Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Thursday, December 22, 2022 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter. W. Osborne, Jr., City Clerk Deborah A. Nickson, Deputy City Clerk Present: 2- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Absent: 1- Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Under Executive Session Change Letter E. (ID-22-1561) from Come Out of Executive Session and Approve All Items Taken Up in Executive Session to: (ID-22-1574) Suspension - Sewer Department (1). On motion of Alderman Mayfield, Sr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Recognitions: A. ID-22-1567 Employee Anniversaries: 1. Six (6) years of service: a. Katina Cooper - Police Department Mayor Flaggs, Jr. recognized Katina Cooper with six (6) years of service at the Police Department. The Mayor and Alderman congratulated Katina Cooper for her years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. A. ID-22-1545 Adopt Board Meeting Minutes for: 1. November 23, 2022 B. ID-22-1568 Approve the following Personnel Action Forms: 1. Resignation - Street Department (1) 2. New Hire - Ambulance Department (3) 3. Rehire - Ambulance Department (1) C. ID-22-1554 Approve Additions to Employee Driving List: 1. Kayla Farmer, Kathy Chapin, Hunter Dickerson, Christopher Holman - Fire Department D. ID-22-1551 Approve request for allocation of funds in the amount of $17,550.00 to City of Vicksburg Page 1 Printed on 10/11/2024 Board of Mayor and Aldermen Minutes - Final December 22, 2022 The Community Fund for Vicksburg Four Seasons of the Arts for the 2023 calendar year Attachments: Four Seasons of the Arts E. ID-22-1552 Approve request from Rev. Dr. Martin Luther King, Jr. Birthday Memorial Committee: 1. Complimentary use of Ardis T. Williams, Sr. Auditiorium on January 16, 2023 from 6:00 p.m.- 8:00 p.m. for the 37th Annual memorial and birthday celebration in honor of the work and legacy of Rev. Dr. Martin Luther King, Jr. 2. Sponsorship in the amount of $2,500.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended 3. Greetings from Mayor Flaggs during the program Attachments: MLK Birthday Celebration Mayor Flaggs, Jr. stated that purchasing an advertisement from Rev. Dr. Martin Luther King, Jr. Birthday Memorial Committee will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from Rev. Dr. Martin Luther King, Jr. Birthday Memorial Committee in the amount of $2,500.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. F. ID-22-1556 Ratify the request for sponsorship for the Alcorn State vs. Jackson State Soul Bowl Event held on Friday, November 18, 2022 at the Vicksburg Convention Center pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended: 1. Ratify the approval of billing statement in the amount of $988.00 from Vicksburg Convention Center for Thomas and Thomas Security LLC for security for the November 18, 2022 Soul Bowl Event in accordance to Mississippi Code Annotated 17-3-1 and 17-3-3. 2. Ratify the approval of billing statement in the amount of $300.00 from Vicksburg Convention Center for Reo Slaughter for DJ services for the November 18, 2022 Soul Bowl Event in accordance to Mississippi Code Annotated 17-3-1 and 17-3-3. Attachments: Invoice Sponsorship Soul Bowl DJ Services Invoice Sponsorship Soul Bowl Security Mayor Flaggs, Jr. stated that purchasing an advertisement for the Alcorn State vs. Jackson State Soul Bowl Event will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg ratified the approval of billing statement in the amount of $988.00 from Vicksburg Convention Center for Thomas and Thomas Security LLC and ratified the approval of billing statement in the amount of $300.00 from Vicksburg Convention Center to Reo Slaughter for DJ services for the November 18, 2022 Soul Bowl Event. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code Annotated. G. ID-22-1538 Approve request for advertisement in the amount of $500.00 to The Magnolia Crappie Club for its Eagle Lake Tournament on January 28, 2023 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Magnolia Crappie Advertisement Mayor Flaggs, Jr. stated that purchasing an advertisement from The Magnolia Crappie Club will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from The Magnolia Crappie in the amount of $500.00 for its Eagle City of Vicksburg Page 2 Printed on 10/11/2024 Board of Mayor and Aldermen Minutes - Final December 22, 2022 Lake Tournament. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. H. ID-22-1546 Approve Pay Application No. 3 in the amount of $225,206.38 to Suncoast Infrastructures, Inc. for Continuing Sewer Assessment Program - Year 4 Repair Attachments: Pay App #3 CSAP Year 4 Repairs Suncoast I. ID-22-1550 Approve the following for payment: 1. Vicksburg-Tallulah Regional Airport: a. Invoice #4199 in the amount of $2,603.40 for the month of November 2022 2. Shundera L. Stallings: a. Invoice in the amount of $350.00 for Vicksburg Garden District Five Year Plan 3. Belinda Stewart Architects: a. Invoice #2022-0631 in the amount of $447.65 for Architectural Services Constitution Firehouse 4. Stantec Consulting Services Inc.: a. Invoice #2015272 in the amount of $462.50 for Levee Street Pedestrian Railroad Crossing 5. "LEN" Construction: a. Invoice in the amount of $15,000.00 for Vicksburg NAACP Housing Initiative Project - 1735 Martin Luther King Property b. Invoice in the amount of $15,000.00 for Vicksburg NAACP Housing Initiative Project - 2107 Martin Luther King Property Attachments: VTR Invoice for November 2022 Invoice for Stallings Invoice Belinda Stewart Architects Invoice Stantec Invoices LEN Construction J. ID-22-1553 Approve request for payment from Vicksburg-Warren 911 Emergency Communications Center for the City's Share of 14 full-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates: November 30, 2022 and December 14, 2022 in the amount of $54,001.30 Attachments: 911 Payment K. ID-22-1547 Approve request from Vicksburg Main Street Program for permission to spend $6,500.00 from Downtown Taxing District Reserve Account to update website with Locable Marketing Attachments: Main Street Reserve Account L. ID-22-1563 Accept the Recommendation of Wier Boerner Allin Architecture, PLLC to award bid and contract for Washington Street Park Updates to Fordice Construction Company in the amount of $165,450 Attachments: Bid Recommendation Letter Washington St Park Updates M. ID-22-1508 Approve Bank Letters: 1. Trustmark 2. Cadence Attachments: Trustmark Cadence Bank The Mayor and Alderman approved Bank Letters: 1. Trustmark, 2. Cadence N. ID-22-1510 Approve Reports: 1. City Sexton 2. Privilege License City of Vicksburg Page 3 Printed on 10/11/2024 Board of Mayor and Aldermen Minutes - Final December 22, 2022 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget 7. Credit Card Attachments: City Sexton November 2022 Privilege License November 2022 Mayor & Treasure Report Delinquent Tax The City Sexton presented report of collections, account opening graves etc. for the month of November 2022 as follows: Lakeview Memorial Funeral Home - $4,400.00; W.H. Jefferson Funeral Home - $700.00; Glenwood Funeral Home - $200.00; CJ Williams Mortuary Services - $1,050.00; Dillion-Chisley Funeral Home - $800.00; Miscellaneous - $1,075.00. Total burials were 26. Total amount was $8,225.00. The City Clerk presented the Privilege License report for new businesses for the month of November 2022. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $61,696.32 for November 2022. The City Clerk presented the report of Tax Collection for City taxes from the Warren County Tax Collector for the month of November 2022. The City Clerk presented the report of Delinquent Tax Collection for City taxes from the Warren County Tax Collector for the month of November 2022. The City Clerk presented the November 2022 Detailed Budget report for approval. The City Clerk presented the November 2022 Credit Card report for approval as follows: Mayor Flaggs, Jr. - $211.50; City Clerk - $1,951.98; Purchasing Department - $10,102.94. Attachments: Supporting documents following minutes: Routine Agenda: A. ID-22-1501 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for December 22 2022 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 1337 Wood Street, PPIN 016185; owned by Auction Flippers - (Remove trash and debris from the entire property, remove and rid entire property from accumulation of rubbish; remove wood frame structure from the property) RE-ENTRY 1. 2624 Washington Street, PPIN 015190; owned by Anthony Chiplin - (Remove all unlicensed and inoperable vehicles from property, remove and rid entire property from accumulation of rubbish, remove vines from the right side of the building) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed, along with the following actions: 1. 1337 Wood Street, PPIN 016185; owned by Auction Flippers - Not complied RE-ENTRY City of Vicksburg Page 4 Printed on 10/11/2024 Board of Mayor and Aldermen Minutes - Final December 22, 2022 1. 2624 Washington Street, PPIN 015190; owned by Anthony Chiplin - Requested thirty (30) day extension The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. B. ID-22-1566 Approve New Position and Job Description for Civilian Crime Scene Technician (Part-Time) (Police Department) Attachments: Part-Time Crime Scene Technician On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the New Position and Job Description for Civilian Crime Scene Technician (Part-Time) (Police Department). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. C. ID-22-1453 Approve renewal of policies with Cadence Insurance (Property, Auto Physical Damage, Crime and Inland Marine) Attachments: Cadence Insurance On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the renewal of policies with Cadence Insurance (Property, Auto Physical Damage, Crime and Inland Marine). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. D. ID-22-1565 Approve the following regarding Excess Loss Insurance: 1. Approve Application/Schedule 2. Mayor execute Non-Disclosure Agreement with Unity Re, Inc. Attachments: 2023 Application Excess Loss Policy City of Vicksburg (NDA)81310 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the following regarding Excess Loss Insurance: 1. Approve Application/Schedule; 2. Mayor execute Non-Disclosure Agreement with Unity Re, Inc. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. E. ID-22-1520 Adopt Resolution to Request Local and Private Legislation to Contribute Funding for the Creation of the Dr. Jane Ellen McAllister House Museum Located at 1403 Main Street, Vicksburg, Mississippi to Attract Visitors to Vicksburg Attachments: Resolution Dr. Jane Ellen McAllister 12.19.22 (003) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to adopt the Resolution to Request Local and Private Legislation to Contribute Funding for the Creation of the Dr. Jane Ellen McAllister House Museum Located at 1403 Main Street, Vicksburg, Mississippi to Attract Visitors to Vicksburg. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. F. ID-22-1521 Adopt Resolution Requesting Local and Private Legislation Authorizing the City of Vicksburg, Mississippi to Appropriate Funds for the Historic Beulah Cemetery, to Allow the City of Vicksburg to Spend General Funds and Provide In-Kind Services for the Maintenance of Beulah Cemetery Attachments: Resolution - Beulah Cemetery 12.19.22 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to adopt the Resolution Requesting Local and Private Legislation Authorizing the City of Vicksburg, Mississippi to Appropriate Funds for the Historic Beulah Cemetery, to Allow the City of Vicksburg to Spend General Funds and Provide In-Kind Services for the Maintenance of Beulah Cemetery. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 10/11/2024 Board of Mayor and Aldermen Minutes - Final December 22, 2022 Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. G. ID-22-1518 Authorize Mayor to execute Contract with American Recovery Plan Act (ARPA) Funding Recipient Rainbow Farms, Inc. in the amount of $2,000.00 Attachments: ARPA Contract Rainbow Farms On motion of Alderman Mayfield, Sr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to authorize the Mayor to execute Contract with American Recovery Plan Act (ARPA) Funding Recipient Rainbow Farms, Inc. in the amount of $2,000.00. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. H. ID-22-1555 Authorize Mayor to execute Agreement for Grant of American Rescue Plan Act (ARPA) Funds to Provide Affordable Housing Attachments: Cottage Homes of America Grant ARPA Agreement Cottage Homes of America Terms and Conditions & Assurances On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to authorize the Mayor to execute Agreement for Grant of American Rescue Plan Act (ARPA) Funds to Provide Affordable Housing. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. I. ID-22-1564 Accept/Authorize Mayor to execute Agreement with Neel-Schaffer to provide Professional Engineering Services for the Extension of Levee Street Segment 2 Attachments: Levee St Extension Contract Neel Schaffer On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to Accept/Authorize Mayor to execute Agreement with Neel-Schaffer to provide Professional Engineering Services for the Extension of Levee Street Segment 2. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. J. ID-22-1509 Approve Claims Docket On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Claims Docket numbering: 314817-315115, 315116, except check #315084 written to United Security. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr. None voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Discretionary Leave - Fire Department (1); Longevity Pay - Police Department (1); Pay Adjustment - Police Department (1); Termination - Recreation Department (3), Suspension - Sewer Department (1). The motion was seconded by Alderman Mayfield, Sr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for: Discretionary Leave - Fire Department (1); Longevity Pay - Police Department (1); Pay Adjustment - Police Department (1); Termination - Recreation Department (3), Suspension - Sewer Department (1). The Mayor and Alderman are now in executive session. City of Vicksburg Page 6 Printed on 10/11/2024 Board of Mayor and Aldermen Minutes - Final December 22, 2022 Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Deborah A. Nickson - Deputy City Clerk, Kelsey Hicks - Human Resource Assistant/Safety, Tiffany Pendleton – Chief of Staff, Tabitha Martin Crawford - Police Officer. Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. A. ID-22-1569 Discretionary Leave - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Discretionary Leave of a Firefighter for additional days in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. B. ID-22-1570 Longevity Pay - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the .20 cents Longevity Pay of a Secretary II/Juvenile Enhancement from $12.03 per hour to $12.23 per hour, effective January 4, 2023. Employee is entitled to an additional .20 cents pay increase for six (6) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. C. ID-22-1571 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Pay Adjustment of a Crime Scene Investigator from $19.4385 ($18.4538 + $1.00) per hour to $19.6385 ($19.4385+$1.00+.20) per hour, effective January 13, 2023. Employee is entitled to an additional .20 cents pay increase for two (2) years of service at the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. D. ID-22-1572 Termination - Recreation Department (3) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Termination of a Sports Official effective December 22, 2022; a Sports Official effective December 22, 2022; a Sports Official effective December 22. 2022 at the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. E. ID-22-1574 Suspension - Sewer Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Suspension of a Forman for zero (0) days in the Sewer Department, effective December 22, 2022, for violation of 4.1 (g), (i), (l), (n), and (s). However; Board recommended forty-five (45) days probation and three (3) sessions of mandatory anger management class Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Absent: 1- Alderman Monsour Jr. F. ID-22-1561 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr. seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Absent: 1- Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr. and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, January 03, 2023, to take up and act upon any City of Vicksburg Page 7 Printed on 10/11/2024 Board of Mayor and Aldermen Minutes - Final December 22, 2022 and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. City of Vicksburg Page 8 Printed on 10/11/2024