Budget & Finance Committee

City of Vienna Budget and Finance Meeting Council Chambers 609 29th Street, Vienna, WV 26105 February 2, 2021 8:30 AM Unfinished Business – Ongoing: None. Unfinished Business – CDBG: None. New Business – CDBG: None. Unfinished Business – Capital Projects: None. New Business: • 2020-2021 General Fund Budget Revision #3 • 2020-2021 Internal Budget Revision #1 • Bid approval Spring Planting and Maintenance • Bid Approval Street Sweeper • Discussion on treasurer’s report compliance and supplemental document review Next Regular Budget and Finance Meeting Date: March 2, 2021 at 8:30 AM  MEMORANDUM TO: JIM LEACH FROM: Amy Roberts SUBJECT: 20-21 GENERAL FUND BUDGET REVISION #3 DATE: 01/28/2021 ACCT ACCT CURRENT INCREASE REVISED DEPT # DESCRIPTION EXPLANATION BUDGET (DECREASE) BUDGET NET INCREASE / (DECREASE) TO REVENUE 0 Tree Commission 600-68 Contributions Trek Vienna Project 19,000 20,000 39,000 CONTINGENCIES 699 COVER THE ABOVE REVISIONS 116,025 -20,000 96,025 NET INCREASE / (DECREASE) TO EXPENDITURES 0 INTERNAL BUDGET REVISION FORM CITY OF VIENNA STATE APPROVAL NOT REQUIRED FUND: GENERAL REVISION WITHIN SAME ACCOUNT CATEGORY FISCAL YR: 20-21 REV NO: 1 DATE: 01/28/2021 BUDGET EXPEN- BUDGET ACCT ACCT BEFORE DITURE AFTER DEPT # DESCRIPTION EXPLANATION CHANGE CHG AMT CHANGE Tree Commission 600-30 Contract Service Transfer to Contributions for TREK Vienna 44,400 -19,000 25,400 600-68 Contributions 39,000 19,000 58,000 Data Processing 439-23 Professional Service Switches for new Network 23,175 -15,000 8,175 439-59 Capital Outlay-Equip 55,275 15,000 70,275 TOTALS 161,850 0 161,850 RESULTS OF COUNCIL REVIEW: _____ APPROVED BY COUNCIL AUTHORIZED SIGNATURE _____ DISAPPROVED BY COUNCIL DATE FINANCE DEPT USE ONLY: REVISION COMPILED BY: ____________________________ / ______________ REVISION POSTED TO LOTUS BY: ____________________________ / ______________ REVISION POSTED TO BUDGETARY BY: ____________________________ / ______________ SIGNATURE DATE  CITY OF VIENNA Memo To: Mayor & Council From: Amy Roberts Date: 01/29/2021 Re: Bid Recommendation Sealed bids for the flower planting and maintenance of the various areas of the city were opened on January 29, 2021 at 10:00am with the following results: Scots Landscaping $22,689.00 After careful review of the bid proposals, the recommendation for Council approval from the Budget & Finance Committee for the flower planting and maintenance is: Scots Landscaping $22,689.00 Funding the project: Funding for this project will be from the City’s General Fund line item 01-579-55-41, pending Council approval. Amount of a funding request will be for the entire project. 1  CITY OF VIENNA Memo To: Mayor & Council From: Amy Roberts Date: 01/29/2021 Re: Bid Recommendation Sealed bids for the purchase of a Mid-Size Street Sweeper were opened on January 29, 2021 at 9:00 am with the following results: GOLDEN EQUIPMENT 194,625.00 After careful review of the bid proposals, the recommendation for Council approval for the purchase of a Mid-Size Street Sweeper is: GOLDEN EQUIPMENT $194,625.00 Funding the project: Funding for this project will be from the General Fund 01-570-65-59 and will be pending financing, a budget revision for the 2020-2021 financing portion, and City Council approval. 1