Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Friday, June 23, 2023 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Monica Allen, Prosecuting City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-0778 Approve the following Personnel Action Forms: 1. Re-Hire: a. Recreation Department (1) 2. New Hires: a. Water Department (1) b. Ambulance Department (1) 3. Resignation: a. Water Department (1) 4. Retirement: a. Vehicle Maintenance (1) B. ID-23-0764 Approve additions to Employee Driving List: 1. Building Maintenance: a. Cody Pearson 2. Ambulance Department: a. Erica Jackson 3. Water Department: a. Cedric Martin C. ID-23-0766 Approve request for sponsorship in the amount of $500.00 to Martha Thomas for the 11th Annual Stop the Violence Rally pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Stop the Violence Rally Mayor Flaggs, Jr. stated that purchasing an advertisement from Martha Thomas will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. City of Vicksburg Page 1 Printed on 7/11/2023 Board of Mayor and Aldermen Minutes - Final June 23, 2023 The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Martha Thomas in the amount of $500.00 for the 11th Annual Stop the Violence Rally. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. D. ID-23-0774 Approve request for advertisement for an additional $2,000.00 to Vicksburg Packers Youth Football and Cheer, Inc. pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Vicksburg Packers Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Vicksburg Packers Youth Football and Cheer, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg Packers Youth Football and Cheer, Inc. in the amount of $2,000.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. E. ID-23-0762 Approve the following for payment: 1. Vicksburg-Warren 911 Emergency Communications Center: a. Payment in the amount of $46,220.26 for City's Share of 13 full-time E-911 dispatchers' salaries, matching benefits, and insurance for check dates: May 31, 2023 and June 14, 2023 Attachments: 911 Payment F. ID-23-0765 Declare Tuesday, July 4, 2023 a City holiday in observance of Independence Day pursuant to Section 3-3-7(1) of the Mississippi Code of 1972, Annotated Attachments: State Holiday G. ID-23-0767 Authorize City Clerk to transfer funds FROM the Separate Project Bank Accounts TO the City's Water & Gas Account (pooled cash) reimbursing the City's General Fund Account for project expenditures as follows: 1. From COV Capital Expense Fund Account to Water & Gas Account (pooled cash) in the amount of $41,155.00 2. From American Rescue Plan Account to Water & Gas Account (pooled cash) in the amount of $30,200.00 3. From MS Infrastructure Fund Account to Water & Gas Account (pooled cash) in the amount of $65,219.13 4. From Riverfront Development Project Fund Account to Water & Gas Account (pooled cash) in the amount of $415,509.66 H. ID-23-0770 Approve request from Mayor George Flaggs to block Washington Street (Grove and Jackson) on Friday, June 23, 2023 from 4:45 p.m. - 7:00 p.m. for an event featuring Mr. James Meredith Attachments: James Meredith Event I. ID-23-0760 Approve Bank Letters: 1. Trustmark 2. Cadence Attachments: Trustmark Bank Letter Cadence Bank Letter The Bank Letters of Trustmark and Cadence were presented for approval. City of Vicksburg Page 2 Printed on 7/11/2023 Board of Mayor and Aldermen Minutes - Final June 23, 2023 J. ID-23-0763 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget 7. Credit Card Attachments: City Sexton 05.2023 Privilege License 05.2023 Tax Collection Report Delinquent Tax Collection 05.2023 The City Sexton presented report of collections, account opening graves, etc. for the month of May 2023 as follows: Lakeview Memorial Funeral Home - $1,275.00; W.H. Jefferson Funeral Home - $1,175.00; CJ Williams Mortuary Services - $1,275.00; Glenwood Funeral Home - $1,150.00; Fisher Funeral Home - $1,025.00; Misc. - $1,050.00. The total burials were 29. Total paid $6,950.00. The City Clerk presented the Privilege License report for new businesses for the month of May 2023. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $92,454.49 for the month of May 2023. The City Clerk presented report for Tax Collections for City taxes from the Warren County Tax Collector for the month of May 2023. The City Clerk presented report for Delinquent Taxes from the Warren County Tax Collector for the month of May 2023. The City Clerk presented the Detailed Budget report for approval. The City Clerk presented the May 2023 Credit Card report for approval as follows: Mayor Flaggs, Jr. - $189.00; Ward 1 Alderman - $296.50; City Clerk - $270.32; Purchasing Department - $1,476.18. Attachments: Supporting documents following Minutes: K. ID-23-0761 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 2411-2423; 319128-319457 for approval. Routine Agenda: A. ID-23-0771 Approve the following Free Port Warehouse License Application for: 1. Hancor Inc./Advanced Drainage Systems Inc. Attachments: Hancor Inc Advanced Drainage System On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the following Free Port Warehouse License Application for: 1. Hancor Inc./Advanced Drainage Systems Inc.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-0775 Accept City of Vicksburg FY2022 Audit Report On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the City of Vicksburg FY2022 Audit Report. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-0768 Authorize Mayor to execute Agreement for the Provision of Funding for Computers and Related Equipment at the Vicksburg-Warren County Youth Development Center City of Vicksburg Page 3 Printed on 7/11/2023 Board of Mayor and Aldermen Minutes - Final June 23, 2023 Attachments: Agreement - City and County - Vicksburg Warren County Youth Development Center On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement for the Provision of Funding for Computers and Related Equipment at the Vicksburg-Warren County Youth Development Center. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-0769 Authorize Mayor to execute Letter of Agreement for Planning and Consulting Services with Slaughter and Associates for Preparation of Housing Plan Attachments: LOA Vicksburg SA executed 6.21.23 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Letter of Agreement for Planning and Consulting Services with Slaughter and Associates for Preparation of Housing Plan. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-0773 Authorize approval of the following for COVID-19 Health Literacy Project: 1. Mayor execute Memorandum of Understanding with Trinity Temple Ministries in the amount of $1,500.00 to implement a Back to School Healthy Literacy Rally 2. Billing statement in the amount of $250.00 to WVBG-FM (Lendsi Radio) for the month of July 2023 in accordance to Mississippi Code Annotated 17-3-1 and 17-3-3. Attachments: MOU Trinity Temple WVBG-FM Radio Ad On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the approval of the following for COVID-19 Health Literacy Project: 1. Mayor execute Memorandum of Understanding with Trinity Temple Ministries in the amount of $1,500.00 to implement a Back to School Healthy Literacy Rally; 2. Billing statement in the amount of $250.00 to WVBG-FM (Lendsi Radio) for the month of July 2023 in accordance to Mississippi Code Annotated 17-3-1 and 17-3-3. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Promotions - Fire Department (2); Suspension - Ambulance Department (1); Suspension - Vehicle Maintenance (1); Suspension - Parks & Recreation Maintenance (1); Termination - Parks & Recreation Maintenance (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Promotions - Fire Department (2); Suspension - Ambulance Department (1); Suspension - Vehicle Maintenance (1); Suspension - Parks & Recreation Maintenance (1); Termination - Parks & Recreation Maintenance (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman City of Vicksburg Page 4 Printed on 7/11/2023 Board of Mayor and Aldermen Minutes - Final June 23, 2023 Mayfield, Sr., Alderman Monsour, Jr., Monica Allen - Prosecuting City Attorney, Walter W. Osborne, Jr. - City Clerk, Tasha W. Jordan - Deputy City Clerk, Kelsey Hicks - Human Resource Assistant/Safety, Tiffany Pendleton – Chief of Staff, Charlie Hill – Deputy Chief of Police. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-0779 Rescind Education Incentive Request - Police Department (1) This agenda item was removed. B. ID-23-0780 Promotions - Fire Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Promotions of a Firefighter/Ambulance II from $12.23(base) per hour to Lieutenant I at $13.32(base) per hour, effective July 12, 2023. Employee is being promoted; a Lieutenant IV from $14.26 (base) per hour to a Captain I at $15.08 (base) per hour, effective July 12, 2023. Employee is being promoted in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-0781 Suspension - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension of a Captain Paramedic V for one (1) shift (24 hours) effective July 2, 2023. Employee violated Vicksburg Fire Department Standard Operating Guideline 12.1.75 Attendance Policy for 24-Hour Shift Employees. His sixth (6) occurrence was May 18, 2023 in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-0782 Suspension - Vehicle Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension of a Mechanic II for five (5) days, effective June 23, 2023. Employee is in violation of the COV Attendance Policy. Employee has three (3) tardies on: May 25, 2023, May 30, 2023 and June 22, 2023 which total one (1) unexcused absence in Vehicle Maintenance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-0783 Suspension - Parks & Recreation Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension of a Laborer, effective June 23, 2023. Employee has five (5) unexcused absences in his probationary period dated: May 16, 2023, June 12, 2023, June 13, 2023, June 15, 2023 and June 16, 2023 in Parks & Recreation Maintenance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-0784 Termination - Parks & Recreation Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Termination of a Laborer in Parks & Recreation Maintenance effective June 23, 2023. Employee has six (6) unexcused absences within his sixth (6) month probation period dated: May 16, 2023, June 12, 2023, June 13, 2023, June 15, 2023 June 16, 2023 and June 22, 2023. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-23-0856 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 7/11/2023 Board of Mayor and Aldermen Minutes - Final June 23, 2023 Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, July y 03, 2023, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 7/11/2023