Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, May 20, 2024 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Monsour, Jr. 2. Roll Call Also present: Lee Thames-Interim City Attorney Deborah A. Nickson, Interim City Clerk Tasha Jordan, Deputy City Clerk Present: 2- Mayor George Flaggs Jr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor George Flaggs, Sr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to adopt the agenda as printed. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Recognitions: A. ID-24-0560 Presentation of check from the Friends of the City of Vicksburg Animal Shelter Attachments: Presentation of Check for Animal Shelter Missy Arnold and Cherry Robbins with the Friends of the City of Vicksburg Animal Shelter presented Kacie Lindsey, Animal Control Supervisor with a check for $50,000 towards the purchase of cat cages. B. ID-24-0575 Presentation of Resolution Honoring Rick Daughtry - 2024 Special Olympic Coach of the Year in Mississippi Attachments: Resolution Daughtry Alderman Alex J. Monsour, Jr. presented a Resolution to Rick Daughtry, Director of Parks & Recreation honoring him for being the 2024 Special Olympic Coach of the Year in Mississippi. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by George Flaggs, Jr., the Mayor and Alderman voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. A. ID-24-0574 Adopt Board Meeting Minutes for: 1. May 6, 2024 B. ID-24-0571 Approve the following Personnel Action Forms: 1. Resignation: a. Ambulance Department (1) b. Police Department (1) 2. New Hire: a. Building Maintenance (1) b. Police Department (1) C. ID-24-0552 Approve Additions to Employee Driving List: 1. Keyona Henry - Legal Department City of Vicksburg Page 1 Printed on 7/15/2024 Board of Mayor and Aldermen Minutes - Final May 20, 2024 2. Annyce McNair - Police Department 3. Jimmie Johnson - Purchasing Department 4. Corey Smith - Community Development D. ID-24-0566 Accept Certificate from the City of Vicksburg Municipal Election Commission for the Special Election held on May 9, 2024 Attachments: Recapitulation Form Special Election E. ID-24-0570 Approve Letter to Kansas City Southern Railroad regarding street closures for Protection at Public Grade Crossings for the 2024 Miss Mississippi Pageant to be held on Saturday, June 8, 2024, at the Vicksburg Convention Center Attachments: Letter to KCS F. ID-24-0564 Receive Vicksburg Police Department Crime Statistic Report for: 1. April 2024 Attachments: Crime Stats G. ID-24-0565 Approve Water and Gas Administration Report Attachments: W&G Report H. ID-24-0547 Approve Sponsorship Application in the amount of $45,000.00 from W. David Blackledge on behalf of Miss Mississippi Corporation for Miss Mississippi Competition pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Sponsorship Application Miss MS Mayor Flaggs, Jr. stated that purchasing an advertisement from Miss Mississippi Corporation will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from David Blackledge on behalf of the Miss Mississippi Corporation in the amount of $45,000.00 for the Miss Mississippi Competition. The city is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. I. ID-24-0556 Approve Sponsorship Application in the amount of $500.00 from Elmira Ratliff on behalf of Vicksburg Alumnae Chapter of Delta Sigma Theta Sorority, Inc. for their Annual Jabberwock Event pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Delta Sigma Theta Mayor Flaggs, Jr. stated that purchasing an advertisement from the Vicksburg Alumnae Chapter of Delta Sigma Theta Sorority, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a Sponsorship ad in the amount of $500.00 from Elmira Ratliff on behalf of Vicksburg Alumnae Chapter of Delta Sigma Theta Sorority, Inc. for their Annual Jabberwock Event. The city is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. J. ID-24-0573 Approve Sponsorship Application in the amount of $1,000.00 from Ellen Hambrick on behalf of Royal Entertainment for their 2nd Annual River City Comedy Explosion Tour pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Sponsorship Application Royal Entertainment Mayhor Flaggs, Jr. state that purchasing ad advertisement form Royal Entertainment will bring into favorable notice the opportunities, possibilities and City of Vicksburg Page 2 Printed on 7/15/2024 Board of Mayor and Aldermen Minutes - Final May 20, 2024 resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from Ellen Hambrick on behalf of Royal Entertainment for their 2nd Annual River City Comedy Explosion Tour. The city is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. K. ID-24-0557 Ratify approval of request for allocation of funds in the amount of $30,000.00 to Haven House Family Shelter pursuant to Section 93-21-115 of the Mississippi Code of 1972, as amended to provide support to domestic violence survivors and their children Attachments: Haven House FY2024 Allocation The Mayor and Alderman of the City of Vicksburg approved a request for the allocation of funds in the amount of $30,000.00 to Haven House Family Shelter. The City is authorized Pursuant to Section 93-21-115 of the Mississippi Code of 1972, as amended to provide support to domestic violence survivors and their children. L. ID-24-0561 Approve request from Warren County Soil and Water Conservation District for additional funds in the amount of $3,000.00 pursuant to Section 69-27-24 of the Mississippi Code of 1972, as amended Attachments: Warren Co. Soil Request Additional Funding The Mayor and Alderman approved a request from Warren County Soil and Water Conservation District for additional funds in the amount of $3,000.00. The City is authorized pursuant to Section 69-27-24 of the Mississippi Code of 1972, as amended. M. ID-24-0548 Approve the following for payment: 1. Neel Schaffer, Inc. for professional services: a. Invoice #1096464 in the amount of $215.00 for General Services regarding waterline leak and potential NRCS project site behind Motel 8 b. Invoice #1096465 in the amount of $29,484.44 for NRCS Sports Complex c. Invoice #1096466 in the amount of $877.67 for NRCS Patricia/Iowa/Evergreen Sites d. Invoice #1096467 in the amount of $3,339.85 for Animal Shelter Site Work e. Invoice #1096473 in the amount of $2,105.40 for NRCS Iowa Blvd - Fillmore Street 2. Central Asphalt Company, Inc. a. Pay Estimate #9 in the amount of $45,856.50 for Levee Street Pedestrian Rail Crossing & Site Utility Improvements Project Attachments: Invoices Neel Schaffer Pay App #9 Central Asphalt N. ID-24-0549 Approve Claims Docket The Interim City Clerk presented the Docket of Claims numbering: 326316-326318 for approval. Routine Agenda: A. ID-24-0550 Approve renewal of the following policies with Cadence Insurance: 1. Cyber (Policy Term: June 4, 2024 to June 4, 2025) 2. General Liability (TULIP) (Policy Term: June 1, 2024 to June 1, 2025) Attachments: Proposal of Insurance Cyber and TULIP On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Approve renewal of the following policies with Cadence Insurance: 1. Cyber (Policy Term: June 4, 2024 to June 4, 2025) 2. General Liability (TULIP) (Policy Term: June 1, 2024 to June 1, 2025) City of Vicksburg Page 3 Printed on 7/15/2024 Board of Mayor and Aldermen Minutes - Final May 20, 2024 The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. B. ID-24-0555 Approve and Accept Free Port Warehouse License for the following: 1. Ergon Refining, Inc. (1585 Haining Road) 2. Consolidated Grain & Barge Co. (1716 Levee Street) Attachments: Ergon Consolidated Grain & Barge On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Approve and Accept Free Port Warehouse License for the following: 1. Ergon Refining, Inc. (1585 Haining Road) 2. Consolidated Grain & Barge Co. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. C. ID-24-0558 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Adopt Budget Amendments. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. D. ID-24-0551 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for May 20 2024 Jeff Richardson, Director of Community Development, came for a hearing before the board to discuss and request permission to proceed to cut, clean and demolish the following properties: RE-ENTRIES 1. 2714 Halls Ferry Road, PPIN 006184; owned by Frazier Iris Moody Estate 2. 1425 Harrison Street, PPIN 016109; owned by Leyland French 3. 3019 Washington Street, PPIN 015065; owned by Mary Marie Pendleton On motion of Mayor George Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Alderman voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structure with all charges incurred to be assessed against the property owner(s) in the event an extension is granted, if owners(s) has/have not complied at the end of the extension period, the Director Of Community Development is authorized to proceed: along with the following actions: 1. 2714 Halls Ferry Road, PPIN 006184; owned by Frazier Iris Moody Estate- (Remove and rid entire property from accumulation of rubbish, cut all Grass/weeds, limbs, remove all trash and debris fro the entire property)-Not complied 2. 1425 Harrison Street, PPIN 016109; owned by Leyland French-(Remove and rid entire property from accumulation of rubbish, cut all Grass/weeds, limbs, remove all trash and debris fro the entire property)-Not complied 3. 3019 Washington Street, PPIN 015065; owned by Mary Marie Pendleton- (Remove and rid entire property from accumulation of rubbish, cut all Grass/weeds, limbs, remove all trash and debris fro the entire property)-Not complied The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. City of Vicksburg Page 4 Printed on 7/15/2024 Board of Mayor and Aldermen Minutes - Final May 20, 2024 E. ID-24-0563 Approve the following for Wastewater Treatment Plant Trickling Filter and Valve: 1. Request from Hemphill Construction Company to use Certificate of Deposit in the amount of $30,000.00 in lieu of retainage 2. Pay Application #1 in the amount of $53,088.20 to Hemphill Construction Company Attachments: Pay App #1 Hemphill CD Hemphill On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Approve the following for Wastewater Treatment Plant Trickling Filter and Valve: 1. Request from Hemphill Construction Company to use Certificate of Deposit in the amount of $30,000.00 in lieu of retainage 2. Pay Application #1 in the amount of $53,088.20 to Hemphill Construction Company The motion was adopted unanimously by the following vote: The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. F. ID-24-0569 Authorize approval of billing statement in the amount of $250.00 to WVBG-FM (Lendsi Radio) for the gathering of information for Champions of Health Project Attachments: Invoice WVBG On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize approval of a billing statement in the amount of $250.00 to WVBG-FM (Lendsi Radio) for the gathering of information for Champions of Health Project. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. G. ID-24-0554 Adopt Resolution to Deny Conditional Approval of Redevelopment Tax Abatement for Eastbank Apartments, LLC for property located at 3120 South Frontage Road (PPIN 9994) Attachments: Resolution Deny Tax Abatement On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Adopt a Resolution to Deny Conditional Approval of Redevelopment Tax Abatement for Eastbank Apartments, LLC for property located at 3120 South Frontage Road (PPIN 9994). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. H. ID-24-0572 Adopt Resolution Authorizing Preparation and Submittal of an Application to the U.S. Department of Transportation, Pipeline and Hazardous Materials Safety Administration (PHMSA) for the FY 2024 Natural Gas Distribution Infrastructure Safety and Modernization Grant Program Attachments: Resolution PHMSA On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Adopt a Resolution Authorizing Preparation and Submittal of an Application to the U.S. Department of Transportation, Pipeline and Hazardous Materials Safety Administration (PHMSA) for the FY 2024 Natural Gas Distribution Infrastructure Safety and Modernization Grant Program. The motion was adopted unanimously by the following vote: The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. I. ID-24-0567 Authorize Mayor to execute Agreements with Allen & Hoshall for the following: 1. CSAP Year 5 Repair (Basic Services - $123,000.00; Resident Project City of Vicksburg Page 5 Printed on 7/15/2024 Board of Mayor and Aldermen Minutes - Final May 20, 2024 Representative Services - $87,360.00) 2. CSAP Year 6 (Basic Services - $319,000.00; Resident Project Representative Services - $74,880.00) 3. CSAP Year 6 Mapping (Basic Services - $50,000.00) Attachments: CSAP Year 5 repair rv 1 Vicksburg CSAP Yr 6 - assessment - rev 1 CSAP Yr 6 mapping rev 1 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize Mayor to execute Agreement with Allen & Hoshall for the following: 1. CSAP Year 5 Repair (Basic Services - $123,000.00; Resident Project Representative Services - $87,360.00) 2. CSAP Year 6 (Basic Services - $319,000.00; Resident Project Representative Services - $74,880.00) 3. CSAP Year 6 Mapping (Basic Services - $50,000.00) The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. J. ID-24-0568 Authorize Mayor to execute Auction Agreement with Jeff Martin Auctioneers, Inc. Attachments: Auction Agreement On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize the Mayor to execute Auction Agreement with Jeff Martin Auctioneers, Inc. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. K. ID-24-0576 Authorize Mayor to execute 2024 Administrative Services Agreement (Financial Renewal and Terms Amendment) with UMR | A United Healthcare Company On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize the Mayor to execute 2024 Administrative Services Agreement (Financial Renewal and Terms Amendment) with UMR | A United Healthcare Company. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. L. ID-24-0577 Authorize Mayor to execute Sixth Amendment to the Agreement with Stephen McMillin On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize the Mayor to execute Sixth Amendment to the Agreement with Stephen McMillin. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, May 24, 2024, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: INTERIM CITY CLERK Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 7/15/2024