Town Council Meeting

Charles A. Robinson Jr. Town Town of Vienna Hall 127 Center Street South Vienna VA, 22180 Meeting Minutes Town Council Meeting Monday, December 15, 2014 8:00 PM Charles A. Robinson, Jr. Town Hall, 127 Center Street, South Invocation: Councilmember Emil Attanasi Pledge of Allegiance to the Flag of the United States of America 1. Roll Call Present: 7- Council Member Emil Attanasi, Council Member Linda Colbert, Council Member Edythe Frankel Kelleher, Council Member Pasha Majdi, Council Member Carey J. Sienicki, Council Member Howard J. Springsteen and Mayor Laurie DiRocco 2. Approval of the Minutes: A. 13-458 Regular Meeting of November 17, 2014 and the Work Session of November 10, 2014. It was moved for approval of the Regular minutes of November 17, 2014 and the Work Session minutes of November 10, 2014 as revised. A motion was made by Council Member Attanasi, seconded by Council Member Kelleher, that the Minutes be approved. The motion carried by the following vote: Aye: 7- Council Member Attanasi, Council Member Colbert, Council Member Kelleher, Council Member Majdi, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco 3. Receipt of petitions and communications from the Public Mr. George Creed, 217 Audrey's Court, SE addressed Council regarding Vienna First Night. They had their last major meeting of the First NIght Committee and they are ready to go on December 31st starting at 6:00 p.m. There will be food trucks from 6:00 p.m - 7:00 p.m. and the activities will go from then until midnight. There will be a practice New Year's Eve for the children at 9:00 p.m. They are in need of volunteers for the event. Local Boy Scouts from Troop 1978 introduced themselves to Council, they are working on their Communications and Citizenship in the Community Merit Badge. 4. Reports/Presentations 13-459 Mayor DiRocco presented a Proclamation for Childhood Cancer Awareness Week from December 21st through December 27, 2014. A. Report and Inquiries of Council Members Town of Vienna Page 1 Printed on 1/9/2015 Town Council Meeting Meeting Minutes December 15, 2014 Councilmember Sienicki elaborated on what Mr. Creed stated regarding volunteers for First Night. Councilmember Sienicki also thanked the Parks and Recreation Department, Public Works and the Police Department for the wonderful job they have done with the holiday events such as the Church Street Stroll and the Caroling on the Town Green. Also for all the decorations that made the Town sparkle. Councilmember Sienicki also thanked everyone that came out for Vienna Business Saturday sponsored by the Vienna Business Association. Councilmember Attanasi reported that he received a phone call regarding foxes in his neighborhood and would like a reminder put in the newsletter reminding residents not to feed the foxes. Mr. Payton stated he will ask the PIO to put it in the newsletter. Mr. Briglia reported that he received a phone call from the Vienna LIttle League Board regarding the I-66 Corridor improvement project by VDOT. VDOT is conducting their Tier 2 environmental assessment and part of that assessment may include the Vienna Little League Site which is a concern by VLL. Mayor DiRocco reported that they will be having a Work Session to discuss the project on January 12th. The people from I-66 will be there to provide information on the project. B. Report of the Town Manager No report C. Report of the Mayor Mayor DiRocco reported that she would also like to thank the Town staff, specifically, Parks & Recreation and the Police Department for putting on the Church Street Stroll. The weather did cooperate at times and at times it did not as well as some equipment failure due the the weather but it did end up to be a wonderful evening of music, marshmallow roasting and Santa at the Freeman Store. She thanked Historic Vienna Inc., the Church Street merchants and the Vienna Volunteer Fire Department for their help with the stroll, she greatly appreciates their time and energy to make it a really fun family friendly event. Mayor DiRocco thanked the Parks & Recreation Department for their work with the Caroling, it was a lot of fun. She mentioned Laura Goyer who is a Town resident and actually came up with the idea of caroling on the Town Green. Mayor DiRocco thanked the Town staff, specifically Melanie Clark, for organizing the Holiday Reception on December 12th. It was really well attended and a lot of fun. They had beautiful music from the Vienna Choral Society and the James Madison Madrigal's. The desserts were done by the Vienna Volunteer Fire Department Auxiliary. Mayor DiRocco stated that this was the last Council meeting for 2014 and for the Town of Vienna 2014 has been a year of transition. It has been a year of many successes as well as some very emotional times. She looks forward to 2015 when the Town is celebrating its 125th Anniversary and in 2015 the Town will continue to move forward, as they always do, to be good stewards of the tax payer dollars, continue to invest in the infrastructure and create a wonderful community. She wished everyone joy and peace this Holiday season. Town of Vienna Page 2 Printed on 1/9/2015 Town Council Meeting Meeting Minutes December 15, 2014 D. Proposals for Additional Items to the Agenda E. Closed Session It was moved that the members of the Vienna Town Council be polled to affirm that during the first Closed Session convened this date, Monday, December 15, 2014, the Town Council met for purposes of discussion of personnel matters, specifically the annual evaluation process for the Town Manager, Town Attorney, and Town Clerk, and the interviewing of an individual for consideration of re-appointment to a Town Commission. It was further moved that the Certification Resolution be adopted in accordance with State Statutes, and that the Town Clerk is authorized to execute the Certification Resolution. And it was further moved that the Closed Session be continued to later this date, December 15, 2014 at the conclusion of the Regular Council Meeting, in accordance with Virginia Code Section 2.2-3711A(3) for purposes of discussion of the potential acquisition of real property for a public purpose and in accordance with Virginia Code Section 2.2-3711A(7) for consultation with Legal Counsel and briefings by staff members pertaining to actual or probable litigation. Motion: Councillmember Kelleher Second: Councilmember Attanasi Abstain: Councilmember Colbert Carried 6-1 It was moved for George Creed to be recommended to the Circuit Court for re-appointment to the Board of Zoning Appeals. Motion: Councilmember Kelleher Second: Councilmember Attanasi Carried Unanimously The above motions were approved as shown. 5. Public Hearings 6. Regular Business A. 13-447 Request for approval of a final plat for the proposed resubdivision into two lots of existing Parcel 60, Part of Ayr Hill Chancery, on property located at 340 Park Street NE and in the RS-12.5, Single-Family Detached Residential zone (recommended new addresses are 340 and 344 Park Street NE) . Application filed by Jordan Land Design LLC, on behalf of 340 Park Street LLC, property owner. It was moved for the approval of the Final Plat (dated November 4, 2014) for the proposed resubdivision into two lots of existing Parcel 60, Part of Ayr Hill Chancery, on property located at 340 Park Street NE and in the RS-12.5, Single-Family Detached Residential zone (recommended new addresses are 340 and 344 Park Street NE). Application filed by Jordan Land Design LLC, on behalf of 340 Park Street LLC, property owner. Town of Vienna Page 3 Printed on 1/9/2015 Town Council Meeting Meeting Minutes December 15, 2014 A motion was made by Council Member Sienicki, seconded by Council Member Colbert, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Attanasi, Council Member Colbert, Council Member Kelleher, Council Member Majdi, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco B. 13-451 Request to purchase a vehicle under the Vehicle Replacement Program. It was moved to approve purchase of vehicle #10 under the Vehicle Replacement Program, in the amount of $35,814.50 from account 10912-48308. A motion was made by Council Member Springsteen, seconded by Council Member Majdi, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Attanasi, Council Member Colbert, Council Member Kelleher, Council Member Majdi, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco C. 13-452 Request approval of Transportation Safety Commission recommended traffic calming and pedestrian safety measures on Marshall Road SW. It was moved to approve the installation of the TSC recommended crosswalks at Hillcrest Drive, SW in the amount of $12,000 with funding identified in a future budget and it was further moved to approve the installation of the TSC recommended traffic calming and crosswalks on Marshall Road, SW in the amount of $145,000 with funding identified in a future CIP and it was further moved to approve the installation of bollards on Ware and Deliliah, SW in existing crosswalks through funding identified by the general maintenance cost. Councilmember Kelleherr stated that she could not support the motion because she does not believe they should be voting for things they don't have money for and she does not endorse the three sets of rrfb's, she would like to try the bollards in the future crosswalks. She would like to see the two bollards installed as soon as possible in the two existing crosswalks but she would like to see the bump-out worked on to see if it can be compatable with the bicyclists and she would also like to see if they can replace the rrfb's with additional bollards. It was moved to approve the installation of bollards on Marshall Road at the intersection of Ware and Delilah, SW at existing crosswalks through general maintenance accounts. Motion: Councilmember Majdi Second: Councilmember Attanasi Carried unanimously It was moved to endorse the concept of the recommended crosswalks on HIillcrest Drive SW and the TSC recommended traffic calming and crosswalks on Marshall Road, SW with consideration of readjustments of the bump-out and phasing, using bollards initially, in order to save some funds and consideration of funding these items at the next available opportunity. Motion: Councilmember Kelleher Second: Councilmember Springsteen Carried Unanimously This above matter was approved as shown. Town of Vienna Page 4 Printed on 1/9/2015 Town Council Meeting Meeting Minutes December 15, 2014 D. 13-453 Manhole Riser Rings Contract Award. It was moved to award IFB 15-06, Adjustable Manhole Riser Rings, to J. Thomas, LTD, for $35,757.90 from account #50111-46007, 50111-46015, 50114-46007, 50114-46015. A motion was made by Council Member Sienicki, seconded by Council Member Springsteen, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Attanasi, Council Member Colbert, Council Member Kelleher, Council Member Majdi, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco E. 13-456 Endorsement of a Kingsley Road SW CMAQ Walk to Metro sidewalk grant application. It was moved to endorse the VDOT CMAQ Sidewalk Grant application for construction of sidewalk on Kinglsey Road, SW. It was further moved to authorize the Mayor to execute the support resolution and the Town Manager to sign other documents required for the grant. A motion was made by Council Member Sienicki, seconded by Council Member Colbert, that the Action Item be approved. The motion carried by the following vote: Aye: 5- Council Member Attanasi, Council Member Colbert, Council Member Kelleher, Council Member Sienicki and Mayor DiRocco Nay: 2- Council Member Majdi and Council Member Springsteen F. 13-457 Request Permission to Revise Contract with Granicus to add the Boards and Commission Module. It was moved to recommend the approval for the addition of the Boards and Commission module and give permission to the Town Manager to execute proposed contract with Granicus. A motion was made by Council Member Colbert, seconded by Council Member Majdi, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Attanasi, Council Member Colbert, Council Member Kelleher, Council Member Majdi, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco G. 13-454 Request to Accept the Comprehensive Annual Financial Report for Fiscal Year Ending June 30, 2014 It was moved to acknowledge the receipt of the Comprehensive Annual Financial Report for the fiscal year ending 6/30/2014. A motion was made by Council Member Sienicki, seconded by Council Member Majdi, that the Action Item be approved. The motion carried by the following vote: Aye: 7- Council Member Attanasi, Council Member Colbert, Council Member Kelleher, Council Member Majdi, Council Member Sienicki, Council Member Springsteen and Mayor DiRocco 13-463 Second Closed Session Town of Vienna Page 5 Printed on 1/9/2015 Town Council Meeting Meeting Minutes December 15, 2014 It was moved to recess into Closed Session at 10:02 p.m. Mayor DiRocco called the meeting back in to order at 11:11 p.m., all members of Council were present. It was moved that the members of the Vienna Town Council be polled to affirm that during the second Closed Session convened this date, Monday December 15, 2014, the Town Council met for purposes of discussion of the potentital acquisition of real property for a public purpose and for consulation with Legal Counsel and briefings by staff members pertaining to actual or probable litigation. It was further moved that the Certification Resolution be adopted in accordance with State Statutes, and that the Town Clerk is authorized to execute the Certification Resolution. It was further moved that the Closed Session be continued to Monday, January 5, 2015, at 7:00 p.m. in accordance with Virginia Code Section 2.2-3711A(1), and Virginia Code section 2.2-3711A(3) for purposes of discussion of personnel matters, specifically discussion or consideration of honorary degrees or special awards and for purposes of discussion of the potential acquisition of real property for a public purpose. Motion: Councilmember Kelleher Second: Councilmember Springsteen Carried Unanimously This matter was approved 7. Meeting Adjournment It was moved to adjourn the meeting at 11:13 p.m. This meeting was ajdourned at 11:13 p.m. THE TOWN OF VIENNA IS COMMITTED TO FULL COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT STANDARDS. TRANSLATION SERVICES, ASSISTANCE OR ACCOMMODATION REQUESTS FROM PERSONS WITH DISABILITIES ARE TO BE REQUESTED NOT LESS THAN 3 WORKING DAYS BEFORE THE DAY OF THE EVENT. PLEASE CALL (703) 255-6304, OR 711 VIRGINIA RELAY SERVICE FOR THE HEARING IMPAIRED. THE TOWN OF VIENNA IS COMMITTED TO FULL COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT STANDARDS. TRANSLATION SERVICES, ASSISTANCE OR ACCOMMODATION REQUESTS FROM PERSONS WITH DISABILITIES ARE TO BE REQUESTED NOT LESS THAN 3 WORKING DAYS BEFORE THE DAY OF THE EVENT. PLEASE CALL (703) 255-6304, OR 711 VIRGINIA RELAY SERVICE FOR THE HEARING IMPAIRED. Town of Vienna Page 6 Printed on 1/9/2015