Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, July 15, 2024 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Chief Derrick Stamps. 2. Roll Call Also present: Lee Thames, Interim City Attorney Deborah A. Kaiser- Nickson, City Clerk Tasha Jordan, Deputy City Clerk Present: 3- Mayor George Flaggs Jr. Alderman Thomas Mayfield Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-24-0815 Employee Anniversaries: 1. Five (5) years of service: a. Jeffery Fisher - Animal Control 2. Seven (7) years of service: a. Patrick Daughtry - Parks & Recreation b. Martez Carroll - Animal Control 3. Nine (9) years of service: a. Victor Parson - Water Department b. Anedra Jones - Police Department 4. Ten (10) years of service: a. Torin Nailor - Police Department b. Danielle Williams - Police Department Mayor Flaggs recognized Jeffery Fisher-Animal Control with five (5) years of service; Patrick Daughtry-Parks & Recreation and Martez Carroll-Animal Control with seven (7) years of service each; Victor Parson-Water Department and Anedra Jones-Police Department with nine (9) years of service each; Torin Nailor and Danielle Williams- Police Department with ten (10) years of service each. The Mayor and Board of Aldermen congratulated all employees for their dedicated years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. A. ID-24-0814 Adopt Board Meeting Minutes for: 1. May 20, 2024 2. June 10, 2024 City of Vicksburg Page 1 Printed on 8/21/2024 Board of Mayor and Aldermen Minutes - Final July 15, 2024 B. ID-24-0816 Approve the following Personnel Action Forms: 1. Re-Hire: a. Ambulance Department (1) 2. Resignation: a. Ambulance Department (1) C. ID-24-0799 Receive Vicksburg Police Department Crime Statistic Report for: 1. June 2024 Attachments: Crime Stats June 2024 D. ID-24-0809 Approve Water and Gas Administration Report Attachments: W&G Report E. ID-24-0804 Approve request from Amber Huell and Robert Walker for permission to use the Washington Street Park on Saturday, July 20, 2024 beginning around 3:00 p.m. to host an intimate gathering to reveal and celebrate the gender of their little bundle of joy Attachments: Huell Walker Washington St Park F. ID-24-0805 Approve the following Sponsorship Applications pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended: 1. Ella Curry on behalf of Vicksburg Packers Youth Football and Cheer in the amount of $250.00 2. Edward Reddics on behalf of 1871 Alumni Group, LLC. in the amount of $250.00 3. James Archer on behalf of Trinity Temple Ministries in the amount of $250.00 Attachments: Sponsorship Application Vicksburg Packers Sponsorship Application 1871 Alumni Group Sponsorship Application Trinity Temple The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Ella Curry on behalf of Vicksburg Packers Youth Football and Cheer in the amount of $250.00, Edward Reddics on behalf of 1871 Alumni Group, LLC. in the amount of $250.00 and James Archer on behalf of Trinity Temple Ministries in the amount of $250.00. Mayor Flaggs, Jr. stated that purchasing the advertisements will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg.The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. G. ID-24-0810 Approve Application from VWSD-River City Early College High School for Complimentary Use of the Ardis T. Williams, Sr. Auditorium on August 8, 2024 for an Awards Presentation for RCEC Students Attachments: Comp Use Auditorium River City Early College H. ID-24-0806 Approve the following for payment: 1. Central Asphalt: a. Pay App #2 in the amount of $40,125.21 for Water and Sewer Improvements - Stillwater & Bluecreek Drives 2. AJ Construction: a. Pay App #1 in the amount of $984,849.04 for Washington Street Rehabilitation Project 3. Volkert, Inc. for professional services: City of Vicksburg Page 2 Printed on 8/21/2024 Board of Mayor and Aldermen Minutes - Final July 15, 2024 a. Invoice #01506020 in the amount of $5,371.53 for Water and Sewer Improvements - Stillwater & Bluecreek Drives 4. Neel-Schaffer for professional services: a. Invoice #1098412 in the amount of $13,335.00 for NRCS Sports Complex b. Invoice #1098413 in the amount of $10,370.00 for NRCS Patricia/Iowa/Evergreen Sites Attachments: Pay App #2 Stillwater-Bluecreek Improvements Pay App #1 Washington Street Rehabiliation Pay App #15 Volkert Invoices Neel Schaffer I. ID-24-0803 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 327696 for approval. Routine Agenda: A. ID-24-0807 Receive Sealed Proposals for: 1. Ash Meadows Subdivision This item was Taken under Advisement. B. ID-24-0811 Accept the Recommendation of Neel-Schaffer to award bid for NRCS Erosion Control Project (Iowa Boulevard Sites 1 & 2) to Central Asphalt Co., Inc. in the amount of $305,814.00 and reject the following bids: 1. Maynord Landscaping - Late Bid 2. Innovative Performance - Stripped Bid Attachments: Recommendation of Award NRCS IOWA BLVD Certified Bid Tab NRCS Iowa Sites 1 2 Alderman Monsour, Jr. Recused himself from the Board Meeting. On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Alderman voted to Accept the Recommendation of Neel-Schaffer to award bid for NRCS Erosion Control Project (Iowa Boulevard Sites 1 & 2) to Central Asphalt Co., Inc. in the amount of $305,814.00 and reject the following bids: 1. Maynord Landscaping - Late Bid 2. Innovative Performance - Stripped Bid The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. C. ID-24-0812 Accept the Recommendation of Neel-Schaffer to award bid for Animal Shelter Site Improvements to DDD Construction & Sales, LLC in the amount of $300,169.95 and reject the following bids: 1. Maynord Landscaping - Late Bid 2. Timbo's Construction - Stripped Bid 3. Skyline Innovations, LLC - No Bid Bond Attachments: Recommendation of Award Animal Shelter Site Improvements Certified Bid Tab - COV - Animal Shelter Site Improvements Alderman Monsour, Jr. Recused himself from the Board Meeting. On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Alderman voted to Accept the Recommendation of Neel-Schaffer to award bid for Animal Shelter Site Improvements to DDD Construction & Sales, LLC in the amount of $300,169.95 and reject the following bids: 1. Maynord Landscaping - Late Bid 2. Timbo's Construction - Stripped Bid 3. Skyline Innovations, LLC - No Bid Bond The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. D. ID-24-0802 Adopt Budget Amendments City of Vicksburg Page 3 Printed on 8/21/2024 Board of Mayor and Aldermen Minutes - Final July 15, 2024 Appearing Nancy Allen On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Adopt Budget Amendments for July 15, 2024. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. E. ID-24-0813 Authorize Mayor to execute revised Application for Federal Assistance with FAA for additional federal funds in the amount of $68,229.00 for Vicksburg Municipal Airport - Reconstruct Apron Access Taxiway & Terminal Apron Rehabilitation (AIP No. 3-28-0073-020-2024) Attachments: Grant Application Recommendation Letter - Additional Funding SF424-ARP-2024-vksAIP2 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Authorize the Mayor to execute revised Application for Federal Assistance with FAA for additional federal funds in the amount of $68,229.00 for Vicksburg Municipal Airport -Reconstruct Apron Access Taxiway & Terminal Apron Rehabilitation (AIP No. 3-28-0073-020-2024) The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. F. ID-24-0801 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for July 15 2024 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 1206 Chestnut Street, PPIN 019319; owned by Isabelle Johnson-(Cut all grass and remove trash and debris from the entire property, remove dilapidated structure) 2. 502 Dallas Street, PPIN 019631; owned by Berteal E. Rogers-(Cut all grass and remove trash and debris from the entire property) 3. 2907 East Main Street, PPIN 020715; owned by State of Mississippi-(Cut all grass and remove trash and debris from the entire property, remove dilapidated structure) 4. 2911 East Main Street, PPIN 020716; owned by Alberta W. Wildee c/o Brenette Jackson-(Remove inoperable vehicles) 5. 2225 Grove Street, PPIN 020228; owned by Beulah M. Dillon-(Cut all grass and remove trash and debris from the entire property) 6. 952 Howard Street, PPIN 017633; owned by Anthony Lamar, Jr.-(Remove Dilapidated structure) 7. 1913 Martin Luther King, PPIN 020570; owned by Carolyn Ross-(Remove Dilapidated structure) REVISITS 1. 1612 Jackson Street, PPIN 021861; owned by Archie Plump-(Cut al grass and remove trash and debris around the entire property, remove accessory structure(that has now fallen) and all trash & debris/miscellaneous 2. 1614 Jackson Street, PPIN 017597; owned by Archie Plump-(Cut all grass and remove trash and debris around the entire property) 3. 2019 Martin Luther King Blvd, PPIN 020579; owned by Anthony Troy Chiplin- (Cut all grass and removed trash and debris around the entire property, secure dilapidated or abandoned building) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community City of Vicksburg Page 4 Printed on 8/21/2024 Board of Mayor and Aldermen Minutes - Final July 15, 2024 and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed, along with the following actions: 1. 1206 Chestnut Street, PPIN 019319; owned by Isabelle Johnson-(Cut all grass and remove trash and debris from the entire property, remove dilapidated structure)-Not complied 2. 502 Dallas Street, PPIN 019631; owned by Berteal E. Rogers-(Cut all grass and remove trash and debris from the entire property)-Not complied 3. 2907 East Main Street, PPIN 020715; owned by State of Mississippi-(Cut all grass and remove trash and debris from the entire property, remove dilapidated structure)-Not complied 4. 2911 East Main Street, PPIN 020716; owned by Alberta W. Wildee c/o Brenette Jackson-(Remove inoperable vehicles)-Not complied 5. 2225 Grove Street, PPIN 020228; owned by Beulah M. Dillon-(Cut all grass and remove trash and debris from the entire property)-Not complied 6. 952 Howard Street, PPIN 017633; owned by Anthony Lamar, Jr.-(Remove Dilapidated structure)-Not complied 7. 1913 Martin Luther King, PPIN 020570; owned by Carolyn Ross-(Remove Dilapidated structure)-Requested two week extension REVISITS 1. 1612 Jackson Street, PPIN 021861; owned by Archie Plump-(Cut al grass and remove trash and debris around the entire property, remove accessory structure(that has now fallen) and all trash & debris/miscellaneous-30 days extension was given on March 18, 2024 board hearing and as of July 10th, 2024 there has been no progress.-Not complied 2. 1614 Jackson Street, PPIN 017597; owned by Archie Plump-(Cut all grass and remove trash and debris around the entire property)-30 days extension was given on March 18, 2024 board hearing and as of July 10th, 2024 there has been no progress made.-Not complied 3. 2019 Martin Luther King Blvd, PPIN 020579; owned by Anthony Troy Chiplin- (Cut all grass and removed trash and debris around the entire property, secure dilapidated or abandoned building)-60 days with 30 days progress was given on March 25, 2024 board hearing. Had a 30 day progress report in the April 25, 2024 board hearing and as of July 10th 2024 there has been no progress has been made-Not complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. G. ID-24-0825 Authorize Mayor to execute Contract with Maynord Landscaping Co, Inc. for Iowa Avenue Headwall Replacement Project in the amount of $1,050,250.18 Alderman Monsour, Jr. Recused himself from the Board Meeting. On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Alderman voted to Authorize the Mayor to execute Contract with Maynord Landscaping Co, Inc. for Iowa Avenue Headwall Replacement Project in the amount of $1,050,250.18. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen to go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield, None Voting nay, the motion was unanimously adopted. City of Vicksburg Page 5 Printed on 8/21/2024 Board of Mayor and Aldermen Minutes - Final July 15, 2024 The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustment-Police Department (1); Pay Adjustment-Human Resources (1); Longevity Pay-Parks & Recreation (1); Longevity Pay- Animal Control (2); Longevity Pay-Water Department (1); Longevity Pay-Police Department (2); Suspension-Street Department (1); Discuss Potential Litigation Matter The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustment-Police Department (1); Pay Adjustment-Human Resources (1); Longevity Pay-Parks & Recreation (1); Longevity Pay- Animal Control (2); Longevity Pay-Water Department (1); Longevity Pay-Police Department (2); Suspension-Street Department (1); Discuss Potential Litigation Matter The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield, Kristen Harris - Chief of Staff, Lee Thames - Interim City Attorney, Deborah A. Kaiser-Nickson- City Clerk, Tasha Jordan - Deputy City Clerk, Carla Sullivan-Sanders - Human Resource Director, Charlie Hill - Deputy Chief of Police Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. A. ID-24-0817 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustment of a Warrants Lieutenant from $24.29 per hour to $24.49 ($24.29+.20) per hour, effective July 21, 2024. Employee is entitled to an additional .20 cents increase per hour for ten (10) years of service in Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. B. ID-24-0818 Pay Adjustment - Human Resources (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustment of a Interim Human Resources Director from $25.00 per hour to $27.4038 per hour effective July 24, 2024. Employee has met the required six (6) month period required to be eligible for a $5,000.00 increase in pay in the Human Resources Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. C. ID-24-0819 Longevity Pay - Parks & Recreation (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Longevity Pay of a Director from $30.4803 per hour to $30.6803 ($30.1903.+20+.09+.20) per hour, effective July 17, 2024. Employee is entitled to an additional .20 cents increase per hour for seven (7) years of service in the Parks & Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. D. ID-24-0820 Longevity Pay - Animal Control (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Longevity Pay of an Animal Control Officer from $9.20 per hour to $9.40 ($9.00+.20+.20) per hour, effective July 17, 2024. Employee is entitled to an additional .20 cents increase per hour for five (5) years of service in the Animal Control Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. E. ID-24-0821 Longevity Pay - Water Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and City of Vicksburg Page 6 Printed on 8/21/2024 Board of Mayor and Aldermen Minutes - Final July 15, 2024 Aldermen voted to approve the Longevity Pay of an Assistant Supervisor from $19.18 per hour to $19.38 ($18.89+.09+.20+.20) per hour, effective July 22, 2024. Employee is entitled to an additional .20 cents increase per hour for nine (9) years of service in the Water Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. F. ID-24-0822 Longevity Pay - Police Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Longevity Pay of a Secretary II from $12.50 per hour to $12.70 ($12.21+.20+.09+.20) per hour, effective July 22, 2024. Employee is entitled to an additional .20 cents increase per hour for nine (9) years of service; Crime Prevention Specialist from $15.03 per hour to $15.23 ($14.74+.20+.09+.20) per hour, effective July 23, 2024. Employee is entitled to an additional .20 cents increase per hour for ten (10) years of service. Both employees are in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. G. ID-24-0823 Suspension - Street Department (1) Appearing Dane Lovell & Carl Harris On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Suspension of a Truck Driver in the Street Department. Employee was suspended for five (5) days and must report to Human Resources upon return and appear back before the board. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. H. ID-24-0800 Discuss Potential Litigation Matter A Litigation Matter was discussed. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. I. ID-24-0869 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Thursday, July 25, 2024, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 8/21/2024