Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Wednesday, October 25, 2023 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Kim Nailor, City Attorney Tasha W. Jordan, Deputy City Clerk Deborah A. Nickson, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-23-1347 Employee Anniversaries: 1. One (1) year of service: a. Sherry Carroll - Animal Control b. Pardre Gray - Sewer Department c. Adrienne Gamble - Water & Gas Administration d. Jacqueline Barnes - Police Department 2. Two (2) years of service: a. Carolyn Reynolds - Grants Department b. John Owen - Traffic Department 3. Three (3) years of service: a. Christopher Craig - Water Department b. Courtney Epps - Police Department 4. Six (6) year of service: a. Kacie Lindsey - Animal Control 5. Seven (7) years of service: a. Gordon Griffin - Police Department 6. Eight (8) years of service: a. Russell Hollowell - Gas Department b. Tangela Qualls - Building Maintenance 7. Nine (9) years of service: a. Christy Lick - Police Department 8. Ten (10) years of service: a. Lisa Palmertree - City Clerk's Office Mayor Flaggs, Jr., congratulated Sherry Carroll - Animal Control, Pardre Gray - Sewer Department, Adrienne Gamble - Water & Gas Administration and Jacqueline Barnes - Police Department with one (1) year of service each; Carolyn Reynolds - Grants Department and John Owen - Traffic Department with two (2) years of service each; Christopher Craig - Water Department and Courtney Epps - Police Department with three (3) years of service each; Kacie Lindsey - Animal Control with six (6) years of service; Gordon Griffin - Police Department with seven (7) years of service; Russell Hollowell - Gas Department and Tangela Qualls - Building Maintenance with eight (8) years of service each; Christy Lick - Police Department with nine (9) years of service and Lisa Palmertree - City City of Vicksburg Page 1 Printed on 12/5/2023 Board of Mayor and Aldermen Minutes - Final October 25, 2023 Clerk's Office with ten (10) years of service. The Mayor and Aldermen congratulated all employees for their dedicated years with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-1342 Adopt Board Meeting Minutes for: 1. October 10, 2023 2. October 16, 2023 B. ID-23-1348 Approve the following Personnel Action Forms: 1. New Hires: a. Water Department (1) b. Police Department (2) c. Community Development (1) 2. Resignations: a. Fire Department (1) b. Police Department (1) C. ID-23-1337 Approve additions to Employee Driving List: 1. Gladys Kersh - Police Department 2. Don Bradley - Water Department 3. Rachel Ross - Community Development D. ID-23-1319 Approve reappointments to Planning and Zoning Commission: 1. Mac Fulghum 2. Kimberly Smith Attachments: Zoning Board Reappointments E. ID-23-1341 Approve request for sponsorship in the amount of $350.00 to Vicksburg Chapter of Whitetails Unlimited, Inc. pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: WTU Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Vicksburg Chapter of Whitetails Unlimited, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg Chapter of Whitetails Unlimited, Inc. in the amount of $350.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. F. ID-23-1330 Approve request for advertisement in the amount of $250.00 for an 1/4 page ad to Connecting the Dots Foundation, Inc. in honor of Representative Alyce Griffin Clark pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Connecting the Dots Advertisement Mayor Flaggs, Jr. stated that purchasing an advertisement from Connecting the Dots Foundation, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Connecting the Dots Foundation, Inc. in the amount of City of Vicksburg Page 2 Printed on 12/5/2023 Board of Mayor and Aldermen Minutes - Final October 25, 2023 $250.00 in honor of Representative Alyce Griffin Clark. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. G. ID-23-1340 Approve request for advertisement in the amount of $1,000.00 to The Omicron Rho Lambda Educational Foundation of Alpha Phi Alpha Fraternity, Inc. for their 35th Annual Dr. Martin Luther King, Jr. Scholarship Breakfast pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: MLK Scholarship Breakfast Mayor Flaggs, Jr. stated that purchasing an advertisement from The Omicron Rho Lambda Educational Foundation of Alpha Phi Alpha Fraternity, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The Omicron Rho Lambda Educational Foundation of Alpha Phi Alpha Fraternity, Inc. in the amount of $1,000.00 for their 35th Annual Dr. Martin Luther King, Jr. Scholarship Breakfast. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. H. ID-23-1339 Approve request from Lucille Flagg on behalf of Open Heart Senior Home Care for use of Gertrude A. Young Jackson Street Community Center on November 18, 2023 from 8:30 a.m. to 2:30 p.m. for First Annual "Giving Open-Heartily" Community Potluck Attachments: Open Heart Sr. Home Community Potluck I. ID-23-1327 Approve the following for payment: 1. Vicksburg-Tallulah Regional Airport: a. Invoice #4383 in the amount of $4,385.13 for the month of September 2023 2. Vicksburg-Warren 911 Emergency Communications Center: a. Payment in the amount of $43,250.62 for City's Share of 14 full-time E-911 dispatchers' salaries, matching benefits, and insurance for check dates: September 30, 2023 and October 14, 2023 3. Michael Barnard for architectural and engineering services: a. Invoice #1187-11-23 in the amount of $4,155.91 for New Animal Shelter 4. Central Asphalt Company, Inc. a. Pay Estimate #5 in the amount of $60,634.91 for Levee Street Pedestrian Rail Crossing & Site Utility Improvements Project Attachments: VTR Invoice September 2023 911 Payment Invoice Michael Barnard Animal Shelter Pay App #5 Levee St. Pedestrian Rail Crossing J. ID-23-1344 Authorize payment of billing statement in the amount of $162,890.00 to Red Oak Construction, LLC for Blackburn Nissan Sewer Replacement Project Attachments: Quote Vicksburg Blackburn Nissan K. ID-23-1320 Approve Bank Letters: 1. Trustmark 2. Cadence City of Vicksburg Page 3 Printed on 12/5/2023 Board of Mayor and Aldermen Minutes - Final October 25, 2023 Attachments: Trustmark Bank Letter Cadence Bank Letter The Deputy City Clerk presented the bank letters: 1. Trustmark, 2. Cadence for approval. L. ID-23-1321 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure (August 2023) 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget 7. Credit Card Attachments: City Sexton September 2023 Privilege License Report September 2023 Mayor&Treasure August 2023 Delinquent Tax September 2023 The City Sexton presented report of collections, account opening graves etc. for the month of September 2023 as follows: Lakeview Memorial Funeral Home - $1,725.00; W.H. Jefferson Funeral Home - $1,225.00; Glenwood Funeral Home - $550.00; Fisher-Riles Funeral Home - $400.00; C.J. Williams Mortuary Services - $1,075.00; Miscellaneous - $550.00. Total burials were 22. Total paid $5,525.00. The Deputy City Clerk presented the Privilege License report for new businesses for the month of September 2023. The Deputy City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $85,476.99 for August 2023. The Deputy City Clerk presented report of Tax Collections for City taxes from the Warren County Tax Collector for the month of September 2023. The Deputy City Clerk presented report of Delinquent Tax Collections for City taxes from the Warren County Tax Collector for the month of September 2023. The Deputy City Clerk presented the September 2023 Detailed Budget report for approval. The Deputy City Clerk presented the August 2023 Credit Card report for approval as follows: Mayor Flaggs, Jr. - $959.60, Purchasing Department - $3,537.62. The Deputy City Clerk presented the September 2023 Credit Card report for approval as follows: Mayor Flaggs, Jr. - $1,833.71, Purchasing Department - $2,539.53. Attachments: Supporting documents following minutes: M. ID-23-1326 Approve Claims Docket The Deputy City Clerk presented the Docket of Claims numbering: 2488-2495; 321921-322043; 322044-322286 for approval. Routine Agenda: Alderman Alex J. Monsour, Jr., recused himself from the Board meeting. A. ID-23-1323 Receive Sealed Proposals for: 1. Trickling Filter and Valve Improvements for Wastewater Treatment Plant On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to Receive Sealed Proposals for: Trickling Filter and Valve Improvements for Wastewater Treatment Plant HEMPHILL CONSTRUCTION COMPANY, P.O. Box Drawer 879; Florence, MS 39073 C.O.R# 04621-MC 5% Bid Bond: Yes Amount: $784,500.00 One (1) Electronic Bid Received City of Vicksburg Page 4 Printed on 12/5/2023 Board of Mayor and Aldermen Minutes - Final October 25, 2023 GREENBRIAR, 681 Denton Trail NW; Brookhaven, MS 39601 C.O.R#02449-MC 5% Bid Bond: Yes Amount: $841,000.00 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to accept and refer the foregoing bids to Allen & Hoshall for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Recused: 1- Alderman Monsour Jr. Alderman Alex J. Monsour, Jr., returned to the Board meeting. B. ID-23-1324 Receive Sealed Bids for: 1. Washington Street Rehabilitation On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Receive Sealed Bids for: 1. Washington Street Rehabilitation AJ CONSTRUCTION, INC., P.O. Box 2024; Madison, MS 39130 C.O.R#16569-MC 5% Bid Bond: Yes Amount: $1,222,747.92 Two (2) Electronic Bids Received CENTRAL ASPHALT COMPANY, INC., 1208 National Street; Vicksburg, MS 39180 C.O.R#11293-MC 5% Bid Bond: Yes Amount: $1,388,543.50 APAC MISSISSIPPI, INC., P.O. Box 24508; Jackson, MS 39225 C.O.R#00095-MC 5% Bid Bond: Yes Amount: $1,340,491.79 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr.., the Mayor and Aldermen voted to accept and refer the foregoing bids to EJES Incorporated for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-1325 Receive Sealed Bids for: 1. Stillwater Drive/Bluecreek Drive Mobile Home Park Water and Sewer Improvements On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to Receive Sealed Bids for: 1. Stillwater Drive/Bluecreek Drive Mobile Home Park Water and Sewer Improvements HEMPHILL CONSTRUCTION COMPANY, P.O. Drawer 879; Florence, MS 39073 C.O.R# 02449-MC 5% Bid Bond: Yes Base Bid: $1,225,350 Alt. No. 1: $24,000 Amount: $1,249,350.00 Two (2) Electronic Bids Received CENTRAL ASPHALT COMPANY, INC., 1208 National Street; Vicksburg, MS 39180 C.O.R# 11293-MC 5% Bid Bond: Yes Base Bid: $1,205,438.00 Alt. No. 1: $12,000 Amount: $1,217,438.00 GREENBRIAR, 681 Denton Trail NW; Brookhaven, MS 39601 C.O.R# 004621-MC 5% Bid Bond: Yes Base Bid: $1,225,350.00 Alt. No.1: $24,000 Amount: $1,249,350.00 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept and refer the foregoing bids to Volkert, Inc. for review and recommendation back to the Board for award. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 12/5/2023 Board of Mayor and Aldermen Minutes - Final October 25, 2023 D. ID-23-1329 Accept the Recommendation of the Selection Committee to negotiate a contract with PPM Consultants for EPA Brownfield Cleanup Grant Implementation Project at the former US Rubber Reclaiming Site Attachments: Brownfield Cleanup Recommendation On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the Recommendation of the Selection Committee to negotiate a contract with PPM Consultants for EPA Brownfield Cleanup Grant Implementation Project at the former US Rubber Reclaiming Site. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-1336 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Adopt Budget Amendments for October 25, 2023. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-1322 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for October 25 2023 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 906 Avenue E, PPIN 005664; owned by Marion L. Green - (Cut grass/weeds, remove trash and debris from the entire property, remove dilapidated building) 2. 908 Avenue E, PPIN 005665; owned by Willie & Jennie Doss) - (Cut grass/weeds, remove trash and debris from the entire property, remove dilapidated building) 3. 215 Buena Vista Drive, PPIN 007476; Emma Keulegan Estate - (Cut grass/overgrown weeds, remove trash and debris from the entire property) 4. 752 Johnson Street, PPIN 025886; owned by Kendrick Craig - (Cut grass/overgrown weeds, remove trash and debris from the entire property) 5. 310 Warren Street, PPIN 010327; owned by Marlin E. Ellis - (Cut grass/overgrown weeds, remove trash and debris from the entire property) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed, along with the following actions: 1. 906 Avenue E, PPIN 005664; owned by Marion L. Green - Not complied 2. 908 Avenue E, PPIN 005665; owned by Willie & Jennie Doss) - Not complied 3. 215 Buena Vista Drive, PPIN 007476; Emma Keulegan Estate - Not complied 4. 752 Johnson Street, PPIN 025886; owned by Kendrick Craig - Request 30 day extension 5. 310 Warren Street, PPIN 010327; owned by Marlin E. Ellis - Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-23-1338 Accept Modified Health Benefit Summary Plan Description from UMR Attachments: Plan Ltr 01-01-2023 01-01-2022 00 PLAN 01-01-2023 01-01-2022 00 (002) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept the Modified Health Benefit Summary Plan Description from UMR. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 12/5/2023 Board of Mayor and Aldermen Minutes - Final October 25, 2023 H. ID-23-1343 Accept termination letter of Airport Hangar Lease from Joel Ebersole (Drake's Landing) Attachments: Ebersole Termination Hangar Lease On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept the termination letter of Airport Hangar Lease from Joel Ebersole (Drake's Landing). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-23-1335 ADOPT RESOLUTION AUTHORIZING AMERICORPS TO ASSIST IN THE IDENTIFICATION OF DEBRIS PILES AND ADDITIONAL GREEN GARBAGE CANS ASSIGNED TO RESIDENCES AND COMMERCIAL PROPERTIES Attachments: RESOLUTION AUTHORIZING AMERICORPS TO ASSIST IN THE IDENTIFICATION OF DEBRIS PILES AND ADDITIONAL GREEN GARBAGE CANS ASSIGNED TO RESIDENCES AND COMMERCIAL PROPERTIES FTCA-FECA Liability Letter 2022 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution Authorizing Americorps to assist in the identification of debris piles and additional green garbage cans assigned to residences and commercial properties. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-23-1328 AUTHORIZE MAYOR TO EXECUTE INTERLOCAL COOPERATION AGREEMENT BETWEEN WARREN COUNTY, MISSISSIPPI AND THE CITY OF VICKSBURG, MISSISSIPPI RELATING TO MPO CONSTRUCTION ACTIVITIES AT HALLS FERRY ROAD IN CITY OF VICKSBURG Attachments: Interlocal Agreement MPO Construction Halls Ferry Road On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Interlocal Cooperation Agreement between Warren County, Mississippi and The City of Vicksburg, Mississippi relating to MPO Construction activities at Halls Ferry Road in the City of Vicksburg. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-23-1365 ADOPT RESOLUTION AUTHORIZING PREPARATION AND SUBMITTAL OF AN APPLICATION TO THE DEPARTMENT OF ENERGY FOR THE ENERGY FUTURE GRANTS: CREATING A COMMUNITY-LED ENTERGY FUTURE Attachments: RESOLUTION AUTHORIZING PREPARATION AND SUBMITTA1 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution Authorizing Preparation and Submittal of an Application to The Department of Entergy for The Entergy Future Gants: Creating a Community-Led Entergy Future. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-23-1366 Authorize Mayor to execute Memorandum of Understanding by and between Legacy House Partners LLC in Partnership with Axom Development Company Inc. Attachments: MOU Legacy House_Axom On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Memorandum of Understanding by and between Legacy House Partners LLC in Partnership with Axom Development Company Inc. The motion was adopted unanimously by the following vote: City of Vicksburg Page 7 Printed on 12/5/2023 Board of Mayor and Aldermen Minutes - Final October 25, 2023 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. M. ID-23-1331 Authorize Mayor to execute Department of the Army License with US Army Corps of Engineers, Vicksburg District to access government lands (Lower Mississippi River Museum) Attachments: Department of Army License Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Department of the Army License with US Army Corps of Engineers, Vicksburg District to access government lands (Lower Mississippi River Museum). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. N. ID-23-1345 Authorize Mayor to execute Contract for Services with Elizabeth Thomas as a Constituent Services Representative in the Mayor's Office Attachments: Contract Thomas On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract for Services with Elizabeth Thomas as a Constituent Services Representative in the Mayor's Office. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to Add Under Routine Agenda Letter O.: Authorize City Clerk to advertise 2023 Roadway Overlay Improvements Bid. The motion was adopted by the following vote: Aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. O. ID-23-1367 Authorize City Clerk to advertise 2023 Roadway Overlay Improvements Bid On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the City Clerk to advertise the 2023 Roadway Overlay Improvement bid. The motion was adopted by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Transfer - Ambulance Department (1); Status Change - Ambulance Department (1); Pay Adjustments - Gas Department (8); Pay Adjustments - Water Department (4); Pay Adjustments - Public Works (2); Pay Adjustment - Police Department (1); Longevity Pay - Water & Gas Department (1); Longevity Pay - Gas Department (1); Longevity Pay - Building Maintenance (1); Longevity Pay - Animal Control (1); Longevity Pay - Police Department (3); Longevity Pay - Traffic Department (1); Longevity Pay - Water Department (1); Suspension Pending Termination - Sewer Department (1); Suspension - Ambulance Department (1); Suspensions - Fire Department (2); Litigation Matter (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Transfer - Ambulance Department (1); Status Change - Ambulance Department (1); Pay Adjustments - Gas Department (8); Pay Adjustments - Water Department (4); Pay Adjustments - Public Works (2); Pay Adjustment - Police Department (1); Longevity Pay - Water & Gas Department (1); City of Vicksburg Page 8 Printed on 12/5/2023 Board of Mayor and Aldermen Minutes - Final October 25, 2023 Longevity Pay - Gas Department (1); Longevity Pay - Building Maintenance (1); Longevity Pay - Animal Control (1); Longevity Pay - Police Department (3); Longevity Pay - Traffic Department (1); Longevity Pay - Water Department (1); Suspension Pending Termination - Sewer Department (1); Suspension - Ambulance Department (1); Suspensions - Fire Department (2); Litigation Matter (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Tasha W. Jordan - Deputy City Clerk, Deborah A. Nickson - Deputy City Clerk, Kelsey Hicks - Human Resource Assistant/Safety, Tiffany Pendleton – Chief of Staff, Charlie Hill – Deputy Chief of Police. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-1349 Transfer - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Transfer of an EMT I at $11.14 per hour to a Firefighter I at $11.14 per hour, effective October 18, 2023. Employee passed firefighter entry-level exam and wants to transfer to firefighter position in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-1350 Status Change - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Status Change of a Part-time EMT from $15.00 per hour to a Full-Time EMT at $11.14 per hour, effective November 1, 2023. Employee wants to continue to work for the VFD as a full-time employee in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-1351 Pay Adjustments - Gas Department (8) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustments of a Foreman from $16.67 ($16.41+.026) per hour to $16.92 ($16.41+.26+.25) per hour, effective October 18, 2023. Employee received certificate of completion on Sensus iPerl Water Meters and Meter Reading Systems; a Meter Reader from $14.08 ($13.82+.26) per hour to $14.33 ($13.82+.26+.25) per hour, effective October 18, 2023. Employee received certificate of completion on Sensus iPerl Water Meters and Meter Reading Systems; a Meter Reader from $11.15 ($10.98+.17) per hour to $11.40 ($10.98+.17+.25) per hour, effective October 18, 2023. Employee received certificate of completion on Sensus iPerl Water Meters and Meter Reading Systems; a Foreman from $18.57 ($18.55+.35) per hour to $18.82($18.22+.35+.25) per hour, effective October 18, 2023. Employee received certificate of completion on Sensus iPerl Water Meters and Meter Reading Systems; a Foreman from $13.41 ($13.32+.09) per hour to $13.66 ($13.32+.09+.25) per hour, effective October 18, 2023. Employee received certificate of completion on Sensus iPerl Water Meters and Meter Reading Systems; a Meter Reader from $15.08 ($14.41+.17+.50) per hour to $15.33 ($14.41+.17+.50+.25) per hour, effective October 18, 2023. Employee received certificate of completion on Sensus iPerl Water Meters and Meter Reading Systems; a Serviceman from $11.22 ($11.02+.20) per hour to $11.47 ($11.02+.20+.25) per hour, effective October 18, 2023. Employee received certificate of completion on Sensus iPerl Water Meters and Meter Reading Systems; a Serviceman from $10.00 per hour to $10.25 ($10.00+.25) per hour, effective October 18, 2023. Employee received certificate of completion on Sensus iPerl Water Meters and Meter Reading Systems in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-1352 Pay Adjustments - Water Department (4) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustments of a Foreman from $11.52 ($11.32 +.20) per hour to $11.77 ($11.32+.20+.25) per hour, effective October 18, 2023. Employee received certificate of completion on Sensus iPerl Water Meters City of Vicksburg Page 9 Printed on 12/5/2023 Board of Mayor and Aldermen Minutes - Final October 25, 2023 and Meter Reading Systems; a Foreman from $15.60 ($15.40 +.20) per hour to $15.85 ($15.40+.20+.25) per hour, effective October 18, 2023. Employee received certificate of completion on Sensus iPerl Water Meters and Meter Reading Systems; an Assistant Supervisor from $18.93 ($16.64+.09+.20) per hour to $19.18($18.64+.09+.20+.25) per hour, effective October 18, 2023. Employee received certificate of completion on Sensus iPerl Water Meters and Meter Reading Systems; a Foreman from $11.52 ($11.32+.20) per hour to $11.77 ($11.32+.20+.25) per hour, effective October 18, 2023. Employee received certificate of completion on Sensus iPerl Water Meters and Meter Reading Systems in the Water Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-1353 Pay Adjustments - Public Works (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustments of an Engineer from $40.8654 per hour to $41.1154 ($40.8654 + .25) per hour, effective October 18, 2023. Employee received certificate of completion on Sensus iPerl Water Meters and Meter Reading Systems; a CAD GIS Coordinator from $28.6473 ($28.3573 +.09+.20) per hour to $28.8973 ($28.35+.09+.20+.25) per hour, effective October 18, 2023. Employee received certificate of completion on Sensus iPerl Water Meters and Meter Reading Systems in Public Works. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-1354 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Police Officer from $19.61 per hour to $19.81 ($19.61+.20) per hour, effective October 26, 2023. Officer is entitled to an additional .20 cents increase per hour for seven (7) years of service at the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-23-1355 Longevity Pay - Water & Gas Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Cashier from $10.00 per hour to $10.20 ($10.00+.20) per hour, effective October 25, 2023. Employee is entitled to an additional .20 cents increase for one (1) year of service in Water & Gas Administration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-23-1356 Longevity Pay - Gas Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Welder from $21.67 ($21.38+.20+.09) per hour to $21.87 ($21.38+.20+.09+.20) per hour, effective October 28, 2023. Employee is entitled to an additional .20 cents increase per hour for eight (8) years of service in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-23-1357 Longevity Pay - Building Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Custodian from $12.84 ($12.55+.20+.09) per hour to $13.04 ($12.55+.20+.09+.20) per hour, effective October 28, 2023. Employee is entitled to an additional .20 cents increase per hour for eight (8) years of service in Building Maintenance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-23-1358 Longevity Pay - Animal Control (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Supervisor from $18.75 ($18.55 +.20) per hour to $18.95 ($18.55+.20+.20) per hour, effective November 1, 2023. Employee is entitled to an additional .20 cents increase per hour for six (6) City of Vicksburg Page 10 Printed on 12/5/2023 Board of Mayor and Aldermen Minutes - Final October 25, 2023 years of service in Animal Control. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-23-1359 Longevity Pay - Police Department (3) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Booking Officer from $11.00 per hour to $11.20 ($11.00+.20) per hour, effective November 2, 2023. Employee is entitled to an additional .20 cents increase per hour for one (1) year of service; a Front Desk Clerk from $11.56 ($11.36+.20) per hour to $11.76 ($11.36+.20+.20) per hour, effective November 4, 2023. Employee is entitled to an additional .20 cents increase per hour for three (3) years of service; an Administrative Assistant from $18.75 ($18.46+.09+.20) per hour to $18.95 ($18.46+.20+.09+.20) per hour, effective November 5, 2023. Employee is entitled to an additional .20 cents increase per hour for nine (9) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-23-1360 Longevity Pay - Traffic Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Technician from $20.09 per hour to $20.29 ($20.09+.20) per hour, effective November 3, 2023. Employee is entitled to an additional .20 cents per hour increase for two (2) years of service in the Traffic Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. M. ID-23-1361 Longevity Pay - Water Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Laborer from $9.96 ($9.76 +.20) per hour to $10.16 ($9.76+.20+.20) per hour, effective November 4, 2023. Employee is entitled to an additional .20 cents increase per hour for three (3) years of service in the Water Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. N. ID-23-1362 Suspension Pending Termination - Sewer Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Termination of a Laborer and not Suspension Pending due to employee has not been to work since October 16, 2023 and no call no show in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. O. ID-23-1363 Suspension - Ambulance Department (1) No action taken on this agenda item P. ID-23-1364 Suspensions - Fire Department (2) No action taken on this agenda item Q. ID-23-1334 Litigation Matter (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Litigation Matters Q. ID-23-1334 Litigation Matter (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. R. ID-23-1435 Come out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr.seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 11 Printed on 12/5/2023 Board of Mayor and Aldermen Minutes - Final October 25, 2023 Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, November 7, 2023, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: DEPUTY CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 12 Printed on 12/5/2023