Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, October 10, 2022 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by City Attorney Kim Nailor. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Attorney Tasha W. Jordan, Deputy City Clerk Present: 2 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Absent: 1 - Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Recognitions: A. ID-22-1212 Employee Anniversaries: 4 years of service: Louis Emery - Gas Department; William Thigpen, Nicolus Wright - Street Department 7 years of service: Gary Jackson - Parks & Recreation Maintenance 8 years of service: Kathy Allen - Accounting Department Mayor Flaggs, Jr. recognized Louis Emery in the Gas Department, William Thigpen and Nicolus Wright in the Street Department with four (4) years of service each; Gary Jackson in Parks & Recreation Maintenance with seven (7) years and Kathy Allen in the Accounting Department with eight (8) years of service. The Mayor and Alderman congratulated all for their years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. A. ID-22-1213 Approve the following Personnel Action Forms: 1. New Hire - Water & Gas Administration (1) 2. Resignation - Parks & Recreation (1) B. ID-22-1199 Approve Additions to Employee Driving List: 1. Jeremy Dixon - Ambulance Department 2. Antonio Wilkerson - Police Department C. ID-22-1200 Approve request for advertisement in the amount of $2,160.00 (6 issues at $360.00 per issue) from the Vicksburg Post for Vicksburg Living Magazine pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended City of Vicksburg Page 1 Printed on 11/8/2022 Board of Mayor and Aldermen Minutes - Final October 10, 2022 Attachments: Vicksburg Living Magazine Mayor Flaggs, Jr. stated that purchasing an advertisement from Vicksburg Post will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from the Vicksburg Post in the amount of $2,160.00 (6 issues at $360.00 per issue) for Vicksburg Living Magazine. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. D. ID-22-1201 Approve request for sponsorship in the amount of $500.00 from Alcorn State University 1871 Alumni Group for an Inaugural Sneaker Ball pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: ASU Sneaker Ball Mayor Flaggs, Jr. stated that purchasing an advertisement from Alcorn State University 1871 Alumni Group will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from the Alcorn State University 1871 Alumni Group in the amount of $500.00 for their Inaugural Sneaker Ball. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. E. ID-22-1208 Approve request for sponsorship in the amount of $500.00 from Vicksburg Family Development Service, Inc. for the 9th Annual Justin Henry Charity Baseball Camp pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Justin Henry Baseball Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Vicksburg Family Development Service, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from the Vicksburg Family Development Service, Inc. in the amount of $500.00 for their 9th Annual Justin Henry Charity Baseball Camp. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. F. ID-22-1191 Accept Letter Establishing Special Assessment and Adopt Resolution / Order for Cutting, Cleaning, Demolition and Site Clearing of the following properties: 1. 1843 Martin Luther King Blvd., PPIN 20555; owned by Jimmy O. & Mary Lois E. Thompson 2. 915 Clay Street, PPIN 18848; owned by Robert J. White 3. 1417 Fayette Street, PPIN 19376; owned by Pied Piper Playhouse, Inc. c/o C. Latham 4. 1601 Martin Luther King Blvd., PPIN 19162; owned by Keith McCarter 5. 902 National Street, PPIN 15095; owned by Homespun 92 National Street L 6. 1214 Fayette Street, PPIN 19472; owned by Sheila Carter Etal 7. 801 Belmont Street, PPIN 18026; owned by Sonya J. Erickson 8. 1001 Speed Street, PPIN 17118; owned by Antoinette James 9. 1615 Sky Farm Avenue, PPIN 19731; owned by Edward L. Smith Etal 10. 2618 1/2 Roosevelt Avenue, PPIN 5027; owned by Allodium, LLC c/o Lena Lorrene Liggins 11. 1501 1/2 Military Street, PPIN 23939; owned by Hazel Harris Estate 12. 1356 East Avenue, PPIN 16357; owned by Betty Reed 13. 1702 Main Street, PPIN 17566; owned by Billy Gene Moore Estate 14. 1046 Meadow Street, PPIN 17231; owned by Marcella Price Walton Estate City of Vicksburg Page 2 Printed on 11/8/2022 Board of Mayor and Aldermen Minutes - Final October 10, 2022 15. 0 Lane Street, PPIN 15370; owned by Larry D. Minor Etal c/o Larry D. Minor 16. 1012 Speed Street, PPIN 17195; owned by Jessie T. Greer & Rosie Redman 17. 2322 Drummond Street, PPIN 17146; owned by Patricia Ann Turburge 18. 1901 Military Avenue, PPIN 4967; owned by Emma & Jimmie Bride Estate c/o Roosevelt Wilson 19. 0 Roosevelt Avenue, PPIN 13069; owned by Meldora Curtis Etal c/o Myrtle W. Booker 20. 1719 Martin Luther King Blvd., PPIN 19791; owned by State of Mississippi Attachments: Special Assessments Letters The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 1843 Martin Luther King Blvd., PPIN 20555; owned by Jimmy O. & Mary Lois E. Thompson 2. 915 Clay Street, PPIN 18848; owned by Robert J. White 3. 1417 Fayette Street, PPIN 19376; owned by Pied Piper Playhouse, Inc. c/o C. Latham 4. 1601 Martin Luther King Blvd., PPIN 19162; owned by Keith McCarter 5. 902 National Street, PPIN 15095; owned by Homespun 92 National Street L 6. 1214 Fayette Street, PPIN 19472; owned by Sheila Carter Etal 7. 801 Belmont Street, PPIN 18026; owned by Sonya J. Erickson 8. 1001 Speed Street, PPIN 17118; owned by Antoinette James 9. 1615 Sky Farm Avenue, PPIN 19731; owned by Edward L. Smith Etal 10. 2618 1/2 Roosevelt Avenue, PPIN 5027; owned by Allodium, LLC c/o Lena Lorrene Liggins 11. 1501 1/2 Military Street, PPIN 23939; owned by Hazel Harris Estate 12. 1356 East Avenue, PPIN 16357; owned by Betty Reed 13. 1702 Main Street, PPIN 17566; owned by Billy Gene Moore Estate 14. 1046 Meadow Street, PPIN 17231; owned by Marcella Price Walton Estate 15. 0 Lane Street, PPIN 15370; owned by Larry D. Minor Etal c/o Larry D. Minor 16. 1012 Speed Street, PPIN 17195; owned by Jessie T. Greer & Rosie Redman 17. 2322 Drummond Street, PPIN 17146; owned by Patricia Ann Turburge 18. 1901 Military Avenue, PPIN 4967; owned by Emma & Jimmie Bride Estate c/o Roosevelt Wilson 19. 0 Roosevelt Avenue, PPIN 13069; owned by Meldora Curtis Etal c/o Myrtle W. Booker 20. 1719 Martin Luther King Blvd., PPIN 19791; owned by State of Mississippi The Mayor and Alderman voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and adopted the following Resolutions establishing Special Assessments. G. ID-22-1194 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 313222, 313223-313337 for approval. Routine Agenda: A. ID-22-1190 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for October 10 2022 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 1114 Adams Lane, PPIN 025531; owned by State of Mississippi (Harvey & Yvette Young tax year 2018) - (Cut and clean the entire property, remove all trash and debris around the entire property) 2. 2004 Martin Luther King Blvd., PPIN 020586; owned by Lorenzo Walker Estate - (Cut and clean the entire property, remove all trash and debris around the entire property) 3. 2006 Martin Luther King Blvd., PPIN 028091; owned by Lorenzo Walter Estate - (Remove all trash & debris, cut grass/weeds & clean the entire property) City of Vicksburg Page 3 Printed on 11/8/2022 Board of Mayor and Aldermen Minutes - Final October 10, 2022 RE-ENTRY 1. 1216 Fayette Street, PPIN 019471; owned by Gladys G. Bingham - (Cut and clean the entire property, remove all trash and debris around the entire property, remove fallen tree) On motion of Alderman Mayfield, Sr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 1114 Adams Lane, PPIN 025531; owned by State of Mississippi (Harvey & Yvette Young tax year 2018) - Not complied 2. 2004 Martin Luther King Blvd., PPIN 020586; owned by Lorenzo Walker Estate - Not complied 3. 2006 Martin Luther King Blvd., PPIN 028091; owned by Lorenzo Walter Estate - Not complied RE-ENTRY 1. 1216 Fayette Street, PPIN 019471; owned by Gladys G. Bingham - Not complied The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. B. ID-22-1209 Authorize City Clerk to publish Notice of Public Meeting to discuss application and consider public comment prior to the submission of the Zero Match EPA Brownfield Cleanup Grant Application for former US Rubber Recycling Facility Attachments: DRAFT_US Rubber Building Cleanup Grant Community Notification62824 On motion of Alderman Mayfield, Sr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to authorize the City Clerk to publish Notice of Public Meeting to discuss application and consider public comment prior to the submission of the Zero Match EPA Brownfield Cleanup Grant Application for former US Rubber Recycling Facility. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. C. ID-22-1206 Adopt Budget Amendments On motion of Alderman Mayfield, Sr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to adopt the Budget Amendments for October 10, 2022. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. D. ID-22-1195 Adopt Resolution Granting Conditional Approval for Tax Abatement for 1500 Washington Street (PPIN 18460) Attachments: Resolution Tax Abatement 1500 Washington Street On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to adopt the Resolution Granting Conditional Approval for Tax Abatement for 1500 Washington Street (PPIN 18460). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. E. ID-22-1207 Adopt Resolution to Provide Matching Funds to YMCA's Active "Y"ISER Adult Program in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code Annotated of 1972, as amended Attachments: RESOLUTION TO PROVIDE matching funds ymca (002) On motion of Alderman Mayfield, Sr., seconded by Mayor Flaggs, Jr., the Mayor City of Vicksburg Page 4 Printed on 11/8/2022 Board of Mayor and Aldermen Minutes - Final October 10, 2022 and Alderman voted to adopt the Resolution to Provide Matching Funds to YMCA's Active "Y"ISER Adult Program in the amount of $10,000.00. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code Annotated of 1972, as amended for matching funds for social and community service programs. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. F. ID-22-1189 Authorize Mayor to execute Service Agreement with Belzoni Cable, LLC to provide telephone service Attachments: Belzoni Cable Agreement-signed On motion of Alderman Mayfield, Sr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to authorize the Mayor to execute Service Agreement with Belzoni Cable, LLC to provide telephone service. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. G. ID-22-1192 Authorize Mayor to execute Sales Agreement with Mulberry Vicksburg for the date of October 16, 2022 to honor Dr. Daniel Edney and Dr. Justin Turner for advancing health care in Mississippi and their essential role in the COVID-19 Pandemic Attachments: Reception Honoring Dr. Edney Dr. Turner On motion of Alderman Mayfield, Sr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to authorize the Mayor to execute Sales Agreement with Mulberry Vicksburg for the date of October 16, 2022 to honor Dr. Daniel Edney and Dr. Justin Turner for advancing health care in Mississippi and their essential role in the COVID-19 Pandemic. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. H. ID-22-1202 Approve the following request from the COVID-19 Advancing Health Literacy Grant Project: 1. Authorize the approval of billing statement in the amount of $112.80 from Vicksburg Convention Center Seazand Dreams Catering for COVID-19 Advancing Health Literacy Community Outreach Event on October 17, 2022 in accordance to Mississippi Code Annotated 17-3-1 and 17-3-3. 2. Authorize the approval of billing statement in the amount of $215.60 from the House of Awards for COVID-19 Advancing Health Literacy Community Outreach in accordance to Mississippi Code Annotated 17-3-1 and 17-3-3. Attachments: Invoice Seazand Dreams Catering House of Awards Invoice On motion of Alderman Mayfield, Sr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to approve the following request from the COVID-19 Advancing Health Literacy Grant Project: 1. Authorize the approval of billing statement in the amount of $112.80 from Vicksburg Convention Center Seazand Dreams Catering for COVID-19 Advancing Health Literacy Community Outreach Event on October 17, 2022 in accordance to Mississippi Code Annotated 17-3-1 and 17-3-3, as amended; 2. Authorize the approval of billing statement in the amount of $215.60 from the House of Awards for COVID-19 Advancing Health Literacy Community Outreach in accordance to Mississippi Code Annotated 17-3-1 and 17-3-3, as amended. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. I. ID-22-1193 Authorize Mayor to Execute Contract with American Recovery Plan Act (ARPA) Funding Recipient Catfish Row Museum in the amount of $36,500.00 Attachments: ARPA Contract Catfish Row This agenda item was tabled. City of Vicksburg Page 5 Printed on 11/8/2022 Board of Mayor and Aldermen Minutes - Final October 10, 2022 Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. J. ID-22-1210 Authorize Mayor to execute closing documents for the cemetery expansion for the Ernest Thomas property and authorize payment of $17,985.85 made payable to Ellis, Dees and Sadler, P.C. Attachments: Closing Documents - City of Vicksburg (003) On motion of Alderman Mayfield, Sr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to authorize the Mayor to execute closing documents for the cemetery expansion for the Ernest Thomas property and authorize payment of $17,985.85 made payable to Ellis, Dees and Sadler, P.C. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. K. ID-22-1220 Authorize Mayor to execute Contract Amendment #2 with Killen Contractors, Inc. for New Generators for Ford Road and Washington Street #3 and #6 Attachments: Amendment #2 Generators On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to authorize the Mayor to execute Contract Amendment #2 with Killen Contractors, Inc. for New Generators for Ford Road and Washington Street #3 and #6. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr. None voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether they should go into executive session. Mayor Flaggs, Jr., moved to go into executive session to discuss Personnel Action Forms for: Status Change in the Ambulance Department (1); Longevity Pay in the Gas Department (1); Longevity Pay in the Street Department (2); Longevity Pay in the Accounting Department (1); Longevity Pay in Parks & Recreation Maintenance (1). The motion was seconded by Alderman Mayfield, Sr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for: Status Change in the Ambulance Department (1); Longevity Pay in the Gas Department (1); Longevity Pay in the Street Department (2); Longevity Pay in the Accounting Department (1); Longevity Pay in Parks & Recreation Maintenance (1). The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Tasha W. Jordan - Deputy City Clerk, Kelsey Conner - Human Resource Assistant/Safety, Jamma Williams – Executive Assistant, Tiffany Pendleton – Chief of Staff, Charlie Hill - Deputy Police Chief. Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. A. ID-22-1214 Status Change - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Status Change of a Firefighter I from $10.92 per hour to a Part-time EMT at $15.00 per hour, effective October 19, 2022. Employee wants to continue to work for the VFD on a part-time basis in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. City of Vicksburg Page 6 Printed on 11/8/2022 Board of Mayor and Aldermen Minutes - Final October 10, 2022 B. ID-22-1216 Longevity Pay - Gas Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the .20 cents Longevity Pay of a Warehouse Assistant from $15.85 per hour to $16.04($15.84 + .20) per hour, effective October 10, 2022. Employee is entitled to a .20 cents increase for four (4) years of service in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. C. ID-22-1217 Longevity Pay - Street Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Longevity Pay of a Truck Driver from $11.66 per hour to $11.86($11.66+.20) per hour, effective October 10, 2022. Employee is entitled to a .20 cents per hour increase for four (4) years of service; a Concrete Finisher from $11.50 per hour to $11.70 per hour ($11.50+.20) per hour, effective October 10, 2022. Employee is entitled to an additional .20 cents per hour for four (4) years of service in the Street Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. D. ID-22-1218 Longevity Pay - Accounting Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the .20 cents Longevity Pay of an Account Specialist II from $17.69 per hour to $17.89($17.69+.20) per hour, effective October 10, 2022. Employee is entitled to an additional .20 cents per hour increase for eight (8) years of service in the Accounting Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. E. ID-22-1219 Longevity Pay - Parks & Recreation Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the .20 cents Longevity Pay of a Supervisor from $23.31 per hour to $23.51 ($23.31+.20) per hour, effective October 14, 2022. Employee is entitled to an additional .20 cents per hour increase for seven (7) years of service in Parks & Recreation Maintenance. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. F. ID-22-1342 Come out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr. seconded by Alderman Mayfield, Sr. the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Absent: 1- Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr. seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, October 17, 2022, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. City of Vicksburg Page 7 Printed on 11/8/2022