Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, November 20, 2023 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda Under Executive Session Correction: Letter C. (ID-23-1472) Longevity Pay - Fire Department (2), not (3) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-23-1468 Employee Anniversaries: 1. One (1) year of service: a. Timothy Thomas - Gas Department b. Geoffrey Basham - Fire Department 2. Two (2) years of service: a. Monica Allen - Legal Department b. Khari Holt - Fire Department c. Robert Quimby - Ambulance Department 3. Three (3) years of service: a. Troy Scott - Fire Department 4. Five (5) years of service: a. William Porter - Sewer Department 5. Twenty-five (25) years of service: a. George Barnett - Right of Way Department Mayor Flaggs, Jr. recognized Timothy Thomas in the Gas Department and Geoffrey Basham in the Fire Department with one (1) year of service each; Monica Allen in the Legal Department, Khari Holt in the Fire Department and Robert Quimby in the Ambulance Department with two (2) years of service each; Troy Scott in the Fire Department with three (3) years of service; William Porter in the Sewer Department with five (5) years of service and George Barnett in the Right of Way Department with twenty-five (25) years. The Mayor and Aldermen congratulated all the employees for their years and dedication with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 1 Printed on 12/5/2023 Board of Mayor and Aldermen Minutes - Final November 20, 2023 A. ID-23-1465 Adopt Board Meeting Minutes for: 1. October 25, 2023 B. ID-23-1469 Approve the following Personnel Action Forms: 1. Resignations: a. Fire Department (1) b. Police Department (1) c. Administration (1) C. ID-23-1456 Approve the following for payment: 1. Allen & Hoshall for Professional Services: a. Invoice #4102308 in the amount of $5,100.00 for Vicksburg Sewer Repairs at Blackburn 2. Neel-Schaffer for professional services: a. Invoice #1091874 in the amount of $38,258.00 for Levee Street Extension Segment 1 b. Invoice #1091885 in the amount of $1,068.56 for NRCS Iowa Boulevard - Fillmore Street 3. Stantec Consulting for professional services: a. Invoice #2154465 in the amount of $795.00 for Levee Street Pedestrian Railroad Crossing 4. DSM Environmental Services, LLC: a. Invoice #23-323-7 in the amount of $1,100.00 for inspection of residential structure located at 2510 Roosevelt Avenue 5. Brown's Home Repair: a. Invoice #121 in the amount of $14,900.00 for Vicksburg NAACP Housing Initiative Project for 2715 Halls Ferry Road 6. Mitchell's Little Helpers: a. Invoice #MLH104 in the amount of $14,949.00 for Vicksburg NAACP Housing Initiative Project for 1416 Lane Alley 7. Waggoner/AJA for professional engineering services: a. Invoice #2223-10 (Final) in the amount of $18,846.24 for 2022 Street Paving Project Attachments: Invoice Allen & Hoshall Sewer Repairs Blackburn Invoice Neel Schaffer Levee St Extension Segment 1 Invoice Neel Schaffer NRCS Iowa Blvd-Fillmore St Invoice Stantec Levee St Pedestrian RR Crossing DSM ENVIRONMENTAL- 2510 ROOSEVELT AVENUE- FOR ABESTOES AND LEAD- ARPA NAACP HOUSING ARPA NAACP Housing Initiative Project-Browns Home Repair -Ben Brown- invoice for Annie Mae Houston property - 2715 Halls Ferry Road ARPA NAACP Housing Initiative Project-Mitchells Little Helpers -Charles Mitchell- invoices for -Elijah Hunt property - 1416 Lane Alley Invoice Final WEI-AJA 2022 Street Paving Project D. ID-23-1464 Receive Vicksburg Police Department Crime Stats Report for: 1. October 2023 Attachments: Crime Stats for Sept 2023 - Oct 2023 E. ID-23-1461 Approve Water and Gas Administration Report Attachments: W&G Report 11.2023 City of Vicksburg Page 2 Printed on 12/5/2023 Board of Mayor and Aldermen Minutes - Final November 20, 2023 F. ID-23-1460 Approve request from Fire Chief, Derrick Stamps, to declare badge as surplus property for Retiring Captain Andrew Rodgers, Sr. and authorize sale for $115.00 Attachments: Surplus Badge Captain Rodgers G. ID-23-1455 Accept Letter Establishing Special Assessment and Adopt Resolution/Order for Cutting, Demolition and Site Clearing of the following properties: 1. 0 Springridge Drive, PPIN 7708; owned by Marcos Jacober Calle Petunia K-4 2. 111 Pemberton Street, PPIN 20438; owned by Gloria May Hodge 3. 1518 Sky Farm Avenue, PPIN 19775; owned by Land Lot & Beyond, LLC 4. 2414 Hunt Street, PPIN 15253; owned by Camille Taiwo 5. 1001 Speed Street, PPIN 17118; owned by Antoinette James 6. 2842 Clay Street, PPIN 28482; owned by Sides Properties, LLC 7. 519 Fairground Street, PPIN 15142; owned by Paul C. Morgan 8. 1901 Military Avenue, PPIN 4967; owned by Emma Bride & Jimmie Estate c/o Roosevelt Wilson 9. 5 Lydia Street, PPIN 18361; owned by Raymond Bolton, Jr. & Joyce B. Jo Attachments: Special Assessments The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 0 Springridge Drive, PPIN 7708; owned by Marcos Jacober Calle Petunia K-4 2. 111 Pemberton Street, PPIN 20438; owned by Gloria May Hodge 3. 1518 Sky Farm Avenue, PPIN 19775; owned by Land Lot & Beyond, LLC 4. 2424 Hunt Street, PPIN 15253; owned by Camille Taiwo 5. 1001 Speed Street, PPIN 17118; owned by Antoinette James 6. 2842 Clay Street, PPIN 28482; owned by Sides Properties, LLC 7. 519 Fairground Street, PPIN 15142; owned by Paul C. Morgan 8. 1901 Military Avenue, PPIN 4967; owned by Emma Bride & Jimmie Estate c/o Roosevelt Wilson 9. 5 Lydia Street, PPIN 18361; owned by Raymond Bolton, Jr. & Joyce B. Jo The Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and adopted the following Resolutions establishing Special Assessments. H. ID-23-1481 Approve request from Southern Cultural Heritage Foundation for allocation of matching funds in the amount of $15,750.00 for Fall/Winter Programming pursuant to Section 39-15-1 of the Mississippi Code of 1972, as amended Attachments: SCHF Allocation The City is authorized to approve request from the Southern Cultural Heritage Foundation for allocation of matching funds in the amount of $15,750.00 for its Fall/Winter Programming pursuant to Section 39-15-1 of the Mississippi Code of 1972, as amended for authority of municipal government to expend matching general fund monies in support of the arts. I. ID-23-1454 Authorize issuance of requisition number 22401172 in the amount of $32,540.00 written to Temple, Inc. for two GPU Processor with 4 separate video streams located at Washington and Speed Street and Washington and Bowmar pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Requisiton Number 22401172 J. ID-23-1484 Approve the following request from CORE Mississippi MAGIC Basketball Program: 1. Sponsorship in the amount of $2,000.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended City of Vicksburg Page 3 Printed on 12/5/2023 Board of Mayor and Aldermen Minutes - Final November 20, 2023 2. Complimentary use of Gertrude A. Young Jackson Street Community Center to host "home games" during SIBA Fall League competition on Saturday mornings (9:00 am-11:00 am) from November 18th thru December 30th Attachments: CORE Magic Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Barbara Phelps will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Barbara Phelps in the amount of $2,000.00 for the CORE Mississippi MAGIC Basketball Program. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. Routine Agenda: A. ID-23-1462 Ratify Mayor's execution of Renewal of Airport Insurance with Cadence (Policy Term: November 15, 2023 to December 31, 2024) Attachments: Cadence Insurance Proposal Airport On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to ratify the Mayor's execution of Renewal of Airport Insurance with Cadence (Policy Term:& November 15, 2023 to December 31, 2024). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-1463 Accept termination letter of Hangar Lease for T-Hangar A8 from L.G. Willis (RBW Farms, LLC) Attachments: Hangar Lease Termination Willis On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept the termination letter of Hangar Lease for T-Hangar A8 from L.G. Willis (RBW Farms, LLC). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-1466 Approve the following with Central Asphalt Company, Inc. for 2022 Street Paving Project - Group 2: 1. Authorize Mayor to execute Change Order No. 3 (Final) decrease contract by $124,009.00 2. Approve Pay Request No. 7 (Final) in the amount of $97,870.84 3. Accept Close-Out Documents (Contractor's Affidavit of Payment of Debts and Claims, Release of Liens, Consent of Surety to Final Payment, Labor and Material Warranty, Material Certification Statement) Attachments: CO #3F - Pay App 7F 2022 Street Paving Project On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the following with Central Asphalt Company, Inc. for 2022 Street Paving Project - Group 2: 1. Authorize Mayor to execute Change Order No. 3 (Final) decrease contract by $124,009.00; 2. Approve Pay Request No. 7 (Final) in the amount of $97,870.84; 3. Accept Close-Out Documents (Contractor's Affidavit of Payment of Debts and Claims, Release of Liens, Consent of Surety to Final Payment, Labor and Material Warranty, Material Certification Statement). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-1483 Authorize payment of assessment invoice in the amount of $14,587.00 to Mississippi Division of Medicaid (DOM) Transforming Reimbursement for Emergency Ambulance Transportation (TREAT) Program in accordance to Mississippi Code of 1972, Annotated, Section 43-13-117 City of Vicksburg Page 4 Printed on 12/5/2023 Board of Mayor and Aldermen Minutes - Final November 20, 2023 Attachments: Vicksburg Fire Dept Ambulance Service32321 MS TREAT SFY2024 FFS Invoice Notice-Vicksburg Fire Dept. Ambulance Service On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the payment of assessment invoice in the amount of $14,587.00 to Mississippi Division of Medicaid (DOM) Transforming Reimbursement for Emergency Ambulance Transportation (TREAT) Program in accordance to Mississippi Code of 1972, Annotated, Section 43-13-117. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-1479 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for November 20 2023 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following property: 1. 4041 Washington Street, PPIN 013476; owned by Asam Hotel, Inc. c/o Sam Malik - (Remove dilapidated buildings and structures *Brought before the Board on September 18, 2023* *Giving thirty (30) days extension on September 18, 2023* *October 19, 2023 - there has been no appreciable amount of progress made On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept the recommendation of the Community Development Director, Jeff Richardson to give Mr. Malik more time and request that Mr. Malik's electrical contractor set up a schedule for the work to be performed, schedule weekly inspections to insure actual work is getting accomplished and also keep the demolition order in place until the buildings are brought up to compliance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-1467 Authorize Mayor to execute Standard Rental Service Agreement with Cintas Attachments: Cintas Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Standard Rental Service Agreement with Cintas. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-23-1478 Authorize Mayor to execute Agreement for the Purpose of the City Paying Tuition Cost for Employees to obtain a Paramedic Degree/Certification: 1. Nicholas Stump to Attend Hinds Community College for A & P I which started in October 2023 followed by A & P II at Holmes Community College in January 2024 2. Vincent McRaven to Attend Hinds Community College for A & P I in January of 2024 followed by A & P II at Holmes Community College in August of 2024 Attachments: Contract McRaven Contract Stump On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement for the Purpose of the City Paying Tuition Cost for Employees to obtain a Paramedic Degree/Certification: 1. Nicholas Stump to Attend Hinds Community College for A & P I which started in October 2023 followed by A & P II at Holmes Community College in January 2024; 2. Vincent McRaven to Attend Hinds Community College for A & P I in January of 2024 followed by A & P II at Holmes Community College in August of 2024. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 12/5/2023 Board of Mayor and Aldermen Minutes - Final November 20, 2023 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-23-1482 Authorize Mayor to execute Contract with American Recovery Plan Act (ARPA) Funding Recipient Mountain of Faith Ministries, Inc. in the amount of $10,000.00 Attachments: Contract ARPA Mountain of Faith On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with American Recovery Plan Act (ARPA) Funding Recipient Mountain of Faith Ministries, Inc. in the amount of $10,000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave - Court Services (1); Longevity Pay - Sewer Department (1); Longevity Pay - Fire Department (2); Longevity Pay - Legal Department (1); Longevity Pay - Gas Department (1); Longevity Pay - Ambulance Department (1); Longevity Pay - Right-of-Way Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave - Court Services (1); Longevity Pay - Sewer Department (1); Longevity Pay - Fire Department (2); Longevity Pay - Legal Department (1); Longevity Pay - Gas Department (1); Longevity Pay - Ambulance Department (1); Longevity Pay - Right-of-Way Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Tasha W. Jordan - Deputy City Clerk, Kelsey Hicks - Human Resource Assistant/Safety Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-1470 Request for Extended Medical Leave - Court Services (1) No action was taken on this agenda item B. ID-23-1471 Longevity Pay - Sewer Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .20 cents Longevity Pay of an Equipment Operator from $16.17 ($15.97+.20) per hour to $16.37 ($15.97+.20+.20) per hour, effective November 21, 2023. Employee is entitled to an additional .20 cents increase per hour for five (5) years of service in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-1472 Longevity Pay - Fire Department (3) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Firefighter from $12.33 ($12.23+.10) per hour to $12.43 ($12.23+.10+.10) per hour, effective November 25, 2023. Employee is entitled to an additional .10 cents increase per hour for three (3) years of service; a Firefighter from $11.24 ($11.14+.10) per hour to $11.34 ($11.14+.10+.10) per hour, effective November 25, 2023. Employee is entitled to an City of Vicksburg Page 6 Printed on 12/5/2023 Board of Mayor and Aldermen Minutes - Final November 20, 2023 additional .10 cents increase per hour for two (2) years of service in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-1473 Longevity Pay - Legal Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .20 cents Longevity Pay of a City Prosecutor from $49.0425 per hour to $49.2425 ($49.0425+.20) per hour, effective November 29, 2023. Employee is entitled to an additional .20 cents per hour increase for two (2) years of service in the Legal Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-1474 Longevity Pay - Gas Department On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .20 cents Longevity Pay of a Serviceman from $10.25 per hour to $10.45 ($10.25+.20) per hour, effective November 30, 2023. Employee is entitled to an additional .20 cents per hour increase for one (1) year of service in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-1475 Longevity Pay - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .10 cents Longevity Pay of a Firefighter from $12.73 per hour to $12.83($12.73+.10) per hour, effective December 1, 2023. Employee is entitled to an additional .10 cents increase per hour for two (2) years of service in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-23-1476 Longevity Pay - Right of Way Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the $1.50 Longevity Pay of a Mechanic from $21.90($21.55+.35) per hour to $23.40 ($21.55+.35+ $1.50) per hour, effective December 3, 2023. Employee is entitled to an additional $1.50 increase per hour for twenty-five (25) years of service in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-23-1510 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Adjournment On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Wednesday, November 22, 2023, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 12/5/2023