Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Tuesday, January 17, 2023 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Deborah A. Nickson, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Under Routine Agenda Letter E. (ID-23-0089) Approve request from Pablo Diaz, Executive Director of Warren County Port Commission, in the amount of $496,084.50 for the acquisition of land for the new port south of I-20. On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-23-0081 Employee Anniversaries: 1. One (1) year of service: a. Sylvester Robertson - Water Department 2. Ten (10) years of service: a. Mickey Grayer - Gas Department b. Anthony Clark - Fire Department c. Raymond Wilson - Ambulance Department d. Joshua Gordon - Ambulance Department 3. Fifteen (15) years of service: a. Gerrick Durrell - Fire Department b. Nathaniel Williams - Fire Department c. Joseph Rusche - Fire Department 4. Twenty (20) years of service: a. Harry Martin III - Ambulance Department b. Robert Belk III - Fire Department c. Adam Boren - Fire Department Mayor Flaggs, Jr. recognized Sylvester Robertson in the Water Department with one (1) year of service; Mickey Grayer in the Gas Department, Anthony Clark in the Fire Department, Raymond Wilson and Joshua Gordon in the Ambulance Department all with ten (10) years of service each; Gerrick Durrell, Nathaniel Williams and Joseph Rusche in the Fire Department with fifteen (15) years of service each; Harry Martin III in the Ambulance Department with twenty (20) years of service, Robert Belk III and Adam Boren in the Fire Department with twenty (20) years each of service. The Mayor and Aldermen congratulated all employees for their years of service with the City of Vicksburg. City of Vicksburg Page 1 Printed on 2/6/2023 Board of Mayor and Aldermen Minutes - Final January 17, 2023 Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-0078 Adopt Board Meeting Minutes for: 1. December 22, 2022 2. January 3, 2023 B. ID-23-0082 Approve the following Personnel Action Forms: 1. New Hires: a. Recreation Department (1) b. Parks & Recreation Maintenance (1) c. Ambulance Department (3) d. Fire Department (1) C. ID-23-0077 Approve additions to Employee Driving List: 1. Ambulance Department: a. Tiffany Lawrence b. Dwight Watkins c. Jeremy Cooper d. Nicholis Washington 2. Parks & Recreation: a. Kenneth Rankin D. ID-23-0065 Approve request from Trinity Temple Baptist Church to hold a "Healthy Heart" Awareness Walk around the block of the church (attached map) beginning at 9:00 a.m. on Saturday, February 18, 2023 Attachments: Trinity Temple Healthy Heart Walk E. ID-23-0069 Approve the following requests for advertisement pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended: 1. Unique Sisters Boutique Vicksburg LLC in the amount of $100.00 for their Luncheon and Fashion Show 2. Connecting the Dots Foundation, Inc. in the amount of $250.00 for "Celebrating Women Who Tell Our Stories" Event 3. Triumphant Baptist Church in the amount of $100.00 for its 141st Church Anniversary Attachments: Unique Sisters Boutique Ad Women History Month Advertisement Triumphant Church Anniversary Ad Mayor Flaggs, Jr. stated that purchasing an advertisement from Unique Sisters Boutique Vicksburg LLC, Connecting the Dots Foundation, Inc., and Triumphant Baptist Church will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Unique Sisters Boutique Vicksburg LLC in the amount of $100.00 for their Luncheon and Fashion Show, Connecting the Dots Foundation, Inc. in the amount of $250.00 for its "Celebrating Women Who Tell Our Stories" Event and Triumphant Baptist Church in the amount of $100.00 for its 141st Church Anniversary. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. F. ID-23-0080 Approve request for advertisement in the amount of $5,000.00 to the Vicksburg Convention Center for 2023 Jesters Ball pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Jesters Ball Mayor Flaggs, Jr. stated that purchasing an advertisement from Vicksburg City of Vicksburg Page 2 Printed on 2/6/2023 Board of Mayor and Aldermen Minutes - Final January 17, 2023 Convention Center will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg Convention Center in the amount of $5,000.00 for its 2023 Jesters Ball. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. G. ID-23-0070 Approve Invoice #200-02-05 in the amount of $15,633.20 to EJES, Inc. for Washington Street Project - Haining Road to Jackson Street Attachments: EJES Invoice Washington Street Project H. ID-23-0071 Award Sealed Bid for two (2) Emergency Vehicle Remounts (1-with power stretcher / 1-without) to EVS (Emergency Vehicle Specialist) in the amount of $330,000.00 for both units Attachments: Award Ambulance Remounts I. ID-23-0074 Accept the Recommendation of Allen & Hoshall to award bid and contract for Waterline Improvements - Summit Ridge Drive to the low bidder, Red Oak Construction, LLC in the amount of $220,147.00 Attachments: Vicksburg Tabulation of Bids-Summit Ridge Drive J. ID-23-0066 Accept letter of resignation from Steve Saunders and appoint Chris Rials as his replacement on the Board of Architectural Review Attachments: Letter of Resignation Saunders Recommendation Chris Rials to BOAR BOAR Members K. ID-23-0072 Accept Letter Establishing Special Assessment and Adopt Resolution / Order for Cutting, Cleaning, Demolition and Site Clearing of the following properties: 1. 719 Cherry Street, PPIN 19693; owned by Annie Mae Hearn Etal c/o Corrie Hearn Russell 2. 1511 First East Street, PPIN 17496; owned by Dyanna Jenkins 3. 1600 Lane Street, PPIN 15371; owned by Michael Jernakoff 4. 4 Poplar Street, PPIN 19430; owned by Tara Jones 5. 0 Lane Street, PPIN 15370; owned by Larry D. Minor Etal c/o Larry D. Minor 6. 2624 Ken Karyl Avenue, PPIN 5049; owned by P & E Contractors 7. 2626 Ken Karyl Avenue, PPIN 5050; owned by Martha Ann Rand 8. 1213 Randolph Street, PPIN 19466; owned by State of Mississippi (Jennifer Daniel) 9. 1200 Second North Street, PPIN 17660; owned by State of Mississippi (Jeffrey Watts) 10. 1843 Martin Luther King Blvd., PPIN 20555; owned by Jimmy O. & Mary Lois E. Thompson 11. 1107 Second North Street, PPIN 18779; owned by We Care 12. 0 First North Street, PPIN 18660; owned by Wesley United Methodist Church Attachments: Special Assessments The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 719 Cherry Street, PPIN 19693; owned by Annie Mae Hearn Etal c/o Corrie Hearn Russell 2. 1511 First East Street, PPIN 17496; owned by Dyanna Jenkins 3. 1600 Lane Street, PPIN 15371; owned by Michael Jernakoff 4. 4 Poplar Street, PPIN 19430; owned by Tara Jones 5. 0 Lane Street, PPIN 15370; owned by Larry D. Minor Etal c/o Larry D. Minor 6. 2624 Ken Karyl Avenue, PPIN 5049; owned by P & E Contractors City of Vicksburg Page 3 Printed on 2/6/2023 Board of Mayor and Aldermen Minutes - Final January 17, 2023 7. 2626 Ken Karyl Avenue, PPIN 5050; owned by Martha Ann Rand 8. 1213 Randolph Street, PPIN 19466; owned by State of Mississippi (Jennifer Daniel) 9. 1200 Second North Street, PPIN 17660; owned by State of Mississippi (Jeffrey Watts) 10. 1843 Martin Luther King Blvd., PPIN 20555; owned by Jimmy O. & Mary Lois E. Thompson 11. 1107 Second North Street, PPIN 18779; owned by We Care 12. 0 First North Street, PPIN 18660; owned by Wesley United Methodist Church The Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and adopted the following Resolutions establishing Special Assessments. L. ID-23-0067 Receive Vicksburg Police Department Crime Statistic Report for: 1. December 2022 Attachments: Crime Stats for Nov 2022 - Dec 2022 M. ID-23-0068 Approve Water & Gas Administration Report Attachments: W & G Report Routine Agenda: A. ID-23-0073 Authorize Mayor to execute Agreement with Fordice Construction Company for the Washington Street Park Updates Project in the amount of $165,450.00 Attachments: Washington Street Park Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Fordice Construction Company for the Washington Street Park Updates Project in the amount of $165,450.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-0075 Authorize Mayor to execute Amendment No. 1 to the Memorandum of Agreement with Mississippi Department of Archives and History for MS Community Heritage Preservation Grant Program - Round 14 (Old Vicksburg Public Library) (Blue Ink) Attachments: MDAH Community Preservation Grant Amendment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Amendment No. 1 to the Memorandum of Agreement with Mississippi Department of Archives and History for MS Community Heritage Preservation Grant Program - Round 14 (Old Vicksburg Public Library) (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-0076 Authorize Mayor to execute Amended Water Pollution Control Revolving Loan Fund Loan Agreement with Mississippi Department of Environmental Quality for Sanitary Sewer System Rehabilitation (SRF-C280733-05-1) Attachments: SRF Amended Loan Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Amended Water Pollution Control Revolving Loan Fund Loan Agreement with Mississippi Department of Environmental Quality for Sanitary Sewer System Rehabilitation (SRF-C280733-05-1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-0079 Authorize Mayor to execute Contract with Volkert Engineering for Professional Services for the Stillwater and Bluecreek Drives Water and Sewer Improvements Project City of Vicksburg Page 4 Printed on 2/6/2023 Board of Mayor and Aldermen Minutes - Final January 17, 2023 Attachments: Contract_Vicksburg Stillwater Dr. Bluecreek Drive MHPsigned On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Volkert Engineering for Professional Services for the Stillwater and Bluecreek Drives Water and Sewer Improvements Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-0089 Approve request from Pablo Diaz, Executive Director of Warren County Port Commission, in the amount of $496,048.50 for the acquisition of land for the new port south of I-20. On motion of Alderman Mayfield, Sr. seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve request from Pablo Diaz, Executive Director of Warren County Port Commission, in the amount of $496,048.50 for the acquisition of land for the new port south of I-20. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Discretionary Leave - Water Department (1); Pay Adjustment - Ambulance Department (1); Longevity Pay - Fire Department (6), Longevity Pay - Ambulance Department (3); Longevity Pay - Gas Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Discretionary Leave - Water Department (1); Pay Adjustment - Ambulance Department (1); Longevity Pay - Fire Department (6), Longevity Pay - Ambulance Department (3); Longevity Pay - Gas Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Deborah A. Nickson - Deputy City Clerk, Kelsey Hicks - Human Resource Assistant/Safety, Jamma Williams – Executive Assistant, Tiffany Pendleton – Chief of Staff, Charlie Hill - Deputy Chief of Police Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-0083 Discretionary Leave - Water Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Discretionary Leave of a Laborer an additional thirty (30) days in the Water Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-0084 Pay Adjustment - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Firefighter I from $10.92 per hour to a Firefighter/Ambulance II at $11.99 per hour, effective January 11, 2023. Employee has met requirements of probation and is assigned to an ambulance in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 2/6/2023 Board of Mayor and Aldermen Minutes - Final January 17, 2023 C. ID-23-0085 Longevity Pay - Fire Department (6) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Firefighter from $13.18 per hour to $13.68 per hour, effective January 16, 2023. Employee is entitled to an additional .50 cent per hour increase for fifteen (15) years of service; a Fire Inspector from $24.82 per hour to $25.32 per hour, effective January 16, 2023. Employee is entitled to an additional .50 cents per hour increase for fifteen (15) years of service; a Firefighter from $14.10 per hour to $14.60 per hour, effective January 16, 2023. Employee is entitled to an additional .50 cents per hour for fifteen (15) years of service; a Firefighter from $15.61 per hour to $16.61 per hour, effective January 22, 2023. Employee is entitled to an additional $1.00 per hour for twenty (20) years of service; a Firefighter from $14.47 per hour to $15.47 per hour, effective January 22, 2023. Employee is entitled to an additional $1.00 increase for twenty (20) years of service; a Firefighter from $11.17 per hour to $11.27 per hour, effective January 23, 2023. Firefighter is entitled to an additional .10 cents per hour for ten (10) years of service in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-0086 Longevity Pay - Ambulance Department (3) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of an Associate Fire Chief from $42.3078 per hour to $43.3078 per hour, effective January 22, 2023. Employee is entitled to an additional $1.00 per hour for twenty (20) years of service; an EMS Paramedic from $15.77 per hour to $15.87 per hour, effective January 23, 2023. Employee is entitled to an additional .10 cents pay increase for ten (10) years of service; a Firefighter from $14.04 per hour to $14.14 per hour, effective January 23, 2023. Employee is entitled to an additional .10 cents pay increase for ten (10) years of service in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-0087 Longevity Pay - Gas Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .20 cents Longevity Pay of a Dispatcher from $13.02 per hour to $13.22 per hour, effective January 23, 2023. Employee is entitled to an additional .20 cents pay increase for ten (10) years of service in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-0130 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr. seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Wednesday, January 25, 2023, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 2/6/2023