Budget & Finance Committee

City of Vienna Budget and Finance Meeting Council Chambers th 609 29 Street, Vienna, WV 26105 March 2, 2021 8:30 AM Unfinished Business – Ongoing: None. Unfinished Business – CDBG: None. New Business – CDBG: None. Unfinished Business – Capital Projects: None. New Business: • Reconciliation of Funds and Treasurer’s Report (removed: not an agenda item) • 2020-2021 General Fund Budget Revision #4 • Bid Recommendation Memo – Concrete Bid 2021 • Bid Recommendation Memo – Pk 21-03(b) Spencer Park Restroom • Bid Recommendation Memo – Pk 21-04 Resurfacing of the Tennis and Basketball Court • Bid Recommendation Memo – Pk 21-05 13 Person Cross Fitness Rig • Bid Recommendation – Christmas Light Displays (added: received with other agenda items but accidentally left off) Next Regular Budget and Finance Meeting Date: April 6, 2021 at 8:30 AM  MEMORANDUM TO: JIM LEACH FROM: Amy Roberts SUBJECT: 20-21 GENERAL FUND BUDGET REVISION #4 DATE: 02/23/2021 ACCT ACCT CURRENT INCREASE REVISED DEPT # DESCRIPTION EXPLANATION BUDGET (DECREASE) BUDGET 322 Contribtutions from Capital Transfer to cover the capital items below 0 135,300 135,300 Reserve NET INCREASE / (DECREASE) TO REVENUE 135,300 Recreation 541-58 Capital Outlay Other Vienna matching funds to complete pickleball and 0 81,500 81,500 playground project. Money ($105,000) to be donated by the Spartan Foundation 541-59 Capital Outlay Equip Money originally appropriated in the prior budget 40,000 20,000 60,000 year for the resurfacing of the tennis and basketball courts. Not completed due to COVID 541-41 Materials & Supplies Originally the 40,000 was appropriated for the 53,000 20,000 73,000 tennis and basketball courts in the prior year. Tennis and basketball courts bid came in under the original bid projection. Ask that the remaining be appropriated in this budget for Christmas lights 540-59 Capital Outlay - equip Money originally appropriated in the prior budget 60,000 8,000 68,000 year for the purchase of a dump bed Not completed due to COVID 540-59 Capital Outlay - equip Money originally appropriated in the prior budget 68,000 5,800 73,800 year for the purchase of a tractor. Tractor was Asked to reappropriate those funds not spent due to covid for a walk behind mower 540-68 Contributions Money originaly appropriated to the Vienna 5,000 -1,000 4,000 Road Race to the Kid's First Program 596-68 Contributions Money originaly appropriated to the MOV Work 3,000 -3,000 0 camp to the Kid's First Program 450-68 Contributions Above money appropriated as an additional 3,500 4,000 7,500 contribution to the Kid's First Program CONTINGENCIES 699 COVER THE ABOVE REVISIONS 0 NET INCREASE / (DECREASE) TO EXPENDITURES 135,300  CITY OF VIENNA Memo To: Mayor & Council From: Amy Roberts Date: 2/27/2021 Re: Bid Recommendation Sealed bids for the purchase of concrete for 2021 were opened on February 12, 2021 at 9:00am with the following results: Hanson Ready Mix $126/cubic yard Smith Concrete $125/cubic yard Well Group $130/cubic yard After careful review of the bid proposals, the recommendation for Council approval from the Budget & Finance Committee for concrete is: Smith Concrete $125/cubic yard Funding the project: Funding for this project will be from the City’s General Fund, pending Council approval. Amount of a funding request will be for the projects conducted during the 2021 calendar year. 1  CITY OF VIENNA Memo To: Mayor & Council From: Amy Roberts Date: 02/26/2021 Re: Bid Recommendation Sealed bids for the construction of an ADA compliant restroom in Spencer Park were opened on February 26, 2021 at 10:00 am with the following results: Grae-Con Construction $164,900 Wingrove Construction $64,282 After careful review of the bid proposals, the recommendation for Council approval from the Budget & Finance Committee for the construction of an ADA compliant restroom in Spencer Park is: Wingrove Construction $64,282 Funding the project: Funding for this project is budgeted and will be from General Fund line item 01-540-65-57 and from the CDBG Fund. 1  CITY OF VIENNA Memo To: Mayor & Council From: Amy Roberts Date: 02/26/2021 Re: Bid Recommendation Sealed bids for the resurfacing of the tennis and basketball courts in Jackson Park were opened on February 5, 2021 at 10:15 am with the following results: Total Tennis Inc. $104,035.00 Vasco Sports Contractors $60,000.00 After careful review of the bid proposals, the recommendation for Council approval from the Budget & Finance Committee for the resurfacing of the tennis and basketball courts in Jackson Park is: Vasco Sports Contractors $60,000.00 Funding the project: Funding for this project will be from General Fund line item 01-541- 65-58 pending Council approval and a budget revision to reappropriate part of the money budgeted in the prior year. 1  CITY OF VIENNA Memo To: Mayor & Council From: Amy Roberts Date: 02/26/2021 Re: Bid Recommendation Sealed bids for the purchase of a 13 person cross fitness rig for use in Jackson Park were opened on February 5, 2021 at 10:30 am with the following results: Davis Athletics $23,245.00 After careful review of the bid proposals, the recommendation for Council approval from the Budget & Finance Committee for the 13-person cross fitness rig for use in Jackson Park is: Davis Athletics $23,245.00 Funding the project: Funding for this project will be from General Fund line item 01-540- 65-58 pending Council approval. 1