Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Tuesday, January 3, 2023 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Pastor Dexter Jones. Pledge of Allegiance was led by Mayor George Flaggs, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 2 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Absent: 1 - Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Recognitions: A. ID-23-0018 Employee Anniversaries: 1. Eight (8) years of service: a. Andrew Rodgers II, Jeffrey Hearn - Fire Department b. Daniel Moulder - Ambulance Department Mayor Flaggs, Jr. recognized Andrew Rodgers II, Jeffrey Hearn in the Fire Department and Daniel Moulder in the Ambulance Department for eight (8) years each of service. The Mayor and Alderman congratulated Andrew Rodgers II, Jeffrey Hearn and Daniel Moulder for their years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Mayfield, Sr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. A. ID-23-0001 Adopt Board Meeting Minutes for: 1. December 5, 2022 2. December 9, 2022 B. ID-23-0019 Approve the following Personnel Action Forms: 1. Resignation - Police Department (1) 2. Rescind New Hire - Ambulance Department (1) 3. New Hire - Street Department (1) C. ID-23-0022 Approve Addition to Employee Driving List: 1. David Robinson - Street Department D. ID-23-0002 Declare Monday, January 16, 2023 a city holiday in observance of Dr. Martin Luther King, Jr.'s Birthday pursuant to Section 3-3-7(1) of the Mississippi Code of 1972, Annotated City of Vicksburg Page 1 Printed on 3/24/2023 Board of Mayor and Aldermen Minutes - Final January 3, 2023 E. ID-23-0004 Approve the following request from The Radio People: 1. Use of the Washington Street Park from 5:00 a.m. to 5:00 p.m. on February 4, 2023 for the 13th Annual Chili for Children Cook-Off benefitting the Warren County Children's Shelter and Jacob's Ladder Learning Center 2. Streets blocked off at Grove and Jackson Attachments: Chili for Children Cook-Off F. ID-23-0005 Approve request from God's Storehouse Food Pantry of New Beginnings Training & Equipping Center to hold a 5K run/walk and 1 mile Fun Run on April 8, 2023 starting at 8:00 a.m. at the Train Depot at Levee Street Attachments: God's Storehouse Team Run, Walk, Fun Run G. ID-23-0006 Approve Invoice #103 from Brown's Home Repair in the amount of $15,000.00 for Vicksburg NAACP Housing Initiative Project - 146 Irene Street Property Attachments: Invoice Brown's Home Repair H. ID-23-0007 Approve request for advertisement in the amount of $200.00 to Omega Psi Phi Fraternity, Inc. for its 78th Annual 12th District Meeting Souvenir Book pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Omega Psi Phi Advertisement Mayor Flaggs, Jr. stated that purchasing an advertisement from Omega Psi Phi Fraternity, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from Omega Psi Phi Fraternity, Inc. in the amount of $200.00 for its 78th Annual 12th District Meeting Souvenir Book. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. I. ID-23-0008 Approve request from Southern Cultural Heritage Foundation for allocation of matching funds in the amount of $17,500.00 for Fall/Winter Programming pursuant to Section 39-15-1 of the Mississippi Code of 1972, as amended Attachments: SCHF Request for Matching Funds The Mayor and Alderman of the City of Vicksburg approved the request from Southern Cultural Heritage Foundation for allocation of matching funds in the amount of $17,500.00 for its Fall/Winter Programming. The City is authorized pursuant to Section 39-15-1 of the Mississippi Code of 1972, as amended, for authority of municipal government to expend matching general fund monies in support of the arts. J. ID-23-0016 Approve Vicksburg Young Professionals Individual Membership Application in the amount of $65.00 per year for Kristen Harris Attachments: VYP Membership K. ID-23-0003 Accept the Recommendation of Stantec to award the Sealed Bid for the Vicksburg Levee Street Pedestrian Rail Crossing and Site/Utility Improvements to Central Asphalt Co. in the amount of $728,630.00 Attachments: Award Levee Street Pedestrian Crossing Site Utility Improvements L. ID-23-0015 Accept Letter Establishing Special Assessment and Adopt Resolution / Order for Cutting, Cleaning, Demolition and Site Clearing of the following properties: 1. 1010 Vine Street, PPIN 18057; owned by Carrie James Dixon Estate 2. 1333 East Avenue, PPIN 17440; owned by John & Rosie Mae Palmer City of Vicksburg Page 2 Printed on 3/24/2023 Board of Mayor and Aldermen Minutes - Final January 3, 2023 Estate 3. 1210 Crawford Street, PPIN 18943; owned by R-12 Recovery Ministries 4. 100 McAuley Drive, PPIN 20791;owned by River Hill Investments LLC c/o Michael A. Akers 5. 1201 Clay Street, PPIN 18928; owned by Ricardo Villanueva 6. 2004 Martin Luther King Blvd., PPIN 20586; owned by Lorenzo Walker Estate 7. 2006 Martin Luther King Blvd., PPIN 28091; owned by Lorenzo Walter Estate 8. 402 Ford Road, PPIN 6208; owned by State of Mississippi (Mary L. Williams Etal) 9. 1114 Adams Lane, PPIN 25531; owned by State of Mississippi (Harvey & Yvette Young) Attachments: Special Assessments The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 1010 Vine Street, PPIN 18057; owned by Carrie James Dixon Estate 2. 1333 East Avenue, PPIN 17440; owned by John & Rosie Mae Palmer Estate 3. 1210 Crawford Street, PPIN 18943; owned by R-12 Recovery Ministries 4. 100 McAuley Drive, PPIN 20791;owned by River Hill Investments LLC c/o Michael A. Akers 5. 1201 Clay Street, PPIN 18928; owned by Ricardo Villanueva 6. 2004 Martin Luther King Blvd., PPIN 20586; owned by Lorenzo Walker Estate 7. 2006 Martin Luther King Blvd., PPIN 28091; owned by Lorenzo Walter Estate 8. 402 Ford Road, PPIN 6208; owned by State of Mississippi (Mary L. Williams Etal) 9. 1114 Adams Lane, PPIN 25531; owned by State of Mississippi (Harvey & Yvette Young) The Mayor and Alderman voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and adopted the following Resolutions establishing Special Assessments. M. ID-23-0013 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 315117-315120 and 315121-315123 for approval. Routine Agenda: A. ID-23-0009 Discuss Vicksburg Convention Center Updates Ms. Erin Southard, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of January 2023 and invited the public to attend. The Mayor and Alderman thanked Ms. Southard for attending the meeting B. ID-23-0010 Discuss Vicksburg Convention and Visitors Bureau Updates Attachments: VCVB Report to City Board 1.3.22 Ms. Laura Beth Strickland, of the Vicksburg Convention & Visitors Bureau, came before the Board to inform the public of the upcoming events at the Vicksburg Convention & Visitors Bureau for the month of January 2023 and invited the public to attend. The Mayor and Alderman thanked Ms. Strickland for attending the meeting. C. ID-23-0011 Receive Sealed Bids and Reverse Auction Purchases for: 1. Water Treatment Chemicals (Sodium Silicaflouride / Sodium Hypochlorite) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to received Sealed Bids and Reverse Auction Purchases for: 1. Water Treatment Chemicals (Sodium Silicaflouride / Sodium Hypochlorite) HARCOS CHEMICALS, 4280 Rifle Range Road; Vicksburg, MS 39180 City of Vicksburg Page 3 Printed on 3/24/2023 Board of Mayor and Aldermen Minutes - Final January 3, 2023 UNIVAR SOLUTIONS USA, INC., 8201 S. 212th St.; Kent, WA 65032 CHEMRITE, INC., 5202 Belle Wood Ct., Ste 104; Buford, GA 30518 Two (2) Electronic Bids: ALLIED UNIVERSAL CORPORATION, 3901 NW 115 Avenue; Miami, FL 33178 (No Bid) UNIVAR SOLUTIONS USA INC.; 8201 S. 212th; Kent, WA 98032 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to accept and refer the foregoing bids to the Selection Committee for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. D. ID-23-0012 Receive Sealed Bids for: 1. 2022 Street Paving Project - Group 2 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to received Sealed Bids for: 1. 2022 Street Paving Project - Group 2 Two (2) Electronic Bids CENTRAL ASPHALT COMPANY, INC., 1208 National Street; Vicksburg, MS 39180 C.O.R# 11293-MC Bid Bond: Yes Amount: $1,958,333.00 APAC -MISSISSIPPI, INC., P.O. Box 24508; Jackson, MS 39225-4508 C.O.R# 00095-MC Bid Bond: Yes Amount: $2,101,006.23 No Paper Bids On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to accept and refer the foregoing bids to AJA Management and Waggoner Engineering for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. E. ID-23-0017 Accept/Approve the recommendation of Chief Stamps for proposed changes to the Vicksburg Fire Department Standard Operating Guidelines (SOG): 1. Section 12.1.18.2 Guidelines for Dining at Restaurants 2. Section 12.1.41.7 Uniforms Attachments: VFD SOG Proposed Changes On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to accept the recommendation of Chief Stamps for proposed changes to the Vicksburg Fire Department Standard Operating Guidelines (SOG): 1. Section 12.1.18.2 Guidelines for Dining at Restaurants; 2. Section 12.1.41.7 Uniforms. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. F. ID-23-0023 Authorize Mayor to execute Subscriber Agreement authorizing Robert Sanders to submit Discharge Monitor Reports (DMRs) to the Mississippi Department of Environmental Quality on behalf of the City of Vicksburg Attachments: Subscriber Agreement MDEQ On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to authorize the Mayor to execute Subscriber Agreement authorizing Robert Sanders to submit Discharge Monitor Reports (DMRs) to the Mississippi Department of Environmental Quality on behalf of the City of Vicksburg. The motion was adopted unanimously by the following vote: City of Vicksburg Page 4 Printed on 3/24/2023 Board of Mayor and Aldermen Minutes - Final January 3, 2023 Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. G. ID-23-0024 Authorize Mayor to execute Second Amendment to Hangar Lease Agreement to add Executive Concierge Services, LLC as a Co-Lessee along with Attorney Terris Harris Attachments: second amendment to lease agreement terris harris 1.2382257 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to authorize the Mayor to execute Second Amendment to Hangar Lease Agreement to add Executive Concierge Services, LLC as a Co-Lessee along with Attorney Terris Harris. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. H. ID-23-0014 Approve check #315084 written to Ronnie Nichols United Security Services, LLC in the amount of $2,500.00 from Docket of Claims dated December 22, 2022 On motion of Alderman Mayfield, Sr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to approve check #315084 written to Ronnie Nichols United Security Services, LLC in the amount of $2,500.00 from Docket of Claims dated December 22, 2022. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr. None voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay - Fire Department (2); Longevity Pay - Ambulance Department (1). The motion was seconded by Alderman Mayfield, Sr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay - Fire Department (2); Longevity Pay - Ambulance Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Tasha W. Jordan - Deputy City Clerk, Kelsey Hicks - Human Resource Assistant/Safety, Jamma Williams – Executive Assistant, Tiffany Pendleton – Chief of Staff, Tabitha Martin Crawford - Police Officer. Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. A. ID-23-0020 Longevity Pay - Fire Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the .10 cents Longevity Pay of a Firefighter from $11.64 per hour to $11.74 per hour, effective January 7, 2023. Employee is entitled to an additional .10 cents increase for eight (8) years of service; a Firefighter from $12.05 per hour to $12.15 per hour, effective January 7, 2023. Employee is entitled to an additional .10 cents increase for eight (8) years of service in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. B. ID-23-0021 Longevity Pay - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the .10 cents Longevity Pay of a Firefighter/Ambulance from $16.09 per hour to $16.19 per hour, effective January 7, 2023. Employee is entitled to an additional .10 cents increase for eight (8) years City of Vicksburg Page 5 Printed on 3/24/2023 Board of Mayor and Aldermen Minutes - Final January 3, 2023 of service in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. C. ID-23-0064 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Absent: 1- Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, January 10, 2023, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. City of Vicksburg Page 6 Printed on 3/24/2023