Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, May 13, 2024 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Monsour, Jr. 2. Roll Call Also Present: Lee Thames, Interim City Attorney Deborah A. Nickson, Interim City Clerk Tasha Jordan, Deputy City Clerk Present: 2- Mayor George Flaggs Jr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of George Flaggs, Jr, seconded by Alderman Monsour, Jr, the Mayor and Alderman voted to adopt the agenda as printed. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by George Flaggs, Jr., the Mayor and Alderman voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. A. ID-24-0528 Adopt Board Meeting Minutes for: 1. April 15, 2024 2. April 25, 2024 B. ID-24-0538 Approve the following Personnel Action Forms: 1. Resignation: a. Recreation Department (1) 2. New Hires: a. Legal Department (1) b. Purchasing Department (1) c. Police Department (1) 3. Re-Hire: a. Community Development (1) C. ID-24-0526 Approve Additions to Employee Driving List: 1. Dianna Blair - Airport 2. Devon Jackson - Police Department 3. Krystal Ballenger - Ambulance Department D. ID-24-0529 Approve the following for payment: 1. Allen & Hoshall for professional services: a. Invoice #4042404-72392 in the amount of $800.00 for WWTP Trickling Filter and Valve Project 2. Volkert, Inc. for professional services a. Invoice# 01101016 in the amount of $1,063.41 for Water and Sewer Improvements - Stillwater & Bluecreek Drives b. Invoice# 01203019 in the amount of $660.26 for Water and Sewer City of Vicksburg Page 1 Printed on 5/24/2024 Board of Mayor and Aldermen Minutes - Final May 13, 2024 Improvements - Stillwater & Bluecreek Drives c. Invoice# 01304020 in the amount of $571.39 for Water and Sewer Improvements - Stillwater & Bluecreek Drives 3. Michael Barnard for architectural and engineering services: a. Invoice #1187-14-24 (Final) in the amount of $2,932.50 for New Animal Shelter Attachments: Invoice Allen & Hoshall Invoice Volkert Pay App #11 Invoice Volkert Pay App #12 Invoice Volkert Pay App #13 Invoice Final Michael Barnard E. ID-24-0530 Approve the following with Fordice Construction Company for New Animal Shelter: 1. Pay Application #13 (Final) in the amount of $2,400.26 2. Accept Close-Out Documents (Contractor's Affidavit for Payment of Debts and Claims, Release of Liens, Consent of Surety to Final Payment) Attachments: Pay App #13 Final New Animal Shelter F. ID-24-0531 Approve the following with Theobald Construction Services, LLC for NRCS Fillmore Street Project: 1. Authorize Mayor execute Contract Amendment No. 1 2. Pay Application No. 2 (Final) in the amount of $6,192.72 3. Accept Certificate of Substantial Completion 4. Accept Close Out Documents (Contractor's Affidavit of Payment of Debts and Claims and Release of Liens, Consent of Surety to Final Payment) Attachments: Contract Amendment #1 NRCS Fillmore St. Close Out Documents NRCS Fillmore St. G. ID-24-0527 Approve Claims Docket Routine Agenda: A. ID-24-0537 Oath of Office for Animal Control Officers: 1. Kacie Lindsey 2. Jeffery Fisher 3. Martez Carroll 4. Aubreuna Carson Attachments: Oath Animal Control Officer B. ID-24-0489 Discuss Vicksburg Convention and Visitors Bureau Updates Ms. Laura Beth Strickland, of the Vicksburg Convention & Visitors Bureau, came before the Board to inform the public of the upcoming events at the Vicksburg Convention & Visitors Bureau for the month of May 2024 and invited the public to attend. The Mayor and Alderman thanked Ms. Strickland for attending the meeting. C. ID-24-0546 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of May 2024 and invited the public to attend. The Mayor and Alderman thanked Ms. Mahoney for attending the meeting. D. ID-24-0535 Continue Proclamation of a Local Emergency (Curfew for Minors) City of Vicksburg Page 2 Printed on 5/24/2024 Board of Mayor and Aldermen Minutes - Final May 13, 2024 On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to Table this item until after Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. E. ID-24-0532 Approve request from SDR Engineering Consultants, Inc. for the Vicksburg Police Department to provide traffic control during a bridge inspection on the I-20 Mississippi River Bridge for LADOTD from May 18-23 and May 28-30 to June 1-6, 2024 (15 days) for eight (8) hours each day at the rate of $45.00 per hour per officer and $20.00 per hour per car upon invoice Attachments: MS River Bridge Detail On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Approve a request from SDR Engineering Consultants, Inc. for the Vicksburg Police Department to provide traffic control during a bridge inspection on the I-20 Mississippi River Bridge for LADOTD from May 18-23 and May 28-30 to June 1-6, 2024 (15 days) for eight (8) hours each day at the rate of $45.00 per hour per officer and $20.00 per hour per car upon invoice. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. F. ID-24-0533 Adopt Resolution Relating To The Sale Of Property Sold For NonPayment Of Taxes And The Redemption Of Property Sold for NonPayment of Taxes Attachments: Resolution NonPayment Taxes & Redemption On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Adopt a Resolution Relating To The Sale Of Property Sold For Non Payment Of Taxes And The Redemption Of Property Sold for Non Payment of Taxes. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. G. ID-24-0534 Authorize Mayor to execute Interlocal Agreement Relating To The Sale Of Property For Non Payment Of Taxes And The Redemption Of Property Sold For NonPayment Of Taxes Attachments: Interlocal Agreement Nonpayment Taxes & Redemption On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize the Mayor to execute Interlocal Agreement Relating To The Sale Of Property For Non Payment Of Taxes And The Redemption Of Property Sold For NonPayment Of Taxes. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Monsour, Jr. None Voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave-Court Services (1); Extended Medical Leave-Water & Gas Administration (1); Pay Adjustment/Transfer-Grants/Administration (1); Pay Adjustment-Fire Department (1); Pay Adjustment- Community Development (1); Termination-Community Development (1) The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave-Court Services (1); Extended Medical Leave-Water & Gas Administration (1); Pay Adjustment/Transfer-Grants/Administration (1); Pay Adjustment-Fire Department City of Vicksburg Page 3 Printed on 5/24/2024 Board of Mayor and Aldermen Minutes - Final May 13, 2024 (1); Pay Adjustment- Community Development (1); Termination-Community Development (1) The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Monsour, Jr., Lee Thames - City Attorney, Deborah A. Nickson- Interim City Clerk, Tasha Jordan - Deputy City Clerk, Carla Sullivan-Sanders - Human Resource Director, Kelsey Hicks - Human Resource Assistant/Safety, Anessia Steward-Martin - Human Resources Benefits Coordinator, Kristen Harris - Chief of Staff, Charlie Hill – Deputy Chief of Police, Elizabeth M. Thomas - Constituent Services Representative Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. A. ID-24-0539 Request for Extended Medical Leave - Court Services (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve an Extended Medical Leave Request of a Deputy Court Clerk in Court Services. Employee will need to come before the Board in six (6) months. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. B. ID-24-0540 Request for Extended Medical Leave - Water & Gas Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve an Extended Medical Leave Request of a Cashier in the Water & Gas Department. Employee will need to come before the Board in six (6) months. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. C. ID-24-0541 Pay Adjustment/Transfer - Grants/Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Pay Adjustment/Transfer of a Grants Project Administrator at $26.48 per hour to a Chief of Staff at $24.076 per hour, effective May 1, 2024 in Administration. Employee is transferring to the Mayors Chief of Staff. The motion was adopted unanimously by the following vote: The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. D. ID-24-0542 Pay Adjustment - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Pay Adjustment of a Captain I from $15.08 per hour to a Captain V at $16.05 per hour, effective May 1, 2024. Employee has met requirements for an increase in the Tier Pay System in the Fire Department. The motion was adopted unanimously by the following vote: The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. E. ID-24-0543 Pay Adjustment - Community Development (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Pay Adjustment of a Zoning Administrative Assistant from $20.62 per hour to a Zoning Administrator at $21.39 per hour, effective May 15, 2024. Employee is being promoted to Zoning Administrator in Community Development. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. F. ID-24-0544 Discretionary Leave - Police Department (1) Removed from Agenda. G. ID-24-0545 Termination - Community Service (1) Appearing John Shorter On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve forty-five (45) days of probation for a Foreman, effective May 13, 2024 in Community Service. Employee is not reliable and is within their probation period. The motion was adopted unanimously by the City of Vicksburg Page 4 Printed on 5/24/2024 Board of Mayor and Aldermen Minutes - Final May 13, 2024 following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. H. ID-24-0553 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Recess On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Recess the Board Meeting at 10:50 a.m. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Reconvene On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Reconvene the Board Meeting at 11:09 a.m. Those present: Mayor Flaggs, Jr., Alderman Monsour, Jr., Lee Thames-Interim City Attorney, Deborah A. Nickson-Interim City Clerk, Kristen Harris-Chief of Staff, Charlie Hill-Deputy Chief of Police. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. A. ID-24-0562 Authorize Mayor to execute Proclamation of Local Emergency (Curfew for Minors) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize the Mayor to execute Proclamation of Local Emergency (Curfew for Minors) Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, May 24, 2024, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: INTERIM CITY CLERK Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 5/24/2024