Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, June 10, 2024 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Carla Sullivan-Sanders 2. Roll Call Lee Thames, Interim City Attorney Deborah A. Nickson, Interim City Clerk Tasha Jordan, Deputy City Clerk Present: 2- Mayor George Flaggs Jr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of George Flaggs, Jr, seconded by Alderman Monsour, Jr, the Mayor and Alderman voted to adopt the agenda as printed. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Recognitions: A. ID-24-0652 Employee Anniversaries: 1. One (1) year of service: a. Haden Hataway - IT b. Tyree Valentine - Fire Department c. Gregory Williams - Fire Department 2. Two (2) years of service: a. Sharon Christmas - Gas Department b. Katherine Webb - Water & Gas Administration 3. Seven (7) years of service: a. Kenneth Gilliland - Fire Department 4. Eight (8) years of service: a. Eugene Henyard - Recreation Department 5. Nine (9) years of service: a. Brina Buie - Water & Gas Administration Mayor Flaggs, Jr. recognized Haden Hataway - IT Department for one (1) of service; Tyree Valentine and Gregory Williams – Fire Department with one (1) year of service each; Sharon Christmas-Gas Department with two (2) years of service; Katherine Webb-Water & Gas Administration for two (2) years of service; Kenneth Gilliland-Fire Department with seven (7) years of service; Eugene Henyard-Recreation Department with eight (8) years of service; Brina Buie-Water & Gas Administration with nine (9) years of service. The Mayor and Board of Alderman congratulated all employees for their dedicated years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of George Flaggs, Jr, seconded by Alderman Monsour, Jr, the Mayor and Alderman voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote:. Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. City of Vicksburg Page 1 Printed on 7/15/2024 Board of Mayor and Aldermen Minutes - Final June 10, 2024 A. ID-24-0653 Approve the following Personnel Action Forms: 1. Resignation - Police Department (1) 2. New Hire - Recreation Department (1) B. ID-24-0659 Approve Additions to Employee Driving List: 1. Fire Department: a. Jermaine Smith b. Claude Wright III c. LeMichal Anderson d. Darnell Crain II 2. Police Department: a. Ronnie Fuller b. Omarion Richardson 3. Vehicle Maintenance: a. Joseph Griffin 4. Ambulance Department: a. Erika Dotson b. Anthony Clark C. ID-24-0635 Accept the Recommendation of RCH Company to authorize re-advertisement of Sealed Bids for Ash Meadows Subdivision - Construction of Infrastructure Project Attachments: Ash Meadows Request to Re-Advertise 6.3.24 D. ID-24-0636 Authorize issuance of the following requisitions: 1. Number 2406132 in the amount of $28,264.32 written to Motorola, Inc. for Telecommunications Equipment and Supplies for the Public Works Gas Department (MS State Contract 21726) 2. Number 2406134 in the amount of $103,673.74 written to Tyler Technologies, Inc. for the service agreement (2024-2025) that is for Munis Software for the Information Technology Department Attachments: Requisition 2406132 Requisition 2406134 E. ID-24-0651 Approve request from Christopher Barnett on behalf of Eta Tau Chapter of Omega Psi Phi Fraternity, Inc.: 1. Use of Washington Street Park for their annual family community event on June 22, 2024 from 12pm - 6pm 2. Block Grove Street and Washington Street as well as Jackson Street and Washington Street from 9am - 8 pm F. ID-24-0647 Authorize payment of invoice #243 in the amount of $150,000.00 (City's contribution) to the Vicksburg-Warren Economic Development Foundation for MCITy Project pursuant to Section 21-19-44 of the Mississippi Code of 1972, as amended (Fiscal Year 2024 - payment 2 of 2) Attachments: EDF City Contribution G. ID-24-0648 Declare Thursday, July 4, 2024 and Friday, July 5, 2024, city holidays in observance of Independence Day pursuant to Mississippi Code Annotated Section 3-3-7(1) Attachments: July 4th holiday City of Vicksburg Page 2 Printed on 7/15/2024 Board of Mayor and Aldermen Minutes - Final June 10, 2024 H. ID-24-0650 Authorize Interim City Clerk to deposit all funds and future donations (ARPA and Outside Donations) relating to Vicksburg Police Department Streetball Program into City Clerk Petty Cash Fund and authorize issuance of payment via check upon invoice I. ID-24-0637 Approve the following for payment: 1. Hemphill Construction Company: a. Invoice #H24081-01 in the amount of $23,155.55 for Sewer Pump Station #1 Hwy 80 Emergency Declaration 2. EJES for professional services: a. Invoice #200-02-14 in the amount of $10,508.30 for Washington Street - Haining Road to Jackson Street 3. Volkert, Inc. for professional services: a. Invoice #01405020 in the amount of $1,558.33 for Water and Sewer Improvements - Stillwater & Bluecreek Drives 4. Central Asphalt: a. Pay App #1 in the amount of $270,326.96 for Water and Sewer Improvements - Stillwater & Bluecreek Drives Attachments: Invoice Hemphill Emergency Sewer Pump Station #1 Invoice EJES Washington St - Haining to Jackson Invoice Volkert Water Sewer Imp. Pay App #1 Central Asphalt Stillwater Bluecreek Dr J. ID-24-0639 Approve Claims Docket The Interim City Clerk presented the Docket of Claims numbering: 326678-326983 for approval. Routine Agenda: A. ID-24-0660 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of June 2024 and invited the public to attend. The Mayor and Alderman thanked Ms. Mahoney for attending the meeting. B. ID-24-0640 Receive Sealed Bids/Proposals for: 1. Replacement of Water Meters Project 2024 - AMI Meter On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to accept one paper bid for Replacement of Water Meters Project 2024 - AMI Meter and refer it to the committee for a recommendation to the board. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. C. ID-24-0641 Receive Sealed Bids for: 1. Improvements to Vicksburg Municipal Airport - Reconstruct Apron Access Taxiway; Rehabilitate Terminal Apron On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to take under advisement two Electronic Sealed Bids for: 1. Improvements to Vicksburg Municipal Airport - Reconstruct Apron Access Taxiway; Rehabilitate Terminal Apron The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. D. ID-24-0634 Continue Proclamation of a Local Emergency (Curfew for Minors) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Continue Proclamation of a Local Emergency (Curfew for Minors). The motion was adopted unanimously by the following vote: City of Vicksburg Page 3 Printed on 7/15/2024 Board of Mayor and Aldermen Minutes - Final June 10, 2024 Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. E. ID-24-0638 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of Agenda June 10, 2024 1 of 2 Master Copy of Agenda June 10, 2024 2 of 2 Jeff Richardson, Director of Community Development, came for a hearing before the board to discuss and request permission to proceed to cut, clean and demolish the following properties: Items 1-13 were tabled until the next board meeting on June 17, 2024. 14. 503 Bowmar Avenue, PPIN: 017253; owned by James T & Daisy L. Henley Estate c/o Judy Thompson-cut grass/weeds, remove trash & debris from the entire property, remove burned structure 15. 1617 Crawford Street, PPIN: 017840; owned by Vickie Hill/State of Mississippi-cut grass/weeds, remove trash & debris from the entire property, remove dilapidated structure 16. 1619 Crawford Street, PPIN: 017840; owned by Vickie Hill/State of Mississipp-cut grass/weeds, remove trash & debris from the entire property, remove dilapidated structure 17. 502 Fairground Street, PPIN: 024008; owned by Regina Antoinette Real Estate/State of Mississippi-cut grass/weeds, remove trash & debris from the entire property 18. 519 Fairground Street, PPIN: 015142; owned by Paul C. Morgan-cut grass/weeds, remove trash & debris from the entire property 19. Lane Street, PPIN: 015370; owned by Larry D. Minor Etal c/o Larry D. Minor-cut grass/weeds, remove trash & debris from the entire property 20. 1600 Lane Street, PPIN: 015371; owned by Michael Jernakoff-cut grass/weeds, remove trash & debris from the entire property 21. Roosevelt Avenue, PPIN: 013069; Longbeard Properties LLC-cut grass/weeds, remove all trash, limbs, and debris from the entire property On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed, along with the following actions: 14. 503 Bowmar Avenue, PPIN: 017253; owned by James T & Daisy L. Henley Estate c/o Judy Thompson-cut grass/weeds, remove trash & debris from the entire property, remove burned structure-Not complied 15. 1617 Crawford Street, PPIN: 017840; owned by Vickie Hill/State of Mississippi-cut grass/weeds, remove trash & debris from the entire property, remove dilapidated structure-Not complied 16. 1619 Crawford Street, PPIN: 017840; owned by Vickie Hill/State of Mississipp-cut grass/weeds, remove trash & debris from the entire property, remove dilapidated structure-Not complied 17. 502 Fairground Street, PPIN: 024008; owned by Regina Antoinette Real Estate/State of Mississippi-cut grass/weeds, remove trash & debris from the entire property-Not complied 18. 519 Fairground Street, PPIN: 015142; owned by Paul C. Morgan-cut grass/weeds, remove trash & debris from the entire property-Not complied 19. Lane Street, PPIN: 015370; owned by Larry D. Minor Etal c/o Larry D. City of Vicksburg Page 4 Printed on 7/15/2024 Board of Mayor and Aldermen Minutes - Final June 10, 2024 Minor-cut grass/weeds, remove trash & debris from the entire property-Not complied 20. 1600 Lane Street, PPIN: 015371; owned by Michael Jernakoff-cut grass/weeds, remove trash & debris from the entire property-Not complied 21. Roosevelt Avenue, PPIN: 013069; Longbeard Properties LLC-cut grass/weeds, remove all trash, limbs, and debris from the entire property-Not complied The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. F. ID-24-0646 Approve the following regarding the Bid for the Sale of City and County Owned Surplus Property Located on Washington Street Formerly Known as the Riverfront Park Site: 1. Authorize Mayor to execute Release and Cancellation 2. Authorize Mayor to execute Closing Statement 3. Authorize Board of Mayor and Aldermen to execute Special Warranty Deed (Brad L. Ford) 4. Authorize Mayor to execute Partial Release 5. Authorize Mayor to execute Seller's/Owner's Affidavit and Indemnity Attachments: Release of Notice of Limitation of Use. River Front Park Vicksburg Ford from City and County-Closing Statement Ford from City and County-Special Warranty Deed Ford from City and County-Partial Release Revised Seller and Owner's Affidavit On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Approve the following regarding the Bid for the Sale of City and County Owned Surplus Property Located on Washington Street Formerly Known as the Riverfront Park Site: 1. Authorize Mayor to execute Release and Cancellation 2. Authorize Mayor to execute Closing Statement 3. Authorize Board of Mayor and Aldermen to execute Special Warranty Deed (Brad L. Ford) 4. Authorize Mayor to execute Partial Release 5. Authorize Mayor to execute Seller's/Owner's Affidavit and Indemnity The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. G. ID-24-0644 Accept letter from Harold Underwood, Jr. (Trilogy Engineering Services) to amend proposal approved by the Mayor and Aldermen on June 20, 2022 to remove from scope of work engineering services related to the proposed new groundwater well installation (Water Treatment Plant Improvements Project) Attachments: Trilogy Engineering Services _Proposal Amendment_05312024 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Accept letter from Harold Underwood, Jr. (Trilogy Engineering Services) to amend proposal approved by the Mayor and Alderman on June 20, 2022 to remove from scope of work engineering services related to the proposed new groundwater well installation (Water Treatment Plant Improvements Project). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. H. ID-24-0645 Authorize Mayor to execute Utilities Task Order No. 1 for design and construction of a water well at the Water Treatment Plant with Allen & Hoshall (Basic Engineering - $36,000.00 lump sum; Engineering Inspection - $20,000.00 lump sum) Attachments: task order No. 1-Utilities updated On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize the Mayor to execute Utilities Task Order No. 1 for design and construction of a water well at the Water Treatment Plant with City of Vicksburg Page 5 Printed on 7/15/2024 Board of Mayor and Aldermen Minutes - Final June 10, 2024 Allen & Hoshall (Basic Engineering - $36,000.00 lump sum; Engineering Inspection - $20,000.00 lump sum). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. I. ID-24-0642 Adopt Resolution To Enter Into Interlocal Agreement with Warren County Board of Supervisors for the Centralized Assessment and Collection of Personal and Real Property Taxes Attachments: Resolution City On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Adopt a Resolution To Enter Into Interlocal Agreement with Warren County Board of Supervisors for the Centralized Assessment and Collection of Personal and Real Property Taxes. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. J. ID-24-0643 Authorize Mayor to Execute Interlocal Government Agreement for the Assessment and Collection of Taxes of Real and Personal Property Taxes Attachments: Warren County On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Authorize Mayor to Execute Interlocal Government Agreement for the Assessment and Collection of Taxes of Real and Personal Property Taxes. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Monsour, Jr. None Voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay - Fire Department (3); Longevity Pay - Recreation Department (1); Longevity Pay - Information Technology Department (1); Longevity Pay - Water & Gas Administration (2); Longevity Pay - Gas Department The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay - Fire Department (3); Longevity Pay - Recreation Department (1); Longevity Pay - Information Technology Department (1); Longevity Pay - Water & Gas Administration (2); Longevity Pay - Gas Department The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Monsour, Jr., Kristen Harris - Chief of Staff, Lee Thames - Interim City Attorney, Deborah A. Nickson- Interim City Clerk, Tasha Jordan - Deputy City Clerk, Carla Sullivan-Sanders - Human Resource Director, Kelsey Hicks - Human Resource - Elizabeth Michelle Thomas - Constituent Services Representative, Charlie Hill - Deputy Chief of Police Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. A. ID-24-0654 Longevity Pay - Fire Department (3) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Longevity Pay of a Firefighter from $13.48 per hour to $13.58 ($13.32 +.06 +.10+.10) per hour, effective June 7, 2024. Employee is entitled to an additional .10 cents increase per hour for seven (7) years of service; Longevity Pay of a Firefighter from $11.14 per hour to $11.24 ($11.14 +.10) per hour, effective June 14, 2024. Employee is entitled to an additional .10 cents increase per hour for one (1) year of service; Longevity Pay City of Vicksburg Page 6 Printed on 7/15/2024 Board of Mayor and Aldermen Minutes - Final June 10, 2024 of a Firefighter from $11.14 per hour to $11.24 ($11.14 +.10) per hour, effective June 14, 2024. Employee is entitled to an additional .10 cents increase per hour for one (1) year of service; All three employees work in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. B. ID-24-0655 Longevity Pay - Recreation Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Longevity Pay of a Project Coordinator from $14.55 per hour to $14.75 ($14.35 +.20+.20) per hour, effective June 10, 2024. Employee is entitled to an additional .20 cents increase per hour for eight (8) years of service in the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. C. ID-24-0656 Longevity Pay - IT (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Longevity Pay of a Computer Specialist from $22.00 per hour to $22.20 ($22.00 +.20) per hour, effective June 14, 2024. Employee is entitled to an additional .20 cents increase per hour for one (1) year of service in the Information Technology Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. D. ID-24-0657 Longevity Pay - Water & Gas Administration (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Longevity Pay of a Cashier from $12.20 (12.00 + .20) to $12.40 (12.00+.20+.20) per hour, effective June 15, 2024. Employee is entitled to an additional .20 cents increase per hour for two (2) years of service in Water & Gas Administration. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. E. ID-24-0658 Longevity Pay - Gas Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Longevity Pay of a Dispatcher from $11.22 (11.02 + .20) to $11.42 (11.02 +.20+.20) per hour, effective June 15, 2024. Employee is entitled to an additional .20 cents increase per hour for two (2) years of service in Gas Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. F ID-24-0712 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, June 17, 2024, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: INTERIM CITY CLERK City of Vicksburg Page 7 Printed on 7/15/2024 Board of Mayor and Aldermen Minutes - Final June 10, 2024 Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. City of Vicksburg Page 8 Printed on 7/15/2024