Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Special Meeting Minutes - Final Board of Mayor and Aldermen Willis T. Thompson, Mayor Thomas J. Mayfield, Alderman Vickie Y. Bailey, Alderwoman Wednesday, October 29, 2025 9:00 AM Robert M. Walker Building Special Called Meeting 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderwoman Bailey. Pledge of Allegiance was led by Mayor Thompson.. 2. Roll Call Also present: Kim Nailor, City Attorney Deborah A. Kaiser-Nickson, City Clerk Jasmine Dillon, Deputy Clerk Present: 3- Mayor Willis T. Thompson Alderman Thomas Mayfield Alderwoman Vickie Y. Bailey Routine Agenda: A. ID-25-1237 Authorize Mayor to execute Extension of Management Agreement for the Vicksburg Convention Center with VenuWorks of Vicksburg, LLC (formerly known as Compass of Vicksburg, LLC) On motion of Alderman Mayfield, seconded by Alderwoman Bailey, the Mayor and Aldermen voted to Authorize the Mayor to execute Extension of Management Agreement for the Vicksburg Convention Center with VenuWorks of Vicksburg, LLC (formerly known as Compass of Vicksburg, LLC). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey B. ID-25-1238 Ratify the Mayor's Letter of Permission (dated October 27, 2025) to the Fostoria Neighborhood Association (organizers of Porch Fest) request that the Alcoholic Beverage Control Unit of MS Department of Revenue authorized approved vendors to serve light wine and alcoholic beverages at the event On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Ratify the Mayor's Letter of Permission (dated October 27, 2025) to the Fostoria Neighborhood Association (organizers of Porch Fest) request that the Alcoholic Beverage Control Unit of MS Department of Revenue authorized approved vendors to serve light wine and alcoholic beverages at the event. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey C. ID-25-1239 Authorize Mayor to Execute Agreement for Professional Valuation Services with Bobby Bottin of Bottin Consulting Group, Inc. On motion of Alderman Mayfield, seconded by Alderwoman Bailey, the Mayor and Aldermen voted to Authorize the Mayor to Execute Agreement for Professional Valuation Services with Bobby Bottin of Bottin Consulting Group, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey D. ID-25-1240 Authorize the Board of Mayor and Aldermen of the City of Vicksburg to Execute Emergency Declaration to Replace a Damaged Sewer Junction Box located within close proximity of a Railroad Track On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Authorize the Board of Mayor and Aldermen of the City of Vicksburg to Execute Emergency Declaration to Replace a Damaged Sewer Junction Box located within close proximity of a Railroad Track. The motion was City of Vicksburg Page 1 Board of Mayor and Aldermen Special Meeting Minutes - Final October 29, 2025 adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey E. ID-25-1241 Authorize Mayor to execute Agreement with Comcate for Special Assessment Software On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Authorize the Mayor to execute Agreement with Comcate for Special Assessment Software. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey F. ID-25-1242 Authorize City Clerk to Transfer funds FROM the Separate Project Bank Accounts TO Reimburse the City’s Water & Gas (pooled cash) Account for project expenditures as follows: 1. FROM American Rescue Plan Account TO Water & Gas (pooled cash) Account in the amount of $52,524.00 2. FROM MS Infrastructure BOND Fund Account TO Water & Gas (pooled cash) Account in the amount of $1,350,000.00 3. FROM Baseball Field Lighting Project Account TO Water & Gas (pooled cash) Account in the amount of $4,485.00 4. FROM Retaining Wall Project Account TO Water & Gas (pooled cash) Account in the amount of $430.00 On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Authorize the City Clerk to Transfer funds FROM the Separate Project Bank Accounts TO Reimburse the City’s Water & Gas (pooled cash) Account for project expenditures as follows: 1. FROM American Rescue Plan Account TO Water & Gas (pooled cash) Account in the amount of $52,524.00 2. FROM MS Infrastructure BOND Fund Account TO Water & Gas (pooled cash) Account in the amount of $1,350,000.00 3. FROM Baseball Field Lighting Project Account TO Water & Gas (pooled cash) Account in the amount of $4,485.00 4. FROM Retaining Wall Project Account TO Water & Gas (pooled cash) Account in the amount of $430.00 The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey Adjournment There being no further business appearing, On motion of Alderwoman Bailey, seconded by Alderman Mayfield and unanimously passed, the Mayor and Aldermen of the City of Vicksburg closed the meeting by the following vote: MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey City of Vicksburg Page 2