Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Tuesday, January 10, 2023 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Tasha W. Jordan, Deputy City Clerk Deborah A. Nickson, Deputy City Clerk Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Under Routine Agenda (Reconvened 3:00 p.m., Wednesday, January 11, 2023) Letter O. (ID-23-0062) Accept the Recommendation of Neel-Schaffer to award Base Bid amount of $1,252,900.00 and Additive Alternate #2 of $10,800.00 for a total amount of $1,263,700.00 to Fordice Construction Company for New Vicksburg Animal Shelter and reject the other three (3) bids Letter P. (ID-23-0063) Accept the Recommendation of Neel-Schaffer to reject all bids received and authorize re-advertisement for Wheels on Hills Cycling Route Project contingent upon concurrences from MDOT On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-23-0050 Employee Anniversaries: 1. One (1) year of service: a. Aubreuna Carson - Animal Control b. Eddie Sanders - Building Maintenance c. Thomas Anderson - Building Maintenance d. Roderick Williams - Sewer Department e. Sylvester Robertson - Water Department 2. Four (4) years of service: a. Tiana Roby - Gas Department 3. Ten (10) years of service: a. Mark Dave - Fire Department Mayor Flaggs, Jr. recognized Aubreuna Carson - Animal Control, Eddie Sanders - Building Maintenance, Thomas Anderson - Building Maintenance, Roderick Williams - Sewer Department, Sylverster Robertson - Water Department with one (1) year of service each; Tiana Roby - Gas Department with four (4) years of service and Mark Dave - Fire Department with ten (10) years of service. The Mayor and Aldermen congratulated all employees for their years with the City of Vicksburg. Alderman Alex J. Monsour, Jr. recused himself from the Board Meeting. City of Vicksburg Page 1 Printed on 1/25/2023 Board of Mayor and Aldermen Minutes - Final January 10, 2023 Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Recused: 1- Alderman Monsour Jr. A. ID-23-0043 Adopt Board Meeting Minutes for: 1. December 19, 2022 B. ID-23-0051 Approve the following Personnel Action Forms: 1. Resignation - Police Department (1) 2. Resignation - Gas Department (1) 3. New Hire - Ambulance Department (1) C. ID-23-0061 Approve Addition to Employee Driving List: 1. Gregory Thompson - Ambulance Department D. ID-23-0026 Approve the following for payment: 1. Invoice #21078 in the amount of $1,650.00 from Bluffs & Bayous Magazine for advertisement 2. Invoice #94686 in the amount of $2,036.52 from PPM Consultants for Vicksburg Brownfield Assessment Grant (2020) - Non Trust 3. Contactor Progress Estimate No. 4 in the amount of $93,365.91 from Central Asphalt Company, Inc. for NRCS Farmer Street and Clover Lane Stabilization Attachments: PPM Invoice Bluffs & Bayous Invoice Pay App #4 NRCS Farmer-Clover City of Vburg E. ID-23-0025 Approve request for sponsorship in the amount of $301.00 from Warren Central High School Competition Cheer pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: WCHS Cheer Competition Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Warren Central Competition Cheer will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from Warren Central Competition Cheer in the amount of $301.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. F. ID-23-0049 Approve request for sponsorship in the amount of $1,500.00 from American Kombat Alliance (AKA) for Live MMA and Boxing pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: MMA and Boxing Advertisement Mayor Flaggs, Jr. stated that purchasing an advertisement from American Kombat Alliance (AKA) will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from American Kombat Alliance (AKA) in the amount of $1,500.00 for Live MMA and Boxing. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. G. ID-23-0036 Authorize the approval of billing statement in the amount of $500.00 from WVBG-FM for COVID-19 Advancing Health Literacy Grant Project CHAMPIONS for the month of January 2023 in accordance to City of Vicksburg Page 2 Printed on 1/25/2023 Board of Mayor and Aldermen Minutes - Final January 10, 2023 Mississippi Code Annotated 17-3-1 and 17-3-3. Attachments: Champions Radio Advertisement Mayor Flaggs, Jr. stated that purchasing an advertisement from WVBG-FM will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from WVBG-FM in the amount of $500.00 for COVID-19 Advancing Health Literacy Grant Project CHAMPIONS for the month of January 2023 billing statement. The City is authorized in accordance to Mississippi Code Annotated 17-3-1 and 17-3-3. H. ID-23-0037 Approve request from Charles Pendleton for an in-kind donation to use 33 tables and 50 chairs for the fourth annual Vicksburg Civil War Show on Friday, February 17th and Saturday, February 18th 2023 at the Outlet Mall (City of Vicksburg Seal will be used on all advertising material) Attachments: Civil War Museum I. ID-23-0040 Authorize City Clerk to transfer funds FROM the Separate Project Bank Account American Rescue Plan Account TO the City's Pooled Cash Account reimbursing the City's Pooled Cash Account for Iowa Blvd. Emergency Repairs expenditures in the amount of $1,511,059.16 J. ID-23-0045 Approve the following request from Ann Grimshel, Purchasing Director: 1. Permission to enter a float in the Mardi Gras Parade 2. Expend funds in the amount of $5,000.00 from Administration Budget to purchase promotional items (out of the $5,000.00 the amount of $50.00 to be paid to Main Street for Entry Fee) Attachments: Mardi Gras Parade K. ID-23-0038 Approve the following with Allied Corrosion Industries for Natural Gas System Cathodic Protection: 1. Invoice #111567 in the amount of $5,000.00 2. Accept Close Out Documents (Contractor's Affidavit and Release, Limited Warranty, and Consent of Surety to Final Payment) Attachments: Natural Gas Cathodic Protection Close Out L. ID-23-0041 Award Sealed Bid for Water Treatment Chemicals (Sodium Hypochlorite) to Harcros Chemicals, Inc. and reject Sealed Bid received (Sodium Silicaflouride) from Chemrite of Buford, GA due to the mileage requested in the specifications Attachments: Bid Award Sodium Hypochlorite M. ID-23-0046 Accept the Recommendation of Waggoner Engineering, Inc. to award the Sealed Bid for the 2022 Street Paving Project, Group 2 to Central Asphalt, Inc. in the amount of $1,958,333.00 Attachments: 2023-01-05_ROA(2022 Street Paving Grp2) (002) N. ID-23-0029 Accept Letter Establishing Special Assessment and Adopt Resolution / Order for Cutting, Cleaning, Demolition and Site Clearing of the following properties: 1. 2908 Arcadia Place, PPIN 5630; owned by Rosalie Conner Estate 2. 2001 Royal Street, PPIN 5069; owned by Khristoffer Hearron Etal 3. 2630 Roosevelt Avenue, PPIN 13072; owned by Heat Management, LLC 4. 2628 Roosevelt Avenue, PPIN 13071; owned by Stacey Smith & Quenitn Smith 5. 1522 Military Avenue, PPIN 16826; owned by Edith Taylor 6. 2615 Hannah Avenue, PPIN 5012; owned by Permy K.Thuha Revoc City of Vicksburg Page 3 Printed on 1/25/2023 Board of Mayor and Aldermen Minutes - Final January 10, 2023 Trust 7. 1105 Realty Street, PPIN 5545; owned by Elnora F. Wilcox Estate 8. 713 Dabney Street, PPIN 16732; owned by WS Properties and Investments Attachments: Special Assessments The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 2908 Arcadia Place, PPIN 5630; owned by Rosalie Conner Estate 2. 2001 Royal Street, PPIN 5069; owned by Khristoffer Hearron Etal 3. 2630 Roosevelt Avenue, PPIN 13072; owned by Heat Management, LLC 4. 2628 Roosevelt Avenue, PPIN 13071; owned by Stacey Smith & Quenitn Smith 5. 1522 Military Avenue, PPIN 16826; owned by Edith Taylor 6. 2615 Hannah Avenue, PPIN 5012; owned by Permy K.Thuha Revoc Trust 7. 1105 Realty Street, PPIN 5545; owned by Elnora F. Wilcox Estate 8. 713 Dabney Street, PPIN 16732; owned by WS Properties and Investments The Mayor and Alderman voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and adopted the following Resolutions establishing Special Assessments. O. ID-23-0027 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 2349-2362; 315124; 315125-315412; 315413-315414 for approval. Alderman Alex J. Monsour, Jr., returned to the Board Meeting. Routine Agenda: A. ID-23-0031 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of January 2023 and invited the public to attend. The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. B. ID-23-0032 Receive Sealed Bids for: 1. Construction of New Vicksburg Animal Shelter This agenda item was Recessed until Wednesday, January 11, 2023 at 3:00 p.m. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-0034 Receive Sealed Bids for: 1. Wheels on Hills Cycling Route Project On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to receive Sealed Bids for: 1. Wheels on Hills Cycling Route Project One (1) Electronic Bid CONSTRUCTION SPECIALIST, LLC., 5965 Hwy 18W, Suite 309; Jackson, MS 39209 C.O.R# 22927-MC 5% Bid Bond: Non-Collusion Affidavit Bid Amount: $392,055.50 Alternate #1: $6,250.00 Total Bid Amount: $398,305.50 On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr. the Mayor and Aldermen voted to accept and refer the foregoing bid to Neel-Schaffer for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-0033 Receive Sealed Proposals for: 1. Waterline Improvements - Summit Ridge Drive On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to received Sealed Proposals for: City of Vicksburg Page 4 Printed on 1/25/2023 Board of Mayor and Aldermen Minutes - Final January 10, 2023 1. Waterline Improvements - Summit Ridge Drive HEMPHILL CONSTRUCTION, P.O. BOX 879; Florence, MS 39073 C.O.R# 02449-MC 5% Bid Bond: Yes Base Bid Amount: $237,845.00 RED OAK CONSTRUCTION, LLC, 3351 Jackson Liberty Drive; Wesson, MS 39191 C.O.R# 15284 5% Bid Bond: Yes Base Bid Amount: $220,147.00 One (1) Electronic Bid GREENBRIAR DIGGING SERVICE LIMITED PARTNERSHIP, 681 Denton Trail NW; Brookhaven, MS 39601 C.O.R# 04621-MC 5% Bid Bond: Yes Base Bid Amount: $250,410.00 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept and refer the forgoing bids to Allen & Hoshall for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-0035 Receive Sealed Bids for: 1. Two (2) Emergency Medical Vehicle Remounts (1- with power stretcher and 1 - without) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to received Sealed Bids for: 1. Two (2) Emergency Medical Vehicle Remounts (1- with power stretcher and 1 - without) EMERGENCY VEHICLE SPECIALIST (EVS), 892 Kansas Street; Memphis, TN 38106 C.O.R# 010923-MC 5% Bid Bond: Yes Bid Amount: $330,000.00 One (1) Electronic Bid EMERGENCY VEHICLE SPECIALIST (EVS), 892 Kansas Street; Memphis, TN 38106 C.O.R# 010923-MC 5% Bid Bond: Yes Bid Amount: $330,000.00 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept and refer the foregoing bids to the Selection Committee for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-0028 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Community Development Agenda 1.10.2023 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 810 Howard Street, PPIN 019277; owned by Elwin Johnson, Sr. & Elwin Johns - (Remove dilapidated structure) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing property which has not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed, along with the following actions: 1. 810 Howard Street, PPIN 019277; owned by Elwin Johnson, Sr. & Elwin Johns - City of Vicksburg Page 5 Printed on 1/25/2023 Board of Mayor and Aldermen Minutes - Final January 10, 2023 Sixty (60) day extension with thirty (30) progress The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-23-0042 Adopt Resolution Granting Final Approval for Tax Abatement for David Smith's Automotive 3418 Wisconsin Avenue (PPIN 22767) Attachments: Resolution Final Approval David Smith Automotive On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution Granting Final Approval for Tax Abatement for David Smith's Automotive 3418 Wisconsin Avenue (PPIN 22767). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-23-0060 Authorize the Board of Mayor and Aldermen of the City of Vicksburg, MS to execute Emergency Declaration Due to Water Leaking Under the KCS Railroad Track Located Within the City of Vicksburg Attachments: EMERGENCY DECLARATION water main leaks 1.10.23 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Board of Mayor and Aldermen of the City of Vicksburg, MS to execute Emergency Declaration Due to Water Leaking Under the KCS Railroad Track Located Within the City of Vicksburg. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-23-0030 Authorize Mayor to execute Agreement with Vicksburg Girls' Softball Association for use of city's softball fields Attachments: VGSA Agreement On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Vicksburg Girls' Softball Association for use of city's softball fields. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-23-0039 Authorize Mayor to execute Memorandum of Understanding with Mississippi State Fire Academy for Driver/Operator Aerial Apparatus Field Delivery Training Attachments: Vicksburg Driver Op-Aerial January 2023 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Memorandum of Understanding with Mississippi State Fire Academy for Driver/Operator Aerial Apparatus Field Delivery Training. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-23-0044 Authorize Mayor to execute Right of Entry Permit with USACE, Vicksburg District for ERDC to paint ERDC logo on Wisconsin Avenue Bridge Attachments: ERDC Bridge Branding On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Right of Entry Permit with USACE, Vicksburg District for ERDC to paint ERDC logo on Wisconsin Avenue Bridge. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-23-0047 Authorize Mayor to execute Payment Agreement for reimbursement of tuition for Paramedic Degree / Certification with the following: 1. David Allison 2. Kelcy Buell 3. Christopher Pope City of Vicksburg Page 6 Printed on 1/25/2023 Board of Mayor and Aldermen Minutes - Final January 10, 2023 4. Troy Scott Attachments: david allison kelcy buell christopher pope troy scott On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Payment Agreement for reimbursement of tuition for Paramedic Degree / Certification with the following: 1. David Allison; 2. Kelcy Buell; 3. Christopher Pope; 4. Troy Scott. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. M. ID-23-0048 Authorize Mayor to execute Subaward Agreement with Mississippi Department of Environmental Quality for the Mississippi Municipality and County Water Infrastructure Grant Program Attachments: ARPA Subaward 1 On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Sub-award Agreement with Mississippi Department of Environmental Quality for the Mississippi Municipality and County Water Infrastructure Grant Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. N. ID-23-0059 Authorize Mayor to execute the following with ITG Strategies, LLC for CMS Cost Reporting for the Vicksburg Fire Department: 1. Client Services Agreement 2. Confidentiality and Nondisclosure Agreement 3. HIPAA Business Associate Agreement Attachments: Client Services Agreement84866 Vicksburg Fire Department NDA ITG84865 Vicksburg Fire Department BAA84867 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute the following with ITG Strategies, LLC for CMS Cost Reporting for the Vicksburg Fire Department: 1. Client Services Agreement; 2. Confidentiality and Nondisclosure Agreement; 3. HIPAA Business Associate Agreement. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay - Gas Department (1); Longevity Pay - Animal Control (1); Longevity Pay - Water Department (1); Longevity Pay - Building Maintenance (2); Longevity Pay - Sewer Department (1); Longevity Pay - Fire Department (1); Suspension - Water & Gas Administration (3) The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay - Gas Department (1); Longevity Pay - Animal Control (1); Longevity Pay - Water Department (1); Longevity Pay - Building Maintenance (2); Longevity Pay - Sewer Department (1); Longevity Pay - Fire Department (1); Suspension - Water & Gas Administration (3) The Mayor and Aldermen are now in executive session. City of Vicksburg Page 7 Printed on 1/25/2023 Board of Mayor and Aldermen Minutes - Final January 10, 2023 Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Kim Nailor - City Attorney, Tasha W. Jordan - Deputy City Clerk, Deborah A. Nickson - Deputy City Clerk, Kelsey Hicks - Human Resource Assistant/Safety, Jamma Williams – Executive Assistant, Tabitha Martin Crawford - Police Officer. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-0052 Longevity Pay - Gas Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the .20 cents Longevity Pay of a Dispatcher from $11.55 per hour to $11.75 per hour, effective January 10, 2023. Employee is entitled to an additional .20 cents increase for four (4) years of service in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-0053 Longevity Pay - Animal Control (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the .20 cents Longevity Pay of an Animal Control Officer from $9.00 per hour to $9.20 per hour, effective January 12, 2023. Employee is entitled to an additional .20 cents increase for one (1) year of service in Animal Control. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-0054 Longevity Pay - Water Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the .20 cents Longevity Pay of a Laborer from $9.00 per hour to $9.20 per hour, effective January 12, 2023. Employee is entitled to an additional .20 cents pay increase for one (1) year of service in the Water Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-0055 Longevity Pay - Building Maintenance (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Longevity Pay of an Electrician II from $22.00 per hour to $22.20 per hour, effective January 12, 2023. Employee is entitled to an additional .20 cents increase for one (1) year of service; a Director from $26.4423 per hour to $26.6423, effective January 12, 2023. Employee is entitled to an additional .20 cents increase for one (1) year of service in Building Maintenance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-0056 Longevity Pay - Sewer Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the .20 cents Longevity Pay of a Laborer from $9.00 per hour to $9.20 per hour, effective January 12, 2023. Employee is entitled to an additional .20 cents per hour for one (1) year of service in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-0057 Longevity Pay - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the .10 cents Longevity Pay of a Firefighter from $11.64 per hour to $11.74 cents per hour, effective January 14, 2023. Employee is entitled to an additional .10 cents increase for ten (10) years of service in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Alderman Monsour, Jr. left after the first personnel matter in Water & Gas G. ID-23-0058 Suspension - Water & Gas Administration (3) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to deny the Suspension of a Customer Service City of Vicksburg Page 8 Printed on 1/25/2023 Board of Mayor and Aldermen Minutes - Final January 10, 2023 Representative for two (2) days but place the employee on three (3) months probation, effective January 10, 2023. Employee is in violation of the COV Attendance Policy. She has nine (9) tardies (three in each pay period) which equals one (1) unexcused absence which totals a two (2) day suspension for three (3) unexcused absences; approved the 1.5 day suspension instead of three (3) days of a cashier for violating the COV Cell Phone Policy. Employee was given a written warning on 07/15/2022. Per the cell phone policy, the second offense is a three (3) day suspension; suspension denied but board voted on three (3) months probation of a cashier for violating COV Attendance Policy. Employee has been tardy coming back from lunch on the following dates: 12/16,12/21, 12/22 and 12/27. Employee has a total of twelve (12) tardies in Water & Gas Administration. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Absent: 1- Alderman Monsour Jr. H. ID-23-0088 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Absent: 1- Alderman Monsour Jr. On motion of Mayor Flaggs, Jr., and seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to Recess the Board Meeting and Reconvene at 3:00 p.m. on Wednesday, January 11, 2023. The motion was unanimously adopted by the following votes: Aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr. Wednesday, January 11, 2023 On motion of Mayor Flaggs, Jr., and seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Reconvene the Board Meeting for Wednesday, January 11, 2023 at 3:00 p.m. Those present at the Reconvene meeting Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Associate City Attorney/City Prosecutor Monica Allen, Deputy City Clerk Tasha W. Jordan, Jamma Williams. The motion was adopted unanimously by the following vote: Aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. O. ID-23-0062 Accept the Recommendation of Neel-Schaffer to award Base Bid amount of $1,252,900.00 and Additive Alternate #2 of $10,800.00 for a total amount of $1,263,700.00 to Fordice Construction Co. for New Vicksburg Animal Shelter and reject the other three (3) bids. On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to receive Sealed Bids for: 1. New Vicksburg Animal Shelter FORDICE CONSTRUCTION COMPANY, INC., P.O. Box 1101; Vicksburg, MS 39180 C.O.R# 00016-MC 5% Bid Bond: Yes Bid Amount: $1,252,900.00 Addendum #1: Yes Addendum #2: Yes Alternate #1: $9,800.00 Alternate #2: $10,800.00 BENCHMARK CONSTRUCTION CORPORATION, 1867 Crane Ridge Drive, Suite 200-A; Jackson, MS 39216 C.O.R# 15316-MC 5% Bid Bond: Yes Bid Amount: $1,440,000.00 Addendum #1: Yes Addendum #2: Yes Alternate #1: $8,000.00 Alternate #2: $8,300.00 Two (2) Electronic Bids TIMBO'S CONSTRUCTION, INC., 3853 Highway 61 North; Cleveland, MS 38732 City of Vicksburg Page 9 Printed on 1/25/2023 Board of Mayor and Aldermen Minutes - Final January 10, 2023 C.O.R# 12475-MC 5% Bid Bond: Yes Bid Amount: $1,345,760.00 Addendum #1: Yes Addendum #2: Yes Alternate #1: $12,000.00 Alternate #2: $13,000.00 JE STEVENS CONSTRUCTION GROUP, 1218 Cutter Lane; Brandon, MS 39047 C.O.R# 24536-MC 5% Bid Bond: Yes Bid Amount: $1,395,000.00 Addendum #1: Yes Addendum #2: Yes Alternate #1: $10,300.00 Alternate #2: $10,800.00 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Accept the Recommendation of Neel-Schaffer to award Base Bid amount of $1,252,900.00 and Additive Alternate #2 of $10,800.00 for a total amount of $1,263,700.00 to Fordice Construction Co. for New Vicksburg Animal Shelter and reject the other three (3) bids. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. P. ID-23-0063 Accept the Recommendation of Neel-Schaffer to reject all bids received and authorize readvertisement for Wheels on Hills Cycling Route Project contingent upon concurrence from MDOT. On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Accept the Recommendation of Neel-Schaffer to reject all bids received and authorize re-advertisement for Wheels on Hills Cycling Route Project contingent upon concurrence from MDOT. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, January 17, 2023, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: DEPUTY CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 10 Printed on 1/25/2023