Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Tuesday, September 6, 2022 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne. Jr., City Clerk Deborah A. Nickson, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda Add Item #5. (ID-22-1103) Adopt Resolution Recognizing Vicksburg High School for Being Named a 2022 National Blue Lighthouse School Under Routine Agenda: Item N. (ID-22-1104) Approve Sponsorship with Luxe 10 Entertainment, LLC in the amount of $500.00 for River City Live Event, Thursday, September 8, 2022, Pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. Add (5:30 pm) Zoning Board Appeal Hearing for Sukhbeer Singh Item 1. (ID-22-1105) Appoint Deputy Fire Chief Jessica Cade Remove Under Routine Agenda: Item A. (ID-22-1001) Discuss Vicksburg Convention Center Updates On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. 5. ID-22-1103 Adopt Resolution Recognizing Vicksburg High School for Being Named a 2022 National Blue Lighthouse School. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-1010 Adopt Board Meeting Minutes for: 1. August 15, 2022 2. August 25, 2022 3. August 31, 2022 (Special Called) B. ID-22-1030 Approve the following Personnel Action Forms: City of Vicksburg Page 1 Printed on 10/17/2022 Board of Mayor and Aldermen Minutes - Final September 6, 2022 1. Rescind New Hire - Fire Department (1) 2. New Hire - Vehicle Maintenance (1) 3. New Hire - Landscaping (1) 4. New Hire - Street Department (1) 5. New Hire - Community Development (1) 6. New Hire - Ambulance Department (6) 7. Rehire - Ambulance Department (2) C. ID-22-1004 Approve request from Deputy Fire Chief Derrick Stamps to declare badge as surplus property for Retiring Chief Craig Danczyk and authorize sale for $85.00 Attachments: Fire Department Surplus Badge Chief Danczyk D. ID-22-1025 Authorize issuance of the following requisition: 1. Number 2209686 in the amount of $59,849.00 written to Digital Ally, Inc. for the purchase of Body Cameras System kits for the Police Department pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows Sole Source purchases Attachments: Requisition 2209686 E. ID-22-1018 Ratify the Mayor's execution notice of termination letter to ADAPTS Electronic Monitoring (AEM) Attachments: Termination Letter Ankle Monitors F. ID-22-1005 Ratify Mayor's execution of letter requesting that City employees be included in the Select Employee Group offered by Mutual Credit Union Attachments: Mutual Credit Union G. ID-22-1011 Approve Invoice #4138 for payment in the amount of $2,880.53 from Vicksburg-Tallulah Regional Airport for the month of July 2022 Attachments: VTR July Invoice H. ID-22-1014 Approve request from St. Mary's Catholic Church to have one block of 2nd North Street between Jackson Street and Main Street closed during the hours of 10:30 a.m. and 12:20 p.m. on October 16, 2022 to host a Historical Marker Dedication Attachments: St. Mary's Church I. ID-22-1015 Ratify Adoption of Resolution to Declare Emergency for the Repair of Iowa Avenue, Vicksburg, Mississippi Attachments: Resolution Iowa Avenue J. ID-22-1006 Adopt Resolution to Accept Donated Items from John Heggins and Glen McKay for the City of Vicksburg Animal Shelter Attachments: RESOLUTION to accepted donated items from john heggins and glenn mckay Routine Agenda: A. ID-22-1001 Discuss Vicksburg Convention Center Updates This agenda item was removed. B. ID-22-1002 Discuss Vicksburg Convention and Visitors Bureau Updates Ms. Laura Beth Strickland, of the Vicksburg Convention and Visitors Bureau, came before the Board to inform the public of the upcoming events at the Vicksburg Convention and Visitors Bureau for the month of September and invited the public to attend. City of Vicksburg Page 2 Printed on 10/17/2022 Board of Mayor and Aldermen Minutes - Final September 6, 2022 The Mayor and Aldermen thanked Ms. Strickland for attending the meeting. Alderman Monsour, Jr., recused himself from the Board meeting. C. ID-22-1009 Receive Sealed Bids for: 1. NRCS Erosion Control Project - Farmer Street & Clover Lane Stabilization On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to received Sealed Bids for: 1. NRCS Erosion Control Project - Farmer Street & Clover Lane Stabilization One (1) Electronic Bid Received: CENTRAL ASPHALT, INC. 1208 National Street; Vicksburg, MS 39180 C.O.R# 11293-MC 5% Bid Bond: Yes Amount: $500,645.00 Acknowledge Non-Collusion Affidavits: Yes On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to accept and refer the forgoing bid to Neel-Schaffer for review and recommendation back to the Board for award. Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Recused: 1- Alderman Monsour Jr. D. ID-22-1007 Approve Claims Docket On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Claims Docket numbering: 312235-312240 and 312241. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Absent: 1- Alderman Monsour Jr. Alderman Monsour, Jr., returned to the Board meeting. E. ID-22-1017 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments for September 6, 2022. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-1026 Approve Attorney J. Mack Varner's Request to Sell His Property Section 12 and Section 13, Township 16 North, Range 3 East to the City for the Cemetery Expansion and to Authorize the City Attorney's Office to Move Forward with Obtaining the Appraisal of the Property Attachments: J. Mack Varner J. Mack Varner Survey J. Mack Varner On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve Attorney J. Mack Varner's Request to Sell His Property Section 12 and Section 13, Township 16 North, Range 3 East to the City for the Cemetery Expansion and to Authorize the City Attorney's Office to Move Forward with Obtaining the Appraisal of the Property. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-22-1003 Adopt Resolution Authorizing Preparation and Submittal of On-Line Application to the Mississippi Arts Commission, Building Fund for the Arts Grant Program Attachments: Resolution Arts Grant Program On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution Authorizing Preparation and Submittal of On-Line Application to the Mississippi Arts Commission, Building City of Vicksburg Page 3 Printed on 10/17/2022 Board of Mayor and Aldermen Minutes - Final September 6, 2022 Fund for the Arts Grant Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-22-1028 Adopt Resolutions to Submit an Application for the City of Vicksburg to have Certain Property Designated as a Qualified Resort Area for: 1. Watermark 2. Toney's Grill Seafood Market and Toney's 61 North Liquor and Wine Attachments: Watermark Resolution Toneys Resolution ex a toneys.pdf ex a watermark.pdf On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolutions to Submit an Application for the City of Vicksburg to have Certain Property Designated as a Qualified Resort Area for: 1. Watermark, 2. Toney's Grill Seafood Market and Toney's 61 North Liquor and Wine. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-22-1029 Adopt Resolution to Approve Vicksburg Fire Department Salaries Attachments: VFD Proposed Tier System RESOLUTION TO APPROVE VICKSBURG FIRE DEPARTMENT SALARIES.docx On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution to Approve Vicksburg Fire Department Salaries. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-22-1013 Authorize Mayor to execute Agreement by and between Henry Phelps and the City of Vicksburg, MS for the purchase and sale of a Belgian Malinois Service Dog Attachments: Phelps Service Dog Sales Agreement On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement by and between Henry Phelps and the City of Vicksburg, MS for the purchase and sale of a Belgian Malinois Service Dog. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-22-1019 Authorize Mayor to execute Easement Agreement with PP Vicksburg, LLC for perpetual and permanent drainage easement for the construction and maintenance of the drainage improvements necessary to drain surface water from Pemberton Square Boulevard Attachments: Easement Agreement Pemberton Blvd. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Easement Agreement with PP Vicksburg, LLC for perpetual and permanent drainage easement for the construction and maintenance of the drainage improvements necessary to drain surface water from Pemberton Square Boulevard. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-22-1020 Authorize Mayor to execute Amendment No. 1 to Agreement between The Mayor and Aldermen of the City of Vicksburg and Allen & Hoshall for Professional Services for CSAP Year 5 Attachments: CSAP Year 5 Amendment No. 1 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Amendment No. 1 to City of Vicksburg Page 4 Printed on 10/17/2022 Board of Mayor and Aldermen Minutes - Final September 6, 2022 Agreement between The Mayor and Aldermen of the City of Vicksburg and Allen & Hoshall for Professional Services for CSAP Year 5. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. M. ID-22-1027 Authorize Mayor to Execute Supplemental Agreement #1 with Neel-Schaffer in the amount of $3,600.00 for Professional Services for the Vicksburg Animal Shelter Attachments: Animal Shelter Supp Agr #1 to PE Contract On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Supplemental Agreement #1 with Neel-Schaffer in the amount of $3,600.00 for Professional Services for the Vicksburg Animal Shelter. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. N. ID-22-1104 Approve Sponsorship with Luxe 10 Entertainment, LLC, in the amount of $500.00 for River City Live Event Thursday, September 8, 2022, pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code as Amended. Mayor Flaggs, Jr., stated that purchasing an advertisement from Luxe 10 Entertainment, LLC will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Luxe 10 Entertainment, LLC in the amount of $500.00 for River City Live Event Thursday, September 8, 2022. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave in Water & Gas Administration (1); Request for Education Incentive Pay in the Police Department (1); Transfer in the Police Department (1); State Change in the Police Department (1); Pay Adjustments in the Police Department (2); Discussion in Parks & Recreation. The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource Assistant/Safety, Deborah A. Nickson - Deputy City Clerk, Anessia Steward-Martin - Human Resource Benefit Coordinator, Tiffany Pendleton – Chief of Staff, Tabitha Martin Crawford - Police Officer. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-1031 Request for Extended Medical Leave - Water & Gas Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Request for Extended Medical Leave for additional Family Medical Leave of Absence (FMLA) of a cashier in Water & Gas Administration. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 10/17/2022 Board of Mayor and Aldermen Minutes - Final September 6, 2022 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-22-1032 Request for Education Incentive Pay - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Request for Education Incentive Pay of an Investigator in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-1033 Transfer - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Transfer of a Deputy Court Clerk from $11.00 per hour to a Booking Officer at $11.00 per hour, effective September 7, 2022 in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-1034 Status Change - Police Department (1) This agenda item was tabled. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-1035 Pay Adjustment - Police Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustments of a Patrol Officer from $21.82 per hour to $22.02 ($21.82+.20) per hour, effective September 10, 2022. Officer is entitled to an additional .20 cents per hour increase for ten (10) years of service; a Police Officer from $22.83 ($22.08+.75) per hour to $23.03 ($22.83+.20) per hour, effective September 13, 2022. Officer is eligible for an additional .20 cents per hour for five (5) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-1036 Discussion - Parks & Recreation A discussion was held. G. ID-22-1198 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., voted to Come Out of Executive Session and Approve All Items Taken Up in executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Recess the Board Meeting and Reconvene at 5:30 p.m. The motion was unanimously adopted by the following votes: Aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Public Hearing: Recess Meeting until 5:30 p.m. to take up Zoning Board Appeal Hearing On motion of Mayor Flaggs, Jr., and seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Reconvene the Board Meeting. Those present at the Reconvene meeting Mayor Flaggs,Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., City Attorney Kim Nailor, City Clerk Walter W. Osborne, Jr., Deputy City Clerk Deborah A. Nickson. The motion was adopted unanimously by the following vote: Aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. 1. ID-22-1105 Appoint Deputy Fire Chief Jessica Cade. City of Vicksburg Page 6 Printed on 10/17/2022 Board of Mayor and Aldermen Minutes - Final September 6, 2022 A. ID-22-1008 Appeal Hearing - Sukhbeer Singh request to rezone the property at 2600 Halls Ferry Road from C-1 Neighborhood Commercial to C-3 Central Business District Commercial (Recess until 5:30 p.m.) Attachments: Appeal Sukhbeer Singh Zoning Minutes On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to open the Appeal Hearing for Sukhbeer Singh regarding the property located at 2600 Halls Ferry Road. The motion was adopted unanimously by the following vote: Aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. Today being the date set for hearing the appeal of Sukhbeer Singh from the decision of the Zoning Board of Appeals rendered in meeting held on August 2, 2022, to authorize a change in the zoning district classification from C-1 Neighborhood Commercial Zone to C-3 Central Business District Commercial Zone for property located at 2600 Halls Ferry Road. The testimony was taken by Helen Martin, bonded reported, and is made a matter of record hereof as thoughtfully set out herein. The Minutes of the Zoning Board meeting are made a matter of record hereof as thoughtfully set out herein. Mr. Sukhbeer Singh attorney, Blake Teller, presented the case to the City as follows: See attached transcript On motion of Mayor Flaggs, Jr., and seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to take under advisement a change in zoning classification from its present zoning of C-1 Neighborhood Commercial Zone to a C-3 Central Business District Commercial Zone. The motion was adopted unanimously by the following vote: Aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, September 9, 2022, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK City of Vicksburg Page 7 Printed on 10/17/2022