Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Tuesday, January 2, 2024 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also present: Kim Nailor, City Attorney Deborah Nickson, Interim City Clerk Tasha Jordan, Deputy City Clerk Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-24-0015 Employee Anniversaries: 1. Seven (7) years of service: a. Katina Cooper - Police Department 2. Nine (9) years of service: a. Jeffrey Hearn - Fire Department b. Daniel Moulder - Ambulance Department Mayor Flaggs, Jr. recognized Katina Cooper in the Police Department for seven (7) years of service, Jeffrey Hearn in the Fire Department for nine (9) years of service and Daniel Moulder in the Ambulance Department for nine (9) years of service. The Mayor and Board of Aldermen congratulated all employees for their dedicated years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-24-0016 Approve the following Personnel Action Forms: 1. New Hires: a. Court Services (1) b. Water Department (1) c. Gas Department (1) City of Vicksburg Page 1 Printed on 2/21/2024 Board of Mayor and Aldermen Minutes - Final January 2, 2024 B. ID-24-0001 Approve additions to Employee Driving List: 1. Police Department: a. Deanna Lamb b. Ashley Selmon 2. Court Services: a. Cigi Taylor 3. Water Department: a. Tyrone Moore 4. Gas Department: a. Billy Muirhead II C. ID-24-0005 Approve the following for payment: 1. Neel-Schaffer for professional services: a. Invoice #1093104 in the amount of $15,786.25 for Levee Street Extension Segment 1 b. Invoice #1093105 in the amount of $410.00 for City of Vicksburg Animal Shelter c. Invoice #1093117 in the amount of $231.04 for NRCS Iowa Boulevard - Fillmore Street 2. Michael Barnard for architectural and engineering services: a. Invoice #1187-12-23 in the amount of $3,759.50 for New Animal Shelter b. Invoice #1187-13-23 in the amount of $1,955.00 for New Animal Shelter 3. Digital Information & Mapping Company (DIMCO): a. Invoice in the amount of $380.00 for Elevation Certificate for New Animal Shelter 4. Vicksburg-Tallulah Regional Airport: a. Invoice #4418 in the amount of $4,818.46 for the month of November 2023 Attachments: Invoice NS Levee St. Ext. Segment 1 Invoice NS Animal Shelter Invoice NS Iowa Blvd-Fillmore St Invoice 12-23 Michael Barnard Invoice 13-23 Michael Barnard Invoice DIMCO Invoice VTR November 2023 D. ID-24-0006 Authorize Interim City Clerk to advertise Sealed Bids and Reverse Auction Purchases for: 1. Single Axle Combination Sewer Cleaner (Vac Truck) E. ID-24-0002 Approve Facility Use Application for the Gertrude A. Young Jackson Street Community Center from Rev. Linda Sweezer-Rowster on behalf of The House of Peace Worship Church for the following dates: 1. Church Services: 01/07/2024, 01/14/2024, 01/21/2024, 01/28/2024 Attachments: HOP Facility Use Application City of Vicksburg Page 2 Printed on 2/21/2024 Board of Mayor and Aldermen Minutes - Final January 2, 2024 F. ID-24-0003 Approve request from Lenita Knight on behalf of Mississippi Municipal Service Company: 1. Complimentary use of the Vicksburg Convention Center on Tuesday, March 5, 2024, from 8:00 a.m. to 3:00 p.m. for the purpose of offering Advanced and Basic General Liability and Workers' Compensation Workshops 2. Use of computer/media equipment and a projector screen for presentation purposes Attachments: MS Mun League Comp Use G. ID-24-0004 Approve Application from the Vicksburg Warren School District for Complimentary Use of the Ardis T. Williams, Sr. Auditorium: 1. Honor Choir Program: March 25 - 26, 2024 Attachments: VWSD Comp Use Routine Agenda: A. ID-24-0013 Discuss Vicksburg Convention Center Updates Appeariing Erin Southard Ms. Erin Southard, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of January 2024 and invited the public to attend. The Mayor and Aldermen thanked Ms. Southard for attending the meeting. B. ID-24-0022 ADOPT RESOLUTION APPOINTING THE DR. MARTIN LUTHER KING, JR. KUHN CIVIL RIGHTS MEMORIAL PARK COMMITTEE Attachments: Resolution Dr. Martin Luther King, Jr. Kuhn Memorial Park Cmte. On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to Adopt a Resolution appointing the Dr. Martin Luther King, Jr. Kuhn Civil Rights Memorial Park Committee. The Committee shall consist of nine members as follows: Dr. Toni Lowe-Fisher, Debra Goodman, Nahshawndra Jackson, Mary Logan, Carol McMillin, Jeff Richardson, Robert Walker, Dr. Bettye Gardner and Joyce Clingan. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-24-0023 ADOPT RESOLUTION TO ACCEPT DONATED PROPERTY FROM THE MU XI OMEGA CHAPTER OF ALPHA KAPPA ALPHA SORORITY, INCORPORATED Attachments: RESOLUTION TO ACCEPT DONATED PROPERTY FROM THE MU XI OMEGA CHAPTER OF ALPHA KAPPA ALPHA SORORITY Letter to City of Vicksburg (Request to Plant Tree at Kuhn Civil Rights Memorial Park)_as of 29 Dec 2023 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Adopt Resolution to accept donated property from the MU XI Omega Chapter of Alpha Kappa Alpha Sorority, Incorporated. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 3 Printed on 2/21/2024 Board of Mayor and Aldermen Minutes - Final January 2, 2024 D. ID-24-0007 Authorize Mayor to execute the following regarding donation of property owned by Golding Land Company Vicksburg Properties, LLC for Riverfront Park: 1. Special Warranty Deed 2. Real Property Donation Agreement Attachments: Warranty deed revised 11.17.2023 REAL PROPERTY DONATION AGREEMENT 11.17.2023 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Authorize Mayor to execute the following regarding donation of property owned by Golding Land Company Vicksburg Properties, LLC for Riverfront Park: 1. Special Warranty Deed 2. Real Property Donation Agreement The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-24-0021 Authorize Mayor to execute First Amendment to the Contract for Grass Cutting Services with Smith Lawn Care, Inc. Attachments: First Amendment Smith Lawn Care Grass Cutting On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to Authorize the Mayor to execute First Amendment to the Contract for Grass Cutting Services with Smith Lawn Care, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Michael Mayfield, Sr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was adopted unanimously . The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay-Police Department (1); Longevity Pay-Fire Department (1); Longevity Pay-Ambulance Department (1); Pay Adjustment-Right Of Way. (1). The motion was seconded by Alderman Monsour, Jr. upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay-Police Department (1); Longevity Pay-Fire Department (1); Longevity Pay-Ambulance Department (1); Pay Adjustment-Right Of Way (1). The Mayor and Aldermen are now in Executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor-City Attorney, Deborah A. Nickson-Interim City Clerk, Tasha Jordan-Deputy City Clerk, Kelsey Hicks-Human Resource Assistant/Safety, Charlie Hill-Deputy Chief of Police. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 4 Printed on 2/21/2024 Board of Mayor and Aldermen Minutes - Final January 2, 2024 A. ID-24-0017 Longevity Pay - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Longevity Pay for a Secretary II in the Police Department from $12.23 per hour to $12.43 (11.94+.09+.20+.20+) per hour for (7) years of service, effective January 4, 2024 in the Police Department. The motion was adopted unanimously with the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-24-0018 Longevity Pay - Fire Department On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Longevity Pay of a Fire Fighter in the Fire Department from $12.39 per hour to $12.49 (12.23+.06+.10+.10) per hour for nine (9) years of service, effective January 7, 2024. The motion was adopted unanimously with the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-24-0019 Longevity Pay - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approved the Longevity Pay in the Ambulance Department for a Firefighter/Ambulance from $17.87 per hour to $17.97 (17.71+.06+.10+.10) per hour for ten (10) years of service, effective January 7, 2024. The motion was adopted unanimously with the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-24-0020 Pay Adjustment - R.O.W. (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve a pay adjustment for a Mower from $9.77 per hour to $11.00 per hour, effective January 10, 2024. This action is to bring the employee up to the starting rate for Mower Drivers in the Right of Way Department. The motion was adopted unanimously with the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E ID-24-0156 Come Out of Executive Session and Approve All Items Taken Up In Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet at 10 o' clock a.m., Wednesday, January 10, 2024, to take up and act up upon any and all matters that may come before the Board. The motion was adopted unanimously by the following vote: MAYOR ATTEST: INTERIM CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 2/21/2024