Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, August 21, 2023 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Tasha W. Jordan, Deputy City Clerk Deborah A. Nickson, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-23-1027 Employee Anniversaries: 1. One (1) year of service: a. Kimberly Theus - Police Department 2. Two (2) years of service: a. Steven Ragan - Police Department 3. Six (6) years of service: a. Joshua Davies - Ambulance Department b. Rosalyn Davis - Fire Department Mayor Flaggs, Jr., congratulated Kimberly Theus - Police Department for one (1) year of service; Steven Ragan - Police Department for two (2) years of service; Joshua Davies - Ambulance Department and Rosalyn Davis - Fire Department for six (6) years of service each. The Mayor and Aldermen congratulated all employees for their dedicated years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-1028 Approve the following Personnel Action Forms: 1. Resignation: a. Ambulance Department (1) 2. New Hires: a. Ambulance Department (1) b. Street Department (1) c. Vehicle Maintenance (1) 3. Re-Hire: a. Street Department (1) B. ID-23-1019 Approve Additions to Employee Driving List: City of Vicksburg Page 1 Printed on 9/8/2023 Board of Mayor and Aldermen Minutes - Final August 21, 2023 1. Street Department: a. Shemekia Jones 2. Ambulance Department: a. Josie Rogers C. ID-23-1005 Receive Vicksburg Police Department Crime Statistic Report for: 1. July 2023 Attachments: Crime Stats for June 2023 - July 2023 D. ID-23-1025 Approve Water & Gas Administration Report Attachments: W&G Report E. ID-23-1004 Approve Application from Vicksburg Warren School District for Complimentary Use of the Ardis T. Williams, Sr. Auditorium on October 11 & 12, 2023 for 2023-2024 Athletic Hall of Fame Banquet Attachments: Comp Use Auditorium F. ID-23-1006 Approve the following requests to reserve the Motor Coach: 1. Jennifer Harper on behalf of Senior Center on August 31, 2023 2. Mayor George Flaggs on October 21, 2023 Attachments: Motor Coach Senior Center Motor Coach Four Seasons of the Arts G. ID-23-1020 Accept the Recommendation of Barge Design to award bid for Vicksburg Municipal Airport (Fueling Apron & Runway Rehabilitation) and Schedule A and Schedule B of contract to Metro Construction Services, LLC in the amount of $121,625.00 subject to the receipt of federal funds Attachments: Award Recommendation Letter H. ID-23-1009 Approve request from Christopher Barnett on behalf of Omega Psi Phi Fraternity, Inc. for access to Washington Street Park for a block party and step show on August 25, 2023 with the streets blocked off from 9am - 11:30pm Attachments: 2023 OPPF MS State Meeting - Washington St Park Request I. ID-23-1007 Ratify approval of the following for Your Hometown Vicksburg 2023 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended: 1. Invoice #4020413-2 in the amount of $90.00 to The CW 2. Invoice #4017287-2 in the amount of $700.00 to WJTV 12 3. Invoice #4020468-1 in the amount of $2,660.00 to WJTV 12 J. ID-23-1015 Approve request for sponsorship in the amount of $500.00 to National Alliance on Mental Illness (NAMI) for their annual walk pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: NAMI Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from National Alliance on Mental Illness (NAMI) will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from National Alliance on Mental Illness in the amount of $500.00 for their annual walk. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. K. ID-23-1021 Approve request for advertisement in the amount of $1,000.00 to The House of Peace Worship Church International for their 8th Annual Pastors, Ministers and Leaders Conference pursuant to Section 17-3-1 and Section City of Vicksburg Page 2 Printed on 9/8/2023 Board of Mayor and Aldermen Minutes - Final August 21, 2023 17-3-3 of the Mississippi Code of 1972, as amended Attachments: HOP Conference Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from The House of Peace Worship Church International will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The House of Peace Worship Church International in the amount of $1,000.00 for their 8th Annual Pastors, Ministers and Leaders Conference. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. L. ID-23-1022 Approve request for advertisement in the amount of $1,000.00 to Vicksburg Pickleball Association for their 2023 Fall Brawl pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: VPA Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Vicksburg Pickleball Association will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg Pickleball Association in the amount of $1,000.00 for their 2023 Fall Brawl. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. M. ID-23-1018 Approve the following request from the Vicksburg Main Street Program: 1. Permission to hold the 13th Annual Bricks and Spokes bike ride on Saturday, October 7, 2023 2. Assistance from Vicksburg Police Department 3. Purchase promotional items from Downtown Taxing District Funds not to exceed $3,000.00 Attachments: Bricks and Spokes Event N. ID-23-1008 Approve the following for payment: 1. Fordice Construction Company: a. Pay App #3 in the amount of $21,819.60 for Washington Street Park Updates 2. Barge Design: a. Invoice #212765 in the amount of $4,000.00 for Vicksburg Land Acquisition Support Attachments: Pay App #3 Fordice Washington Street Park Updates Invoice Barge Design O. ID-23-1024 Approve the following for payment: 1. Michael Barnard for architectural and engineering services: a. Invoice #1187-09-23 in the amount of $7,955.00 for New Animal Shelter 2. Vicksburg-Warren 911 Emergency Communications Center: a. Payment in the amount of $44,171.47 for City's Share of 15 full-time E-911 dispatchers' salaries, matching benefits, and insurance for check dates: July 31, 2023 and August 14, 2023 Attachments: Invoice Barnard 911 Payment City of Vicksburg Page 3 Printed on 9/8/2023 Board of Mayor and Aldermen Minutes - Final August 21, 2023 Routine Agenda: A. ID-23-1017 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Adopt Budget Amendments for August 21, 2023. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-1016 Adopt Rules and Regulations established by Vicksburg Convention and Visitors Bureau for the use of the trolley Attachments: Vicksburg Trolley Rules and Regulations On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Rules and Regulations established by Vicksburg Convention and Visitors Bureau for the use of the trolley. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-1026 Authorize Mayor to execute the following forms for Federal Aviation Administration Grant Vicksburg Municipal Airport [A.I.P. Project No.: 3-28-0073-018-2023 (Hangar Acquisition)]: 1. Outlay Report and Request for Reimbursement for Construction Programs 2. Federal Financial Report Attachments: FAA Reimbursement Request FAA Federal Financial Report On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute the following forms for Federal Aviation Administration Grant Vicksburg Municipal Airport [A.I.P. Project No.: 3-28-0073-018-2023 (Hangar Acquisition)]: 1. Outlay Report and Request for Reimbursement for Construction Programs, 2. Federal Financial Report. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-1003 ADOPT RESOLUTION FOR SALE OF SURPLUS PROPERTY AND AUTHORIZE MAYOR TO EXECUTE QUITCLAIM DEED TO ROSE GRIFFIN Attachments: Surplus Property Pearl Street On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution for Sale of Surplus Property and Authorize Mayor to Execute Quitclaim Deed to Rose Griffin. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-1010 ADOPT RESOLUTION TO ACCEPT DONATED PROPERTY AND SERVICES FROM THE ETA TAU CHAPTER OF OMEGA PSI PHI FRATERNITY, INCORPORATED, AND ACCEPT REQUEST TO ADOPT MISSION INDIANA STREET PARK Attachments: RESOLUTION - Accept Donated Property and Services - Eta Tau Chapter Omega Psi Phi2305843009514375018 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution to accept Donated Property and Services from the Eta Tau Chapter of Omega Psi Phi Fraternity, Incorporated,and accept request to Adopt Mission Indiana Street Park. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-1014 ADOPT RESOLUTION APPROVING THE WAIVER OF RENTAL FEES FOR THE USE OF THE VICKSBURG CONVENTION CENTER BY MISSISSIPPI RIVER MONSTERS TO HOST MEGA BUCS PRO SERIES City of Vicksburg Page 4 Printed on 9/8/2023 Board of Mayor and Aldermen Minutes - Final August 21, 2023 CATFISH TOURNAMENT HELD ON AUGUST 4 THROUGH AUGUST 6, 2023 Attachments: RESOLUTION APPROVING THE WAIVER OF RENTAL FEES FOR THE USE OF THE VICKSBURG CONVENTION CENTER BY MISSISSIPPI RIVER MONSTERS TO HOST MEGA BUCS PRO SERIES CATFISH TOU On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution Approving the Waiver of Rental Fees for the use of the Vicksburg Convention Center by Mississippi River Monsters to host Mega Bucs Pro Series Catfish Tournament held on August 4 through August 6, 2023. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-23-1012 ADOPT RESOLUTION AUTHORIZING PREPARATION AND SUBMITTAL OF AN APPLICATION TO OFFICE OF BROADBAND EXPANSION AND ACCESSIBILITY OF MISSISSIPPI (BEAM) OFFICE FOR FUNDING ESTABLISHED BY INFRASTRUCTURE INVESTMENT AND JOBS ACT (IIJA) Attachments: Resolution -Application Broadband Expansion On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution Authorizing Preparation and Submittal of an application to Office of Broadband Expansion and Accessibility of Mississippi (BEAM) Office for Funding established by Infrastructure Investment and Jobs Act (IIJA). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-23-1011 Authorize Mayor to execute Memorandum of Understanding with EDS Tech Training Sites, LLC and Retrain America for consulting and workforce training initiatives for telecommunication and broadbrand infrastructure development projects Attachments: Vicksburg signed MOU On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Memorandum of Understanding with EDS Tech Training Sites, LLC and Retrain America for consulting and workforce training initiatives for telecommunication and broadbrand infrastructure development projects. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave - Water & Gas Administration (1); Request for Extended Medical Leave - Court Services (1); Status Change - Ambulance Department (1); Pay Adjustment - Police Department (1); Transfer - Gas Department (1); Longevity Pay - Ambulance Department (1); Longevity Pay - Fire Department (1); Longevity Pay - Police Department (1); Rescind Suspension - Fire Department (1); Discuss Litigation Matter. The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave - Water & Gas Administration (1); Request for Extended Medical Leave - Court Services (1); Status Change - Ambulance Department (1); Pay Adjustment - Police Department (1); Transfer - Gas Department (1); Longevity Pay - Ambulance City of Vicksburg Page 5 Printed on 9/8/2023 Board of Mayor and Aldermen Minutes - Final August 21, 2023 Department (1); Longevity Pay - Fire Department (1); Longevity Pay - Police Department (1); Rescind Suspension - Fire Department (1); Discuss Litigation Matter. The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Clerk, Tasha W. Jordan - Deputy City Clerk, Deborah A. Nickson - Deputy City Clerk, Kelsey Hicks - Human Resource Assistant/Safety, Tiffany Pendleton – Chief of Staff, Charlie Hill – Deputy Chief of Police. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-1029 Request for Extended Medical Leave - Water & Gas Administration (1) This agenda item was tabled. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-1030 Request for Extended Medical Leave - Court Services (1) This agenda item was tabled. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-1031 Status Change - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Status Change of a Part-time EMT from $15.00 to a Full-time EMT at #11.14 per hour, effective August 23, 2023. Employee is changing from part-time to full-time in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-1032 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Patrolman from $19.10 per hour to $19.30 ($19.10+.20) per hour, effective August 25, 2023. Employee is entitled to an additional .20 cents increase for two (2) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-1033 Transfer - Gas Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Transfer of a Street Equipment Operator from $22.00 per hour to a Gas Equipment Operator at $22.00 per hour, effective August 23, 2023 in the Gas Department. Employee is transferring from the street department to the gas department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-1034 Longevity Pay - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Firefighter/Ambulance Driver from $14.63 per hour to $14.73 ($14.63+.10) per hour, effective August 22, 2023. Employee is entitled to a .10 cents increase for six (6) years of service in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-23-1035 Longevity Pay - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Firefighter from $12.40 per hour to $12.50 ($12.40+.10) per hour, effective August 22, 2023. Employee is entitled to an additional .10 cents increase for six (6) years of service in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 9/8/2023 Board of Mayor and Aldermen Minutes - Final August 21, 2023 H. ID-23-1036 Longevity Pay - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Booking Officer from $11.02 per hour to $11.22 ($11.02+.20) per hour, effective August 24, 2023. Employee is entitled to an additional .20 cents increase for one (1) year of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-23-1037 Rescind Suspension - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Rescind Suspension of a Firefighter that was approved on August 10, 2023 for two (2) shifts in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-23-1023 Discuss Litigation Matter A discussion was held. Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Nay: 1- Alderman Monsour Jr. K. ID-23-1094 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, August 25, 2023, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: DEPUTY CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 9/8/2023