Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Willis T. Thompson, Mayor Thomas J. Mayfield, Alderman Vickie Y. Bailey, Alderwoman Friday, January 9, 2026 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderwoman Bailey. Pledge of Allegiance was led by Alderman Mayfield. 2. Roll Call Also present: Kim Nailor, City Attorney Deborah A. Kaiser-Nickson, City Clerk Jasmine Dillon, Deputy Clerk Present: 3- Mayor Willis T. Thompson Alderman Thomas Mayfield Alderwoman Vickie Y. Bailey 3. Board Comments: 4. Adopt Agenda On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey Approval of Consent Agenda Items: On motion of Alderman Mayfield, seconded by Alderwoman Bailey, the Mayor and Aldermen voted to Approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey A. ID-26-0030 Approve the following Personnel Action Forms: 1. Resignation: a. Community Development (1) B. ID-26-0028 Declare Monday, January 19, 2026 a city holiday in observance of Dr. Martin Luther King, Jr.'s Birthday pursuant to Section 3-3-7(1) of the Mississippi Code of 1972, Annotated Attachments: MLK Holiday C. ID-26-0020 Increase Mileage Rate Reimbursement for City Employees traveling on City business from $0.70 Cents Per Mile to $0.73 Cents Per Mile in Private Vehicles (if no government owned vehicle is available) and continue Mileage Rate Reimbursement of $0.21 Cents Per Mile (if government owned vehicle is available) pursuant to Section 25-3-41 of the Mississippi Code of 1972, as amended Attachments: Mileage Rreimburesement Rate 2026 Memo D. ID-26-0023 Approve the Following for payment: 1. Voice of Calvary Ministries a. Invoice in the amount of $3,000.00 for Housing Consultation and Education for the month of December 2025 2. Neel-Schaffer City of Vicksburg Page 1 Printed on 2/2/2026 Board of Mayor and Aldermen Minutes - Final January 9, 2026 a. Invoice #1112686 in the amount of $645.00 for Convention Center Wall Remediation b. Invoice #1112687 in the amount of $2,365.00 for NRCS Highland Drive 3. Rust College a. Invoice #2025-012-002-CS in the amount of $10,000.00 for Cybersecurity Grant Attachments: Voice of Calvary Invoice NS Invoices Rust College Invoice E. ID-26-0018 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 338523- 338736 for approval. Routine Agenda: A. ID-26-0019 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of January 2026 and invited the public to attend. The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. B. ID-26-0021 Authorize Mayor to Execute Agreement for the Purpose of the City Paying Tuition Cost for Employee to Obtain a Paramedic Certification: 1. Lashonda Barnes to attend Holmes Community College for the Paramedic Bridge Program for the Spring and Summer semesters of 2026 Attachments: Lashonda Barnes Agreement On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Authorize the Mayor to Execute Agreement for the Purpose of the City Paying Tuition Cost for Employee to Obtain a Paramedic Certification: 1. Lashonda Barnes to attend Holmes Community College for the Paramedic Bridge Program for the Spring and Summer semesters of 2026. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey C. ID-26-0026 Authorize Mayor to execute the following as it pertains to the Federally Declared Disaster from the February 2020 Flooding/ Erosion, FEMA-4538-DR-MS (Blue Ink): 1. Adopt Resolution to apply for federal assistance under the Federally Declared Disaster FEMA-4538-DR-MS and authorize Nicole Grafton as the official designee 2. Authorize Mayor to execute State-Local Disaster Assistance Agreement 3. Authorize Mayor to execute Designation of Applicant Agent for Public Assistance 4. Authorize Mayor to execute Federal Funding Accountability and Transparency Act (FFATA) Reporting Form Attachments: Resolution Appointing Nicole Grafton as Applicant Agent State-Local Disaster Assistance Agreement Designation of Applicant Agent for Public FFATA Reporting Form On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Authorize the Mayor to Execute the following actions pertaining to the Federally Declared Disaster FEMA-4538-DR-MS (Blue Ink): 1) Adopt Resolution to apply for federal assistance under the Federally Declared Disaster FEMA-4538-DR-MS and designate Nicole Grafton as the official designee City of Vicksburg Page 2 Printed on 2/2/2026 Board of Mayor and Aldermen Minutes - Final January 9, 2026 2) Authorize Mayor to execute State-Local Disaster Assistance Agreement 3) Authorize Mayor to execute Designation of Applicant Agent for Public Assistance 4) Authorize Mayor to execute Federal Funding Accountability and Transparency Act (FFATA) Reporting Form The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey D. ID-26-0022 Authorize Mayor to execute Change Order #2 with Central Asphalt for Bluecreek and Stillwater Drives - Mobile Home Park Water and Sewer Improvements to increase the contract time by thirty-nine (39) days due to Revised Aerial Creek Crossing Design Attachments: Bluecreek and Stillwater Change Order No.2 On motion of Alderman Mayfield, seconded by Alderwoman Bailey, the Mayor and Aldermen voted to Authorize the Mayor to Execute Change Order #2 with Central Asphalt for Bluecreek and Stillwater Drives - Mobile Home Park Water and Sewer Improvements to increase the contract time by thirty-nine (39) days due to Revised Aerial Creek Crossing Design. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey E. ID-26-0027 Adopt Resolution to Accept Donation of custom 2" steel dugout rails valued at $4,033.33, nylon dugout net valued at $192.00, and purple pro-square rail padding including hardware for installation valued at $1,486.00 from St. Aloysius High School for the Halls Ferry Park Attachments: Resolution St Al Donation St Al Donation Exhibit A On motion of Alderman Mayfield, seconded by Alderwoman Bailey, the Mayor and Aldermen voted to Adopt a Resolution to Accept Donation of custom 2" steel dugout rails valued at $4,033.33, nylon dugout net valued at $192.00, and purple pro-square rail padding including hardware for installation valued at $1,486.00 from St. Aloysius High School for the Halls Ferry Park. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey Executive Session: Alderwoman Bailey moved the Mayor and Aldermen to go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Thompson, Alderman Mayfield, Alderwoman Bailey. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Alderwoman Bailey moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay - Police (1); Longevity Pay - Gas (1); Longevity Pay - Animal Control (1); Longevity Pay - Building Maintenance (2); Longevity Pay - Sewer (1); Pay Adjustment - Safety (1); Pay Adjustment/ Transfer - Public Works (1); Pay Adjustment/ Transfer - Community Development (1); Suspension - Water (1); Termination-Police (1); Discussion-Public Works (1) The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Thompson, Alderwoman Bailey, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay - Police (1); Longevity Pay - Gas (1); Longevity Pay - Animal Control (1); Longevity Pay - Building Maintenance (2); Longevity Pay - Sewer (1); Pay Adjustment - Safety (1); Pay Adjustment/ Transfer - Public Works (1); Pay Adjustment/ Transfer - Community Development (1); Suspension - Water (1); Termination-Police (1); Discussion-Public Works (1) The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Thompson, Alderwoman City of Vicksburg Page 3 Printed on 2/2/2026 Board of Mayor and Aldermen Minutes - Final January 9, 2026 Bailey, Alderman Mayfield, Brian Boykins - Chief of Staff, Kim Nailor, City Attorney, Keyona Henry-Associate City Attorney, Deborah A. Kaiser-Nickson - City Clerk, Jasmine Dillon - Deputy Clerk, Kathryn Truehart-Lieutenant, Larry Burns-Chief of Police, Deputy Chief of Police-Charlie Hill, Orlon Smith- Investigator, Carla Sullivan-Human Resources Director Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey A. ID-26-0031 Longevity Pay - Police (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Longevity Pay of a Secretary II by changing the hourly rate from $15.69 to $15.89 (15.00+.09+.20+.20+.20+.20), effective January 4, 2026. The employee is entitled to an additional $.20 per hour increase for nine (9) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey B. ID-26-0029 Longevity Pay - Gas (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Longevity Pay of a Serviceman by changing the hourly rate from $10.76 to $10.96 (10.56+.20+.20), effective January 10, 2026. The employee is entitled to an additional $.20 per hour increase for two (2) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey C. ID-26-0038 Longevity Pay - Animal Control (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Longevity Pay of an Animal Control Officer by changing the hourly rate from $10.60 to $ 10.80 (10.00+.20+.20+.20+.20), effective January 12, 2026. The employee is entitled to an additional $.20 per hour increase for four (4) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey D. ID-26-0039 Longevity Pay - Building Maintenance (2) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Longevity Pay of an Electrician by changing the hourly rate from $23.51 to $23.71(22.91+.20+.20+.20+.20), effective January 12, 2026. The employee is entitled to an additional $.20 per hour increase for four (4) years of service; Approve the Longevity Pay of a Building Maintenance Director by changing the hourly rate from $ 30.02 to $30.22 (29.42+.20+.20+.20+.20), effective January 12, 2026. The employee is entitled to an additional $.20 per hour increase for four (4) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey E. ID-26-0040 Longevity Pay - Sewer (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Longevity Pay of a Laborer by changing the hourly rate from $10.60 to $10.80 (10.00+.20+.20+.20+.20), effective January 7, 2026. The employee is entitled to an additional $.20 per hour increase for four (4) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey F. ID-26-0032 Pay Adjustment - Safety (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Pay Adjustment for an Administrative Assistant from a current rate of $19.39/hour to a new rate of $20.39/hour, effective January 7, 2026. This adjustment is made per Interim Supervisor Policy employee is due $1.00 to fill in for the current Supervisors position, while he/she fills in as Interim Public Works Director. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey City of Vicksburg Page 4 Printed on 2/2/2026 Board of Mayor and Aldermen Minutes - Final January 9, 2026 G. ID-26-0033 Pay Adjustment/ Department Transfer - Public Works (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Pay Adjustment/Department Transfer for a Safety Director with a current rate of $ 25.9353/Hour to an Interim Public Works Director with a salary of $80,000/per year, effective January 7, 2026. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey H. ID-26-0034 Pay Adjustment/ Department Transfer - Community Development (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Pay Adjustment/Department Transfer of a Building Maintenance Custodian at $10.67/hour to a Code Enforcement Administrator at $15.67/hour, effective January 21, 2026. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey I. ID-26-0035 Suspension - Water (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Ratify the Suspension of a Laborer for violating the City of Vicksburg Arrest Policy. The employee was suspended from January 7-9, 2026 pending the outcome of the Board Meeting, effective January 7, 2026; The Board agreed on January 9, 2026, that the employee was eligible to report back to work immediately. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey J. ID-26-0036 Termination - Police (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Termination of a Booking Officer, effective January 9, 2026. On or about December 10, 2025 and December 11, 2025, the employee violated Policy 2.14 Rules of Conduct, Section 1, Number 4. The Board Upheld the Termination of the employee. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey K. ID-26-0037 Discussion - Public Works A Discussion was held. L. ID-26-0100 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey Adjournment On motion of Alderwoman Bailey, seconded by, Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet at 10 o’clock a.m., on Tuesday, January 20, 2026, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey City of Vicksburg Page 5 Printed on 2/2/2026