Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Friday, May 24, 2024 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Lee Thames, Interim City Attorney 2. Roll Call Also present: Lee Thames, Interim City Attorney Deborah A. Nickson, Interim City Clerk Tasha Jordan, Deputy City Clerk Present: 2- Mayor George Flaggs Jr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of George Flaggs, Jr, seconded by Alderman Monsour, Jr, the Mayor and Alderman voted to adopt the agenda as printed. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Recognitions: A. ID-24-0589 Employee Anniversaries: 1. One (1) year of service: a. Tremaun Williams - Fire Department 2. Eight (8) years of service: a. Ethan Katzenmeyer - Vehicle Maintenance Mayor Flaggs, Jr. recognized Tremaun Williams- Fire Department for one (1) of service; Ethan Katzenmeyer-Vehicle Maintenance for eight (8) years of service. The Mayor and Board of Alderman congratulated all employees for their dedicated years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of George Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. A. ID-24-0597 Adopt Board Meeting Minutes for: 1. May 13, 2024 B. ID-24-0590 Approve the following Personnel Action Forms: 1. Resignation: a. Grants (1) 2. New Hire: a. Vehicle Maintenance (1) b. Recreation Department (1) c. Ambulance Department (1) d. Fire Department (2) e. Administration (15) f. Police Department (5) 3. Re-Hire: a. Fire Department (1) City of Vicksburg Page 1 Printed on 6/17/2024 Board of Mayor and Aldermen Minutes - Final May 24, 2024 C. ID-24-0578 Approve allocation of matching funds in the amount of $9,000.00 to Vicksburg Family Development Service, Inc. pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended Attachments: Allocation Vicksburg Family Development The Mayor and Alderman approved the allocation of matching funds request in the amount of $9,000.00 to the Vicksburg Family Development service, Inc. The city is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended for matching funds for social and community service programs. D. ID-24-0579 Approve request from the Purchasing Department to declare over 1,000 water and gas meters that are unusable as surplus property and authorize to be sold for scrap Attachments: Surplus - Scrap E. ID-24-0580 Authorize issuance of requisitions: 1. Number 2405751, in the amount of $44,290.80 written to Core & Main, LP for Water and Gas Meters pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases 2. Number 2405944, in the amount of $36,038.00 written to Adapco, Inc. for Mosquito Chemicals for the Mosquito Control Department pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases 3. Number 2405960, in the amount of $13,806.00 written to Precision Delta Corporation for the purchase of one hundred (100) cases of 9MM 147 gr. ammunition for the Police Department (State Contract #8200068065) Attachments: Requisition 2405751 Requisition 2405944 Requisition 2405960 F. ID-24-0587 Accept Letter from Attorney Barbara Blackmon on behalf of The Green Standard Vicksburg appealing the decision from the Zoning Board of Appeals meeting held on May 7, 2024, to not recommend to the Mayor and Aldermen the request to amend Section 406.10 C-4 General Commercial Zone of the Zoning Ordinance, Ordinance 71-8 of the Code of Ordinances of the City of Vicksburg, by adding Cannabis cultivation facility, tier 1-2; cannabis micro-cultivation facility, tier 1-2; cannabis processing facility, tier 1-2; cannabis micro-processing facility, tier 1-2 as permitted uses under Section 406.10-1 and Authorize Interim City Clerk to set Appeal Hearing Date for June 17, 2024 at 5:30 p.m. Attachments: Appeal Letter Zoning Board of Appeals Minutes G. ID-24-0581 Approve the following for payment: 1. ESG Operations (An Inframark Company) for the month of May 2024: a. Invoice #125022 in the amount of $85,177.83 for Contract Operations and Maintenance of the City's Water Treatment Facilities b. Invoice #125023 in the amount of $55,751.25 for Contract Operations and Maintenance of the City's Wastewater Treatment Facilities 2. Vicksburg-Tallulah Regional Airport: a. Invoice #4508 in the amount of $1,243.93 for the month of April 2024 City of Vicksburg Page 2 Printed on 6/17/2024 Board of Mayor and Aldermen Minutes - Final May 24, 2024 3. Hemphill Construction Company: a. Pay Application #5 in the amount of $19,000.00 for Water Treatment Plant Improvements - Groundwater Well and Associated Connection Piping b. Pay Application #6 in the amount of $532,986.25 for Water Treatment Plant Improvements - Groundwater Well and Associated Connection Piping 4. Stantec Consulting for professional services: a. Invoice #2229666 in the amount of $31,877.85 for Fisher Ferry Bridge Replacement 5. Vicksburg-Warren 911 Emergency Communications Center: a. Payment in the amount of $52,611.76 for City's Share of 15 full-time E-911 dispatchers' salaries, matching benefits, and insurance for check dates: April 30, 2024 and May 14, 2024 Attachments: Invoices ESG Invoice VTR April 2024 Pay App #5 Hemphill Water Plant Improvements Pay App #6 Hemphill Water Plant Improvements Invoice Stantec Fisher Ferry Rd Bridge Replacement 911 Payment H. ID-24-0582 Approve Bank Letters: 1. Trustmark 2. Cadence Attachments: Trustmark Bank Letter 4.2024 Cadence Bank Letter 4.2024 The Interim City Clerk presented the bank letters: 1. Trustmark, 2. Cadence Bank for approval. I. ID-24-0583 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure (March and April) 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget 7. Credit Card Attachments: City Sexton April 2024 Privilege License 4.2024 Mayor & Treasure March-April 2024 Delinquent Tax 4.2024 APPROVE REPORTS 1. The Interim City Clerk presented report of collections, account opening graves, etc. for the month of April 2024 as follows: Lakeview Memorial Funeral Home - $1,500.00; W.H. Jefferson Funeral Home - $350.00; Glenwood Funeral Home - $200.00; Fisher Funeral Home - $525.00; CJ Williams Mortuary Services - $700.00;. Total burials were 11. Total paid was $3,275.00 2. The Interim City Clerk presented the Privilege License report for new businesses for the month of April 2024 3. The Interim City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $158,880.76 for March 2024 and 127,449.94 for April 2024. City of Vicksburg Page 3 Printed on 6/17/2024 Board of Mayor and Aldermen Minutes - Final May 24, 2024 4. The Interim City Clerk presented report of Delinquent Collections for City taxes from the Warren County Tax Collector for the month of April 2024 5. The Interim City Clerk presented report for Tax Collections for City taxes from the Warren County Tax Collector for the month of April 2024 6. The Interim City Clerk presented the Detailed Budget report for approval. 7. The Interim City Clerk presented the April 2024 Credit Card report for approval as follows: Administration - $2,397.93, Purchasing Department - $4,571.72 Attachments: Supporting documents following minutes: J. ID-24-0588 Approve Claims Docket The Interim City Clerk presented the Docket of Claims numbering: 326319-326674 for approval. Routine Agenda: A. ID-24-0585 Approve the following relating to NRCS Sports Force Complex: 1. Ratify Mayor's execution of letter to USDA NRCS requesting additional funding 2. Accept additional funding in the amount of $324,690.00 Attachments: WS-2-Additional Funding Request and Response Memo24_C011 Vicksburg_MS5319_signed_AM On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Approve the following relating to NRCS Sports Force Complex: 1. Ratify Mayor's execution of letter to USDA NRCS requesting additional funding 2. Accept additional funding in the amount of $324,690.00 The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. B. ID-24-0599 Authorize Mayor to execute Application for Federal Assistance for Additional Funding for the NRCS Sport Force Complex Attachments: Application Federal Assistance Sports Complex On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize the Mayor to execute Application for Federal Assistance for Additional Funding for the NRCS Sport Force Complex. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. C. ID-24-0586 Approve the following relating to NRCS 3 Sites Project (Fillmore Drive, Iowa Boulevard-Site 1, Iowa Boulevard-Site 2): 1. Ratify Mayor's execution of letter to USDA-NRCS requesting time extension #3 2. Accept NRCS Amendment #2 for time extension until October 18, 2024 Attachments: AMD2_GADSUM5 NR234423XXXXC005 NHQ signed On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Approve the following relating to NRCS 3 Sites Project (Fillmore Drive, Iowa Boulevard-Site 1, Iowa Boulevard-Site 2): 1. Ratify Mayor's execution of letter to USDA-NRCS requesting time extension #3 2. Accept NRCS Amendment #2 for time extension until October 18, 2024 The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. D. ID-24-0584 Authorize Mayor to execute Vicksburg Municipal Airport Hangar Lease with Jack Davis Attachments: Hangar Lease Davis On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize the Mayor to execute Vicksburg Municipal Airport Hangar Lease with Jack Davis. The motion was adopted unanimously by City of Vicksburg Page 4 Printed on 6/17/2024 Board of Mayor and Aldermen Minutes - Final May 24, 2024 the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. E. ID-24-0598 Authorize Mayor to execute Contract with American Recovery Plan Act (ARPA) Funding Recipient Mississippi River Monsters, LLC in the amount of $10,000.00 to promote a catfish tournament in Vicksburg Attachments: ARPA Contract MS River Monsters On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize the Mayor to execute Contract with American Recovery Plan Act (ARPA) Funding Recipient Mississippi River Monsters, LLC in the amount of $10,000.00 to promote a catfish tournament in Vicksburg. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. F. ID-24-0601 Authorize Interim City Clerk to advertise Sealed Bids for: 1. Animal Shelter Site Improvements Attachments: COV Animal Shelter Advertisement On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize Interim City Clerk to advertise Sealed Bids for: 1. Animal Shelter Site Improvements The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Recess Meeting went into Recess at 1:30 p.m. Reconvene Meeting Reconvened at 1:35 p.m. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Monsour, Jr. None Voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay - Vehicle Maintenance (1); Longevity Pay - Fire Department (1); Transfer- Fire Department (1); Correction - Fire Department (1); Suspension - Vehicle Maintenance (1); Suspension - Police Department (3); Discuss - Potential Litigation Matter The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay - Vehicle Maintenance (1); Longevity Pay - Fire Department (1); Transfer- Fire Department (1); Correction - Fire Department (1); Suspension - Vehicle Maintenance (1); Suspension - Police Department (3); Discuss - Potential Litigation Matter The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Monsour, Jr., Kristen Harris - Chief of Staff, Lee Thames - Interim City Attorney, Deborah A. Nickson- Interim City Clerk, Carla Sullivan-Sanders - Penny Jones - Chief of Police, Charlie Hill – Deputy Chief of Police Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. A. ID-24-0591 Longevity Pay - Vehicle Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Longevity Pay of a Director from $20.39 per hour to $20.59 ($20.10+.09 +.20+.20) per hour, effective May 25, 2024. Employee is City of Vicksburg Page 5 Printed on 6/17/2024 Board of Mayor and Aldermen Minutes - Final May 24, 2024 entitled to an additional .20 cents increase per hour for eight (8) years of service in Vehicle Maintenance. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. B. ID-24-0592 Longevity Pay - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Longevity Pay of a Firefighter from $11.14 per hour to $11.24 ($11.14+.10) per hour, effective May 31, 2024. Employee is entitled to an additional .10 cents increase per hour for one (1) year of service in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. C. ID-24-0593 Transfer - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Transfer of a Paramedic IV at $14.58 per hour, to a Firefighter Paramedic I at $14.26 per hour in the Fire Department, effective May 29, 2024. Employee has tested for a Firefighter position and is a nationally Certified Paramedic. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. D. ID-24-0594 Correction - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Corrected Longevity Pay of a Paramedic V from $19.07 per hour to $19.33 ($19.07+.06+.10+.10) per hour, effective May 11, 2024. Employee is entitled to an additional .10 cents increase per hour for eight (8) years of service in Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. E. ID-24-0595 Suspension - Vehicle Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Suspension of a Mechanic I in Vehicle Maintenance, effective May 28, 2024. Employee will be suspended for five (5) days for failing to report an accident when it occurred on April 4, 2024. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. F. ID-24-0596 Suspension - Police Department (3) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Suspension of a Police Officer in the Police Department, effective May 27, 2024. Employee was suspended for three (3) days for violating Policy 3.07-Insubordination; Suspension of two (2) other Police Officers in the Police Department were moved to the board meeting occurring on June 3, 2024. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. G. ID-24-0602 Discuss Potential Litigation Matter A Litigation Matter was discussed. Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. ID-24-0678 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, June 3, 2024, to take up and act upon any and City of Vicksburg Page 6 Printed on 6/17/2024 Board of Mayor and Aldermen Minutes - Final May 24, 2024 all matters that may come before the Board. MAYOR ATTEST: INTERIM CITY CLERK Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 6/17/2024