Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Wednesday, January 10, 2024 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also present: Kim Nailor, City Attorney Deborah Nickson, Interim City Clerk Tasha Jordan, Deputy City Clerk Brian Sessums, Deputy Clerk Present: 2- Mayor George Flaggs Jr. Alderman Alex J. Monsour Jr. Absent: 1- Alderman Michael A. Mayfield Sr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor George Flaggs, Jr, seconded by Alderman Monsour, Jr, the Mayor and Alderman voted to adopt the agenda as printed. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. Recognitions: A. ID-24-0034 Vicksburg Fire Department - Fire Prevention Tips Appearing Chief Derrick Stamps & Fire Inspector Nathaniel Williams, Jr. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by George Flaggs, Jr., the Mayor and Alderman voted to approve the Consent Agenda Items. This motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. A. ID-24-0037 Adopt Board Meeting Minutes for: 1. December 18, 2023 B. ID-24-0038 Approve the following Personnel Action Forms: 1. Resignations: a. Police Department (2) b. Community Service (1) 2. Rescind New Hire: a. Court Services (1) City of Vicksburg Page 1 Printed on 2/21/2024 Board of Mayor and Aldermen Minutes - Final January 10, 2024 C. ID-24-0025 Declare Monday, January 15, 2024 a city holiday in observance of Dr. Martin Luther King, Jr.'s Birthday pursuant to Section 3-3-7(1) of the Mississippi Code of 1972, Annotated D. ID-24-0028 Approve Sponsorship Application in the amount of $250.00 from Bayou Independent Wrestling pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Sponsorship Bayou Independent Wrestling E. ID-24-0032 Approve Sponsorship Application in the amount of $750.00 from Calvin's Entertainment for the 3rd Annual Pre-Valentine's Day Ball pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Sponsorship Valentine's Day Ball F. ID-24-0029 Approve request from Rev. Dr. Martin Luther King, Jr. Memorial and Birthday Committee: 1. Complimentary use of Ardis T. Williams, Sr. Auditorium on January 15, 2024, from 6:00 p.m.- 8:00 p.m. for the 38th Annual community-wide memorial and birthday celebration in honor of the work and legacy of Rev. Dr. Martin Luther King, Jr. 2. Sponsorship Application in the amount of $250.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended 3. Greetings from Mayor Flaggs during the program Attachments: RevMLK Comp Use Auditorium SponsorshipApp_RevMLK_3Jan2024 G. ID-24-0033 Approve request from Knights of Columbus for permission to hold its 14th Annual March for Life on February 10, 2024 from approximately 11:30 a.m. until 12:00 noon Attachments: March for Life H. ID-24-0031 Approve the following for payment: 1. ESG Operations (An Inframark Company) for the month of December 2023: a. Invoice #106809 in the amount of $55,751.25 for Contract Operations and Maintenance of the City's Wastewater Treatment Facilities b. Invoice #106811 in the amount of $85,177.83 for Contact Operations and Maintenance of the City's Water Treatment Facilities 2. RCH Company: a. Invoice #78494 final in the amount of $2,800.00 for Design of Ash Meadows Subdivision b. Invoice #78770 in the amount of $9,000.00 for Indiana Avenue Drainage Improvements Attachments: Invoice ESG Invoice RCH I. ID-24-0027 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 323551-323850 for approval. Routine Agenda: City of Vicksburg Page 2 Printed on 2/21/2024 Board of Mayor and Aldermen Minutes - Final January 10, 2024 A. ID-24-0024 Discuss Vicksburg Convention and Visitors Bureau Updates Appearing Laura Beth Strickland Ms. Laura Beth Strickland, of the Vicksburg Convention & Visitors Bureau, came before the Board to inform the public of the upcoming events at the Vicksburg Convention & Visitors Bureau for the month of January 2024 and invited the public to attend. The Mayor and Alderman thanked Ms. Strickland for attending the meeting. B. ID-24-0026 Discuss Southern Cultural Heritage Center Updates Appearing Stacey Mahoney Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of January 2024 and invited the public to attend. The Mayor and Alderman thanked Ms. Mahoney for attending the meeting. C. ID-24-0036 Continue Proclamation of a Local Emergency (Curfew for Minors) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to Continue Proclamation of a Local Emergency (Curfew for Minors) The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. D. ID-24-0035 Ratify Mayor's execution of letter terminating lease agreement for Old Station #5 with the Civil Air Patrol, effective April 8, 2024 Attachments: CAP Lease Termination On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Ratify Mayor's execution of letter terminating lease agreement for Old Station #5 with the Civil Air Patrol, effective April 8, 2024. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. E. ID-24-0030 Accept Proposal and Authorize Mayor to execute Authorization to Proceed with PPM Consultants for Environmental Consulting Services for US Rubber EPA Brownfield Cleanup Grant Attachments: Vicksburg Brownfields Master Contract Proposal 2023rev1 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Accept Proposal and Authorize Mayor to execute Authorization to Proceed with PPM Consultants for Environmental Consulting Services for US Rubber EPA Brownfield Cleanup Grant. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. F. ID-24-0042 Authorize Mayor to execute Agreement for AirMedCare Network Membership for Payroll Deduct Only for City of Vicksburg Attachments: City of Vicksburg payroll 01.08.24 - Matt Signed On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize Mayor to execute Agreement for AirMedCare Network Membership for Payroll Deduct Only for City of Vicksburg. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. City of Vicksburg Page 3 Printed on 2/21/2024 Board of Mayor and Aldermen Minutes - Final January 10, 2024 G. ID-24-0045 Authorize Mayor to execute letter responding to Perry Huell regarding property located at 1333 East Avenue Attachments: Letter Huell On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to authorize Mayor to execute letter responding to Perry Huell regarding property located at 1333 East Avenue The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. Executive Session: ` Mayor Flaggs, Jr. moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Amend Resignation Date-Police Department (1); Pay Adjustments-Police Department (2). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following Voted aye: Mayor Flaggs, Jr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for: Amend Resignation Date-Police Department (1); Pay Adjustments-Police Department (2). The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Monsour, Jr., Kim Nailor-City Attorney, Deborah A. Nickson-Interim City Clerk, Tasha Jordan-Deputy City Clerk, Brian Sessums-Deputy Clerk, Kelsey Hicks-Human Resource Assistant/Safety, Lois Roby-Human Resources, Charlie Hill–Deputy Chief of Police A. ID-24-0039 Amend Resignation Date - Police Department (1) On motion of Mayor George Flagg, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to amend the Resignation Date of an Administrative Assistant in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. B. ID-24-0040 Pay Adjustments - Police Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve a Pay Adjustment for a Captain at the Police Department, from $35.60 per hour to $37.54 ($35.60+1.94) per hour, effective December 9, 2023; Pay Adjustment for a Lieutenant-F Watch from $24.74 per hour to $25.96 (24.74+1.22) per hour, effective December 14, 2023. Both Employees received a Masters Degree in Criminal Justice and are eligible for a pay increase through the City Of Vicksburg Employee Incentive Program. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. City of Vicksburg Page 4 Printed on 2/21/2024 Board of Mayor and Aldermen Minutes - Final January 10, 2024 C. ID-24-0140 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor George Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, January 16, 2024 to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: INTERIM CITY CLERK Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. City of Vicksburg Page 5 Printed on 2/21/2024