Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen Monday, December 19, 2022 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda Reconvened Board Meeting on December 20, 2022, at 10:00 a.m. Add Under Routine Agenda: Letter G. (ID-22-1542) Accept City of Vicksburg FY2021 Audit Report Letter H. (ID-22-1544) Authorize City Clerk to transfer funds FROM the Separate Project Bank Account(s) TO reimburse the City's General Fund Account (pooled cash) for project expenditures: 1. From American Rescue Plan Account to Water & Gas Account (pooled cash) in the amount of $142,522.40. 2. From MS Infrastructure Fund Account to Water & Gas Account (pooled cash) in the amount of $467,703.93. 3. From Riverfront Development Project Fund Account to Water & Gas Account (pooled cash) in the amount of $56,865.31. 4. From City's Reserve Account to Water & Gas Account (pooled cash) in the amount of $753,951.50. Letter I. (ID-22-1548) Adopt Budget Amendments Letter J. (ID-22-1549) Approve Addendum No. 1 changing the bid opening date to January 10. 2023, at 10:00 a.m. for New Animal Shelter Letter K. (ID-22-1557) Approve invoice #12192022 in the amount of $7,922.50 from Booker T. Camper, Jr., CPA, CGMA for additional services for fiscal year 2021 audit. Add Under Executive Session: Letter O. (ID-22-1543) Personnel Matter - Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-22-1524 Employee Anniversaries: 1. 1 (one) year of service: a. John Owen - Traffic Department b. Robert Quimby - Fire Department c. Destiny Flowers - Police Department City of Vicksburg Page 1 Printed on 1/10/2023 Board of Mayor and Aldermen Minutes - Final-revised December 19, 2022 2. 5 (five) years of service: a. John Terry - Ambulance Department b. Leroy Thomas - Inspection Department Mayor Flaggs, Jr., recognized John Owen in the Traffic Department, Robert Quimby in the Fire Department and Destiny Flowers in the Police Department with one (1) year of service each. John Terry in the Ambulance Department and Leroy Thomas in the Inspection Department with five (5) years of service each. The Mayor and Aldermen congratulated all employees for their years of service with the City of Vicksburg. Alderman Monsour, Jr., recused himself from the Board Meeting. Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Approval of Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Recused: 1- Alderman Monsour Jr. A. ID-22-1514 Adopt Board Meeting Minutes for: 1. November 21, 2022 B. ID-22-1525 Approve the following Personnel Action Forms: 1. Retirement - Vehicle Maintenance (1) 2. Rescind New Hire - Police Department (1) 3. Rescind New Hire - Water Department (1) C. ID-22-1504 Approve Additions to Employee Driving List: 1. Erick Washington - Cemetery 2. Patrick Webb - Ambulance Department 3. Victoria Payne, Christopher Shells - Police Department 4. Tim'meria Taylor - Court Services D. ID-22-1502 Approve the following invoices for payment: 1. Allen & Hoshall: a. Number 4112202 in the amount of $2,400.00 for Natural Gas Cathodic Protection b. Number 4112210 in the amount of $3,500.00 for Water Main Improvements - Summit Ridge Drive c. Number 4112211 in the amount of $2,400.00 for CSAP Repairs Year 4 d. Number 4112212 in the amount of $15,639.00 for CSAP Repairs Year 4 Inspection 2. PPM Consultants: a. Number 94466 in the amount of $21,203.00 for Vicksburg Brownfield Assessment Grant (2020) - Non Trust 3. TRC: a. Number 2-100528 in the amount of $891.14 for Iowa Avenue Emergency Stabilization Project 4. Neel-Schaffer: a. Number 1084104 in the amount of $7,610.00 for Vicksburg NRCS Farmer Street/Clover Lane Project b. Number 1084106 in the amount of $536.28 for City of Vicksburg Animal Shelter c. Number 1084113 in the amount of $672.00 for Traffic Counts North Washington Street 5. EJES: a. Number 200-02-04 in the amount of $15,633.20 for Washington Street Project- Haining Road to Jackson Street 6. ESG: a. Number VIC1222 in the amount of $81,588.33 for Water Treatment City of Vicksburg Page 2 Printed on 1/10/2023 Board of Mayor and Aldermen Minutes - Final-revised December 19, 2022 Plant Facilities b. Number VICWW1222 in the amount of $53,341.67 for Waste Water Treatment Plant Facilities 7. Central Asphalt Company, Inc.: a. Pay Application #3 in the amount of $199,222.60 for NRCS Farmer Street/Clover Lane Project Attachments: Allen & Hoshall Invoices PPM Invoice TRC Invoice Neel Schaffer Invoice Farmer Street Clover Lane Neel Schaffer Invoice Animal Shelter Neel Schaffer Invoice Washington St. Traffic Counts EJES Invoice ESG Invoices Pay App #3 NRCS Farmer-Clover City of Vicksburg Central Asphalt E. ID-22-1503 Approve the following regarding PW 136 (Crestline Culvert Project) under FEMA-4538 (2020 Flooding/Erosion) Disaster: 1. Authorize Mayor to execute letter to Mississippi Emergency Management Agency acknowledging overpayment in the amount of $10,421.10 2. Authorize refund for overpayment in the amount of $10,421.10 to the Mississippi State Treasurer Attachments: Crestline Culvert Project Overpayment F. ID-22-1522 Ratify Mayor's execution of letter to MDOT to request approval of Addendum No. 1 to change bid opening date from January 3, 2023 to January 10, 2023 for Wheels on Hills Cycling Route Project Attachments: Addendum #1 Wheels on Hills Cycling Route G. ID-22-1511 Ratify approval request for advertisement in the amount of $150.00 to Vicksburg Daily News for Holiday Greeting pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: VDN Holiday Advertisement Mayor Flaggs, Jr. stated that purchasing an advertisement from Vicksburg Daily News will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg ratified the approval request for advertisement of a sponsorship ad from Vicksburg Daily News in the amount of $150.00 for its Holiday Greeting. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. H. ID-22-1515 Approve request for sponsorship in the amount of $6,500.00 to Make-A-Wish Mississippi pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Make-A-Wish Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Make-A-Wish Mississippi will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from Make-A-Wish Mississippi in the amount of $6,500.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. I. ID-22-1523 Approve request for sponsorship in the amount of $2,500.00 to Mississippi Black Caucus of Local Elected Officials (MBC-LEO) for their Mid-Winter City of Vicksburg Page 3 Printed on 1/10/2023 Board of Mayor and Aldermen Minutes - Final-revised December 19, 2022 Conference pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: MBC-LEO Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Mississippi Black Caucus of Local Elected Officials (MBC-LEO) will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg ratified the approval request for advertisement of a sponsorship ad from Mississippi Black Caucus of Local Elected Officials (MBC-LEO) in the amount of $2,500.00 for their Mid-Winter Conference. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. J. ID-22-1517 Approve request from Warren County Soil and Water Conservation District for semi-annual allocation of funds in the amount of $15,000.00 pursuant to Section 69-27-24 of the Mississippi Code of 1972, as amended Attachments: Warren County Soil Allocation K. ID-22-1519 Approve Water & Gas Administration Report Attachments: W&G Report L. ID-22-1539 Receive Vicksburg Police Department Crime Statistic Report for: 1. November 2022 Attachments: Crime Stats for October 2022 - November 2022 Alderman Monsour, Jr., returned to the Board Meeting. Routine Agenda: A. ID-22-1499 Receive Sealed Bids for: 1. Levee Street Pedestrian Rail Crossing & Site/Utility Improvements Project On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to receive Sealed Bids for: 1. Levee Street Pedestrian Rail Crossing & Site/Utility Improvements Project. HEMPHILL CONSTRUCTION COMPANY, P.O. Box 879; Florence, MS 39073 C.O.R #02449-MC 5% Bid Bond: Yes Bid Amount: $1,146,269.50 Addendum #1: Yes Addendum #2: Yes Two (2) Electronic Bids Received CONSTRUCTION SPECIALIST, LLC., 5965 Hwy 18W, Suite 309; Jackson, MS 39209 C.O.R #22927-MC 5% Bid Bond: Yes Bid Amount: $1,076,385.00 Addendum #1: Yes Addendum #2: Yes CENTRAL ASPHALT COMPANY, INC., 1208 National Street; Vicksburg, MS 39180 C.O.R #11293-MC 5% Bid Bond: Yes Bid Amount: $728,630.00 Addendum #1: Yes Addendum #2: Yes On motion of Mayor Flaggs, Jr. seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept and refer the foregoing bids to Stantec Consulting Services, Incorporated for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-22-1500 Receive Sealed Bids for: 1. Washington Street Park Updates On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor City of Vicksburg Page 4 Printed on 1/10/2023 Board of Mayor and Aldermen Minutes - Final-revised December 19, 2022 and Aldermen voted to Receive Sealed Bids for: 1. Washington Street Park Updates FORDICE CONSTRUCTION COMPANY, P.O. Box 1101; Vicksburg, MS 39181 C.O.R #00016-MC 5% Bid Bond: Yes Bid Amount: $165,450.00 Alt. #1: $308,450.00 Addendum #1: Yes Addendum #2: Yes Addendum #3: Yes Three (3) Electronic Bids Received JE Stevens Construction Group, 1218 Cutter Lane; Brandon, MS 39047 C.O.R #24536-MC 5% Bid Bond: Yes Bid Amount: $239,000.00 Alt. #1: $323,000.00 Addendum #1: Yes Addendum #2: Yes Addendum #3: Yes CONSTRUCTION SPECIALISTS LLC., 5965 Hwy 18W, Suite 309; Jackson, MS 39209 C.O.R #22927-MC 5% Bid Bond: Yes Bid Amount: $192,000.00 Alt. #1: $96,000.00 Addendum #1: Yes Addendum #2: Yes Addendum #3: Yes BAUM ENVIRONMENTAL GROUP, INC., 11519 Cloverland Avenue; Baton Rouge, LA 70809 C.O.R #56206 5% Bid Bond: No Bid Amount: $0 Alt. #1: $0 Addendum #1: No Addendum #2: No Addendum #3: No On motion of Mayor Flaggs, Jr. seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept and refer the foregoing bids to Wier Boerner Allin (WBA) Architecture for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-1516 Ratify Mayor's execution of the Amendment to the Property Insurance Loss Policy with Cadence Attachments: Property Insurance Letter On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to ratify the Mayor's execution of the Amendment to the Property Insurance Loss Policy with Cadence. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-1512 Adopt Resolution for Sale of Surplus Property and Authorize Mayor to Execute Quitclaim Deed to Chandria Murrell Attachments: Surplus Property Bowmar Ave. PPIN 6214 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution for Sale of Surplus Property and Authorize Mayor to Execute Quitclaim Deed to Chandria Murrell. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-1505 Accept letter from Cordale Katzenmeyer terminating Contract for Service as a lineman at the Vicksburg Municipal Airport Attachments: Contract Termination Katzenmeyer On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept the letter from Cordale Katzenmeyer terminating Contract for Service as a lineman at the Vicksburg Municipal Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-1506 Authorize Mayor to execute Contract for Services with Michael Bell as a lineman at the Vicksburg Municipal Airport City of Vicksburg Page 5 Printed on 1/10/2023 Board of Mayor and Aldermen Minutes - Final-revised December 19, 2022 Attachments: contract with michael bell 12.19.22 On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract for Services with Michael Bell as a lineman at the Vicksburg Municipal Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Discretionary Leave - Fire Department (1); Discretionary Leave - Water Department (1); Longevity Pay - Traffic Department (1); Longevity Pay - Fire Department (1); Longevity Pay - Ambulance Department (1); Longevity Pay - Inspection Department (1); Pay Adjustment - Building Maintenance (1); Pay Adjustment - Gas Department (1): Pay Adjustment - Police Department (1); Pay Adjustment/Promotion - Vehicle Maintenance (2); Promotion - Police Department (1); Correction - Police Department (1); Termination - Recreation (1). The motion was seconded by Alderman Mayfield, Sr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Discretionary Leave - Fire Department (1); Discretionary Leave - Water Department (1); Longevity Pay - Traffic Department (1); Longevity Pay - Fire Department (1); Longevity Pay - Ambulance Department (1); Longevity Pay - Inspection Department (1); Pay Adjustment - Building Maintenance (1); Pay Adjustment - Gas Department (1): Pay Adjustment - Police Department (1); Pay Adjustment/Promotion - Vehicle Maintenance (2); Promotion - Police Department (1); Correction - Police Department (1); Termination - Recreation (1). Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Tasha W. Jordan - Deputy City Clerk, Kelsey Conner - Human Resource Assistant/Safety, Jamma Williams – Executive Assistant, Tiffany Pendleton – Chief of Staff, Anessia Steward-Martin - Human Resource Benefits Coordinator - Derrick Stamps - Fire Chief, Tabitha Martin Crawford - Police Officer. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-1526 Discretionary Leave - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Discretionary Leave of a Firefighter an additional thirty (30) days in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-22-1527 Discretionary Leave - Water Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Discretionary Leave of a Laborer an additional thirty (30) days in the Water Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-1528 Longevity Pay - Traffic Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of an Assistant Supervisor from $19.25 per hour to $19.45 per hour, effective November 3, 2022. Employee is entitled to an additional .20 cents pay increase for one (1) year of service in the City of Vicksburg Page 6 Printed on 1/10/2023 Board of Mayor and Aldermen Minutes - Final-revised December 19, 2022 Traffic Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-1529 Longevity Pay - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Firefighter from $12.48 per hour to $12.58 per hour, effective December 1, 2022. Firefighter is entitled to an additional .10 cents increase in pay for one (1) year of service in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-1530 Longevity Pay - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .10 cents Longevity Pay of a Firefighter/Ambulance from $13.06 per hour to $13.16 per hour, effective December 20, 2022. Employee is entitled to an additional .10 cents pay increase for five (5) years of service in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-1531 Longevity Pay - Inspection Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .20 cents Longevity Pay of a Code Inspector from $15.45 per hour to $15.65 per hour, effective December 20, 2022. Employee is entitled to an additional .20 cents pay increase for five (5) years of service in the Inspection Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-22-1532 Pay Adjustment - Building Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of an HVAC Tech from 16.04 per hour to $18.20 per hour, effective December 14, 2022. Employee received his HVAC Technician certification EPA Clean Air Section 608 and is now entitled to receive the full HVAC Tech pay in Building Maintenance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-22-1533 Pay Adjustment - Gas Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Gas Locator from $12.94 per hour to $13.19 per hour, effective December 14, 2022. Employee is due .25 cents pay increase for completion of U.T.A Certified Professional Utility Locater certification in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-22-1534 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .20 cents Pay Adjustment of a Patrol Officer from $16.12 per hour to $16.32 ($16.12+.20) per hour, effective December 29, 2022. Employee is entitled to an additional .20 cents increase for one (1) year of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-22-1535 Pay Adjustment/Promotion - Vehicle Maintenance (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment/Promotion of a Mechanic II from $16.67 per hour to an Interim Director at $20.00 per hour, effective December 28, 2022. Employee will replace Mr. Gardner on an interim basis. Employee rate of pay will increase for his additional duties as head of the department; a Mechanic I from $11.50 per hour to a Mechanic II at $12.00 per hour, effective December 28, 2022 in Vehicle Maintenance. The motion was City of Vicksburg Page 7 Printed on 1/10/2023 Board of Mayor and Aldermen Minutes - Final-revised December 19, 2022 adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-22-1540 Pay Adjustment/Promotion - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment/Promotion of a Sergeant in Traffic from $28.15($27.98+.17) per hour to a Lieutenant on Night Shift at $30.09($27.98+$1.94+.17) per hour, effective December 19, 2022. Employee has been promoted to Lieutenant at the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-22-1536 Correction - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Correction of a Front Desk Clerk from $11.00 per hour to an Entry Level Officer at $18.49($16.12+$1.65+.72) per hour, effective December 14, 2022. Per HR Department, this action form is to correct the effective date of pay change to December 14, 2022. Employee is transferring to Entry Level Officer effective December 14, 2022. Employee has a Bachelor of Science degree in Criminal Justice and an Associate degree. The new pay rate is $18.49 ($16.12+$1.65+.72) per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. M. ID-22-1537 Termination - Recreation Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Termination of a Score Keeper effective December 15, 2022. Candidate did not pass new hire screening in the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. N. ID-22-1560 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr. seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. ID-22-1541 Recess meeting until 10:00 a.m. on Tuesday, December 20, 2022 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to recess the meeting and Reconvene at 10:00 a.m. on Tuesday, December 20, 2022. The motion was adopted unanimously by the following vote: Aye; Mayor Flaggs, Jr., Alderman Michael Mayfield, Sr., Alderman Alex J. Monsour, Jr. On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Reconvene the Board Meeting. Those present at the Reconvene meeting Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., City Attorney Kim Nailor, City Clerk Walter W. Osborne, Jr., Deputy City Clerk Tasha Jordan. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Routine Agenda: G. ID-22-1542 Accept City of Vicksburg FY2021 Audit Report On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the City of Vicksburg FY2021 Audit Report. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 8 Printed on 1/10/2023 Board of Mayor and Aldermen Minutes - Final-revised December 19, 2022 H. ID-22-1544 Authorize City Clerk to transfer funds FROM the Separate Project Bank Account(s) TO reimburse the City's General Fund Account (pooled cash) for project expenditures: 1. From American Rescue Plan Account to Water & Gas Account (pooled cash) in the amount of $142,522.40 2. From MS Infrastructure Fund Account to Water & Gas Account (pooled cash) in the amount of $467,703.93 3. From Riverfront Development Project Fund Account to Water & Gas Account (pooled cash) in the amount of $56,865.31 4. From City's Reserve Account to Water & Gas Account (pooled cash) in the amount of $753,951.50 On motion of Mayor Flaggs, Jr. seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the City Clerk to transfer funds FROM the Separate Project Bank Account(s) TO reimburse the City's General Fund Account (pooled cash) for project expenditures: 1. From American Rescue Plan Account to Water & Gas Account (pooled cash) in the amount of $142,522.40. 2. From MS Infrastructure Fund Account to Water & Gas Account (pooled cash) in the amount of $467,703.93. 3. From Riverfront Development Project Fund Account to Water & Gas Account (pooled cash) in the amount of $56,865.31. 4. From City's Reserve Account to Water & Gas Account (pooled cash) in the amount of $753,951.50 The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-22-1548 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments for December 19, 2022. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-22-1549 Approve Addendum No. 1 changing the bid opening date to January 10, 2023 at 10:00 a.m. for New Animal Shelter On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve Addendum No. 1 changing the bid opening date to January 10, 2023, at 10:00 a.m. for the New Animal Shelter. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-22-1557 Approve invoice #12192022 in the amount of $7,922.50 from Booker T. Camper, Jr. CPA, CGMA for additional services for fiscal year 2021 audit On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve invoice #12192022 in the amount of $7,922.50 from Booker T. Camper, Jr. CPA, CGMA for additional services for fiscal year 2021 audit. The motion was adopted unanimously by the following vote: Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Form for: Personnel Matter - Administration (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Form for: Personnel Matter - Administration (1). City of Vicksburg Page 9 Printed on 1/10/2023 Board of Mayor and Aldermen Minutes - Final-revised December 19, 2022 The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Tasha W. Jordan - Deputy City Clerk, Kelsey Conner - Human Resource Assistant/Safety, Jamma Williams – Executive Assistant, Tiffany Pendleton – Chief of Staff, Dr. Booker Camper - CPA, Brenda Thomason. O. ID-22-1543 Personnel Matter - Administration (1) A discussion was held. P. ID-22-1562 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr. seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr. seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Thursday, December 22, 2022, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 10 Printed on 1/10/2023