Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Willis T. Thompson, Mayor Thomas J. Mayfield, Alderman Vickie Y. Bailey, Alderwoman Friday, October 24, 2025 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Chief Larry Burns. Pledge of Allegiance was led by Captain Curtis Judge. 2. Roll Call Also present: Kim Nailor, City Attorney Deborah A. Kaiser-Nickson, City Clerk Jasmine Dillon, Deputy Clerk Present: 3- Mayor Willis T. Thompson Alderman Thomas Mayfield Alderwoman Vickie Y. Bailey 3. Board Comments: 4. Adopt Agenda On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey Recognitions: A. ID-25-1204 Employee Anniversaries: 1. Ten (10) years of service: a. Tangela Qualls - Building Maintenance b. Russell Hollowell - Gas 2. Fifteen (15) years of service: a. Fayeshetta Odoms - Water & Gas Mayor Thompson recognized Tangela Qualls – Building Maintenance Department and Russell Hollowell – Gas Department for ten (10) years of service; and Fayeshetta Odoms – Water & Gas Department for fifteen (15) years of service. The Mayor and Board of Aldermen congratulated all employees for their dedicated years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey A. ID-25-1205 Approve the following Personnel Action Forms: 1. Re-Hire: a. Police (1) b. Fire (1) B. ID-25-1194 Adopt Board Meeting Minutes for: 1. October 6, 2025 C. ID-25-1189 Continue Proclamation of Local Emergency (Curfew for Minors) City of Vicksburg Page 1 Printed on 11/3/2025 Board of Mayor and Aldermen Minutes - Final October 24, 2025 D. ID-25-1220 Approve Additions to Employee Driving List: 1. Tabitha Crawford - Police 2. Hayden McDougal- Fire E. ID-25-1198 Approve the following New Job Descriptions: 1. Programs Coordinator/ Administrative Assistant (Parks and Recreation) 2. Senior Center Assistant (Parks ad Recreation - Senior Center) 3. Coordinator of Tennis (Parks & Recreation) 4. Inner City Youth Coordinator (Inner City Youth Department) Attachments: Program Coordinator - Administrative Assistant Senior Center Assistant Coordinator of Tennis Inner City Youth Coordinator F. ID-25-1190 Approve request from Warren County Soil and Water Conservation District for semi-annual allocation of funds in the amount of $13,500.00 pursuant to Section 69-27-24 of the Mississippi Code of 1972, as amended (1st payment for FY 2026) Attachments: Allocation Warren County Soil The Mayor and Aldermen Approved the request from Warren County Soil and Water Conservation District for semi-annual allocation of funds in the amount of $13,500.00 (1st payment for FY 2026). The city is authorized pursuant to Section 69-27-24 of the Mississippi Code of 1972, as amended G. ID-25-1202 Approve request from Community Council of Warren County for allocation of funds in the amount of $25,000.00 on behalf of the frail elderly in the City of Vicksburg and Warren County pursuant to Section 43-9-47 of the Mississippi Code of 1972, as amended Attachments: Community Council Warren Co FY25 H. ID-25-1187 Approve the following for payment: 1. Stantec Consulting for professional services: a. Invoice #2467138 in the amount of $90.00 for Fisher Ferry Bridge Replacement over Hatcher Bayou (Phase 1-3) b. Invoice #2467139 in the amount of $32,302.48 for Fisher Ferry Bridge Replacement over Hatcher Bayou (Phase 4 & 5) 2. Vicksburg Tallulah Regional Airport: a. Invoice #4754 in the amount of $5,001.31 for the month of September 2025 3. Vicksburg-Warren County Chamber of Commerce: a. Invoice #13410 in the amount of $40,000.00 for the City Of Vicksburg contribution commitment to the Chamber of Commerce for the FY 25 4. Vicksburg-Warren 911 Emergency Communications Center: a. Payment in the amount of $57,749.79 for the city's share of 15 full-time E-911 dispatchers' salaries, matching benefits, and insurance for check dates: September 30, 2025 and October 14, 2025 City of Vicksburg Page 2 Printed on 11/3/2025 Board of Mayor and Aldermen Minutes - Final October 24, 2025 Attachments: Invoices Stantec Invoice VTR Invoice Chamber of Commerce 911 Payment I. ID-25-1185 Approve Bank Letters: 1. Trustmark 2. Cadence Attachments: Trustmark Bank Letter Cadence Bank Letter The City Clerk presented the bank letters: 1. Trustmark, 2. Cadence Bank for approval. J. ID-25-1186 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget Attachments: City Sexton 9.2025 Privilege License 9.2025 Mayor & Treasure 9.2025 Delinquent Tax 9.2025 1. The City Clerk presented report of collections, account opening graves, etc. for the month of September 2025 as follows: Lakeview Memorial Funeral Home - $1,450.00; W.H. Jefferson Funeral Home - $375.00; Glenwood Funeral Home - $600.00; Fisher Funeral Home - $600.00; CJ Williams Mortuary Services - $550.00; Miscellaneous - $650.00. Total burials were 17. Total paid was $4,225.00. 2. The City Clerk presented the Privilege License report for new businesses for the month of September 2025. 3. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $128,314.83. 4. The City Clerk presented report for Tax Collections for City taxes from the Warren County Tax Collector for the month of September 2025 5. The City Clerk presented report of Delinquent Collections for City taxes from the Warren County Tax Collector for the month of September 2025. 6. The City Clerk presented the Detailed Budget report for approval. Attachments: Supporting documents following minutes: K. ID-25-1203 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 337181-337231 for approval. Routine Agenda: A. ID-25-1191 Receive Sealed Bids for: 1. Brownfield Grant Cleanup Activities at the former US Rubber Recycling Site at 2000 Rubber Way in Vicksburg, Mississippi On motion of Alderman Mayfield, seconded by Alderwoman Bailey, the Mayor and Aldermen voted to Receive Sealed Bids for: Brownfield Grant Cleanup Activities at the former US Rubber Recycling Site at 2000 Rubber Way in Vicksburg, Mississippi from: Electronic Bids (1) City of Vicksburg Page 3 Printed on 11/3/2025 Board of Mayor and Aldermen Minutes - Final October 24, 2025 E3 Environmental-1004 Industrial Park Drive Clinton, MS 39056, Mobilization/Demoblization-Lump Sum of $-0-, Butyl Rubber Removal & Disposal-Per Ton-$82.41, Import and Spread Topsoil-Per Cubic Yard-$71.13 Paper Bids (2) Cooleys Contracting and Dirtworks, LLC 19316 Larue Road, Vancleave, MS, Mobilization/Demoblization-Lump Sum of $20,000.00, Butyl Rubber Removal & Disposal-Per Ton-$70.00, Import and Spread Topsoil-Per Cubic Yard-$15.00 SEMS, Inc., 160 Upton Avenue, Jackson, MS, 39209, Mobilization/Demoblization-Lump Sum of $100,000.00, Butyl Rubber Removal & Disposal-Per Ton-$89.30, Import and Spread Topsoil-Per Cubic Yard-$15.00 Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey B. ID-25-1197 Discussion with Roby Ward Attachments: Roby Ward Letter A Discussion was held. C. ID-25-1201 Discussion with Vicksburg Police Department A Discussion was held. D. ID-25-1184 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: AGENDA 10-24-2025 Master Copy of the Agenda for October 24 2025 Jeff Richardson, Director of Community Development, came before the Board to discuss and request permission to proceed with the cut, cleanup, and demolition of the following properties: 1.) 1302 East Magnolia Street, PPIN: 016241; Owner: Jones Alan - (Remove dilapidated structure, Cut and clean all overgrown grass, vines and weeds from the entire property, remove all trash and debris from the entire property) 2.) 0 Vine Street, PPIN: 028580; Owner: Eros Investment Group LLC - (Cut and clean all overgrown grass, vines and weeds from the entire property, remove all trash and debris from the entire property) On motion of Alderman Mayfield, seconded by Alderwoman Bailey, the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structure with all charges incurred to be assessed against the property owner(s) in the event an extension is granted, if owners(s) has/have not complied at the end of the extension period, the Director Of Community Development is authorized to proceed: along with the following actions: 1.) 1302 East Magnolia Street, PPIN: 016241; Owner: Jones Alan - (Remove dilapidated structure, Cut and clean all overgrown grass, vines and weeds from the entire property, remove all trash and debris from the entire property) -Not complied 2) 0 Vine Street, PPIN: 028580; Owner: Eros Investment Group LLC - (Cut and clean all overgrown grass, vines and weeds from the entire property, remove all trash and debris from the entire property)-Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey E. ID-25-1195 Adopt Budget Amendments On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor City of Vicksburg Page 4 Printed on 11/3/2025 Board of Mayor and Aldermen Minutes - Final October 24, 2025 and Aldermen voted to Adopt Budget Amendments for October 24, 2025. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey F. ID-25-1188 Approve the following request from Tara Brown, Purchasing Director: 1. Permission to enter a float in the Mardi Gras Parade 2. Expend funds in the amount of $5,000.00 from Administration Budget to purchase promotional items (out of the $5,000.00 the amount of $50.00 to be paid to Main Street for Entry Fee) Attachments: Mardi Gras Parade On motion of Alderman Mayfield, seconded by Alderwoman Bailey, the Mayor and Aldermen voted to Approve the following request from Tara Brown, Purchasing Director: 1. Permission to enter a float in the Mardi Gras Parade 2. Expend funds in the amount of $5,000.00 from Administration Budget to purchase promotional items (out of the $5,000.00 the amount of $50.00 to be paid to Main Street for Entry Fee) The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey G. ID-25-1196 Authorize Mayor to execute Pharmacy Benefit Management Services Agreement by and between Leadway Pharmacy Benefit Management, Inc. DBA Leadway Rx and City of Vicksburg, Mississippi Attachments: Vicksburg - Leadway Rx PBM Agreement Exhibit B_Leadway_Anchor Formulary_ On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Authorize the Mayor to execute Pharmacy Benefit Management Services Agreement by and between Leadway Pharmacy Benefit Management, Inc. DBA Leadway Rx and City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey H. ID-25-1221 Adopt Resolution Authorizing Finance Director Doug Whittington to Secure Quotes from Financial Institutions for a Line of Credit in an Amount not to exceed Two Million Dollars for Purpose of Securing a Tax Anticipation Loan for Fiscal Year Ending in 2026 Attachments: Resolution Tax Anticipation Loan FY26 On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Adopt a Resolution Authorizing Finance Director Doug Whittington to Secure Quotes from Financial Institutions for a Line of Credit in an Amount not to exceed Two Million Dollars for Purpose of Securing a Tax Anticipation Loan for Fiscal Year Ending in 2026. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey Executive Session: Alderwoman Bailey moved the Mayor and Aldermen to go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Thompson, Alderman Mayfield, Alderwoman Bailey. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Alderwoman Bailey moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustment - Police Department (1); Longevity Pay - Water & Gas Administration Department (1); Longevity Pay - Building Maintenance Department (1); Longevity Pay - Gas Department (1); Longevity Pay - Inspection Department (1); Longevity Pay - Sewer Department (2); Longevity Pay - Animal Control Department (1); Title Change - Parks & Recreation Department (2); Title Change/ Pay Adjustment - Fire Department (1); Correct Retro Pay - Legal Department (1); Discussion - Parks & Recreation Personnel Matter; Discussion - City of Vicksburg Page 5 Printed on 11/3/2025 Board of Mayor and Aldermen Minutes - Final October 24, 2025 Police Personnel Matter; Discussion - Prospective purchase, sale, or leasing of lands; Discussion - Prospective purchase, sale, or leasing of lands; Discussion - Prospective purchase, sale, or leasing of lands; Discussion - Personnel Matter The motion was seconded by Alderman Mayfiled. Upon vote being taken, the following voted aye: Mayor Thompson, Alderwoman Bailey, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustment - Police Department (1); Longevity Pay - Water & Gas Administration Department (1); Longevity Pay - Building Maintenance Department (1); Longevity Pay - Gas Department (1); Longevity Pay - Inspection Department (1); Longevity Pay - Sewer Department (2); Longevity Pay - Animal Control Department (1); Title Change - Parks & Recreation Department (2); Title Change/ Pay Adjustment - Fire Department (1); Correct Retro Pay - Legal Department (1); Discussion - Parks & Recreation Personnel Matter; Discussion - Police Personnel Matter; Discussion - Prospective purchase, sale, or leasing of lands; Discussion - Prospective purchase, sale, or leasing of lands; Discussion - Prospective purchase, sale, or leasing of lands; Discussion - Personnel Matter The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Thompson, Alderwoman Bailey, Alderman Mayfield, Brian Boykins - Chief of Staff, Kim Nailor, City Attorney, Deborah A. Kaiser-Nickson - City Clerk, Jasmine Dillon - Deputy Clerk, Carla Sullivan-Sanders - Human Resource Director, Larry Burns-Police Chief Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey A. ID-25-1206 Pay Adjustment - Police (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Pay Adjustment for an Patrolman from a current rate of $22.80/hour to a new rate of $23.00/hour (22.80 +.20), effective October 26, 2025. The employee is entitled to an additional $.20 cents per hour for nine (9) years of service. Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey B. ID-25-1207 Longevity Pay - Water & Gas Administration (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Longevity Pay of an Utility Service Admin by changing the hourly rate from $18.53 to $19.03 (18.36 + .17 + .50), effective October 27, 2025. The employee is entitled to an additional $.50 per hour increase for fifteen (15) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey C. ID-25-1208 Longevity Pay - Building Maintenance (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Longevity Pay of a Custodian by changing the hourly rate from $13.62 to $13.82 (12.93 + .09 + .20 + .20 + .20 +.20), effective October 28, 2025. The employee is entitled to an additional $.20 per hour increase for ten (10) year(s) of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey D. ID-25-1209 Longevity Pay - Gas (1) On motion of Alderman Mayfield, seconded by Alderwoman Bailey, the Mayor and Aldermen voted to Approve the Longevity Pay of a Welder by changing the hourly rate from $22.71 to $22.91 (22.04 +.09 +.20+.20 +.20 +.20), effective October 28, 2025. The employee is entitled to an additional $.20 per hour increase for ten (10) year(s) of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey E. ID-25-1210 Longevity Pay - Inspection (1) On motion of Alderman Mayfield, seconded by Alderwoman Bailey, the Mayor City of Vicksburg Page 6 Printed on 11/3/2025 Board of Mayor and Aldermen Minutes - Final October 24, 2025 and Aldermen voted to Approve the Longevity Pay of a Housing Coordinator by changing the hourly rate from $14.42 to $ 14.62 (14.42 +.20), effective October 30, 2025. The employee is entitled to an additional $.20 per hour increase for one (1) year(s) of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey F. ID-25-1211 Longevity Pay - Sewer (2) On motion of Alderman Mayfield, seconded by Alderwoman Bailey, the Mayor and Aldermen voted to Approve the Longevity Pay of Two (2) Foremen by changing the hourly rate from $11.00 to $ 11.20 (11.00 +.20), effective October 30, 2025. Both employees are entitled to an additional $.20 per hour increase for one (1) year(s) of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey G. ID-25-1212 Longevity Pay - Animal Control (1) On motion of Alderman Mayfield, seconded by Alderwoman Bailey, the Mayor and Aldermen voted to Approve the Longevity Pay of a Supervisor by changing the hourly rate from $21.5570 to $ 21.7570 (20.9570 +.20 +.20 +.20 +.20), effective November 1, 2025. The employee is entitled to an additional $.20 per hour increase for eight (8) year(s) of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey H. ID-25-1213 Title Change - Parks & Recreation (2) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Title Change for a Programs Coordinator with a current rate of $10.60/Hour to a Senior Center Assistant with a rate of $10.60/hour, effective October 29, 2025. This adjustment reflects that Our Senior Center needs help due to the large volume of attendance throughout the day. He/She will have the ability to help both Senior Center and Youth programs at the Gertrude A. Young Jackson Street Community Center; Title Change for a Director of Tennis Programs with a current rate of $19.54/Hour to a Coordinator of Tennis with a rate of $19.54/hour, effective October 29, 2025. This adjustment reflects a change of the employees title to Coordinator of Tennis.The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey I. ID-25-1214 Title Change/ Pay Adjustment - Fire (1) On motion of Alderman Mayfield, seconded by Alderwoman Bailey, the Mayor and Aldermen voted to Approve the Title Change/Pay Adjustment for a Captain Paramedic V at $20.01/hour to Chief of Training at $30.70/hour, effective October 29, 2025. This adjustment reflects a transfer within the department to the Chief of Training position. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey J. ID-25-1215 Correct Retro Pay - Legal (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Correction for Retro Pay of a City Prosecutor , effective September 15, 2025. This retro payment is to Correct the amount of hours worked on September 16, 2025. He/She was retro paid $376.62, but the amount should have been $384.62, which was an $8.00 difference.The total due is $8.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey K. ID-25-1216 Discussion - Parks & Recreation Personnel Matter This item was Tabled. L. ID-25-1217 Discussion - Police Personnel Matter A Discussion was held. M. ID-25-1218 Discussion - Prospective purchase, sale, or leasing of lands A Discussion was held. City of Vicksburg Page 7 Printed on 11/3/2025 Board of Mayor and Aldermen Minutes - Final October 24, 2025 N. ID-25-1223 Discussion - Prospective purchase, sale, or leasing of lands A Discussion was held. O. ID-25-1222 Discussion - Prospective purchase, sale, or leasing of lands A Discussion was held. P. ID-25-1219 Discussion - Personnel Matter A Discussion was held. Q. ID-25-1224 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Mayfield, seconded by, Alderwoman Bailey, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey R. ID-25-1225 Adopt Resolution to Authorize the Mayor on behalf of the Mayor and Alderman/ Alderwoman of the City of Vicksburg to execute all documents necessary to purchase one partial property for the Fisher Ferry Project and authorize funding to purchase said partial property On motion of Alderman Mayfield, seconded by Alderwoman Bailey, the Mayor and Aldermen voted to Adopt a Resolution to Authorize the Mayor on behalf of the Mayor and Alderman/ Alderwoman of the City of Vicksburg to execute all documents necessary to purchase one partial property for the Fisher Ferry Project and authorize funding to purchase said partial property. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey Adjournment On motion of Alderman Mayfield, seconded by, Alderwoman Bailey, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, November 3, 2025, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey City of Vicksburg Page 8 Printed on 11/3/2025