Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Willis T. Thompson, Mayor Thomas J. Mayfield, Alderman Vickie Y. Bailey, Alderwoman Friday, January 23, 2026 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Mayfield. Pledge of Allegiance was led by Alderwoman Bailey. 2. Roll Call Also present: Kim Nailor, City Attorney Deborah A. Kaiser-Nickson, City Clerk Jasmine Dillon, Deputy Clerk Present: 3- Mayor Willis T. Thompson Alderman Thomas Mayfield Alderwoman Vickie Y. Bailey 3. Board Comments: 4. Adopt Agenda On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey Approval of Consent Agenda Items: On motion of Alderman Mayfield, seconded by Alderwoman Bailey, the Mayor and Aldermen voted to Approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey A. ID-26-0078 Approve the following Personnel Action Forms: 1. Rescind New Hire: a. Police (1) 2. Resignation: a. Street (1) 3. New Hire: a. Building Maintenance (1) B. ID-26-0077 Approve Additions to Employee Driving List: 1. Andre Carter - Building Maintenance 2. Lashanna Green - Gas 3. Mickey Grayer- Gas C. ID-26-0073 Approve request from Mayor Willis Thompson to reserve Motor Coach on February 11, 2026 Attachments: Motor Coach Reservation D. ID-26-0065 Authorize issuance of requisition number 2602488 in the amount of $18,062.59 written to Lion Group, Inc. for the purchase of one (1) Smart Extinguisher Intelligent Training System for the Fire Department City of Vicksburg Page 1 Printed on 2/25/2026 Board of Mayor and Aldermen Minutes - Final January 23, 2026 Attachments: Requisition #2602488 E. ID-26-0067 Approve the following for payment: 1. Kimberly Michelle and Associates for professional services: a. Invoice #1503 in the amount of $350.00 for Grant Research 2. Allen & Hoshall for professional services: a. Invoice #4122504-72481 in the amount of $6,942.00 for Vicksburg Gas and Water Extension (Inspection) b. Invoice #4122505-72481 in the amount of $6,000.00 for Vicksburg Gas and Water Extension (Construction Administration) 3. ESG Operations (An Inframark Company) for the month of January 2026: a. Invoice #168710 in the amount of $89,618.09 for Contract Operations and Maintenance of the City's Water Treatment Facilities b. Invoice #168824 in the amount of $58,731.93 for Contract Operations and Maintenance of the City's Wastewater Treatment Facilities 4. Vicksburg-Warren 911 Emergency Communications Center: a. Payment in the amount of $65,747.80 for the city's share of 14 full-time E-911 dispatchers' salaries, matching benefits, and insurance for check dates: December 31, 2025 and January 14, 2026 5. Barge Design Solutions: a. Invoice #0000239919 in the amount of $4,209.51 for Professional Services Rendered through December 26, 2025 for the Vicksburg Municipal Airport Master Service Agreement Notice of Contract Fulfullment/Final Invoicing Attachments: KMA Invoice #1503 Allen & Hoshall Invoices ESG Invoices 911 Payment VKS_MSA_ Fulfillment Letter_with_final_Invoice F. ID-26-0068 Approve Bank Letters: 1. Trustmark 2. Cadence Attachments: Trustmark Bank Letter Cadence Bank Letter The City Clerk presented the bank letters: 1. Trustmark, 2. Cadence Bank for approval. G. ID-26-0074 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Detail Budget 6. Credit Card Attachments: City Sexton 12.2025 Privilege License 12.2025 Mayor & Treasure 12.2025 Credit Card 12.2025 City of Vicksburg Page 2 Printed on 2/25/2026 Board of Mayor and Aldermen Minutes - Final January 23, 2026 1. The City Clerk presented report of collections, account opening graves, etc. for the month of December 2025 as follows: Lakeview Memorial Funeral Home - $725.00; W.H; Glenwood Funeral Home - $275.00; CJ Williams Mortuary Services - $2,375.00; Miscellaneous - $1,000.00. Total burials were 21. Total paid was $4,375.00. 2. The City Clerk presented the Privilege License report for new businesses for the month of December 2025. 3. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $84,088.20. 4. The City Clerk presented report of Delinquent Collections for City taxes from the Warren County Tax Collector for the month of December 2025. 5. The City Clerk presented report for Tax Collections for City taxes from the Warren County Tax Collector for the month of December 2025. 6. The City Clerk presented the Detailed Budget report for approval. 7. The City Clerk presented the December 2025 Credit Card report for approval as follows: Administration - $781.00 Attachments: Supporting documents following minutes: H. ID-26-0059 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 338742-339013 for approval. Routine Agenda: A. ID-26-0062 Receive Sealed Bids and Reverse Auction Purchases for: 1. One (1) DCX 5000 Desktop Controller On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Receive Sealed Bids and Reverse Auction Purchases for: One (1) DCX 5000 Desktop Controller One (1) Electronic Bid: Sansom Equipment, 2520 W I-65 Service Road N, Mobile, Alablama 36618 in the amount of $174,974.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey B. ID-26-0063 Receive Sealed Bids for: 1. 2025 Automatic Bar Screen Wastewater Treatment Plant On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Receive Sealed Bids for: 2025 Automatic Bar Screen Wastewater Treatment Plant Two (2) Electronic Bids: Greenbriar Digging Service LP, 681 Denton Trail NW, Brookhaven, Mississippi 39601 in the amount of $545,000.00. Mitchell Contracting, Inc., 689 Zetus Road, Brookhaven, Mississippi 39601 in the amount of $735,750.00. Two (2) Paper Bids: Hemphill Construction Company, 1858 US-49 N, Florence, Mississippi 39073 in the amount of $515,000.00. J.S. Haren Company, 1175 Highway 11 N, Athens, Tennessee 37303 in the amount of $665,000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey C. ID-26-0064 Receive Sealed Bids for: 1. Replacement of Water Meters Project 2024 - AMI Meter Parts City of Vicksburg Page 3 Printed on 2/25/2026 Board of Mayor and Aldermen Minutes - Final January 23, 2026 On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Receive Sealed Bids for: Replacement of Water Meters Project 2024 - AMI Meter Parts No Electronic Bids & Two (2) Paper Bids: Central Pipe Supply, Inc, 101 Ware St, Pearl, Mississippi 39208 in the amount of $1,101,400.00. Core & Main, 205 Flowood Drive, Flowood, Mississippi 39232 in the amount of $1,022,350.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey D. ID-26-0070 Authorize City Clerk to advertise Sealed Bids for: 1. Highland Drive NRCS Project Attachments: Bid Advertise NRCS Highland Dr On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Authorize City Clerk to advertise Sealed Bids for: 1. Highland Drive NRCS Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey E. ID-26-0066 Authorize Mayor to execute First Amendment to the Memorandum of Understanding by and between the Board of Mayor and Aldermen of the City of Vicksburg, and Cedar Hill Cemetery Association Attachments: 1st Amendment to the MOU Cedar Hill Cemetery Assoc. On motion of Alderman Mayfield, seconded by Alderwoman Bailey, the Mayor and Aldermen voted to Authorize the Mayor to execute First Amendment to the Memorandum of Understanding by and between the Board of Mayor and Aldermen of the City of Vicksburg, and Cedar Hill Cemetery Association. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey F. ID-26-0060 Authorize Mayor to execute the following with ModivCare Solutions, LLC: 1. Non-Emergency Medical Transportation Account Setup Agreement 2. Subcontractor Business Associate Agreement 3. Part A: Disclosure of Ownership and Control 4. Part B: Disclosure of Convictions 5. Part C: Disclosure of Business Transactions 6. Addendum to Account Setup Agreement for Medicare Advantage Program 7. Electronic Funds Transfer (EFT) Authorization Agreement 8. Medicare Advantage Programs Provider Agreement Requirements 9. Transportation Provider Compliance Attestation 10. Transportation Provider Manual Acknowledgement of Receipt 11. Accept Disabled Minority Business Enterprise (DWMBE) Questionnaire 12. Accept Modivcare Provider Network Questionnaire Attachments: MODIVCARE On motion of Alderman Mayfield, seconded by Alderwoman Bailey, the Mayor and Aldermen voted to Authorize the Mayor to execute the following with ModivCare Solutions, LLC: 1) Non-Emergency Medical Transportation Account Setup Agreement 2) Subcontractor Business Associate Agreement 3) Part A: Disclosure of Ownership and Control 4) Part B: Disclosure of Convictions 5) Part C: Disclosure of Business Transactions 6) Addendum to Account Setup Agreement for Medicare Advantage Program 7) Electronic Funds Transfer (EFT) Authorization Agreement 8) Medicare Advantage Programs Provider Agreement Requirements 9) Transportation Provider Compliance Attestation 10) Transportation Provider Manual Acknowledgement of Receipt 11) Accept Disabled Minority Business Enterprise (DWMBE) Questionnaire City of Vicksburg Page 4 Printed on 2/25/2026 Board of Mayor and Aldermen Minutes - Final January 23, 2026 12) Accept Modivcare Provider Network Questionnaire The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey G. ID-26-0075 Authorize Mayor to execute First Amendment to the Contract for Services by and between the Board of Mayor and Aldermen of the City of Vicksburg, and Hemphill Construction Company, Inc. Attachments: Amendment 1 Hemphill Construction Co. On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Authorize the Mayor to execute First Amendment to the Contract for Services by and between the Board of Mayor and Aldermen of the City of Vicksburg, and Hemphill Construction Company, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey H. ID-26-0071 Adopt/Approve the following for Hennessey, Old Highway 80, Pittman Avenue, and Confederate Avenue for road and bank stabilization: 1. Resolution Authorizing Preparation and Submittal of Application to the USDA Natural Resources Conservation Service 2. Application for Federal Assistance SF-424 3. Assurances- Construction Programs 4. Certification Regarding Lobbying Attachments: USDA NRCS Hennessey-Old Hwy 80-Pittman Ave-Confederate Ave On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Adopt/Approve the following for Hennessey, Old Highway 80, Pittman Avenue, and Confederate Avenue for road and bank stabilization: 1) Resolution Authorizing Preparation and Submittal of Application to the USDA Natural Resources Conservation Service 2) Application for Federal Assistance SF-424 3) Assurances- Construction Programs 4) Certification Regarding Lobbying The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey I. ID-26-0072 Adopt/Approve the following for Rifle Range Road for road and bank stabilization: 1. Resolution Authorizing Preparation and Submittal of Application to the USDA Natural Resources Conservation Service 2. Application for Federal Assistance SF-424 3. Assurances- Construction Programs 4. Certification Regarding Lobbying Attachments: USDA NRCS Rifle Range Road road On motion of Alderman Mayfield, seconded by Alderwoman Bailey, the Mayor and Aldermen voted to Adopt/Approve the following for Rifle Range Road for road and bank stabilization: 1) Resolution Authorizing Preparation and Submittal of Application to the USDA Natural Resources Conservation Service 2) Application for Federal Assistance SF-424 3) Assurances- Construction Programs 4) Certification Regarding Lobbying The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey J. ID-26-0069 Authorize Mayor to execute Supplemental Agreement No. 2 by and between The Department of the Army United States Army Corps of Engineers, and the City of Vicksburg, Mississippi Attachments: Supplemental Agreement No.2 On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor City of Vicksburg Page 5 Printed on 2/25/2026 Board of Mayor and Aldermen Minutes - Final January 23, 2026 and Aldermen voted to Authorize the Mayor to execute Supplemental Agreement No. 2 by and between The Department of the Army United States Army Corps of Engineers, and the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey K. ID-26-0089 Adopt Resolution Authorizing Preparation and Submittal of an Application for Federal Funds Pursuant to the Water Resources Development Act of 1992, as amended Attachments: Resolution for Federal Funding-Water Resources Develop Act 1992 On motion of Alderman Mayfield, seconded by Alderwoman Bailey, the Mayor and Aldermen voted to Adopt Resolution Authorizing Preparation and Submittal of an Application for Federal Funds Pursuant to the Water Resources Development Act of 1992, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey L. ID-26-0090 Approve the following with Secure Data Recovery, LLC: 1. Authorize Mayor to execute Data Release Agreement and Payment Authorization 2. Approve Invoice #497159 in the amount of $3,141.76 for Final Payment for Recovery Attachments: Secure Data Recovery Agreement-Invoice On motion of Alderman Mayfield, seconded by Alderwoman Bailey, the Mayor and Aldermen voted to Approve the following with Secure Data Recovery, LLC: 1) Authorize Mayor to execute Data Release Agreement and Payment Authorization 2) Approve Invoice #497159 in the amount of $3,141.76 for Final Payment for Recovery The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey M. ID-26-0091 Authorize Mayor to Execute Grant Agreement with Mississippi Development Authority (Acting For and On Behalf of the State of Mississippi) for Amazon Data Services, Inc. Attachments: AWS Site Development Grant On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Authorize the Mayor to Execute Grant Agreement with Mississippi Development Authority (Acting For and On Behalf of the State of Mississippi) for Amazon Data Services, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey Executive Session: Alderwoman Bailey moved the Mayor and Aldermen to go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Thompson, Alderman Mayfield, Alderwoman Bailey. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Alderwoman Bailey moved to go into executive session to discuss Personnel Action Forms for the following Departments:Transfer - Community Service (1); Longevity Pay - Street (1); Longevity Pay - Court Services (1); Longevity Pay - HR (1); Longevity Pay - Ambulance (1); Longevity Pay - Airport (1); Rescind Pay Adjustment - Police (1); Pay Adjustment - Police (1); Termination - Police (1); Discussion - Police; Discussion - Andrea Upchurch The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Thompson, Alderwoman Bailey, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to City of Vicksburg Page 6 Printed on 2/25/2026 Board of Mayor and Aldermen Minutes - Final January 23, 2026 discuss Personnel Action Forms for the following Departments: Transfer - Community Service (1); Longevity Pay - Street (1); Longevity Pay - Court Services (1); Longevity Pay - HR (1); Longevity Pay - Ambulance (1); Longevity Pay - Airport (1); Rescind Pay Adjustment - Police (1); Pay Adjustment - Police (1); Termination - Police (1); Discussion - Police; Discussion - Andrea Upchurch The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Thompson, Alderwoman Bailey, Alderman Mayfield, Kim Nailor, City Attorney, Keyona Henry-Associate City Attorney, Deborah A. Kaiser-Nickson - City Clerk, Jasmine Dillon- Deputy Clerk, Carla Sullivan-Human Resources Director, Larry Burns-Chief of Police, Deputy Chief of Police-Tommy Curtis, Deputy Chief of Police-Charlie Hill, Kathryn Truehart-Lieutenant Brian Boykins - Chief of Staff joined the Executive Session at 10:41 a.m. Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey A. ID-26-0079 Department Transfer - Community Service (1) On motion of Alderman Mayfield, seconded by Alderwoman Bailey, the Mayor and Aldermen voted to Approve the Department Transfer for Community Service Foreman at $11.01/hour to a Building Maintenance Custodian at $11.01/hour, effective October 1, 2025. This action reflects the transfer of an employee from the Community Service Department to Building Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey B. ID-26-0080 Longevity Pay - Street (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Longevity Pay of an Asphalt Foreman by changing the hourly rate from $13.59 to $13.79 (13.39 + .20 + .20), effective January 24, 2026. The employee is entitled to an additional $.20 per hour increase for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey C. ID-26-0081 Longevity Pay - Court Services (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Longevity Pay of a Deputy Court Clerk by changing the hourly rate from $11.53 to $11.73 (11.33 + .20 + .20), effective January 24, 2026. The employee is entitled to an additional $.20 per hour increase for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey D. ID-26-0082 Longevity Pay - HR (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Longevity Pay of a Director by changing the hourly rate from $27.6039 to $27.8039 (27.4039+,20 +.20), effective January 24, 2026. The employee is entitled to an additional $.20 per hour increase for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey E. ID-26-0083 Longevity Pay - Ambulance (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Longevity Pay of an Emergency Medical Paramedic by changing the hourly rate from $17.53 to $17.63 (17.43+.10+.10), effective January 25, 2026. The employee is entitled to an additional $.10 per hour increase for three (3) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey F. ID-26-0084 Longevity Pay - Airport (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Longevity Pay of an Office Assistant by City of Vicksburg Page 7 Printed on 2/25/2026 Board of Mayor and Aldermen Minutes - Final January 23, 2026 changing the hourly rate from $16.36 to $16.56 (15.76 + .20 + .20 + .20+ .20), effective October 7, 2025. The employee is entitled to an additional $.20 per hour increase for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey G. ID-26-0085 Rescind Pay Adjustment - Police (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Rescind Pay Adjustment of a Lieutenant to correct a previous Action Form that was Approved in the December 10, 2025 board meeting. The original Action Form lacked the current hourly rate. The corrected hourly rate is $24.45/hour to a new rate of $26.9058/hour, which brought the Annual Salary to $60,000.00, effective November 12, 2025. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey H. ID-26-0086 Pay Adjustment - Police (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Pay Adjustment for a Lieutenant from a current rate of $24.45/hour to a new rate of $26.9058/hour, effective November 12, 2025. This brings the employees annual salary up to $60,000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey I. ID-26-0087 Termination - Police (1) On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Termination of a Surveillance Technician due to Job Abandonment, effective January 23, 2206. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey J. ID-26-0088 Discussion - Police A Discussion was held. K. ID-26-0076 Discussion - Andrea Upchurch A Discussion was held. L. ID-26-0102 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderwoman Bailey, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey Adjournment On motion of Alderwoman Bailey, seconded by, Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet at 10 o’clock a.m., on Monday, February 2, 2026, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK City of Vicksburg Page 8 Printed on 2/25/2026 Board of Mayor and Aldermen Minutes - Final January 23, 2026 Aye: 3- Mayor Thompson, Alderman Mayfield, and Alderwoman Bailey City of Vicksburg Page 9 Printed on 2/25/2026