Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Friday, February 23, 2024 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Interim City Clerk, Deborah A. Nickson 2. Roll Call Also present: Kim Nailor, City Attorney Deborah Nickson, Interim City Clerk Tasha Jordan, Deputy City Clerk Present: 2- Mayor George Flaggs Jr. Alderman Alex J. Monsour Jr. Absent: 1- Alderman Michael A. Mayfield Sr. 3. Board Comments: 4. Adopt Agenda On motion of George Flaggs, Jr, seconded by Alderman Monsour, Jr, the Mayor and Alderman voted to adopt the agenda as printed. The motion was adopted unanimously by the following vote: Present: 2- Mayor George Flaggs Jr. Alderman Alex J. Monsour Jr. Absent: 1- Alderman Michael A. Mayfield Sr. Recognitions: A. ID-24-0222 Employee Anniversaries: 1. Seven (7) years of service: a. Adrian Reddix - IT 2. Twenty-five years (25) of service: a. Joseph Hearn - Building Maintenance Mayor Flaggs, Jr. recognized Adrian Reddix - Information Technology Department for seven (7) years of service and Joseph Hearn - Building Maintenance for twenty five years (25) of service. The Mayor and Board of Alderman congratulated all employees for their dedicated years and service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr, seconded by George Flaggs, Jr., the Mayor and Alderman voted to approve the Consent Agenda Items. This motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. City of Vicksburg Page 1 Printed on 3/12/2024 Board of Mayor and Aldermen Minutes - Final February 23, 2024 A. ID-24-0223 Approve additions to Employee Driving List: 1. Gas Department: a. Sammie Cubit 2. Court Services: a. Dayatra Walker 3. Water & Gas Administration: a. Deonna Edmond 4. Police Department: a. Mason Pant B. ID-24-0202 Approve Sponsorship Application in the amount of $75.00 from Vicksburg Assembly #110 for the 2nd Annual "Golden Tea Party" pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Vicksburg Assembly Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Vicksburg Assembly #110 will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg Assembly #110 in the amount of $75.00 for the 2nd Annual "Golden Tea Party" pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. C. ID-24-0207 Approve Sponsorship Application in the amount of $2,000.00 from Miss Mississippi Corporation for a Tennis Tournament on April 13, 2024 at Halls Ferry Park pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: COV SPONSORSHIP APPLICATION Miss MS Corporation Mayor Flaggs, Jr. stated that purchasing an advertisement from the Miss Mississippi Corporation will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from The Miss Mississippi Corporation for a Tennis Tournament in the amount of $2,000.00 for its Eagle Lake Tournament on April 13, 2024. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. D. ID-24-0209 Authorize approval of billing statement in the amount of $250.00 to WVBG-FM (Lendsi Radio) for the month of January 2024 for Champions of Health in accordance to Mississippi Code Annotated 17-3-1 and 17-3-3, as amended Attachments: Lendsi Radio 1.2024 E. ID-24-0199 Authorize issuance of the following requisition: 1. Number 2403414, in the amount of $43,328.00 written to Landers Dodge for the purchase of a 2024 Ram 2500 Tradesman Pickup for the Fire Department (State Contract Number 070-48-52365-4) Attachments: Requisition 2403414 City of Vicksburg Page 2 Printed on 3/12/2024 Board of Mayor and Aldermen Minutes - Final February 23, 2024 F. ID-24-0214 Authorize Interim City Clerk to Transfer funds FROM the Separate Project Bank Accounts TO reimburse the City’s Water & Gas (pooled cash) Account for project expenditures as follows: 1. From COV Capital Expense Fund Account to Water & Gas (pooled cash) Account in the amount of $64,633.09 2. From MS Infrastructure Fund Account to Water & Gas (pooled cash) Account in the amount of $14,635.13 3. From Riverfront Development Project Fund Account to Water & Gas (pooled cash) Account in the amount of $58,195.56 4. From COV ERBR-Fisher Ferry Road Bridge Project Account to Water & Gas (pooled cash) Account in the amount of $23,116.58 G. ID-24-0200 Approve Bank Letters: 1. Trustmark 2. Cadence Attachments: Trustmark 1.2024 Cadence 1.2024 The Interim City Clerk presented the bank letters: 1. Trustmark, 2. Cadence Bank for approval. H. ID-24-0203 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Delinquent Tax 5. Tax Collection 6. Detail Budget 7. Credit Card Attachments: City Sexton 1.2024 Privilege License 1.2024 Mayor & Treasure 1.2024 Delinquent Tax 1.2024 The Interim City Clerk presented report of collections, account opening graves, etc. for the month of January 2024 as follows: Lakeview Memorial Funeral Home - $$3,925.00; W.H. Jefferson Funeral Home - $1,675.00; Glenwood Funeral Home - $700.00; Fisher Funeral Home - $350.00; CJ Williams Mortuary Services - $1,800.00; Miscellaneous - $1,225.00. Total burials were 32. Total paid was $9,675.00. 1. The Interim City Clerk presented the Privilege License report for new businesses for the month of January 2024. 2. The Interim City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $68,128.42. 3. The Interim City Clerk presented report of Delinquent Collections for City taxes from the Warren County Tax Collector for the month of January 2024. 4. The Interim City Clerk presented report for Tax Collections for City taxes from the Warren County Tax Collector for the month of January 2024. 5. The Interim City Clerk presented the Detailed Budget report for approval. 6. The City Clerk presented the January 2024 Credit Card report for approval as follows: Administration - $1,010.95, Purchasing Department - $2,037.78. Attachments: Supporting documents following minutes: City of Vicksburg Page 3 Printed on 3/12/2024 Board of Mayor and Aldermen Minutes - Final February 23, 2024 I. ID-24-0204 Approve the following for payment: 1. Vicksburg-Tallulah Regional Airport: a. Invoice #4456 in the amount of $4,348.21 for the month of January 2024 2. Central Asphalt Company, Inc. a. Pay Estimate #8 in the amount of $29,659.00 for Levee Street Pedestrian Rail Crossing & Site Utility Improvements Project 3. Neel-Schaffer for professional services: a. Invoice #1094356 in the amount of $215.00 for General Services (Drainage issue at Washington Street and MS Hardware Building) 4. Vicksburg-Warren 911 Emergency Communications Center: a. Payment in the amount of $52,756.39 for City's Share of 16 full-time E-911 dispatchers' salaries, matching benefits, and insurance for check dates: December 31, 2023 and January 14, 2024 b. Payment in the amount of $61,737.03 for City's Share of 16 full-time E-911 dispatchers' salaries, matching benefits, and insurance for check dates: January 31, 2024 and February 14, 2024 Attachments: Invoice VTR 1.2024 Pay App #8 Levee St. Pedestrain Rail Crossing Invoice NS General Services Invoice 911 12.31.23-1.14.24 Invoice 911 1.31.24-2.14.24 J. ID-24-0201 Approve Claims Docket The Interim City Clerk presented the Docket of Claims numbering: 324441-324442; 324443-324703 for approval. Routine Agenda: A. ID-24-0212 Adopt An Ordinance To Amend Chapter 11-Health And Sanitation; Article V. Solid Waste, Of The Code Of Ordinances Of The City Of Vicksburg, Mississippi By Amending Division 2- Commercial And Industrial Garbage, Sec. 11-92. Definitions, To Amend The Definitions Of Large Commercial Establishment And Small Commercial Establishment Attachments: Ordinance 11-92 definitions On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to Adopt An Ordinance To Amend Chapter 11-Health And Sanitation; Article V. Solid Waste, Of The Code Of Ordinances Of The City Of Vicksburg, Mississippi By Amending Division 2- Commercial And Industrial Garbage, Sec.11-92. Definitions, To Amend The Definitions Of Large Commercial Establishment And Small Commercial Establishment. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. B. ID-24-0196 Authorize Mayor to execute Service Agreement with Puckett Power Systems for generator located at the Water Treatment Plant Attachments: Puckett Systems On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted Authorize Mayor to execute Service Agreement with Puckett Power Systems for generator located at the Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. City of Vicksburg Page 4 Printed on 3/12/2024 Board of Mayor and Aldermen Minutes - Final February 23, 2024 C. ID-24-0197 Authorize Mayor to execute Contract between City of Vicksburg, MS and Pyroman Fireworks 2, LLC for July 4th Fireworks in the amount of $54,000.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Pyroman Fireworks On motion of Alderman Monsour, Jr., seconded by George Flaggs, Jr., the Mayor and Alderman voted Authorize Mayor to execute Contract between City of Vicksburg, MS and Pyroman Fireworks 2, LLC for July 4th Fireworks in the amount of $54,000.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. D. ID-24-0198 Authorize Mayor to execute Renewal Quotation with Environmental Systems Research Institute, Inc. (ESRI) for Software Maintenance of GIS Program in the amount of $4,285.00 Attachments: ESRI On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to Authorize Mayor to execute Renewal Quotation with Environmental Systems Research Institute, Inc. (ESRI) for Software Maintenance of GIS Program in the amount of $4,285.00. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. E. ID-24-0208 Authorize Mayor to execute First Amendment to the Contract with Mack Varner for the Sale and Purchase of Real Estate Attachments: Signed First Amendment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize Mayor to execute First Amendment to the Contract with Mack Varner for the Sale and Purchase of Real Estate. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. F. ID-24-0210 Authorize Mayor to execute Contract with Theobald Construction Services, LLC for NRCS Erosion Control Project - Fillmore Street Stabilization in the amount of $78,424.00 Attachments: Contract Theobald Construction Fillmore St. Stabilization On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize Mayor to execute Contract with Theobald Construction Services, LLC for NRCS Erosion Control Project - Fillmore Street Stabilization in the amount of $78,424.00. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. G. ID-24-0211 Authorize Mayor to execute Renewal Agreement with Taylor Sudden Service for Standby Generator Industrial Maintenance Service in the amount of $20,516.00 Attachments: Generator Maintenance Agreement On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to Authorize Mayor to execute Renewal Agreement with Taylor Sudden Service for Standby Generator Industrial Maintenance Service in the amount of $20,516.00. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 3/12/2024 Board of Mayor and Aldermen Minutes - Final February 23, 2024 Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. H. ID-24-0213 Authorize Mayor to execute First Amendment to the Agreement Between Hemphill Construction Company and the Board of Mayor and Aldermen for Water Plant Improvements Project Attachments: Contract Amendment Hemphill On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to Authorize Mayor to execute First Amendment to the Agreement Between Hemphill Construction Company and the Board of Mayor and Alderman for Water Plant Improvements Project. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Monsour, Jr. None Voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: FMLA Request-Ambulance Department (1); Pay Correction-Police Department (1); Transfer/Pay Adjustment-Gas Department (1); Pay Adjustment-Gas Department (1); Education Incentive Request-Police Department (1); Longevity Pay-Building Maintenance (1); Longevity Pay-Internet Technology Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for: FMLA Request-Ambulance Department (1); Pay Correction-Police Department (1); Transfer/Pay Adjustment-Gas Department (1); Pay Adjustment-Gas Department (1); Education Incentive Request-Police Department (1); Longevity Pay-Building Maintenance (1); Longevity Pay-Internet Technology Department (1). The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Deborah A. Nickson - Interim City Clerk, - Tasha Jordan-Deputy City Clerk, Carol Sullivan-Interim Human Resources Director, Kelsey Hicks - Human Resources Assistant/Safety, Charlie Hill – Deputy Chief of Police Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. A. ID-24-0215 FMLA Request - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the FMLA Request of a Firefighter for a reduced work schedule from February 1, 2024 to February 1, 2025 in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. City of Vicksburg Page 6 Printed on 3/12/2024 Board of Mayor and Aldermen Minutes - Final February 23, 2024 B. ID-24-0216 Pay Correction - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Pay Correction Request of a Sergeant F Watch at $22.46 per hour to a Lieutenant D Watch at $24.39 per hour, effective February 7, 2024 in the Police Department. This action is to correct the rate of pay. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. C. ID-24-0217 Department Transfer/Pay Adjustment - Gas Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Pay Adjustment Request of a Laborer at $9.00 per hour to a Mechanic I at $15.00 per hour, effective February 21, 2024. Employee is transferring from the Gas Department to Vehicle Maintenance. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. D. ID-24-0218 Pay Adjustment - Gas Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Transfer/Pay Adjustment Request of a Laborer at $9.00 per hour to a Foreman at $11.00 per hour, effective March 6, 2024. Employee is being promoted from a laborer to a foreman in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. E. ID-24-0219 Education Incentive Request - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Education Incentive Request for a Police Officer in the Police Department. Employee is seeking to obtain a Bachelors degree in Criminal Justice. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. F. ID-24-0220 Longevity Pay - Building Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Longevity Pay of a Assistant Director from $26.34 per hour to $27.84 ($25.99+.35+1.50) per hour, effective February 25, 2024. Employee is entitled to an additional $1.50 cents per hour increase for twenty-five (25) years of service in Building Maintenance. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. G. ID-24-0221 Longevity Pay - IT (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to approve the Longevity Pay of a Computer Programmer from $30.01 per hour to $30.21 ($29.81+.20+.20) per hour, effective March 1, 2024. Employee is entitled to an additional .20 cents increase per hour for seven (7) years of service in the Information Technology Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. City of Vicksburg Page 7 Printed on 3/12/2024 Board of Mayor and Aldermen Minutes - Final February 23, 2024 H. ID-24-0234 Come Out of Executive Session and Approve All Items Taken Up in Executive Session A motion was made by Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, March 4, 2024, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Absent: 1- Alderman Mayfield Sr. City of Vicksburg Page 8 Printed on 3/12/2024