Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Friday, February 9, 2024 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Chief Derrick Stamps. 2. Roll Call Also present: Kim Nailor, City Attorney Deborah Nickson, Interim City Clerk Tasha Jordan, Deputy City Clerk Present: 2- Mayor George Flaggs Jr. Alderman Alex J. Monsour Jr. Absent: 1- Alderman Michael A. Mayfield Sr. 3. Board Comments: 4. Adopt Agenda On motion of George Flaggs, Jr, seconded by Alderman Monsour, Jr, the Mayor and Alderman voted to adopt the agenda as printed. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. Recognitions: A. ID-24-0162 Employee Anniversaries: 1. Four (4) years of service: a. Michael Robin - Fire Department 2. Five (5) years of service: a. Albert Johnson - Water Department b. George Elmore - Fire Department c. Elwin Johnson - Fire Department d. Jonah Masterson - Fire Department e. Duncan Wright - Ambulance Department f. Brian Sessums - City Clerk 3. Six (6) years of service: a. Dana Myrick - Fire Department Mayor Flaggs, Jr. recognized Michael Robin-Fire Department for four (4) years of service; Dana Myrick with six (6) years of service; Albert Johnson-Water Department; George Elmore-Fire Department; Jonah Masterson-Fire Department; Duncan Wright-Ambulance Department and Brian Sessums-City Clerk's Office with five (5) years of service each. The Mayor and Alderman congratulated all employees for their dedicated years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to Approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. City of Vicksburg Page 1 Printed on 3/5/2024 Board of Mayor and Aldermen Minutes - Final February 9, 2024 A. ID-24-0136 Continue Proclamation of a Local Emergency (Curfew for Minors) B. ID-24-0138 Authorize Interim City Clerk to re-advertise Sealed Bids and Reverse Auction Purchases for: 1. Single Axle Combination Sewer Cleaner (Vac Truck) Attachments: Single Axle Vac Truck C. ID-24-0121 Authorize Interim City Clerk to advertise Sealed Bids for: 1. Constitution Firehouse Rehabilitation Attachments: 00 0001-BSA- INVITATION FOR BIDS-02-05-2024 D. ID-24-0163 Approve the following Personnel Action Forms: 1. Resignations: a. Administration (1) b. Water Department (1) c. Vehicle Maintenance (1) d. Police Department (1) 2. Re-Hire: a. Community Service (1) 3. New Hires: a. Administration (1) b. Gas Department (1) c. Water & Gas Administration (1) d. Court Services (1) E. ID-24-0144 Approve additions to Employee Driving List: 1. Court Services: a. Ollie Booker 2. Ambulance Department: a. Samuel Doty 3. Action Line: a. Meghan Palmore 4. Community Service: a. Christopher Booker F. ID-24-0145 Approve the following for payment: 1. Volkert, Inc. for professional services a. Invoice# 00911016 in the amount of $4,947.85 for Water and Sewer Improvements - Stillwater & Bluecreek Drives Attachments: Invoice Volkert G. ID-24-0143 Approve Claims Docket The Interim City Clerk presented the Docket of Claims numbering: 324139-324440 for approval. Routine Agenda: A. ID-24-0137 Discuss Southern Cultural Heritage Center Updates Appearing Stacey Mahoney Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of February 2024 and invited the public to attend. B. ID-24-0135 Discussion with Timothy Ross, Sr. Attachments: Ross A discussion was held. City of Vicksburg Page 2 Printed on 3/5/2024 Board of Mayor and Aldermen Minutes - Final February 9, 2024 C. ID-24-0153 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Adopt Budget Amendments for February 9, 2024. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. D. ID-24-0157 Authorize Mayor to execute letter to Dearborn requesting a change to City's insurance policy so that the waiting period required for coverage for Human Resources Director is waived Attachments: Letter Dearborn On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize Mayor to execute letter to Dearborn requesting a change to City's insurance policy so that the waiting period required for coverage for Human Resources Director is waived. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. E. ID-24-0141 Adopt Resolution Authorizing Sale of the City and County Owned Surplus Property Located on Washington Street Formerly Known as the Riverfront Park Site Attachments: Resolution City County Surplus On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Adopt Resolution Authorizing Sale of the City and County Owned Surplus Property Located on Washington Street Formerly Known as the Riverfront Park Site. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. F. ID-24-0147 Authorize Mayor to execute Third Amendment to Agreement for Professional Services Between the Mayor and Aldermen of the City of Vicksburg, MS and TRC Engineers, Inc. for Iowa Avenue Stabilization Services Attachments: 2024.02.06_Signed Third Amendment - Iowa Avenue On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize Mayor to execute Third Amendment to Agreement for Professional Services Between the Mayor and Aldermen of the City of Vicksburg, MS and TRC Engineers, Inc. for Iowa Avenue Stabilization Services. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. G. ID-24-0158 Authorize Mayor to execute USDA NRCS Notice of Grant and Agreement Award for Sports Complex road and bank stabilization due to erosion in the amount of $1,092,173.13 (NR244423XXXXC011) Attachments: NR244423XXXXC011_SIGN Vicksburg-Sports general_terms_and_conditions_november_2022 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize Mayor to execute USDA NRCS Notice of Grant and Agreement Award for Sports Complex road and bank stabilization due to erosion in the amount of $1,092,173.13 (NR244423XXXXC011). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. City of Vicksburg Page 3 Printed on 3/5/2024 Board of Mayor and Aldermen Minutes - Final February 9, 2024 H. ID-24-0159 Authorize Mayor to execute USDA NRCS Notice of Grant and Agreement Award for Road and Bank Stabilization on three sites (Patricia Street, Iowa Site 4, and Evergreen Drive) in the amount of $751,597.00(NR244423XXXXC013) Attachments: NR244423XXXXC013_Vicksburg_NOA terms and conditions On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize Mayor to execute USDA NRCS Notice of Grant and Agreement Award for Road and Bank Stabilization on three sites (Patricia Street, Iowa Site 4, and Evergreen Drive) in the amount of $751.597.00 (NR244423XXXXC013). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. I. ID-24-0160 Authorize Mayor to execute General Services Agreement with Neel-Schaffer to provide engineering services: 1. NRCS Project - Sports Force Park for a fixed fee of $121,917.00 2. NRCS Project 3 sites - Patricia Street, Iowa Avenue Site #4, and Evergreen Drive for a fixed fee of $83,899.20 Attachments: neel schaffer fees (003)-sports complex neel schaffer fees -3 sites On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize Mayor to execute General Services Agreement with Neel-Schaffer to provide engineering services: 1. NRCS Project - Sports Force Park for a fixed fee of $121,917.00 2. NRCS Project 3 sites - Patricia Street, Iowa Avenue Site #4, and Evergreen Drive for a fixed fee of $83,899.20 . The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. J. ID-24-0161 Authorize Mayor to execute the following with AJ Construction for Washington Street Rehabilitation Project: 1. Change Order No. 1 2. Terms and Conditions Attachments: Change Order No. 1_complete - AJ Construction On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize Mayor to execute the following with AJ Construction for Washington Street Rehabilitation Project: 1. Change Order No. 1 2. Terms and Conditions. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. City of Vicksburg Page 4 Printed on 3/5/2024 Board of Mayor and Aldermen Minutes - Final February 9, 2024 Executive Session: Mayor Flaggs, Jr. moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., None Voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether they should go into executive session Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms: Extended Medial Leave-Water & Gas Administration (1); FMLA Request-Fire Department (1); FMLA Request-Police Department (1); Department Transfer/Pay Adjustment-Police Department (1); Pay Adjustments-Police Department (4); Pay Adjustment-Administration (1); Longevity Pay-Fire Department (5); Longevity Pay-City Clerk (1); Longevity Pay-Water Department (1); Longevity Pay-Ambulance Department (1); Suspension-Police Department (1) The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following Voted aye: Mayor Flaggs, Jr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms: Extended Medial Leave-Water & Gas Administration (1); FMLA Request-Fire Department (1); FMLA Request-Police Department (1); Department Transfer/Pay Adjustment-Police Department (1); Pay Adjustments-Police Department (4); Pay Adjustment-Administration (1); Longevity Pay-Fire Department (5); Longevity Pay-City Clerk (1); Longevity Pay-Water Department (1); Longevity Pay-Ambulance Department (1); Suspension-Police Department (1) The Mayor and Alderman are now in executive session. Those present at the executive session were: Mayor Flaggs, Jr., Alderman Monsour, Jr., Kim Nailor City Attorney, Deborah A. Nickson Interim City Clerk, Tasha Jordan Deputy City Clerk, Charlie Hill Deputy Chief of Police, Carol Sullivan Interim Human Resources Director, Kelsey Hicks Human Resources Assistant/Safety and Anessia Martin Human Resources Benefits Coordinator. Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. A. ID-24-0164 Extended Medical Leave - Water & Gas Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the request for Extended Medical Leave of a Cashier for an additional three (3) months in the Water & Gas Administration. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. B. ID-24-0165 FMLA Request - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve a FMLA Request of a Firefighter to work a reduced work schedule for five (5) months for the dates of January 10, 2024 to June 10, 2024 in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. C. ID-24-0166 FMLA Request - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve a FMLA Request of a Front Desk Clerk for seven (7) days for the dates of January 25, 2024 to February 1, 2024 in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 3/5/2024 Board of Mayor and Aldermen Minutes - Final February 9, 2024 Absent: 1- Alderman Mayfield Sr. D. ID-24-0167 Department Transfer/Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Approve a Department Transfer for a Deputy Court Clerk at $11.00 per hour in Court Services to an Executive Administrative Assistant at $20.91 in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. E. ID-24-0168 Pay Adjustments - Police Department (4) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Payment Adjustment of a Front Desk Clerk from $13.00 per hour to $11.00 per hour, effective February 7, 2024; Patrolman at $19.30 per hour to $19.60 per hour, effective February 7, 2023. Employee is being assigned to Evening shift and is entitled to an additional .30 cents increase per hour; Longevity Pay of a Traffic Officer from $18.49 per hour to $18.69 ($18.49+.20) per hour, effective January 25, 2024. Employee is entitled to an additional .20 cents increase for one (1) year of service; Longevity Pay of Crime Scene Investigator from $19.83 per hour to $20.03 ($19.83+.20) per hour, effective January 13, 2024. Employee is entitled to an additional .20 cents increase for three (3) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. F. ID-24-0169 Pay Adjustment - Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Pay Adjustment of a Administrative Assistant from $17.10 to $18.10 per hour, effective February 5, 2024 in the Mayor's Office. Employee will perform additional duties. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. G. ID-24-0170 Longevity Pay - Fire Department (5) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Approve the Longevity Pay of a Firefighter from $13.42 per hour to $13.52 ($13.32+ .10+.10) per hour, effective February 13, 2024. Employee is entitled to an additional .10 cents increase for five (5) years of service; a Firefighter from $16.12 to $16.22 ($16.02+.10+.10) per hour, effective February 13, 2024. Employee is entitled to an additional .10 cents increase for five (5) years of service; a Firefighter from $14.67 per hour to $14.77 ($14.57+.10+.10) per hour, effective February 13, 2024. Employee is entitled to an additional .10 cents increase for five (5) years of service; a Firefighter from $13.42 per hour to $13.52 (13.32+.10+.10) per hour, effective February 14, 2024. Employee is entitled to an additional .10 cents increase for six (6) years of service; a Firefighter from $12.33 per hour to $12.43 ($12.23+.10+.10) per hour, effective February 12, 2024. Employee is entitled to an additional .10 cents increase for four (4) years of service in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. City of Vicksburg Page 6 Printed on 3/5/2024 Board of Mayor and Aldermen Minutes - Final February 9, 2024 H. ID-24-0171 Longevity Pay - City Clerk (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Longevity Pay of a Deputy Clerk, from $10.82 per hour to $11.02 ($10.62+.20+.20) per hour, effective February 8, 2024. Employee is entitled to an additional .20 cents increase for five (5) years of service in the City Clerk's Office. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. I. ID-24-0172 Longevity Pay - Water Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Longevity Pay of Foreman from $15.85 per hour to $16.05 ($15.65+.20+.20) per hour, effective February 13, 2024. Employee is entitled to an additional .20 cents increase for five (4) years in the Water Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. J. ID-24-0173 Longevity Pay - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Longevity Pay of Firefighter from $13.42 per hour to $13.52 ($13.32+.10+.10) per hour, effective February 13, 2024. Employee is entitled to an additional .10 cents increase for five (5) years of service in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. K. ID-24-0174 Suspension - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Approve the Suspension request of a Police Officer. Employee will receive forty five (45) days of probation for a violation of performance of duty that occurred on January 22, 2024 in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. L. ID-24-0195 Come out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to come out of executive session and approve all items taken up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. City of Vicksburg Page 7 Printed on 3/5/2024 Board of Mayor and Aldermen Minutes - Final February 9, 2024 Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 2 pm., Tuesday, February 20, 2024 to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. City of Vicksburg Page 8 Printed on 3/5/2024