept and refer the foregoing bids to Allen & Hoshall for review and recommendation back to the Board for award. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-22-0511 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of May 2022 and invited the public to attend. The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. C. ID-22-0513 Authorize Mayor to execute renewal of Cyber and TULIP policies with BXS City of Vicksburg Page 3 Printed on 5/31/2022 Board of Mayor and Aldermen Minutes - Final May 10, 2022 Insurance On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute renewal of Cyber and TULIP policies with BXS Insurance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-0523 Authorize Mayor to execute letter to allow American Cruise Lines permission to sublease their lease area to Viking Cruises Attachments: Vicksburg Sublease ACL-Viking let to eric dussault 5.10.22 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute letter to allow American Cruise Lines permission to sublease their lease area to Viking Cruises. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0527 Approve New Position and Job Description for Lead Deputy Court Clerk Attachments: Deputy Lead Court Clerk On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the New Position and Job Description for Lead Deputy Court Clerk. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-0522 Adopt Joint Resolution to Create an Advisory Committee for the Riverfront Park Attachments: Joint Resolution Riverfront Park On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Joint Resolution to Create an Advisory Committee for the Riverfront Park. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-22-0524 Adopt Resolution to Accept Dedication of Blue Creek Drive and Still Water Drive as Public Streets for Public Use for Ingress, Egress, and Maintenance and Authorize Mayor to execute Dedication for public use from Clifton R. White and Stephanie J. White Attachments: RESOLUTION TO ACCEPT DEDICATION OF BLUECREEK DRIVE AND STILLWATER DRIVE AS PUBLIC STREETS FOR PUBLIC USE FOR INGRESS declaration from whites On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution to Accept Dedication of Blue Creek Drive and Still Water Drive as Public Streets for Public Use for Ingress, Egress, and Maintenance and Authorize Mayor to execute Dedication for public use from Clifton R. White and Stephanie J. White. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-22-0516 ADOPT AN ORDINANCE TO AMEND THE DEFINITION OF LARGE COMMERCIAL ESTABLISHMENT AND PROVIDE THAT CERTAIN TYPES OF BUSINESSES ARE DEEMED TO BE LARGE COMMERCIAL ESTABLISHMENTS AND MUST HAVE A DUMPSTER OR COMMERCIAL WASTE HAULER AND TO PROVIDE THAT EACH GARBAGE CONTAINER ACCOUNT WITH THE CITY IS LIMITED TO TWO (2) GARBAGE CONTAINERS Attachments: garbage accounts - large commercial 2 containers 5.22 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt AN ORDINANCE TO AMEND THE DEFINITION City of Vicksburg Page 4 Printed on 5/31/2022 Board of Mayor and Aldermen Minutes - Final May 10, 2022 OF LARGE COMMERCIAL ESTABLISHMENT AND PROVIDE THAT CERTAIN TYPES OF BUSINESSES ARE DEEMED TO BE LARGE COMMERCIAL ESTABLISHMENTS AND MUST HAVE A DUMPSTER OR COMMERCIAL WASTE HAULER AND TO PROVIDE THAT EACH GARBAGE CONTAINER ACCOUNT WITH THE CITY IS LIMITED TO TWO (2) GARBAGE CONTAINERS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-22-0510 Authorize Mayor to execute Payment Agreement for reimbursement of tuition for Paramedic Degree / Certification with the following: 1. Kristin Blackledge 2. Brendan Gardner 3. Jarod Squire Attachments: Agreement Blackledge Agreement Gardner Agreement Squire On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Payment Agreement for reimbursement of tuition for Paramedic Degree / Certification with the following: 1. Kristin Blackledge; 2. Brendan Gardner; 3. Jarod Squire. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-22-0518 Authorize Mayor to Execute Contract with American Recovery Plan Act (ARPA) Funding Recipient (Vicksburg Convention Center) Attachments: ARPA Funds Convention Center On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Contract with American Recovery Plan Act (ARPA) Funding Recipient (Vicksburg Convention Center). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-22-0519 Authorize Mayor to execute the following: 1. Annual Service Contract with Motorola Solutions for MSWIN Radio System 2. Letter to the Mississippi Department of Public Safety requesting to withdraw funds in the amount of $70,089.95 for one year service contract for maintenance and operation of the City of Vicksburg's portion of the MSWIN Radio System Attachments: Motorola Service Agreement Request Reimbursement DPS On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute the following: 1. Annual Service Contract with Motorola Solutions for MSWIN Radio System; 2. Letter to the Mississippi Department of Public Safety requesting to withdraw funds in the amount of $70,089.95 for one year service contract for maintenance and operation of the City of Vicksburg's portion of the MSWIN Radio System. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-22-0533 Authorize Mayor to execute Subscriber Agreement with Mississippi Department of Environmental Quality to allow Ronni Wolfe to submit monthly Discharge Monitor Reports (DMR) for the Waste Water Treatment Plant Attachments: Signatory Authority Document On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Subscriber Agreement with Mississippi Department of Environmental Quality to allow Ronni Wolfe to submit monthly Discharge Monitor Reports (DMR) for the Waste Water Treatment Plant. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 5/31/2022 Board of Mayor and Aldermen Minutes - Final May 10, 2022 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. M. ID-22-0534 Authorize Mayor to execute Vicksburg Municipal Airport Hangar Lease Agreement with Christopher Ryan Denney Attachments: Denney Hangar Lease Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Vicksburg Municipal Airport Hangar Lease Agreement with Christopher Ryan Denney. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. N. ID-22-0555 Approve the Airport Design Layout for the Vicksburg Municipal Airport and Authorize the Mayor to Execute the Airport Layout Design. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Airport Design Layout for the Vicksburg Municipal Airport and Authorize the Mayor to Execute the Airport Layout Design. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs, Jr., moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay in the Street Department (1); Promotion/Pay Adjustment in Court Services (1); Personnel Matter in the Police Department (1); Discuss a Litigation Matter. The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay in the Street Department (1); Promotion/Pay Adjustment in Court Services (1); Personnel Matter in the Police Department (1); Discuss a Litigation Matter. The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource Assistant/Safety, Tasha W. Jordan - Deputy City Clerk, Jamma Williams – Constituent Services Representative, Tiffany Pendleton – Chief of Staff, Tabitha Martin Crawford - Police Officer. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0530 Longevity Pay - Street Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the .09 cents Longevity Pay of a Welder from $15.12 ($14.95+.09+.08) per hour to $15.21 ($14.95+.09+.08+.09) per hour, effective May 9, 2022. Employee is entitled to an additional .09 cents increase for fifteen (15) years of service in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-22-0532 Promotion/Pay Adjustment - Court Services (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Promotion/Pay Adjustment of a Deputy Court Clerk from $12.47 ($12.38+.09) per hour to a Lead Deputy Clerk at $13.47 ($12.38+.09+1.00) per hour, effective May 18, 2022. Employee is being promoted in City of Vicksburg Page 6 Printed on 5/31/2022 Board of Mayor and Aldermen Minutes - Final May 10, 2022 Court Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-0531 Personnel Matter - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Personnel Matter of an Officer in the Police Department. Officer is responsible for repaying the replacement cost of a Smith & Wesson .38 Revolver bearing serial number CTZ6427 that was stolen on April 5, 2022. The cost to replace the Smith & Wesson .38 Revolver is $278.00. Officer incident report narrative (22-37883) and payment plan are on file. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-0525 Discuss Litigation Matter A discussion was held. E. ID-22-0557 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, May 16, 2022, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 5/31/2022