Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Friday, April 25, 2025 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor Flaggs, Jr. Pledge of Allegiance was led by Alderman Monsour, Jr. 2. Roll Call Also present: Lee Davis Thames,City Attorney Deborah A. Kaiser-Nickson, City Clerk Jasmine Dillon, Deputy Clerk Present: 3- Mayor George Flaggs Jr. Alderman Thomas Mayfield Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-25-0439 Certificate of Recognition - AMAZE Award in memory of the Late Alderman Michael Mayfield, Sr.: 1. Sam Ross 2. Cedrionna Blackmore 3. Madison Pant B. ID-25-0448 Employee Anniversaries: 1. Seven (7) years of service: a. Kelsey Conner- Human Resource Department b. Angela Thomas- Police Department c. Jenifer Green - Gas Department 2. Nine (9) years of service: a. Robert McCarley - Public Works Department 3. Ten (10) years of service: a. Tara Brown- Purchasing Department Mayor Flaggs, Jr. recognized Kelsey Conner – Human Resource Department, Angela Thomas – Police Department, and Jenifer Green – Gas Department for seven (7) years of service; Robert McCarley – Public Works Department for nine (9) years of service; and Tara Brown – Purchasing Department for ten (10) years of service. The Mayor and Board of Aldermen congratulated all employees for their dedicated years of service with the City of Vicksburg. C. ID-25-0434 Proclamation - Recognizing May as Mental Health Awareness Month Attachments: Proclamation Mental Health Awareness Approval of Consent Agenda Items: City of Vicksburg Page 1 Printed on 5/5/2025 Board of Mayor and Aldermen Minutes - Final April 25, 2025 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. A. ID-25-0442 Adopt Board Meeting Minutes for: 1. April 7, 2025 B. ID-25-0449 Approve the following Personnel Action Forms: 1. New Hire: a. Police Department (1) b. VTV (1) C. ID-25-0440 Continue Proclamation of Local Emergency (Curfew for Minors) D. ID-25-0435 Approve Application from St. Aloysius High School for Complimentary Use of the Ardis T. Williams, Sr. Auditorium on May 20, 2025 for Commencement Services Attachments: Comp Use Auditorium- St Al E. ID-25-0437 Approve Request from Memorial Day Committee for Complimentary Use of the Ardis T. Williams, Sr. Auditorium on May 26, 2025 to honor all men and women who have died in the US Military Service Attachments: Comp Use Memorial Day Committee F. ID-25-0436 Approve request from Parks & Recreation to Establish Petty Cash Fund in the amount of $150.00 for Swim Lesson Registration at the City Pool Attachments: Petty Cash City Pool G. ID-25-0446 Accept Third Amendment to License Agreement (Term Extension) between Utility Service Communications, Inc., and Cellular South Real Estate, Inc. for Water Tank located at 3580 South Frontage Road Attachments: Utility Service Communications Co. Agreement H. ID-25-0443 Authorize City Clerk to Transfer funds FROM the Separate Project Bank Accounts TO reimburse the City’s Water & Gas (pooled cash) Account for project expenditures as follows: 1. FROM American Rescue Plan Account TO Water & Gas (pooled cash) Account in the amount of $547,508.00 2. FROM ERBR-Fisher Ferry Road Bridge Project Account TO Water & Gas (pooled cash) Account in the amount of $480,286.18 3. FROM MS Infrastructure BOND Fund Account TO Water & Gas (pooled cash) Account in the amount of $57,360.73 I. ID-25-0438 Approve the following for payment: 1. Vicksburg-Warren 911 Emergency Communications Center: a. Payment in the amount of $58,442.64 for the city's share of 17 full-time E-911 dispatchers' salaries, matching benefits, and insurance for check dates: March 31, 2025 and April 14, 2025 City of Vicksburg Page 2 Printed on 5/5/2025 Board of Mayor and Aldermen Minutes - Final April 25, 2025 2. Voice of Calvary Ministries for professional services: a. Invoice in the amount of $2,800.00 for Housing Consultation and Education for the month of April 2025 3. Lucy DeRossette for professional services: a. Invoice #CVMC0002 in the amount of $2,470.00 for Grant Writing Services 4. webCemeteries: a. Invoice #14346 in the amount of $9,276.70 for Cedar Hill Cemetery Project b. Invoice #14347 in the amount of $599.00 for SaaS licensing and maintenance services 5. Stantec Consulting for professional services: a. Invoice #2382434 in the amount of $11,992.30 for Fisher Ferry Bridge Replacement over Hatcher Bayou 6. Vicksburg Tallulah Regional Airport: a. Invoice #4676 in the amount of $3,750.08 for the month of March 2025 Attachments: 911 Payment Invoice Voice of Calvary Invoice Lucy DeRossette Invoices Web Cemeteries Invoice Stantec Invoive VTR J. ID-25-0429 Approve Bank Letters: 1. Trustmark 2. Cadence Attachments: Trustmark Bank Letter Cadence Bank Letter The City Clerk presented the bank letters: 1. Trustmark, 2. Cadence Bank for approval. K. ID-25-0433 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget 7. Credit Card Attachments: City Sexton 3.2025 Privilege License 3.2025 Mayor & Treasure 3.2025 Delinquent Tax 3.2025 Credit Card 3.2025 1. The City Clerk presented report of collections, account opening graves, etc. for the month of March 2025 as follows: Lakeview Memorial Funeral Home - $2,100.00; W.H. Jefferson Funeral Home - $1,100.00; Glenwood Funeral Home - $475.00; Fisher Funeral Home - $1,150.00; CJ Williams Mortuary Services - $1,500.00; Dillon-Chisley Funeral Home-$200.00, Miscellaneous - $250.00. Total burials were 25. Total paid was $6,775.00. City of Vicksburg Page 3 Printed on 5/5/2025 Board of Mayor and Aldermen Minutes - Final April 25, 2025 2. The City Clerk presented the Privilege License report for new businesses for the month of March 2025 3. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $102,400.37. 4. The City Clerk presented report of Delinquent Collections for City taxes from the Warren County Tax Collector for the month of March 2025. 5. The City Clerk presented report for Tax Collections for City taxes from the Warren County Tax Collector for the month of March 2025. 6. The City Clerk presented the Detailed Budget report for approval. 7. The City Clerk presented the March 2025.Credit Card report for approval as follows: Administration - $6,483.60. Attachments: Supporting documents following minutes: Routine Agenda: A. ID-25-0430 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: AGENDA 04-25-2025 Master Copy of the Agenda for April 25 2025 Jeff Richardson, Director of Community Development, came before the Board to discuss and request permission to proceed with the cut, cleanup, and demolition of the following properties: 1. **101 Cairo Drive**, PPIN 010288; owned by Leonard Johnson & Ann Beyerly - (Remove non-permitted use of recreational vehicle from the property) 2. **728 Farmer Street**, PPIN 019456; owned by Patrice Rose - (Cut overgrown grass and weeds from the entire property) **RE-ENTRY** 3. **100 McAuley Drive**, PPIN 020791; owned by River Hill Investments LLC - (Cut overgrown grass and weeds from the entire property) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties, which have not complied, to be a public menace to the health, safety, and welfare of the community and authorize the Director of Community Development to proceed with the cut, cleanup, and demolition of structures, with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if the owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed with the necessary actions. 1. **101 Cairo Drive**, PPIN 010288; owned by Leonard Johnson & Ann Beyerly - Not complied, 30 day extension 2. **728 Farmer Street**, PPIN 019456; owned by Patrice Rose - Not complied **RE-ENTRY** 3. **100 McAuley Drive**, PPIN 020791; owned by River Hill Investments LLC - Not complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. B. ID-25-0444 Accept the recommendation of PPM Consultants, Inc. to reject all bids received for US Rubber Recycling Site Project on the basis of "good City of Vicksburg Page 4 Printed on 5/5/2025 Board of Mayor and Aldermen Minutes - Final April 25, 2025 cause" (the lowest responsive bid exceeded the project estimate budgeted amount) Attachments: US Rubber Bid Tabulation Letter On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Accept the recommendation of PPM Consultants, Inc. to reject all bids received for the US Rubber Recycling Site Project on the basis of "good cause" (the lowest responsive bid exceeded the project estimate budgeted amount). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. C. ID-25-0441 Receive Sealed Bids and Reverse Auction Purchases for: 1. 2025 or Newer Diesel Powered 7.3 Cubic Yard Volumetric Capacity Street Sweeper On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Receive (1) Electronic Bid for the 2025 or newer Diesel Powered 7.3 Cubic Yard Volumetric Capacity Street Sweeper From Ingram Equipment in the amount of $317,900.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. D. ID-25-0445 Authorize Mayor to execute amended Video Solutions Subscription Program Agreement with Digital Ally Attachments: Digital Ally amended contract On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Authorize the Mayor to execute the amended Video Solutions Subscription Program Agreement with Digital Ally. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. E. ID-25-0417 Approve request from Bertha Mayfield to block off the 300 block of Meadowvale Drive from 4:00 p.m. until 9:00 p.m. on Saturday, May 10, 2025, for a Neighborhood Block Party Attachments: Street Block Request Bertha Mayfield On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Approve the request from Bertha Mayfield to block off the 300 block of Meadowvale Drive from 4:00 p.m. until 9:00 p.m. on Saturday, May 10, 2025, for a Neighborhood Block Party. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Recused: 1- Alderman Mayfield F. ID-25-0415 Approve the following for Maynord Landscaping Co, Inc.: a. Pay Application No.3 in the amount of $156,278.77 for the Iowa Avenue Headwall Replacement Project Attachments: Maynord Pay App #3 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Alderman voted to Approve the following for Maynord Landscaping Co, Inc.: a. Pay Application No. 3 in the amount of $156,278.77 for the Iowa Avenue Headwall Replacement Project. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Recused: 1- Alderman Monsour Jr. G. ID-25-0428 Approve Claims Docket City of Vicksburg Page 5 Printed on 5/5/2025 Board of Mayor and Aldermen Minutes - Final April 25, 2025 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Alderman voted to Approve the Claims Docket numbering: 333130-333532 for approval. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Recused: 1- Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for:Pay Adjustment - Police Department (1); Longevity Pay - Human Resource Department (1); Longevity Pay - Police Department (1); Longevity Pay - Gas Department (1); Longevity Pay - Public Works Department (1); Longevity Pay - Purchasing Department (1) The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustment - Police Department (1); Longevity Pay - Human Resource Department (1); Longevity Pay - Police Department (1); Longevity Pay - Gas Department (1); Longevity Pay - Public Works Department (1); Longevity Pay - Purchasing Department (1) The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Alderman Monsour, Jr., Kristen Harris - Chief of Staff, Lee Davis Thames - City Attorney, Deborah A. Kaiser-Nickson - City Clerk, Jasmine Dillon - Deputy Clerk, Carla Sullivan-Sanders - Human Resource Director, Elizabeth Michelle Thomas - Constituent Services Representative, Charlie Hill - Deputy Chief of Police Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. A. ID-25-0450 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Pay Adjustment for the position of a Police Officer at an hourly rate of $21.28 to Field Training Officer at an hourly rate of $22.03 (21.28 + .75), effective April 21, 2025. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. B. ID-25-0451 Longevity Pay - Human Resource Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Longevity Pay of an Administrative Assistant in the Human Resource Department by changing the hourly rate from $17.94 to $18.14(17.54+.20+.20+.20), effective April 25, 2025. The employee is entitled to an additional $.20 per hour increase for seven (7) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. C. ID-25-0452 Longevity Pay - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Longevity Pay of a Front Desk employee in the Police Department by changing the hourly rate from $12.41 to $12.61 (12.01 + .20 + .20+ .20), effective April 25, 2025. The employee is entitled to an additional $.20 per hour increase for seven (7) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 5/5/2025 Board of Mayor and Aldermen Minutes - Final April 25, 2025 D. ID-25-0453 Longevity Pay - Gas Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Longevity Pay of a Dispatcher in the Gas Department by changing the hourly rate from $11.00 to $11.20 (10.60 + .20 + .20 + .20). The employee is entitled to an additional $.20 per hour increase for seven (7) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. E. ID-25-0454 Longevity Pay - Public Works Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Longevity Pay of a CAD Coordinator in the Public Works Department by changing the hourly rate from $29.0973 to $29.2973 (28.6073 + .09 + .20 + .20 + .20). The employee is entitled to an additional $.20 per hour increase for nine (9) years of service. The annual salary will be $60,938.384, effective April 27, 2025. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. F. ID-25-0455 Longevity Pay - Purchasing Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Longevity Pay of the Director in the Purchasing Department by changing the hourly rate from $22.3736 to $22.5736 (22.2836+.09+.20). The employee is entitled to an additional $.20 per hour increase for ten (10) years of service. The annual salary will be $46,953.088, effective April 29, 2025. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. G. ID-25-0469 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, May 5, 2025, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 5/5/2025