Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Tuesday, February 20, 2024 2:00 PM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Monsour, Jr. 2. Roll Call Also present: Kim Nailor, City Attorney Deborah Nickson, Interim City Clerk Tasha Jordan, Deputy City Clerk Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of George Flaggs, Jr, seconded by Alderman Monsour, Jr, the Mayor and Aldermen voted to adopt the agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-24-0186 Presentation of Trophies - 2024 Mardi Gras Parade Approval of Consent Agenda Items: On motion of George Flaggs, Jr, seconded by Alderman Monsour, Jr, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-24-0175 Adopt Board Meeting Minutes for: 1. December 29, 2023 2. January 2, 2024 3. January 10, 2024 4. January 25, 2024 5. February 5, 2024 B. ID-24-0191 Approve the following Personnel Action Forms: 1. Resignation: a. Vehicle Maintenance (1) 2. New Hires: a. Police Department (1) b. Parks & Recreation Department (1) c. Right of Way Department (1) C. ID-24-0185 Receive Vicksburg Police Department Crime Statistic Report for: 1. January 2024 Attachments: January 2024_Crime Stats _ D. ID-24-0182 Approve Water and Gas Administration Report Attachments: W&G Report City of Vicksburg Page 1 Printed on 3/12/2024 Board of Mayor and Aldermen Minutes - Final February 20, 2024 E. ID-24-0184 Authorize Interim City Clerk to transfer funds from the Water & Gas (pooled cash) account to the American Rescue Plan account to reimburse the ARPA account the State’s 50% cost share of the Iowa Blvd Emergency Repair Project’s expenditures in the amount of $755,529.58. F. ID-24-0181 Approve the following with Metro Construction Services, LLC. for Fueling Apron and Runway Rehabilitation Project at the Vicksburg Municipal Airport(FAA AIP Grant 3-28-0073-019-2023): 1. Approve Pay Request No. 2 (Final) in the amount of $24,334.75 2. Accept Close-Out Documents (Contractors Affidavit, Release of Lien, Subcontractor Final Lien Waiver) Attachments: Close Out Documents Airport G. ID-24-0180 Approve the following for payment: 1. Neel-Schaffer for professional services: a. Invoice #1094349 in the amount of $2,254.32 for Levee Street Extension Segment 1 b. Invoice #1094362 in the amount of $663.08 for NRCS Iowa Boulevard - Fillmore Street 2. Stantec Consulting for professional services: a. Invoice #2192326 in the amount of $997.50 for Levee Street Pedestrian Railroad Crossing b. Invoice #2192328 in the amount of $12,563.08 for Fisher Ferry Bridge Replacement 3. Fordice Construction Company: a. Pay App #11 in the amount of $21,299.00 for New Animal Shelter 4. Barge Design (FAA AIP Grant 3-28-0073-019-2023): a. Invoice #218024 in the amount of $22,776.95 for Rehab Runway 1/10 (crack seal) / Rehab Apron (Fuel Farm Area) b. Invoice #218758 in the amount of $2,700.00 for Rehab Runway 1/10 (crack seal) / Rehab Apron (Fuel Farm Area) Attachments: Invoice NS Levee St. Ext. Segment 1 Invoice NS NRCS Iowa-Fillmore Invoice Stantec Levee St. Pedestrian RR Crossing Invoice Stantec Fisher Ferry Bridge Replacement Pay App #11 Fordice Animal Shelter Invoice Barge 0000218024 Invoice Barge 0000218758 Routine Agenda: City of Vicksburg Page 2 Printed on 3/12/2024 Board of Mayor and Aldermen Minutes - Final February 20, 2024 A. ID-24-0179 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for February 20 2024 Jeff Richardson, Director of Community Development, came for a hearing before the board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 1022 National Street, PPIN 005808; owned by Patricia Donovan Estate-(Cut grass/weeds, remove trash and debris from the entire property) On motion of Mayor George Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structure with all charges incurred to be assessed against the property owner(s) in the event an extension is granted, if owners(s) has/have not complied at the end of the extension period, the Director Of Community Development is authorized to proceed: along with the following actions: 1. 1022 National Street, PPIN 005808; owned by Patricia Donovan Estate-Not complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-24-0183 Accept Modified Health Benefit Summary Plan Description from UMR Attachments: Plan Ltr 01-01-2024 00 PLAN 01-01-2024 00 On motion of Alderman Monsour, Jr., seconded by Alderman Michael A.Mayfield, Sr. the Mayor and Aldermen voted to Accept the Modified Health Benefit Summary Plan Description from UMR. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-24-0190 Adopt Resolution Honoring the Life of Police Officer Carl Houston and Authorizing the Donation of His Police Uniform Attachments: RESOLUTION HONORING THE LIFE OF carl houston 2.20.24 letter for carl houston On motion of George Flaggs, Jr., seconded by Alderman Monsour, Jr. the Mayor and Aldermen voted to adopt the Resolution Honoring the Life of Police Officer Carl Houston and Authorizing the Donation of His Police Uniform. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-24-0188 Adopt Resolution Authorizing the Purchase of the Property Owned by Attorney Mack Varner for the Expansion of the Cedar Hill Cemetery Attachments: resolution authorizing purchase-- sign contract Varner Legal Descrip On motion of George Flaggs, Jr., seconded by Alderman Monsour, Jr. the Mayor and Aldermen voted to adopt the Resolution Authorizing the Purchase of Property Owned by Attorney Mack Varner for the Expansion of the Cedar Hill Cemetery. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 3 Printed on 3/12/2024 Board of Mayor and Aldermen Minutes - Final February 20, 2024 E. ID-24-0189 Authorize Mayor to execute Contract with Mack Varner for the Sale and Purchase of Real Estate Attachments: Signed Contract On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Authorize the Mayor to execute a Contract with Mack Varner for the Sale and Purchase of Real Estate. The motion was adopted unanimously by the following vote: The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-24-0177 Ratify Mayor's execution of Agreement with Hinds Community College for Sewer Construction and Installation Attachments: Agreement Hinds Community College On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr. the Mayor and Aldermen voted to Ratify the Mayor's execution of Agreement with Hinds Community College for Sewer Construction and Installation. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-24-0178 Ratify Mayor's execution of MDOT Applications for Permit to Construct Pipeline Along or Across State Highway and Agreement of Applicant Given in Consideration of Said Permit (Hinds Community College) Attachments: MDOT Application for Permit to Construct MDOT Application for Permit to Construct (2) On motion of Alderman Monsour, Jr, seconded Alderman Mayfield, Sr., the Mayor and Aldermen voted to Ratify the Mayor's execution of MDOT Applications for Permit to Construct Pipeline Along or Across State Highway and Agreement of Applicant Given in Consideration of Said Permit (Hinds Community College). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-24-0187 Authorize Mayor to execute Agreement for Management of Farmer's Market with Rebecca Sigh Attachments: Agreement Sigh Farmer's Market On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to Authorize the Mayor to execute an Agreement for Management of Farmer's Market with Rebecca Sigh. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 4 Printed on 3/12/2024 Board of Mayor and Aldermen Minutes - Final February 20, 2024 Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None Voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms: Transfer-Police Department; Status Change-Ambulance Department; Pay Adjustment-Police Department. The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following Voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms: Transfer-Police Department; Status Change-Ambulance Department; Pay Adjustment-Police Department. The Mayor and Aldermen are now in executive session. Those present at the executive session were: Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield, Sr., Kim Nailor-City Attorney, Deborah A. Nickson-Interim City Clerk, Tasha Jordan-Deputy City Clerk, Charlie Hill-Deputy Chief of Police, Kelsey Hicks-Human Resources Assistant/Safety. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-24-0192 Transfer - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Transfer of a Police Office from $22.96 per hour to $23.96 per hour, effective February 8, 2024. Employee will be assigned to investigation and is due a $1.00 raise for this position in the Police Department. The motion was adopted unanimously with the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-24-0193 Status Change - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Status Change of a Firefighter from $11.14 per hour to $15.00 per hour as a Part-time Emergency Medical Technician, effective February 21, 2024. Employee would like to continue to work for the Vicksburg Fire Department on a part-time basis. The motion was adopted unanimously with the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-24-0194 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of an Officer from $18.52 per hour to $18.89 per hour, effective February 21, 2024. Employee is entitled to a two percent (2%) raise in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-24-0233 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 3/12/2024 Board of Mayor and Aldermen Minutes - Final February 20, 2024 Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, February 23, 2024, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 3/12/2024