Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Wednesday, January 25, 2023 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-23-0112 Employee Anniversaries: 1. Five (5) years of service: a. John Morson - Airport Mayor Flaggs, Jr. recognized John Morson at the airport for five (5) years of service. The Mayor and Aldermen congratulated John Morson for his years of service with the City of Vicksburg. Alderman Monsour, Jr. recused himself from the Board Meeting. Approval of Consent Agenda Items: On motion of Alderman Mayfield, Sr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to approve the Approval of Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Recused: 1- Alderman Monsour Jr. A. ID-23-0100 Adopt Board Meeting Minutes for: 1. January 10, 2023 B. ID-23-0113 Approve the following Personnel Action Forms: 1. New Hire: a. Water Department (1) b. Police Department (1) 2. Re-Hire: a. Police Department (1) 3. Retirement: a. Cemetery Department (1) C. ID-23-0102 Approve additions to Employee Driving List: 1. Police Department: City of Vicksburg Page 1 Printed on 2/6/2023 Board of Mayor and Aldermen Minutes - Final January 25, 2023 a. Africa Hunter-Freeman b. Melissa Trcka 2. Recreation Department: a. Mary Galtney 3. Water Department: a. Ashton Lyons D. ID-23-0097 Approve the following requests for advertisement pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended: 1. Vicksburg Assembly #110, Order of the Golden Circle in the amount of $75.00 for 2023 Inaugural Golden Tea Party 2. Vicksburg Post in the amount of $2,500.00 for 2023 comic strip sponsorship Attachments: Golden Tea Party Ad The Vicksburg Post Sponsorhip for The Comics Mayor Flaggs, Jr. stated that purchasing an advertisement from Vicksburg Assembly #110 Order of the Golden Circle and Vicksburg Post will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg Assembly #110 Order of the Golden Circle in the amount of $75.00 for 2023 Inaugural Golden Tea Party and the Vicksburg Post in the amount of $2,500.00 for 2023 comic strip. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972, as amended. E. ID-23-0108 Approve request for advertisement in the amount of $1,000.00 to Jackson State University Softball for the 3rd Annual River City Classic Softball Tournament pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: JSU Softball Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Jackson State University Softball will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from Jackson State University Softball for its 3rd Annual River City Classic Softball Tournament. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972, as amended. F. ID-23-0122 Approve the following with Central Asphalt Company, Inc. for 2022 Cedar Hill Cemetery Street Resurfacing: 1. Mayor execute Change Order No. 1 2. Pay Request No. 2 - Final in the amount of $30,375.13 3. Accept Close Out Documents (Contractor's Affidavit of Payment of Debts and Claims, Contractor's Affidavit of Release of Liens, Consent of Surety to Final Payment) Attachments: Change Order #1 Cemetery Road Cemetery Road Final Pay - Close Out G. ID-23-0099 Approve request for payment from Vicksburg-Warren 911 Emergency Communications Center for the City's Share of 14 full-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates: December 31, 2022 and January 14, 2023 in the amount of $46,799.61 Attachments: 911 Payment H. ID-23-0091 Authorize issuance of requisition number 2302933 in the amount of $26,595.00 written to Mid South Uniform & Supply, Inc. to purchase Armor Vest for the Police Department (MS State Contract #8200065174) City of Vicksburg Page 2 Printed on 2/6/2023 Board of Mayor and Aldermen Minutes - Final January 25, 2023 Attachments: Requisition number 2302933 I. ID-23-0098 Approve request from Vicksburg Foundation for Historic Preservation to close the block of Crawford Street in front of the Southern Cultural Heritage Auditorium from 7:00 a.m. until 8:00 p.m. on February 26, 2023 to host the 11th Annual Mardi Gras Carnaval Attachments: VFHP Mardi Gras Carnaval J. ID-23-0101 Approve request from Vicksburg Main Street for permission to spend no more than $3,000.00 of Main Street Taxing District Funds for promotional items needed for Downtown Vicksburg's Mardi Gras Parade on Saturday, February 18, 2023 Attachments: Main St Mardi Gras Parade K. ID-23-0090 Approve the following for payment: 1. Central Asphalt: a. Pay App No. 2 in the amount of $148,762.45 for Pemberton Emergency Drainage Repairs Project b. Pay App No. 3 in the amount of $8,275.81 for Pemberton Emergency Drainage Repairs Project 2. Allen & Hoshall: a. Invoice No. 4122201 in the amount of $600.00 for Vicksburg Natural Gas Cathodic Protection b. Invoice No. 4122209 in the amount of $4,800.00 for Vicksburg CSAP Repairs Year 4 (Design and Construction) c. Invoice No. 4122210 in the amount of $11,193.00 for Vicksburg CSAP Repairs Year 4 (Inspection) d. Invoice No. 4122215 in the amount of $3,500.00 for Vicksburg Water Main Improvements - Summit Ridge Drive 3. Neel-Schaffer: a. Invoice No. 1084869 in the amount of $7,060.00 for NRCS Farmer Street/Clover Lane Stabilization b. Invoice No. 1084879 in the amount of $2,828.00 for Traffic Counts North Washington Street 4. ESG: a. Invoice No. 88339 in the amount of $53,341.67 for Wastewater Treatment Facilities b. Invoice No. 88350 in the amount of $81,588.33 for Water Treatment Facilities 5. Craig Thomas: a. 2nd installment in the amount of $14,000.00 for mural on north side of floodwall located on the waterfront Attachments: Central Asphalt Pay #2 Central Asphalt Pay App #3 Allen & Hoshall Invoices Neel Schaffer Invoice Farmer St-Clover Ln Neel Schaffer Invoice Traffic Counts N. Washington ESG Inframark Invoice WTF ESG Inframark Invoice WWTF Thomas Payment Request L. ID-23-0103 Approve request for permission from Police Chief, Penny Jones, to declare seventy (70) Glock .357 Model 31 firearms surplus property and authorize trade in for new Glock 9 Model 17 firearms from Southern Connections Attachments: Surplus Firearms M. ID-23-0105 Authorize City Clerk to transfer funds FROM the Separate Project Bank City of Vicksburg Page 3 Printed on 2/6/2023 Board of Mayor and Aldermen Minutes - Final January 25, 2023 Accounts TO reimburse the City's Water & Gas Account (Pooled Cash) for project expenditures as follows: 1. From American Rescue Plan Account to Water & Gas Account (pooled cash) in the amount of $262,771.73 2. From MS Infrastructure Fund Account to Water & Gas Account (pooled cash) in the amount of $172,671.46 N. ID-23-0092 Approve Bank Letters: 1. Trustmark 2. Cadence Attachments: Trustmark Bank Letter Cadence Bank Letter The Mayor and Alderman approved Bank Letters: 1. Trustmark, 2. Cadence O. ID-23-0093 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor & Treasure 4. Tax Collection 5. Detail Budget 6. Credit Card Attachments: City Sexton Report Privilege License Report Mayor & Treasure Report The City Sexton presented report of collections, account opening graves etc. for the month of December 2022 as follows: Lakeview Memorial Funeral Home - $1,775.00; W.H. Jefferson Funeral Home - $1,250.00; CJ Williams Mortuary Services - $1,175.00; Dillon-Chisley Funeral Home - $375.00; Fisher Funeral Home - $900.00; Miscellaneous - $325.00. Total burials were 21. Total amount was $5,800.00. The City Clerk presented the Privilege License report for new businesses for the month of December 2022. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $96,339.64. The City Clerk presented the report of Tax Collection for City taxes from the Warren County Tax Collector for the month of December 2022. The City Clerk presented the December 2022 Detail Budget report for approval. The City Clerk presented the December 2022 Credit Card report for approval as follows: Mayor Flaggs, Jr. - $729.19; Alderman Mayfield, Sr. - $286.35; Purchasing Department - $2,928.05. Attachments: Supporting documents following minutes: P. ID-23-0094 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 315415; 315416; 315417-315794 for approval. Alderman Monsour, Jr. returned to the Board Meeting Routine Agenda: A. ID-23-0109 Adopt Budget Amendments On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Adopt Budget Amendments for January 25, 2023. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-0095 Hearing to determine whether or not the properties listed on the Community City of Vicksburg Page 4 Printed on 2/6/2023 Board of Mayor and Aldermen Minutes - Final January 25, 2023 Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Community Development Agenda 1.25.23 Community Development Agenda Properties 1.25.23 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 105 Wabash Avenue, PPIN 019751; owned by Willie Long, Jr. - (Cut grass and weeds, remove all trash and debris around the entire property including rubbish, abandoned parts & tools etc., remove dilapidated fencing) 2. 901 Wabash Avenue, PPIN 01747; owned by Jeff Earnest Jones, Jr. - (Cut grass and weeds, remove all trash and debris around the entire property) 3. 655 Hutson Street, PPIN 021918; owned by Frank L. Johnson - (Remove dilapidated building) 4. 1404 Main Street, PPIN 018693; owned by State of Mississippi (Johnnie Mae Ferrell) - (Cut grass and weeds, remove all trash and debris around the entire property, remove tree limbs & fallen tree) 5. 1408 Main Street, PPIN 018691; owned by Phillip Freeman - (Remove dilapidated building) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed, along with the following actions: 1. 105 Wabash Avenue, PPIN 019751; owned by Willie Long, Jr. - Request 60 days extension, 30 day progress 2. 901 Wabash Avenue, PPIN 01747; owned by Jeff Earnest Jones, Jr. - Not complied 3. 655 Hutson Street, PPIN 021918; owned by Frank L. Johnson - Not complied 4. 1404 Main Street, PPIN 018693; owned by State of Mississippi (Johnnie Mae Ferrell) - Not complied 5. 1408 Main Street, PPIN 018691; owned by Phillip Freeman - Not complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-0104 Adopt Resolution Authorizing Preparation and Submittal of an Application to the United States Department of Justice, Office of Justice Programs, Bureau of Justice Assistance for the Local Law Enforcement Crime Gun Intelligence Center Integration Initiative Attachments: resolution doj crime intelligence grant88976 Crime Gun Grant86625 On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution Authorizing Preparation and Submittal of an Application to the United States Department of Justice, Office of Justice Programs, Bureau of Justice Assistance for the Local Law Enforcement Crime Gun Intelligence Center Integration Initiative. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-0111 Adopt Resolution for Sale of Surplus Property and Authorize Mayor to Execute Quitclaim Deed to Delta Hills Land Company, LLC Attachments: Resolution QCD Lagoon Property On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution for Sale of Surplus Property and Authorize Mayor to Execute Quitclaim Deed to Delta Hills Land Company, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 2/6/2023 Board of Mayor and Aldermen Minutes - Final January 25, 2023 E. ID-23-0110 Authorize Mayor to execute Purchase Agreement with Delta Hills Land Company, LLC for Sale of Lagoon Property Attachments: Purchase Agreement Lagoon Property On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Purchase Agreement with Delta Hills Land Company, LLC for Sale of Lagoon Property. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-0096 Authorize Mayor to execute Amendment No. 2 to Letter Agreement with Neel-Schaffer for Environmental and Engineering Services for a Proposed Port in Vicksburg, MS Attachments: Amendment #2 Neel-Schaffer Proposed Port On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Amendment No. 2 to Letter Agreement with Neel-Schaffer for Environmental and Engineering Services for a Proposed Port in Vicksburg, MS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-23-0106 Authorize Mayor to execute Contract with Red Oak Construction, LLC for Water Line Improvements - Summit Ridge Drive in the amount of $220,147.00 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Red Oak Construction, LLC for Water Line Improvements - Summit Ridge Drive in the amount of $220,147.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-23-0107 Authorize Mayor to execute Contract with Central Asphalt Co., Inc. for Levee Street Pedestrian Rail Crossing & Site/Utility Improvements Project in the amount of $728,630.00 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Central Asphalt Co., Inc. for Levee Street Pedestrian Rail Crossing & Site/Utility Improvements Project in the amount of $728,630.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Discretionary Leave - Water & Gas Administration (1); Pay Adjustment - Police Department (1); Pay Adjustment - Fire Department (1); Longevity Pay - Airport (1); Pay Adjustment/Promotion - Cemetery (1); Retro Pay - Police Department (1); Status Change - Police Department (1); Termination - Gas Department (1). The motion was seconded by Alderman Mayfield, Sr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Discretionary Leave - Water & Gas Administration (1); Pay Adjustment - Police Department (1); Pay Adjustment - Fire Department (1); Longevity Pay - Airport (1); Pay Adjustment/Promotion - Cemetery (1); Retro Pay - Police Department (1); Status Change - Police Department (1); City of Vicksburg Page 6 Printed on 2/6/2023 Board of Mayor and Aldermen Minutes - Final January 25, 2023 Termination - Gas Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Tasha W. Jordan - Deputy City Clerk, Kelsey Hicks - Human Resource Assistant/Safety. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-0114 Discretionary Leave - Water & Gas Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Discretionary Leave of a Cashier for additional leave in Water & Gas Administration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-0115 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Police Officer from $16.52 per hour to a Night Shift Police Officer at $16.82 ($16.52+.30) per hour, effective November 30, 2022. Officer is assigned to Night Shift for the Temporary 9-Hour Schedule and is eligible for an additional .30 cents per hour increase in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-0116 Pay Adjustment - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Firefighter I from $10.92 per hour to Firefighter II at $11.11 per hour, effective January 25, 2023. Employee has completed requirements of probation and is eligible for a tier increase in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-0117 Longevity Pay - Airport (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .20 Longevity Pay of an Airport Operations Manager from $15.19 per hour to $15.39 per hour, effective January 26, 2023. Employee is entitled to an additional .20 cents pay increase for five (5) years of service at the Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-0118 Pay Adjustment/Promotion - Cemetery (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment/Promotion of a Cemetery Foreman from $15.71 per hour to a Cemetery Supervisor at $22.69 per hour, effective January 25, 2023. Employee is replacing a retired supervisor in the Cemetery. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-0119 Retro Pay - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Retro Pay of a Police Officer from $16.52 per hour to a Night Shift Police Officer at $16.82 ($16.52+.30) per hour, effective November 30, 2022. Employee was assigned to Night Shift for the Temporary 9-Hour Schedule. Employee is due arrearage totaling $102.98 for hours worked from November 30, 2022 to January 10, 2023 at the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-23-0120 Status Change - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor City of Vicksburg Page 7 Printed on 2/6/2023 Board of Mayor and Aldermen Minutes - Final January 25, 2023 and Aldermen voted to approve the Status Change of a Part-Time Officer from $25.00 per hour to a Full-Time Officer at $18.32 per hour, effective January 25, 2023. Employee is a rehire and is transferring to full-time. Officer's pay rate will be $18.32 ($16.12+$2.20=$18.32) per hour and has twelve (12) years law enforcement experience in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-23-0121 Termination - Gas Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Termination of a Laborer in the Gas Department.Employee is still on six (6) months probation and had been a no call no show for three (3) days in a row. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-23-0151 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, February 6, 2023, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 8 Printed on 2/6/2023