Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Friday, August 25, 2023 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-23-1065 Employee Anniversaries: 1. Two (2) years of service: a. James Lowe - Vehicle Maintenance 2. Four (4) years of service: a. Jula Pugh - Community Service 3. Five (5) years of service: a. Joshua Howard - Fire Department 4. Six (6) years of service: a. Scott Jones - Street Department Mayor Flaggs, Jr., congratulated James Lowe - Vehicle Maintenance for two (2) years of service; Jula Pugh - Community Service with four (4) years of service; Joshua Howard - Fire Department with five (5) years of service and Scott Jones - Street Department with six (6) years of service. The Mayor and Aldermen congratulated all employees for their dedicated years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-1055 Adopt Board Meeting Minutes for: 1. August 7, 2023 2. August 10, 2023 B. ID-23-1066 Approve the following Personnel Action Forms: 1. Resignations: a. Gas Department (1) b. Ambulance Department (1) C. ID-23-1063 Approve Additions to Employee Driving List: City of Vicksburg Page 1 Printed on 9/19/2023 Board of Mayor and Aldermen Minutes - Final August 25, 2023 1. Vehicle Maintenance: a. Kenneth Rogers 2. Street Department: a. Ethan McBroom D. ID-23-1044 Approve request for advertisement in the amount of $300.00 to Metro-Jackson Alcorn Alumni Chapter, Inc. for broadcast of eleven (11) Alcorn State University 2023 football games pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: ASU Broadcast Advertisement Mayor Flaggs, Jr. stated that purchasing an advertisement from Metro-Jackson Alcorn Alumni Chapter, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Metro-Jackson Alcorn Alumni Chapter, Inc. in the amount of $300.00 for the broadcast of eleven (11) Alcorn State University 2023 football games. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. E. ID-23-1061 Authorize approval of billing statement in the amount of $250.00 to WVBG-FM (Lendsi Radio) for the month of September 2023 for Champions of Health in accordance to Mississippi Code Annotated 17-3-1 and 17-3-3 Attachments: WVBG Radio Mayor Flaggs, Jr. stated that purchasing an advertisement from WVBG-FM (Lendsi Radio) will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from WVBG-FM(Lendsi Radio) in the amount of $250.00 for the month of September 2023 for CHAMPIONS of Health. The City is authorized in accordance to Mississippi Code Annotated 17-3-1 and 17-3-3. F. ID-23-1077 Approve request for advertisement in the amount of $475.00 to The Vicksburg Post for a 1/3 page ad in its annual 2024 Live Vicksburg Chamber Guide Magazine pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Chamber Guide Ad Mayor Flaggs, Jr. stated that purchasing an advertisement from The Vicksburg Post will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The Vicksburg Post in the amount of $475.00 for a 1/3 page ad in its annual 2024 Live Vicksburg Chamber Guide Magazine. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. G. ID-23-1048 Authorize issuance of requisition number 2309152 in the amount of $6,895.00 written to Mid South Uniform & Supply, Inc. for the purchase of Assault Shields with handles for the Police Department (State Contract #8200065174) Attachments: Requisition 2309152 H. ID-23-1046 Authorize City Clerk to publish notice regarding Garbage Collection: 1. Vicksburg Post in the amount of $2,442.00 for four (4) weeks for the month of September 2. Vicksburg Daily News in the amount of $500.00 for a digital ad for four (4) weeks for the month of September City of Vicksburg Page 2 Printed on 9/19/2023 Board of Mayor and Aldermen Minutes - Final August 25, 2023 Attachments: Garbage Collection Notice I. ID-23-1058 Authorize City Clerk to advertise Request for Proposals for: 1. EPA Brownfield Cleanup Grant Implementation Project Attachments: RFP Brownfield Cleanup Grant J. ID-23-1059 Authorize City Clerk to advertise Request for Proposals for Lease Purchase Financing: 1. E-One Custom Rescue Pumper on a Typhoon Chassis, VIN 4EN6AAA83N1004840, CID 6912, in the amount of $559,513.00 2. E-One Custom Rescue Pumper on a Typhoon Chassis, VIN 4EN6AAA83N1004842, CID 6913, in the amount of $547,600.00 K. ID-23-1045 Approve the following for payment: 1. ESG Operations (An Inframark Company) for the month of August 2023: a. Invoice #99672 in the amount of $55,751.25 for Contract Operations and Maintenance of the City's Wastewater Treatment Facilities b. Invoice #99673 in the amount of $85,177.83 for Contact Operations and Maintenance of the City's Water Treatment Facilities 2. Neel-Schaffer for professional services: a. Invoice #1089562 in the amount of $15,910.00 for Levee Street Extension Segment 1 b. Invoice #1089582 in the amount of $4,440.53 for NRCS Iowa Boulevard - Fillmore Street c. Invoice #1089586 in the amount of $14,815.00 for Mission 66 Traffic Review (Final) d. Invoice #1090060 in the amount of $7,905.00 for NRCS Iowa Boulevard - Fillmore Street 3. Waggoner/AJA for professional engineering services: a. Invoice #2223-08 in the amount of $62,006.76 for 2022 Street Paving Project b. Invoice #2223-09 in the amount of $3,025.00 for 2022 Street Paving Project 4. Stantec Consulting for professional services: a. Invoice #2117367 in the amount of $3,880.00 for Levee Street Pedestrian Railroad Crossing Project 5. Vicksburg-Tallulah Regional Airport: a. Invoice #4350 for payment in the amount of $3,608.16 for the month of July 2023 6. Mitchell's Little Helpers: a. Invoice MLH109 in the amount of $14,995.00 for Vicksburg NAACP Housing Initiative Project - 2416 1/2 Halls Ferry Road Attachments: ESG Invoices Neel Schaffer Invoices Neel Schaffer Invoice NRCS Waggoner AJA Invoice Waggoner AJA Invoice #8 Stantec Invoice VTR Invoice July 2023 Invoice Mitchell L. ID-23-1038 Approve Bank Letters: City of Vicksburg Page 3 Printed on 9/19/2023 Board of Mayor and Aldermen Minutes - Final August 25, 2023 1. Trustmark 2. Cadence Attachments: Trustmark Letter July 2023 Cadence Letter July 2023 The City Clerk presented the Bank Letters for Trustmark and Cadence for approval. M. ID-23-1039 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure (June and July) 4. Delinquent Tax Collection 5. Tax Collection 6. Detail Budget 7. Credit Card Attachments: City Sexton July 2023 Privilege License July 2023 Mayor&Treasure June 2023 Mayor&Treasure July 2023 The City Sexton presented report of collections, account opening graves, etc. for the month of July 2023 as follows: Lakeview Memorial Funeral Home - $2,750.00; W.H. Jefferson Funeral Home - $2,050.00; Glenwood Funeral Home - $275.00; Fisher-Riles Funeral Home - $400.00; C.J. Williams Mortuary Services - $1,925.00; Misc. - $425.00. The total burials were 30. Total paid $7,825.00. The City Clerk presented the Privilege License report for new businesses for the month of July 2023. The City Clerk presented report for Tax Collections for City taxes from the Warren County Tax Collector for the month of July 2023. The City Clerk presented report for Mayor and Treasure from the Vicksburg Police Department for the months of June 2023 in the amount of $90,333.42 and July 2023 in the amount of $86,551.12. The City Clerk presented report for Delinquent Tax Collection for City taxes from the Warren County Tax Collector for the month of July 2023. The City Clerk presented report for Tax Collections for City taxes from the Warren County Tax Collector for the month of July 2023. The City Clerk presented the July 2023 Credit Card report for approval as follows: Administration - $4,162.10 and Purchasing Department - $886.28. Attachments: Supporting documents following Minutes: N. ID-23-1052 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 2448-2467;320446-320795 for approval. Public Hearing: A. ID-23-1043 Public Hearing: Downtown Taxing District On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to open the Public Hearing on the Downtown Taxing District. The motion was adopted unanimously by the following vote: Voting aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. Today being the date set for hearing any objections to levying a special assessment on Commercial Real Property lying with the area described as follows: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Commence at a point where the centerline of Jackson Street intersects with the centerline of Cherry Street, said point being the Point of Be¬ginning run south City of Vicksburg Page 4 Printed on 9/19/2023 Board of Mayor and Aldermen Minutes - Final August 25, 2023 along the centerline of Cherry Street to the point of intersection with the centerline of China Street; from said point run east along the centerline of China Street to the point of intersection with the centerline of Adams Street; from said point run south along the centerline of Adams Street to the point of intersection with the south right of way line of South Street; from said point run west to a point which is the intersection of the south right of way line of South Street and the northwest corner of Lot 5 of Nathan Seymour Survey as recorded in the land records of Warren County in Deed Book Q at page 471; from said point run south along the west line of said Lot 5 to the southwest corner of said Lot 5 which point is on the north right of way of Harrison Street; from said point run south to a point which is the intersection of the south right of way line of Harrison Street and the west right of way line of Vick Street; from said point run south along the west right of way line of said Vick Street to a point, said point being the intersection of the west right of way of line of Vick Street and the north line of that property conveyed to Vicksburg Senior Associates L.P., as described in the land records of Warren County in Deed Book 1204 Page 533; from said point run across Vick Street, thence along the east right of way of said Vick Street, N 07 degrees 57 minutes 56 feet E, 16.34 minutes to an iron pin at the northwest corner of the City of Vicksburg parcel as recorded in Deed Book 266 at Page 575 of the aforesaid Land Records; thence leave the east right of way of Vick Street and run along the north line of the said City of Vicksburg parcel, the following courses and distances: S 82 degrees 02 minutes 04 seconds E, 40.00 feet to an iron pin; thence N 07 degrees 57 minutes 56 seconds E, 3.00 feet to an iron pin; thence S 82 degrees 02 minutes 04 seconds E, 40.00 feet to an iron pin; thence S 07 degrees 57 minutes 56 seconds W, 40.00 feet to an iron pin; thence S 82 degrees 02 minutes 04 seconds E, 40.00 feet to an iron pin; thence S 07 degrees 57 minutes 56 seconds W, 16.00 feet to an iron pin at the northwest corner of Lot 15 of the W.L. Polk's Survey of the Emanuel Property (DB58/PG414); thence along the north line of Lots 15, 14, 13, 12, and 11 of said W.L. Polk’s Survey of the Emanuel Property, S 82 degrees 02 minutes 04 feet E, 190.00 minutes to an iron pin on the north line of said Lot 11 which lies 10 minutes west of the northeast corner of said Lot 11; thence along a line that lies 10.00 minutes W of the east line of said Lot 11, S 07 degrees 57 minutes 56 feet W, 157.12 minutes to an iron pin on the north line of Vick Street which is not opened; thence along the north line of said Vick Street (not opened), S 56 degrees 22 minutes 04 feet E, 11.10 minutes to an iron pin at an angle point in the northeast line of said Vick Street (not opened); thence along the east line of said Vick Street (not opened), S 10 degrees 02 minutes 04 feet E, 123.92 minutes to an iron pin on the northeast line of the Railroad property as described in Deed Book Y at Page 41 of said Land Records; thence along the east line of said Railroad property N 25 degrees 22 minutes 04 feet W, 39.26 minutes to an iron pin at the northeast corner of said Railroad property; thence westerly along the north line of said Railroad property to the point of its intersection with the east right of way line of Cherry Street; from said point run in a westerly direction across Cherry Street to a point which is the intersection of the west right of way line of Cherry Street and the north line of said Railroad property; thence continuing westerly along the north right of way line of said Railroad property to a point which is the intersection of the east right of way of Monroe Street and the north line of said Railroad property; run thence westerly across Monroe Street to a point which is the intersection of the north line of said Railroad property and the west right of way line of Monroe Street; thence run northwesterly along the west right of way line of Monroe Street to a point which is the intersection of the west right of way line of Monroe Street and the south right of way line of an unopened portion of Bridge Street; thence west along said south right of way line of Bridge Street to a point which is the intersection of said south right of way line of Bridge Street and the east right of way line of Washington Street; thence westerly on a line which is the projection of the south right of way line of Bridge Street to its intersection with the west right of way line of Washington Street; thence northerly along the west right of way line of Washington Street to a point which is the intersection of the west right of way line of Washington Street and the south right of way line of Depot; then west along the south right of way line of Depot Street to a point which is the intersection of the south right of way line of Depot Street and the east right of way line of Depot Street; run then north across Pearl Street to a point which is the intersection of the north right of way line of Depot and the east right of way line of Pearl Street, run thence along the east right of way of Pearl Street to a point which is the intersection of the east right of way line of Pearl Street and the south right of way line of South Street; then run north along a projection of the east right of way line of Pearl Street to a point which is the intersection of said projected line and the center line of the South Street right of way; from said point run west along an extension of the centerline of South Street to the point of intersection of the live thalweg of the Yazoo River Diversion Canal; from said point run northerly along the live thalweg of the Yazoo River City of Vicksburg Page 5 Printed on 9/19/2023 Board of Mayor and Aldermen Minutes - Final August 25, 2023 Diversion Canal to the point of intersection of a westerly extension of the centerline of First East Street; from said point run east along the westerly extension of the centerline of First East Street to the point of intersection of the westerly extension of the centerline of First East Street with the centerline of Washington Street; from said point run east along the centerline of First East Street to the point of intersection with the centerline of Cherry Street; from said point run south along the centerline of Cherry Street to the Point of Beginning. A map outlining the area so described is attached hereto as a part of this description of the property. The City Clerk presented proof of publication of legal advertisement setting this date and time for the public hearing. A copy of the proof was directed to be inserted in the transcript of the proceedings of the Board. The testimony was taken by Helen Martin, Official Court Reporter, and is made a matter of record hereof as though fully set out herein. The City Clerk presented notice to tax payers by order of Resolution along with the return receipts for notifying property owners of the public hearing. Mayor George Flaggs, Jr., turned the hearing over to Kim Hopkins, Executive Director of Main Street. Mrs. Hopkins announced that every year the Main Street Board have to renew the taxing district about this time. No one came in opposition to establishing the Special Assessment on Commercial Real Property in the Downtown Taxing District. Upon completion of the testimony, on motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to close the Public Hearing of the Downtown Taxing District. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Routine Agenda: A. ID-23-1056 Adopt Budget Amendments On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments for August 25, 2023. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-1040 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for August 25 2023 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 713 Meadow Street, PPIN 015249; owned by Bennie Louise Dorsey - (Cut grass/weed, remove trash and debris from the entire property, remove dilapidated structure) 2. 3005 Washington Street, PPIN 015061; owned by Howard Cornwall - (Cut grass/weed, remove trash and debris from the entire property, remove dilapidated structure) RE-ENTRIES 1. 502 Fairground Street, PPIN 024008; owned by Regina Antoinette Real Estate - (Cut grass/weeds, remove trash and debris from the entire property) 2. 2503 Togo Street, PPIN 015584; owned by Revenant Properties LLC - (Cut grass/weeds, remove trash and debris from the entire property) On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed, along with the following actions: 1. 713 Meadow Street, PPIN 015249; owned by Bennie Louise Dorsey - Not City of Vicksburg Page 6 Printed on 9/19/2023 Board of Mayor and Aldermen Minutes - Final August 25, 2023 complied 2. 3005 Washington Street, PPIN 015061; owned by Howard Cornwall - Complied RE-ENTRIES 1. 502 Fairground Street, PPIN 024008; owned by Regina Antoinette Real Estate - Not complied 2. 2503 Togo Street, PPIN 015584; owned by Revenant Properties LLC - Not complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-1053 Authorize Mayor to execute application for Mississippi Department of Environmental Quality (MDEQ) Sewer Review of Ash Meadows Subdivision Attachments: MDEQ Application Ash Meadow Subdivision On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute application for Mississippi Department of Environmental Quality (MDEQ) Sewer Review of Ash Meadows Subdivision. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-1064 Ratify Mayor's execution of letter to USDA-NRCS requesting time extension from September 23, 2023 until February 24, 2024 for NRCS Agreement project sites (Fillmore Drive, Iowa Boulevard-Site 1, Iowa Boulevard-Site 2) Attachments: EWP Vicksburg 5317-401-402-403 - Agreement NR234423XXXXC005 - Time Extension Request On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to ratify the Mayor's execution of letter to USDA-NRCS requesting time extension from September 23, 2023 until February 24, 2024 for NRCS Agreement project sites (Fillmore Drive, Iowa Boulevard-Site 1, Iowa Boulevard-Site 2). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-1049 ADOPT RESOLUTION FOR SALE OF SURPLUS PROPERTY AND AUTHORIZE MAYOR TO EXECUTE QUITCLAIM DEED TO DELTA HILLS LAND COMPANY, LLC/BOBBY BOTTIN Attachments: Resolution-Quitclaim Deed Surplus Property On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution for Sale of Surplus Property and Authorize Mayor to execute quitclaim deed to Delta Hills Land Company, LLC/Bobby Bottin. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-1078 ADOPT AN ORDINANCE TO AMEND ARTICLE V. SOLID WASTE, OF THE CODE OF ORDINANCES OF THE CITY OF VICKSBURG, MISSISSIPPI BY AMENDING SEC. 11-78. CONTAINERS, TO PROVIDE REGULATIONS APPLICABLE TO GARBAGE COLLECTION CONTAINERS Attachments: garbage containers sec. 11-78 On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Ordinance to amend Article V. Solid Waste, of the Code of Ordinances of the City of Vicksburg, Mississippi by amending Sec. 11-78. Containers, to Provide Regulations Applicable to Garbage Collection. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-23-1079 ADOPT AN ORDINANCE TO AMEND ARTICLE V. SOLID WASTE, OF THE CODE OF ORDINANCES OF THE CITY OF VICKSBURG, City of Vicksburg Page 7 Printed on 9/19/2023 Board of Mayor and Aldermen Minutes - Final August 25, 2023 MISSISSIPPI BY AMENDING SEC. 11-101. GENERALLY, TO PROVIDE REGULATIONS APPLICABLE TO GARBAGE COLLECTION Attachments: garbage collection sec. 11-101 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Ordinance to Amend Article V. Solid Waste, of the Code of Ordinances of the City of Vicksburg, Mississippi by Amending Sec. 11-101. Generally, to Provide Regulations Applicable to Garbage Collection. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-23-1047 Authorize Mayor to execute First Amendment to Solid Waste Services Agreement with Waste Management Attachments: City of Vicksburg First Amendment 2023 - Signed by WM (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute First Amendment to Solid Waste Services Agreement with Waste Management. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-23-1041 Authorize Mayor to execute Contract with American Recovery Plan Act (ARPA) Funding Recipient James "Fuzzy" Johnson Foundation in the amount of $1,250.00 Attachments: ARPA Contract Fuzzy Johnson On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with American Recovery Plan Act (ARPA) Funding Recipient James "Fuzzy" Johnson Foundation in the amount of $1,250.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-23-1042 Authorize Mayor to execute Contract with American Recovery Plan Act (ARPA) Funding Recipient Drive-To-Thrive Mentoring Program in the amount of $1,250.00 Attachments: ARPA Contract Drive to Thrive On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with American Recovery Plan Act (ARPA) Funding Recipient Drive-To-Thrive Mentoring Program in the amount of $1,250.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-23-1051 Authorize Mayor to execute Grant Agreement with FAA to Rehabilitate Runway 1/19 and Fuel Farm Apron at the Vicksburg Municipal Airport (AIP Project No. 3-28-0073-019-2023) Attachments: VKS-SOG-3-28-0073-019-2023-Grant Agreement - unsigned On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Grant Agreement with FAA to Rehabilitate Runway 1/19 and Fuel Farm Apron at the Vicksburg Municipal Airport (AIP Project No. 3-28-0073-019-2023). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-23-1057 Authorize Mayor to execute Agreement for Professional Engineering Services with Allen & Hoshall for Vicksburg Sewer Repairs at Blackburn Attachments: Vicksburg Contract Rev1 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement for Professional Engineering Services with Allen & Hoshall for Vicksburg Sewer Repairs at Blackburn. The motion was adopted unanimously by the following vote: City of Vicksburg Page 8 Printed on 9/19/2023 Board of Mayor and Aldermen Minutes - Final August 25, 2023 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. M. ID-23-1060 Authorize Mayor to execute Supplemental Agreement #2 for Professional Services with Neel Schaffer in an amount not to exceed $6,915.00 for Vicksburg Animal Shelter Attachments: Neel Schaffer Supplemental #2 Animal Shelter On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Supplemental Agreement #2 for Professional Services with Neel Schaffer in an amount not to exceed $6,915.00 for Vicksburg Animal Shelter. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Extended Medical Leave - Water & Gas Administration (1); Extended Medical Leave - Court Services (1); Title Change - Gas Department (1); Longevity Correction - Community Service (1); Pay Adjustment - Ambulance Department (4); Longevity Pay - Vehicle Maintenance (1); Longevity Pay - Community Service (1); Longevity Pay - Ambulance Department (1); Longevity Pay - Street Department (1); Discuss Litigation Matter The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Extended Medical Leave - Water & Gas Administration (1); Extended Medical Leave - Court Services (1); Title Change - Gas Department (1); Longevity Correction - Community Service (1); Pay Adjustment - Ambulance Department (4); Longevity Pay - Vehicle Maintenance (1); Longevity Pay - Community Service (1); Longevity Pay - Ambulance Department (1); Longevity Pay - Street Department (1); Discuss Litigation Matter The Mayor and Aldermen are now in executive session. Those present at the executive session were: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Tasha W. Jordan - Deputy City Clerk, Kelsey Hicks - Human Resource Assistant/Safety, Charlie Hill – Deputy Chief of Police. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-1067 Extended Medical Leave - Water & Gas Administration (1) No action was taken B. ID-23-1068 Extended Medical Leave - Court Services (1) No action was taken C. ID-23-1069 Title Change - Gas Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Title Change of an employee from a Foreman at $14.58($14.41+.17) per hour to a Meter Reader at $14.58($14.41+.17) per hour, effective August 23, 2023 in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-1070 Longevity Correction - Community Service (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor City of Vicksburg Page 9 Printed on 9/19/2023 Board of Mayor and Aldermen Minutes - Final August 25, 2023 and Aldermen voted to approve the Longevity Correction of a Director from $25.8825($25.7925+.09) per hour to $26.0825($25.795+.09+.20) per hour, effective August 16, 2023. Director is entitled to an additional .20 cents increase per hour for six (6) years of service in Community Service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-1071 Pay Adjustment - Ambulance Department (4) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustments of a Firefighter/Ambulance II from $12.23 per hour to a Firefighter Paramedic II at $14.79 per hour, effective August 23, 2023. Employee has received his national paramedic certification; an EMT 1 from $11.14 (base) per hour to a Paramedic IV at $14.85 (base) per hour, effective August 23, 2023. Employee has become a nationally registered paramedic and has completed classes to move to level 4; an EMT 1 from $11.14 (base) per hour to a Paramedic III at $14.47 (base) per hour, effective August 23, 2023. Employee has become a nationally registered paramedic and has completed classes to move to level 3; a Paramedic I from $13.12 (base) per hour to a Paramedic V at $15.96 (base) per hour, effective August 23, 2023. Employee has completed courses to move up in the Tier Pay System in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-1072 Longevity Pay - Vehicle Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Mechanic II from $17.00 per hour to $17.20 ($17.00+.20) per hour, effective August 25, 2023. Employee is entitled to an additional .20 cents increase per hour for two (2) years of service in Vehicle Maintenance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-23-1073 Longevity Pay - Community Service (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Foreman from $10.31 per hour to $10.51 ($10.31+.20) per hour, effective August 28, 2023. Employee is entitled to an additional .20 cents increase for four (4) years of service in Community Service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-23-1074 Longevity Pay - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Firefighter from $13.32 per hour to $13.42 ($13.32+.10) per hour, effective August 29, 2023. Firefighter is entitled to an additional .10 cents increase per hour for five (5) years of service in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-23-1075 Longevity Pay - Street Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Foreman from $13.13 ($13.04+.09) per hour to $13.33 ($13.04+.09+.20) per hour, effective August 30, 2023. Foreman is entitled to an additional .20 cents increase for six (6) years of service in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-23-1076 Discuss Litigation Matter A discussion was held. K. ID-23-1100 Come Out of Executive Session and Approve All Item Taken Up in Executive Session On motion of Mayor Flaggs, Jr. seconded by Alderman Monsour, Jr., the Mayor City of Vicksburg Page 10 Printed on 9/19/2023 Board of Mayor and Aldermen Minutes - Final August 25, 2023 and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, September 5, 2023, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 11 Printed on 9/19/2023