Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Willis T. Thompson, Mayor Thomas J. Mayfield, Alderman Vickie Y. Bailey, Alderwoman Monday, January 5, 2026 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor Thompson. Pledge of Allegiance was led by Alderwoman Bailey. 2. Roll Call Present: 3- Mayor Willis T. Thompson Alderman Thomas Mayfield Alderwoman Vickie Y. Bailey 3. Board Comments: Also present: Kim Nailor, City Attorney Deborah A. Kaiser-Nickson, City Clerk Jasmine Dillon, Deputy Clerk Present: 3- Mayor Willis T. Thompson Alderman Thomas Mayfield Alderwoman Vickie Y. Bailey 4. Adopt Agenda On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey Approval of Consent Agenda Items: On motion of Alderman Mayfield, seconded by Alderwoman Bailey, the Mayor and Aldermen voted to Approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey A. ID-26-0007 Approve the following Personnel Action Forms: 1. New Hire: a. Police (4) b. IT (1) c. Community Development (1) 2. Re-Hire: a. Police (1) 3. Retirement: a. Public Works (1) B. ID-26-0012 Authorize City Clerk to Transfer funds FROM the Separate Project Bank Accounts TO reimburse the City's Water & Gas (pooled cash) Account for project expenditures as follows: 1. FROM Riverfront Development Project Fund Account TO Water & Gas (pooled cash) Account in the amount of $20,211.25 2. FROM Retaining Wall Projects Account TO Water & Gas (pooled cash) Account in the amount of $12,480.00 City of Vicksburg Page 1 Printed on 2/2/2026 Board of Mayor and Aldermen Minutes - Final January 5, 2026 3. FROM Baseball Field Lighting Project Account TO Water & Gas (pooled cash) Account in the amount of $515.00 C. ID-26-0006 Approve the following requests from Sabrina Lynn on behalf of the Radio People for the Annual Chili for Children Cook-Off benefiting the Warren County Children Shelter and Vicksburg Family Development: 1. Approve sponsorship request in the amount of $500.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended 2. Use of Washington Street Park from 10am-3pm on Saturday, February 7, 2026 Attachments: Chili for Children Mayor Thompson stated that the requests submitted by Sabrina Lynn on behalf of Radio People for the Annual Chili for Children Cook-Off benefiting the Warren County Children Shelter and Vicksburg Family Development will bring into favorable notice the opportunities, possibilities, and resources of the City of Vicksburg and will be helpful toward advancing the community and charitable interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved: 1) Sponsorship in the amount of $500.00. The city is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. 2) Use of Washington Street Park from 10:00 a.m. to 3:00 p.m. on Saturday, February 7, 2026. D. ID-26-0016 Approve request from Rev. Dr. Martin Luther King, Jr. Birthday Memorial Committee: 1. Complimentary use of the Ardis T. Williams, Sr. Auditorium on January 19, 2026 from 3:30 p.m.- 7:30 p.m. for the 40th Annual Memorial and Birthday Celebration in Honor of the work and legacy of Rev. Dr. Martin Luther King, Jr. 2. Sponsorship in the amount of $1,000.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended 3. Greetings from Mayor Thompson during the program Attachments: MLK Committee Mayor Thompson stated that the requests submitted by Rev. Dr. Martin Luther King, Jr. Birthday Memorial Committee for the 40th Annual Memorial and Birthday Celebration will bring into favorable notice the opportunities, possibilities, and resources of the City of Vicksburg and will be helpful toward advancing the legacy of Rev. Dr. Martin Luther King, Jr. The Mayor and Aldermen of the City of Vicksburg approved: 1) Complimentary use of the Ardis T. Williams, Sr. Auditorium on January 19, 2026 from 3:30 p.m. to 7:30 p.m. for the 40th Annual Memorial and Birthday Celebration. 2) Sponsorship in the amount of $1,000.00. The city is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. 3) Greetings from Mayor Thompson during the program. E. ID-26-0003 Approve Sponsorship Application in the amount of $5,000.00 from Ashley Dawson on behalf of the Jester's Ball Committee pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Sponsorship 2026 Jesters Ball Mayor Thompson stated that the sponsorship application submitted by Ashley Dawson on behalf of the Jester's Ball Committee in the amount of $5,000.00 will bring into favorable notice the opportunities, possibilities, and resources of the City of Vicksburg and will be helpful toward advancing the community and cultural interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the sponsorship in the amount of $5,000.00. The city is authorized pursuant to Section 17-3-1 and City of Vicksburg Page 2 Printed on 2/2/2026 Board of Mayor and Aldermen Minutes - Final January 5, 2026 Section 17-3-3 of the Mississippi Code of 1972, as amended. F. ID-26-0017 Approve Sponsorship Application in the amount of $499.00 from Jillian Norris on behalf of The Vicksburg Post for Warren Central Championship Edition pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: WC Champs COV (1) WC Champs Mayor Thompson stated that the sponsorship application submitted by Jillian Norris on behalf of The Vicksburg Post for the Warren Central Championship Edition in the amount of $499.00 will bring into favorable notice the opportunities, possibilities, and resources of the City of Vicksburg and will be helpful toward advancing the community and cultural interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the sponsorship in the amount of $499.00. The city is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. G. ID-26-0005 Approve the following for payment: 1. Kimberly Michelle and Associates for professional grant writing services: a. Invoice #1502 in the amount of $3,295.00 Attachments: KM Inv#1502 Routine Agenda: A. ID-26-0004 Discuss Vicksburg Convention Center Updates Ms. Donna Gray, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of January 2026 and invited the public to attend. The Mayor and Aldermen thanked Ms. Gray for attending the meeting. B. ID-26-0001 Authorize Mayor to Execute Agreement for the Purpose of the City Paying Tuition Cost for Employee to Obtain a Paramedic Certification: 1. Kyra Pritchard to attend Hinds Community College for A&P I & II in the Spring of 2026 followed by Holmes Community College for Paramedic Bridge Program in August 2026 2. Ahmad Stewart to attend Hinds Community College for A&P I & II in the Spring of 2026 followed by Holmes Community College for Paramedic Bridge Program in August 2026 3. Arthur Howard to attend Hinds Community College for A&P I & II in the Spring of 2026 followed by Holmes Community College for Paramedic Bridge Program in August 2026 4. Jana Colenburg to attend Hinds Community College for A&P I & II in the Spring of 2026 followed by Holmes Community College for Paramedic Bridge Program in August 2026 5. LeMichael Anderson to attend Hinds Community College for A&P I & II in the Spring of 2026 followed by Holmes Community College for Paramedic Bridge Program in August 2026 6. Kaleb Offord to attend Hinds Community College for A&P I & II in the Spring of 2026 followed by Holmes Community College for Paramedic Bridge Program in August 2026 City of Vicksburg Page 3 Printed on 2/2/2026 Board of Mayor and Aldermen Minutes - Final January 5, 2026 Attachments: kyra pritchard agreement ahmad stewart agreement arthur howard agreement jana colenburg agreement lemichal anderson agreement Kaleb Offord On motion of Alderman Mayfield, seconded by Alderwoman Bailey, the Mayor and Aldermen voted to Authorize Mayor to Execute Agreement for the Purpose of the City Paying Tuition Cost for Employee to Obtain a Paramedic Certification: 1. Kyra Pritchard to attend Hinds Community College for A&P I & II in the Spring of 2026 followed by Holmes Community College for Paramedic Bridge Program in August 2026 2. Ahmad Stewart to attend Hinds Community College for A&P I & II in the Spring of 2026 followed by Holmes Community College for Paramedic Bridge Program in August 2026 3. Arthur Howard to attend Hinds Community College for A&P I & II in the Spring of 2026 followed by Holmes Community College for Paramedic Bridge Program in August 2026 4. Jana Colenburg to attend Hinds Community College for A&P I & II in the Spring of 2026 followed by Holmes Community College for Paramedic Bridge Program in August 2026 5. LeMichael Anderson to attend Hinds Community College for A&P I & II in the Spring of 2026 followed by Holmes Community College for Paramedic Bridge Program in August 2026 6. Kaleb Offord to attend Hinds Community College for A&P I & II in the Spring of 2026 followed by Holmes Community College for Paramedic Bridge Program in August 2026 The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey C. ID-26-0014 Authorize Mayor to execute Letter to the USDA-NRCS, Area Engineer to request a Time Extension for the NRCS Highland Drive Project 5328 Agreement to the storm events dated March 15, 2025 Attachments: Highland Drive Time Extension Letter 12.30.25 On motion of Alderman Mayfield, seconded by Alderwoman Bailey, the Mayor and Aldermen voted to Authorize Mayor to execute Letter to the USDA-NRCS, Area Engineer to request a Time Extension for the NRCS Highland Drive Project 5328 Agreement to the storm events dated March 15, 2025. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey Executive Session: Alderwoman Bailey moved the Mayor and Aldermen to go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Thompson, Alderman Mayfield, Alderwoman Bailey. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Alderwoman Bailey moved to go into executive session to discuss Personnel Action Forms for the following Departments: Status Change - Ambulance Department (1); Promotion/Pay Adjustment - Accounting Department (1); Longevity Correction - Fire Department (1); Corrected Retro Pay - Police Department (1); Termination - Parks & Recreation Department (1); Discussion - Finance & Administration Department (1) The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Thompson, Alderwoman Bailey, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for the following Departments: Status Change - Ambulance Department (1); Promotion/Pay Adjustment - Accounting Department City of Vicksburg Page 4 Printed on 2/2/2026 Board of Mayor and Aldermen Minutes - Final January 5, 2026 (1); Longevity Correction - Fire Department (1); Corrected Retro Pay - Police Department (1); Termination - Parks & Recreation Department (1); Discussion - Finance & Administration Department (1) The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Thompson, Alderwoman Bailey, Alderman Mayfield, Brian Boykins - Chief of Staff, Kim Nailor, City Attorney, Keyona Henry-Associate City Attorney, Deborah A. Kaiser-Nickson - City Clerk, Jasmine Dillon - Deputy Clerk, Kathryn Truehart-Lieutenant, Carla Sullivan-Human Resources Director Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey A. ID-26-0008 Status Change - Ambulance (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted Approve the Status Change for Part-time Paramedic at $25.00 /hour to a Full-time Paramedic III at $15.93 /hour, effective January 7, 2026. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey B. ID-26-0013 Promotion/Pay Adjustment - Accounting (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted Approve the Promotion/Pay Adjustment for Accounting Specialist I at $ 16.3919/hour to a Projects/Grant Fin. Manager at 22.24/hour, effective January 7, 2026. The employee will be taking over the position of a previous employee as well as training her/his replacement for the Accounting Specialist 1 position. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey C. ID-26-0009 Longevity Correction - Fire (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Longevity Pay Correction of a Firefighter by changing the hourly rate from $ 12.02 to $ 12.12 (12.02+10), effective December 11, 2025. The employee is entitled to an additional $.10 per hour increase for one (1) year of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey D. ID-26-0010 Corrected Retro Pay - Police (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Corrected Retro Pay of a Lieutenant, effective November 12, 2025. This action is to correct the amount that was given to the employee on December 19, 2025. The first Action Form had an amount of $295.00, when it should have been $295.80. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey E. ID-26-0011 Termination - Parks & Recreation (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Termination of an Administrative Assistant, effective December 24, 2025. The employee failed to show up for work after Orientation. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey F. ID-26-0015 Discussion - Finance & Administration (1) A Discussion was held. Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey City of Vicksburg Page 5 Printed on 2/2/2026 Board of Mayor and Aldermen Minutes - Final January 5, 2026 G. ID-26-0099 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey Adjournment On motion of Alderwoman Bailey, seconded by, Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet at 10 o’clock a.m., on Friday, January 9, 2026, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey City of Vicksburg Page 6 Printed on 2/2/2026