Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, June 3, 2024 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Pastor Dexter Jones. Pledge of Allegiance was led by Mayor George Flaggs, Jr. 2. Roll Call Also present: Lee Thames, Interim City Attorney Deborah A. Nickson, Interim City Clerk Tasha Jordan, Deputy City Clerk Present: 2- Mayor George Flaggs Jr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of George Flaggs, Jr, seconded by Alderman Monsour, Jr, the Mayor and Alderman voted to adopt the agenda as printed. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Recognitions: A. ID-24-0622 Employee Anniversaries: 1. One (1) year of service: a. David Winston - Street Department 2. Two (2) years of service: a. Carolyn Harrison - Inspection Department 3. Three (3) years of service: a. Latridia Chambers - Police Department 4. Thirty (30) years of service: a. Jeffrey Richardson - Inspection Department Mayor Flaggs, Jr. recognized David Winston- Street Department for one (1) of service; Carolyn Harrison – Inspection Department with two (2) years of service and Latridia Chambers – Police Department with three (3) years of service. The Mayor and Board of Alderman congratulated all employees for their dedicated years of service with the City of Vicksburg. Recess The Mayor and Alderman recessed the meeting at 10:14 a.m. to take pictures with the student workers. Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Reconvened The meeting was reconvened at 10:21 a.m. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by George Flaggs, Jr., the Mayor and Alderman voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. City of Vicksburg Page 1 Printed on 7/15/2024 Board of Mayor and Aldermen Minutes - Final June 3, 2024 A. ID-24-0623 Approve the following Personnel Action Forms: 1. Rescind New Hire: a. Administration (1) 2. New Hire: a. Police Department (1) b. Fire Department (2) c. Administration (2) B. ID-24-0606 Approve request from Patrick Daughtry, Director of Parks and Recreation, for payment of dues in the amount of $300.00 to MS U.S.A. State Commissioner for 2024 Men's Adult Softball Leagues Affiliation and Insurance Attachments: MS USA Softball Fees C. ID-24-0610 Approve request from Ceola Parker to close the 2300 block of Lake Street on June 8, 2024, from 1:00 p.m. to 9:30 p.m. to host an Adult Party Attachments: Lake Street D. ID-24-0612 Authorize Interim City Clerk to advertise Sealed Bids for: 1. NRCS Erosion Control Project - Iowa Boulevard Stabilization (2 Sites) Attachments: Advertise Iowa Blvd and Fillmore St E. ID-24-0615 Approve request from Airrica Bowman-Coleman for permission to reschedule a Lupus Awareness Walk downtown from May 27, 2024 to June 30, 2024 at 1:00 p.m. beginning at Washington and Veto Streets to Washington and Jackson Streets Attachments: Lupus Walk F. ID-24-0611 Approve Sponsorship Application in the amount of $250.00 from Alonzo Stevens on behalf of American Legion Tyner 5 Ford Post 213 for their Charles Scott Memorial Golf Tournament pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: American Legion Golf Tournament Mayor Flaggs, Jr. stated that purchasing an advertisement from Alonzo Stevens on behalf of the American Legion Tyner 5 Ford Post 213 will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from American Legion Tyner 5 Ford Post 213 in the amount of $250.00 for their Charles Scott Memorial Golf Tournament. The city is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. G. ID-24-0614 Approve the following Sponsorship Applications pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended: 1. Kathryn Reed on behalf of I Can Fly Ministries in the amount of $500.00 2. Willie Glasper on behalf of Vicksburg Homecoming Benevolent Club in the amount of $750.00 3. Jerry Phillips on behalf of The Exchange Club of Vicksburg Child and Parent Center in the amount of $100.00 Attachments: I Can Fly Ministries Vicksburg Homecoming Benevolent Club CAP Center Mayor Flaggs, Jr. stated that purchasing an advertisement from Kathryn Reed on behalf of I Can Fly Ministries, Willie Glasper on behalf of Vicksburg Homecoming City of Vicksburg Page 2 Printed on 7/15/2024 Board of Mayor and Aldermen Minutes - Final June 3, 2024 Benevolent club and Jerry Phillips on behalf of the Exchange Club of Vicksburg Child and Parent Center will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from each of the following: 1. I Can Fly Ministries in the amount of $500 for their Mime & Dance Event on June 21-22, 2024. 2. Vicksburg Homecoming Benevolent Club in the amount of $750.00 for their 49th Annual Vicksburg Homecoming Activities on July 12-14, 2024. 3. The Exchange Club of Vicksburg Child and Parent Center in the amount of $100.00 for their Child Abuse Prevention Tournament on September 13, 2024. The city is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. H. ID-24-0619 Approve Sponsorship Application in the amount of $590.00 from Mark Jones (Owensville Radio WVBG 107.7 FM) for Warren Central and Vicksburg High School football games in August and September pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Lendsi Radio Sponsorship Application Red Carpet Bowl Mayor Flaggs, Jr. stated that purchasing an advertisement from Mark Jones on behalf of Owensville Radio WVBG 107.7 FM will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from Owensville Radio WVBG 107.7 FM in the amount of $590.00 for Warren Central and Vicksburg High School football games in August and September 2024. The city is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. I. ID-24-0613 Approve the following for payment: 1. PPM for professional services: a. Invoice #100583 in the amount of $328.00 for Vicksburg Brownfield Assessment Grant (2020) - Non Trust b. Invoice #100584 in the amount of $292.00 for US Rubber Brownfield Cleanup Grant Attachments: Invoice PPM Brownfield Nontrust Invoice PPM US Rubber J. ID-24-0607 Approve Claims Docket The Interim City Clerk presented the Docket of Claims numbering: 326675-326677 for approval. Routine Agenda: A. ID-24-0603 Discuss Vicksburg Convention Center Updates Ms. Erin Southard, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of June 2024 and invited the public to attend. The Mayor and Alderman thanked Ms. Southard for attending the meeting. B. ID-24-0620 Receive Sealed Proposals for: 1. Ash Meadows Subdivision - Infrastructure Construction, including Water Distribution, Sewer Collection, and the Stormwater Drainage System Appearing Ronny Haisty On motion of George Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to recommend the re-advertisement for the Ash Meadows City of Vicksburg Page 3 Printed on 7/15/2024 Board of Mayor and Aldermen Minutes - Final June 3, 2024 Subdivision Project. No electronic nor paper bids were received. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. C. ID-24-0621 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Adopt the Budget Amendments. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. D. ID-24-0600 Accept Application and Adopt Resolution (Preliminary Order) for Ad Valorem Tax Exemption for: 1. Ergon Refining, Inc. (2611 Haining Road) 2. Foam Packaging, Inc. Attachments: Ergon Refining Foam packaging On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to Accept Application and Adopt Resolution (Preliminary Order) for Ad Valorem Tax Exemption for: 1. Ergon Refining, Inc. (2611 Haining Road) 2. Foam Packaging, Inc. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. E. ID-24-0608 Authorize payment of assessment invoice in the amount of $18,110.00 (April 1, 2024 - June 30, 2024 - State Fiscal Year 2024) to Mississippi Division of Medicaid (DOM) Transforming Reimbursement for Emergency Ambulance Transportation (TREAT) Program in accordance to Mississippi Code of 1972, Annotated, Section 43-13-117 Attachments: TREAT Invoice On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize payment of assessment invoice in the amount of $18,110.00 (April 1, 2024 - June 30, 2024 - State Fiscal Year 2024) to Mississippi Division of Medicaid (DOM) Transforming Reimbursement for Emergency Ambulance Transportation (TREAT) Program in accordance to Mississippi Code of 1972, Annotated, Section 43-13-117. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. F. ID-24-0609 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for June 03 2024 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 15 Fog Drive, PPIN 027942; owned by John Wayne Williamson Estate-(Cut and clean the entire property of overgrown weeds/grass, remove all trash and debris, remove dilapidated manufactured homes) 2. Victory Avenue, PPIN 005654; owned by Tommy & Ive Huntley-(Remove all trash, debris, and rubbish from he entire property, remove all inoperable/dismatled and junked vehicles from the entire property) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed, along with the following actions: City of Vicksburg Page 4 Printed on 7/15/2024 Board of Mayor and Aldermen Minutes - Final June 3, 2024 1. 15 Fog Drive, PPIN 027942; owned by John Wayne Williamson Estate-Not complied 2. Victory Avenue, PPIN 005654; owned by Tommy & Ive Huntley-Not complied, started cleaning and removing vehicles. Requested thirty (30) day extension The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. G. ID-24-0616 Introduce An Ordinance Of The City Of Vicksburg, Mississippi, Granting A Non-Exclusive Franchise To Telcove Operations, LLC To Lay, Construct, Maintain, Replace, Repair, And Operate Fiber Optic Cable And Appurtenant Telecommunications Facilities In, Under, Over, And Across And Along All Streets, Avenues, Alleys, Highways, Road, Bridges, Viaducts, And Public Places In The City of Vicksburg, Mississippi Attachments: Introduce Ordinance Telcove Franchise Agreement On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Introduce An Ordinance Of The City Of Vicksburg, Mississippi, Granting A Non-Exclusive Franchise To Telcove Operations, LLC To Lay, Construct, Maintain, Replace, Repair, And Operate Fiber Optic Cable And Appurtenant Telecommunications Facilities In, Under, Over, And Across And Along All Streets, Avenues, Alleys, Highways, Road, Bridges, Viaducts, And Public Places In The City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. H. ID-24-0605 Authorize Mayor to execute Contract with American Recovery Plan Act (ARPA) Funding Recipient Central Mississippi Prevention Services, Inc. in the amount of $2,500.00 to sponsor The Summer Leadership Camp Attachments: ARPA Contract CMPS On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize Mayor to execute Contract with American Recovery Plan Act (ARPA) Funding Recipient Central Mississippi Prevention Services, Inc. in the amount of $2,500.00 to sponsor The Summer Leadership Camp. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Monsour, Jr. None Voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Correction - Vehicle Maintenance (1); Longevity Pay - Street Department (1); Longevity Pay - Inspection Department (2); Transfer - Ambulance Department (1); Pay Adjustment - Ambulance Department (1); Pay Adjustment - Fire Department (4); Pay Adjustment - Grants (1); Pay Adjustment - Police Department (2); Request for Re-Payment - Police Department (1); Suspension - Police Department (2) The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for: Correction - Vehicle Maintenance (1); Longevity Pay - Street Department (1); Longevity Pay - Inspection Department (2); Transfer - Ambulance Department (1); Pay Adjustment - Ambulance Department (1); Pay Adjustment - Fire Department (4); Pay Adjustment - Grants (1); Pay Adjustment - Police Department (2); Request for Re-Payment - Police Department (1); Suspension - Police Department (2) The Mayor and Alderman are now in executive session. City of Vicksburg Page 5 Printed on 7/15/2024 Board of Mayor and Aldermen Minutes - Final June 3, 2024 Those present at the executive session were Mayor Flaggs, Jr., Alderman Monsour, Jr., Kristen Harris - Chief of Staff, Lee Thames - Interim City Attorney, Deborah A. Nickson- Interim City Clerk, Tasha Jordan - Deputy City Clerk, Carla Sullivan-Sanders - Human Resource Director, Kelsey Hicks - Human Resources/Safety - Elizabeth Michelle Thomas - Constituent Services Representative, Charlie Hill - Deputy Chief of Police Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. A. ID-24-0624 Correction - Vehicle Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Correction of a Specialist in Vehicle Maintenance. This action is to correct the spelling of an employees name. The correct name is Joseph Griffin. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. B. ID-24-0625 Longevity Pay - Street Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Longevity Pay of a Equipment Operator from $22.00 per hour to $22.20 ($22.00 +.20) per hour, effective May 31, 2024. Employee is entitled to an additional .20 cents increase per hour for one (1) year of service in Street Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. C. ID-24-0626 Longevity Pay - Inspection Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Longevity Pay of a Housing Coordinator from $14.71 per hour to $14.91 ($14.51+.20 +.20) per hour, effective June 1, 2024. Employee is entitled to an additional .20 cents increase per hour for two (2) years of service; Longevity Pay of a Director from $41.59 per hour to $43.59 ($41.23 +.35 +.2.00) per hour, effective June 6, 2024. Employee is entitled to an additional $2.00 increase per hour for thirty (30) years of service; The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. D. ID-24-0627 Transfer - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Transfer of a Part-Time EMT to a Full-Time EMT in the Ambulance Department. The employees rate of pay at $15.00 per hour will remain the same. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. E. ID-24-0628 Pay Adjustment - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Pay Adjustment of a Paramedic V (12 hour shift) from $19.64 per hour to $15.96 per hour, effective May 15, 2024 in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. F. ID-24-0629 Pay Adjustment - Fire Department (4) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Pay Adjustment of a Captain Paramedic I from $17.71 per hour to $19.07 per hour, effective May 29, 2024. Employee has met requirements for an increase in theTier Pay System; Pay Adjustment of a Captain V + 2 from $16.92 per hour to a Captain V + 3 $17.18 per hour, effective May 29, 2024. Captains are entitled to receive one .26 cent raise per year after completing the fifth tier with satisfactory evaluation and physical agility test; Pay Adjustment of a Firefighter I from $11.14 per hour to a Firefighter III at $11.81 per hour, effective May 29, 2024. Employee has met requirements of his probationary period and is eligible for a pay increase; Pay Adjustment of a Firefighter I from $11.14 per hour to a Firefighter III at $11.81 per hour, effective May 29, 2024. City of Vicksburg Page 6 Printed on 7/15/2024 Board of Mayor and Aldermen Minutes - Final June 3, 2024 Employee has met the requirements of the probationary period and is eligible for a pay increase. All Employees are in the Fire Department.The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. G. ID-24-0630 Pay Adjustment - Grants (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Pay Adjustment of a Grants Accountant from $25.50 per hour to $39.03 per hour, effective May 29, 2024. Employee will replace a previous employee in the Grants Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. H. ID-24-0631 Pay Adjustment - Police Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Pay Adjustment of a Booking Officer from $11.02 per hour to a Terminal Agency Coordinator at $13.22 ($11.02 + 2.00+.20) per hour, effective May 29, 2024. Employee has completed the Criminal Information Center's TAC Certification as a Terminal Agency Coordinator. Pay Adjustment of a Sergeant (D) Watch at $26.04 to $26.24. Employee is entitled to an additional .20 cents increase for three (3) years of service, effective June 2, 2024. Both employees are in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. I. ID-24-0632 Request for Re-Payment - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Repayment request of a Sergeant, effective May 24, 2024 in the Police Department. This action was to request approval that the Sergeant be responsible for repaying the replacement cost of a Glock 17-9 mm (Serial #BZZX892, CID#38598) at $428.50 that was stolen on May 23, 2024. The firearm has been placed on NCID. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. J. ID-24-0633 Suspension - Police Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Suspension of a Police Officer for ten (10) days, effective May 24, 2024. Employee was in violation of Policy 4.09-Rules of Conduct and Evidence Collection; Suspension of a Police Officer for ten (10) days, effective May 24, 2024. Employee was in violation of Policy 2.14; Section-Conduct and Behavior; Section 12-Duty to Report all Crimes and Incidents. Both employees are in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. F. ID-24-0711 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, June 10, 2024, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: City of Vicksburg Page 7 Printed on 7/15/2024 Board of Mayor and Aldermen Minutes - Final June 3, 2024 INTERIM CITY CLERK Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. City of Vicksburg Page 8 Printed on 7/15/2024