Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Thursday, May 25, 2023 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: Mayor Flaggs, Jr. recognized Deputy City Clerk, Deborah Nickson, for obtaining her Bachelor's of Science degree in Business Administration from Alcorn State University on May 13, 2023. A. ID-23-0637 Employee Anniversaries: 1. One (1) year of service: a. Carolyn Harrison - Inspection Department 2. Seven (7) years of service: a. Ethan Katzenmeyer - Vehicle Maintenance 3. Twenty (20) years of service: a. Curtis Judge - Police Department Mayor Flaggs, Jr., recognized Carolyn Harrison in the Inspection Department for one (1) year of service; Ethan Katzenmeyer in Vehicle Maintenance for seven (7) years of service and Curtis Judge in the Police Department for twenty (20) years of service. The Mayor and Aldermen congratulated all three (3) employees for their years with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-0638 Approve the following Personnel Action Forms: 1. Retirement: a. Fire Department (1) 2. Resignations: a. Ambulance Department (1) b. Recreation Department (1) c. Fire Department (1) 3. New Hires: a. Traffic Department (2) b. Fire Department (1) City of Vicksburg Page 1 Printed on 7/11/2023 Board of Mayor and Aldermen Minutes - Final May 25, 2023 c. Gas Department (1) d. Recreation Department (14) e. Administration (6) B. ID-23-0599 Approve Additions to Employee Driving List: 1. Traffic Department: a. Forrest James b. Zachary Jackson 2. Fire Department: a. Tremaun Williams 3. Gas Department: a. Christopher Booker C. ID-23-0604 Approve request from Patrick Daughtry, Director of Parks and Recreation, for payment of dues in the amount of $180.00 to MS U.S.A. State Commissioner for 2023 Men's Adult Softball Leagues Affiliation and Insurance Attachments: Adult Softball Fees D. ID-23-0625 Authorize City Clerk to transfer funds FROM the Separate Project Bank Accounts TO the City's Water & Gas Account (pooled cash) reimbursing the City's General Fund Account for project expenditures as follows: 1. From MS Infrastructure Fund Account to Water & Gas Account (pooled cash) in the amount of $1,208,829.16 E. ID-23-0608 Approve matching funds in the amount of $1,125.00 to Central Mississippi Prevention Services, Inc. for their Summer Leadership Camp Program pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended Attachments: Central MS Prevention Services SLC The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. F. ID-23-0622 Approve invoice #2080204 for payment in the amount of $12,860.00 to Stantec Consulting Services for Levee Street Pedestrian Railroad Crossing Project Attachments: Invoice Stantec Levee St Pedestrian Railroad Crossing G. ID-23-0631 Approve invoice #4297 for payment in the amount of $5,609.28 to Vicksburg-Tallulah Regional Airport for the month of April 2023 Attachments: VTR Invoice 04.2023 H. ID-23-0614 Approve request for sponsorship in the amount of $1,500.00 to Mississippi Black Caucus of Local Elected Officials for its Annual Summer Conference pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: MBC_LEO Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Mississippi Black Caucus of Local Elected Officials will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Mississippi Black Caucus of Local Elected Officials in the amount of $1,500.00 for its Annual Summer Conference. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. I. ID-23-0600 Approve request for advertisement in the amount of $150.00 to Vicksburg Daily News for Memorial Day Patriotic Greeting pursuant to City of Vicksburg Page 2 Printed on 7/11/2023 Board of Mayor and Aldermen Minutes - Final May 25, 2023 Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: VDN Memorial Day Advertisement Mayor Flaggs, Jr. stated that purchasing an advertisement from Vicksburg Daily News will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg Daily News in the amount of $150.00 for Memorial Day Patriotic Greeting. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. J. ID-23-0612 Approve request for advertisement in the amount of $100.00 to the Boy Scouts of America Troop 7 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Boy Scout Advertisement Mayor Flaggs, Jr. stated that purchasing an advertisement from Boy Scouts of America Troop 7 will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Boy Scouts of America Troop 7 in the amount of $100.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. K. ID-23-0613 Approve request for advertisement in the amount of $500.00 to Vicksburg Packers Youth Football and Cheer, Inc. pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Vicksburg Packers Advertisement Mayor Flaggs, Jr. stated that purchasing an advertisement from Vicksburg Packers Youth Football and Cheer will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg Packers Youth Football and Cheer in the amount of $500.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. L. ID-23-0629 Approve request for advertisement in the amount of $250.00 to Bayou Independent Wrestling pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: BWI Advertisement Mayor Flaggs, Jr. stated that purchasing an advertisement from Bayou Independent Wrestling will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Bayou Independent Wrestling in the amount of $250.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. M. ID-23-0615 Authorize issuance of requisition number 2306338 in the amount of 5,374.50 written to Bison Profab, Inc. for the purchase of Aluminum Traffic Boxes for the NOLA Project to be used by the IT Department pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Requisition 2306338 N. ID-23-0621 Authorize issuance of requisition number 2306453 in the amount of $859.00 written to H&M Promotional Products for t-shirts for the 2023 City of Vicksburg Page 3 Printed on 7/11/2023 Board of Mayor and Aldermen Minutes - Final May 25, 2023 Miss Mississippi Pageant Attachments: Requisition 2306453 O. ID-23-0651 Authorize the approval of billing statement in the amount of $500.00 to WVBG-FM (Lendsi Radio) for Project CHAMPIONS for the month of June 2023 in accordance to Mississippi Code Annotated 17-3-1 and 17-3-3. Attachments: CHAMPIONS WVBG Mayor Flaggs, Jr. stated that purchasing an advertisement from WVBG-FM (Lendsi Radio) will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from WVBG-FM (Lendsi Radio) in the amount of $500.00 for the Project CHAMPIONS for the month of June 2023. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. P. ID-23-0616 Approve request for permission to declare the following vehicle surplus and donate to 1st District Constables Office, Concordia Parish, LA: 1. CID Number 006566, serial number 2B3AA4CV5AH258030 (2010 Dodge Charger) Attachments: Surplus Property Q. ID-23-0618 Approve request from Mayor George Flaggs to reserve motor coach on June 4, 2023 Attachments: Motor Coach Reservation R. ID-23-0630 Approve request from Fire Chief Derrick Stamps to declare badge as surplus property for Retiring Captain Jimmy Cogan and authorize sale for $115.00 Attachments: Surplus Badge Fire Department S. ID-23-0634 Approve request for permission from Vicksburg Main Street that the 1300 block of Washington Street to the 900 block of Washington Street at the Catfish Row Museum be closed to traffic from 3:30 until 6:30 p.m. on June 2, 2023 as WJTV will be filming live for Your Hometown Show Attachments: WJTV Your Hometown Show T. ID-23-0636 Authorize City Clerk to advertise Sealed Bids for: 1. Washington Street Rehabilitation U. ID-23-0611 Approve the following for payment: 1. Vicksburg-Warren 911 Emergency Communications Center: a. Payment in the amount of $48,375.08 for City's Share of 16 full-time E-911 dispatchers' salaries, matching benefits, and insurance for check dates: April 30, 2023 and May 14, 2023 2. ESG Operations (An Inframark Company): a. Invoice #94931 in the amount of $81,588.33 for Contact Operations and Maintenance of the City's Water Treatment Facilities b. Invoice #94933 in the amount of $53,341.67 for Contract Operations and Maintenance of the City's Wastewater Treatment Facilities Attachments: 911 Payment ESG Invoice Water Treatment ESG Invoice Wastewater V. ID-23-0601 Approve Bank Letters: 1. Trustmark City of Vicksburg Page 4 Printed on 7/11/2023 Board of Mayor and Aldermen Minutes - Final May 25, 2023 2. Cadence Attachments: Trustmark Cadence The Bank Letters of Trustmark and Cadence were presented for approval. W. ID-23-0607 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure (March 2023, April 2023) 4. Tax Collection 5. Detail Budget 6. Credit Card Attachments: City Sexton 4.2023 Privilege License 4.2023 Mayor & Treasure 3.2023 Mayor & Treasure 3.2023 Tax Collection 04.2023 The City Sexton presented report of collections, account opening graves, etc. for the month of April 2023 as follows: Lakeview Memorial Funeral Home - $2,075.00; W.H. Jefferson Funeral Home - $700.00; CJ Williams Mortuary Services - $350.00; Glenwood Funeral Home - $200.00; Fisher Funeral Home - $700.00; Dillion-Chisley Funeral Home - $350.00; Misc. - $1,100.00. The total burials were 19. Total paid $5,475.00. The City Clerk presented the Privilege License report for new businesses for the month of April 2023. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $152,637.71 for the month of March 2023 and in the amount of $87,108.05 for the month of April 2023. The City Clerk presented report for Tax Collections for City taxes from the Warren County Tax Collector for the month of April 2023. The City Clerk presented the Detailed Budget report for approval. The City Clerk presented the April 2023 Credit Card report for approval as follows: Mayor George Flaggs, Jr. - $1,520.71; Alderman Michael A. Mayfield, Sr., - $910.26; Purchasing Department - $3,646.60. Attachments: Supporting documents following Minutes: X. ID-23-0606 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 2404-2410; 318407-318785 for approval. Public Hearing: A. ID-23-0597 Appeal Hearing: Vertical Bridge, LLC Attachments: Appeal Letter Zoning Board Letters Zoning Board Minutes On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to open the Public Appeal Hearing for Vertical Bridge, LLC regarding to install a new 180' tall monopole wireless communications tower located at 2480 South Frontage Road in Vicksburg, MS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Today being the date set for hearing the appeal of Vertical Bridge, LLC from the decision of the Zoning Board of Appeals rendered in meeting held on March 7, 2023, denying the request of Vertical Bridge, LLC to install a new 180' tall monopole wireless communications tower located at 2480 South Frontage Road in Vicksburg, MS. The testimony was taken by Helen Martin, bonded reported, and is made a matter of record hereof as thoughtfully set out herein. City of Vicksburg Page 5 Printed on 7/11/2023 Board of Mayor and Aldermen Minutes - Final May 25, 2023 The Minutes of the Zoning Board meeting are made a matter of record hereof as thoughtfully set out herein. Spencer Ritchie, Esquire and Melissa Winfield, Esquire of Foreman Watkins and Knitz, LLP represented Vertical Bridge, LLC. Robert Ireland, Esquire represented The U.S. Small Business Administration (SBA) of Watkins & Eager. In appearance representing the City of Vicksburg Zoning was Department Dalton McCarty; representing Selective Solutions was Justin Anderson and via zoom representing Vertical Bridge was Robert Hill. See attached transcript Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Meeting went into Recess Meeting Reconvened On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to take under advisement and have a discussion in Executive Session. The Mayor and Board of Aldermen motioned to close the appeal hearing. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. On motion of Mayor Flaggs, Jr., and seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to Recess the Board Meeting and Reconvene at 1:00 p.m. today. The motion was unanimously adopted by the following votes: Aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to Reconvene the Board Meeting. Those present at the Reconvene meeting Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., City Attorney Kim Nailor, City Clerk Walter W. Osborne, Jr., Deputy City Clerk Tasha W. Jordan. The motion was adopted unanimously by the following vote: Aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. Routine Agenda: A. ID-23-0598 Receive Request for Proposals for: 1. Professional Engineering Services On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Board proceeded to open bid proposals submitted for furnishing Professional Engineering Services in accordance with specifications and instructions for bidding on file in the Office of the City Clerk: Proof of publication of legal advertisements was presented and ordered filed. PROFESSIONAL ENGINEERING SERVICES ALLEN & HOSHALL, 1675 Lakeland Drive, Suite 207; Jackson, MS 39216 EJES INCORPORATED, 405 Briarwood Drive, Building-A Suite 110; Jackson, MS 39206 NEEL-SCHAFFER, 1100 Cherry Street; Vicksburg, MS 39183 WGK ENGINEERS & SURVEYORS, 204 W. Leake Street; Clinton, MS 39056 NO ELECTRONIC BIDS RECEIVED On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept and refer the foregoing bid proposals to the Engineering Selection Committee for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-0628 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for May 25 2023 City of Vicksburg Page 6 Printed on 7/11/2023 Board of Mayor and Aldermen Minutes - Final May 25, 2023 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 1021 Avenue B., PPIN 005707; owned by Leroy Adam Neal - (Cut grass/weeds, remove all trash and rubbish from the entire property, remove burned structure) 2. 1600 lane Street, PPIN 015371; owned by Michael Jernakoff - (Cut grass/weeds, remove all trash and rubbish from the entire property) 3. 1710 Martha Street, PPIN 018256; owned by Village Oaks Apartments I LP A - (Remove ALL inoperable and unlicensed vehicles from the property) 4. 1712 Martha Street, PPIN 018255; owned by Easthaven Tax Buyers LLC - (Remove ALL inoperable and unlicensed vehicles from the property) 5. 1105 Second North Street, PPIN 026241; owned by Janita Cross - (Cut grass/weeds/vines, remove all trash and debris from the entire property, remove dilapidated building) 6. 1114 Second North Street, PPIN 018816; owned by Jeffrey Jones - (Cut grass/weeds/vines, secure dilapidated or abandoned structure) RE-ENTRIES 1. 2908 Arcadia Place, PPIN 005630; owned by Rosalie Conner - (Cut and clean the entire property, remove all trash and debris around the entire property) 2. 1210 Crawford Street, PPIN 018943; owned by R-12 Recovery Ministries - (Remove all trash & debris, cut grass/weeds & clean the entire property) 3. 2322 Drummond Street, PPIN 017146; owned by Joseph Nitching - (Remove all trash & debris, cut grass/weeds & clean the entire property) 4. 502 Fairground Street, PPIN 024008; owned by Regina Antoinette Real Estate - (Cut and clean the entire property, remove all trash and debris around the entire property) 5. 519 Fairground Street, PPIN 015142; owned by Paul C. Morgan - (Cut and clean the entire property, remove all trash and debris around the entire property) 6. Lane Street, PPIN 015370; owned by Larry D. Minor etal c/o Larry D. Minor - (Remove all trash & debris, cut grass/weeds & clean the entire property) 7. 1046 Meadow Street, PPIN 017231; owned by Marcella Price Walton Estate c/o Barbara Marshall - (Cut clean the entire property, remove all trash and debris) 8. 1522 Military Avenue, PPIN 016826; owned by Edith Taylor - (Remove all trash & debris, cut grass/weeds & clean the entire property) 9. 1901 Military Avenue, PPIN 004967; owned by Emma & Jimmie Bride c/o Roosevelt Wilson - (Remove all trash & debris, cut grass/weeds & clean the entire property) 10. 2618 (1/2) Roosevelt Avenue, PPIN 005027; owned by Allodium LLC - (Remove dilapidated building/structure, remove all trash & debris, cut grass/weeds & clean the entire property) 11. 2628 Roosevelt Avenue, PPIN 013071; owned by Stacey Smith & Quentin Smith - (Cut and clean the entire property, remove all trash and debris around the entire property) 12. 2630 Roosevelt Avenue, PPIN 013072; owned by Heat Management - (Cut and clean the entire property, remove all trash and debris around the entire property) 13. 2503 Togo Street, PPIN 015584; owned by Revenant Properties LLC - (Remove all trash & debris, cut grass/weeds & clean the entire property) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed, along with the following actions: 1. 1021 Avenue B., PPIN 005707; owned by Leroy Adam Neal - Requested 60 day extension with 30 day progress 2. 1600 lane Street, PPIN 015371; owned by Michael Jernakoff - Not complied 3. 1710 Martha Street, PPIN 018256; owned by Village Oaks Apartments I LP A - Complied 4. 1712 Martha Street, PPIN 018255; owned by Easthaven Tax Buyers LLC - Not complied 5. 1105 Second North Street, PPIN 026241; owned by Janita Cross - Not complied 6. 1114 Second North Street, PPIN 018816; owned by Jeffrey Jones - Not complied RE-ENTRIES City of Vicksburg Page 7 Printed on 7/11/2023 Board of Mayor and Aldermen Minutes - Final May 25, 2023 1. 2908 Arcadia Place, PPIN 005630; owned by Rosalie Conner - Not complied 2. 1210 Crawford Street, PPIN 018943; owned by R-12 Recovery Ministries - Not complied 3. 2322 Drummond Street, PPIN 017146; owned by Joseph Nitching - Property owner changed will be on June 5, 2023 agenda 4. 502 Fairground Street, PPIN 024008; owned by Regina Antoinette Real Estate - Not complied 5. 519 Fairground Street, PPIN 015142; owned by Paul C. Morgan - Not complied 6. Lane Street, PPIN 015370; owned by Larry D. Minor etal c/o Larry D. Minor - Not complied 7. 1046 Meadow Street, PPIN 017231; owned by Marcella Price Walton Estate c/o Barbara Marshall - Not complied 8. 1522 Military Avenue, PPIN 016826; owned by Edith Taylor - Not complied 9. 1901 Military Avenue, PPIN 004967; owned by Emma & Jimmie Bride c/o Roosevelt Wilson - Not complied 10. 2618 (1/2) Roosevelt Avenue, PPIN 005027; owned by Allodium LLC - Not complied 11. 2628 Roosevelt Avenue, PPIN 013071; owned by Stacey Smith & Quentin Smith - Not complied 12. 2630 Roosevelt Avenue, PPIN 013072; owned by Heat Management - Not complied 13. 2503 Togo Street, PPIN 015584; owned by Revenant Properties LLC - Not complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-0623 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments for May 25, 2023. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-0624 Approve Application for Free Port Warehouse License for: 1. Cooper Lighting, LLC Attachments: Cooper Lighting FreePort Warehouse License Application On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Application for Free Port Warehouse License for: 1. Cooper Lighting, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-0627 Approve request from Vicksburg Main Street for a building facade grant in the amount of $1,000.00 for property located at 1208 Washington Street owned by Glynn Lassiter Attachments: Building Facade Grant 1208 Washington Street On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the request from Vicksburg Main Street for a building facade grant in the amount of $1,000.00 for property located at 1208 Washington Street owned by Glynn Lassiter. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-0635 Authorize Mayor to execute the following for Water and Sewer Improvements, Bluecreek and Stillwater Drives: 1. Engineering Transmittal Form with Mississippi State Department of Health (MSDH) 2. WasteWater Project Info Sheet with Mississippi Department of Environmental Quality (MDEQ) Attachments: Engineering Transmittal Form WasteWaterProInfSheet On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute the following for Water and Sewer Improvements, Bluecreek and Stillwater Drives: City of Vicksburg Page 8 Printed on 7/11/2023 Board of Mayor and Aldermen Minutes - Final May 25, 2023 1. Engineering Transmittal Form with Mississippi State Department of Health (MSDH) 2. WasteWater Project Info Sheet with Mississippi Department of Environmental Quality (MDEQ). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-23-0603 Adopt Resolution Granting Final Approval for Tax Abatement for 2001 Washington Street (PPIN 18344) Attachments: Resolution Tax Abatment Final 2001 Washington St. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution Granting Final Approval for Tax Abatement for 2001 Washington Street (PPIN 18344). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-23-0617 Adopt Resolution Granting Final Approval for Tax Abatement for 1215 Adams Street (PPIN 18896) Attachments: Resolution Tax Abatment Final 1215 Adams St On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution Granting Final Approval for Tax Abatement for 1215 Adams Street (PPIN 18896). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-23-0610 Adopt Resolution Appointing Mississippi Municipal League 2023 Voting Delegates for the City of Vicksburg, MS Attachments: MML 2023 RESOLUTION APPOINTING On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution Appointing Mississippi Municipal League 2023 Voting Delegates for the City of Vicksburg, MS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-23-0619 Adopt Resolution to Declare an Ambulance Surplus Property and donate to Sharkey-Issaquena Community Hospital and Nursing Home Attachments: Resolution Property Surplus Rolling Fork, MS On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution to Declare an Ambulance Surplus Property and donate to Sharkey-Issaquena Community Hospital and Nursing Home. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-23-0626 Adopt Resolution Authorizing Preparation and Submittal of an Application to the US Department of Justice Office of Justice Programs for "CHAMPIONS for Community-Based Violence Intervention and Prevention Initiative (CVIPI)" Attachments: RESOLUTION AUTHORIZING PREPARATION AND SUBMITTAL grant for ydc On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution Authorizing Preparation and Submittal of an Application to the US Department of Justice Office of Justice Programs for "CHAMPIONS for Community-Based Violence Intervention and Prevention Initiative (CVIPI)". The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-23-0632 Authorize Mayor to execute Memorandum of Understanding by and between The City of Vicksburg and Jackson State University for "CHAMPIONS for Community-Based Violence Intervention and Prevention Initiative (CVIPI)" City of Vicksburg Page 9 Printed on 7/11/2023 Board of Mayor and Aldermen Minutes - Final May 25, 2023 Attachments: Vicksburg and JSU MOU Violence Prevention MOU On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Memorandum of Understanding by and between The City of Vicksburg and Jackson State University for "CHAMPIONS for Community-Based Violence Intervention and Prevention Initiative (CVIPI)". The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. M. ID-23-0605 Authorize Mayor to execute Master Agreement by and between The City of Vicksburg, MS and Turnkey Solutions, LLC to provide Customer Service Needs Assessment Attachments: Master Agreement Turnkey Solutions On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Master Agreement by and between The City of Vicksburg, MS and Turnkey Solutions, LLC to provide Customer Service Needs Assessment. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. N. ID-23-0609 Authorize Mayor to execute Product Service Plan Agreement with Stryker Medical and authorize issuance of requisition number 2306390 in the amount of $20,756.49 written to Stryker Medical for maintenance agreement (2023-2024) for stretchers and Lucas Items at the Ambulance Department Attachments: Stryker Medical Requisition 2306390 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Product Service Plan Agreement with Stryker Medical and authorize issuance of requisition number 2306390 in the amount of $20,756.49 written to Stryker Medical for maintenance agreement (2023-2024) for stretchers and Lucas Items at the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. O. ID-23-0620 Accept termination letter of Hangar Lease for T-Hangar A7 from Farm Land Services (Ray Wright) Attachments: Farm Land Services Hangar Termination On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept the termination letter of Hangar Lease for T-Hangar A7 from Farm Land Services (Ray Wright). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave - Water & Gas Administration (1); Longevity Pay - Vehicle Maintenance (1); Longevity Pay - Inspection Department (1); Pay Adjustment - Recreation Department (1); Pay Adjustment - Vehicle Maintenance (1); Pay Adjustment - Water Department (1); Pay Adjustment - Traffic Department (1); Pay Adjustment - Police Department (1); Promotion - Fire Department (1); Promotion - Ambulance Department (1); Suspension - Vehicle Maintenance (1); Termination (Deceased) - Public Works (1). The motion was seconded by Alderman Mayfield, Sr. Upon vote being taken, the City of Vicksburg Page 10 Printed on 7/11/2023 Board of Mayor and Aldermen Minutes - Final May 25, 2023 following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave - Water & Gas Administration (1); Longevity Pay - Vehicle Maintenance (1); Longevity Pay - Inspection Department (1); Pay Adjustment - Recreation Department (1); Pay Adjustment - Vehicle Maintenance (1); Pay Adjustment - Water Department (1); Pay Adjustment - Traffic Department (1); Pay Adjustment - Police Department (1); Promotion - Fire Department (1); Promotion - Ambulance Department (1); Suspension - Vehicle Maintenance (1); Termination (Deceased) - Public Works (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Tasha W. Jordan - Deputy City Clerk, Kelsey Hicks - Human Resource Assistant/Safety, Charlie Hill – Deputy Chief of Police. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-0639 Request for Extended Medical Leave - Water & Gas Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Request of a cashier for Extended Medical Leave of additional Family Medical Leave of Absence (FMLA) in Water & Gas Administration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-0640 Longevity Pay - Vehicle Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .20 cents Longevity Pay of a Director from $20.1983 per hour to $20.3983 per hour, effective May 25, 2023 in Vehicle Maintenance. Employee is entitled to an additional .20 cents increase per hour for seven (7) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-0641 Longevity Pay - Inspection Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .20 cents Longevity Pay if a Housing Coordinator from $14.51 per hour to $14.71 per hour, effective June 1, 2023. Employee is entitled to an additional .20 cents increase per hour for one (1) year of service in the Inspection Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-0642 Pay Adjustment - Recreation Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Lifeguard from $9.75 per hour to $10.00 per hour, effective May 17, 2023 in the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-0643 Pay Adjustment - Vehicle Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Mechanic I from $15.56 per hour to $15.81 per hour, effective May 17, 2023. Employee will receive a .25 cents increase for completing the ACDelco Training in Vehicle Maintenance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-0644 Pay Adjustment - Water Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of an Operator from $16.98 per hour to $18.48 per hour, effective May 17, 2023 in the Water Department. City of Vicksburg Page 11 Printed on 7/11/2023 Board of Mayor and Aldermen Minutes - Final May 25, 2023 Employee is due an increase of .50 cents for receiving his Commercial Driver's License (CDL). Employee will also receive an additional $1.00 increase for performing cross training duties in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-23-0645 Pay Adjustment - Traffic Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Traffic Supervisor from $28.4838 to $29.4838, effective May 17, 2023 in theTraffic Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-23-0646 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Lieutenant in Investigations from $30.18($29.01+.17+ $1.00) per hour to $31.18($30.01+.17+$1.00) per hour, effective June 2, 2023. Employee is entitled to an addition $1.00 per hour for twenty (20) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-23-0647 Promotion - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Promotion of a Firefighter II from $11.33 (base) to a Lieutenant I at $13.32 (base), effective May 31, 2023 in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-23-0648 Promotion - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Promotion of a Lieutenant Paramedic II from $16.35 (base) to a Captain Paramedic I at $17.71(base), effective May 31, 2023 in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-23-0649 Suspension - Vehicle Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension of a Mechanic II for two days, effective June 5, 2023 in Vehicle Maintenance. Employee is in violation of the City of Vicksburg's Attendance Policy for the days of February 1, 2023; April 4, 2023 and May 17, 2023. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-23-0650 Termination (Deceased) - Public Works (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Termination (Deceased) of a Public Works Director in the Public Works Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. M. ID-23-0772 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr. seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr. seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned City of Vicksburg Page 12 Printed on 7/11/2023 Board of Mayor and Aldermen Minutes - Final May 25, 2023 to meet 10 o’clock a.m., Monday, June 5, 2023, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 13 Printed on 7/11/2023