City Council

MINUTES OF REGULAR COUNCIL MEETING TOWN HALL MEETING ROOM 112 W ALABAMA AVE. VIVIAN, LOUISIANA MONDAY, APRIL 8, 2019 6:00 PM CALL TO ORDER – Mayor Festavan called the meeting to order at 6:00 p.m. INVOCATION – Alderman Raymond Williams led the prayer. PLEDGE – Mayor Festavan led all present in the Pledge of Allegiance. VERIFICATION OF QUORUM – The Town Clerk verified that a quorum was present. Those present were: Ronnie Festavan - Mayor; James Martin, Denise Alexander, Michael Guthrie, Raymond Williams and Angela Channell - Board of Aldermen. Also present were staff members/other officials: Ryan Nelson - Chief of Police, Douglas Dominick - Town Attorney, Kellie Morris - Town Clerk and David Jones, Jr. - Deputy Clerk. APPROVE AGENDA – Motion made by Denise Alexander; second by James Martin; all approved. 1. SCHOOL ANNOUNCEMENTS – Mrs. Willoughby was in attendance to present the Star Students of the Month from North Caddo Elementary-Middle School and Mrs. Cherry presented the North Caddo Magnet High School Star Students of the Month. Alderman-At-Large Angela Channell also presented the North Caddo Middle School Boys Basketball team and their Coaches Wilson and Long as the 2018-19 City Champions, the first time in history for the school. 2. PUBLIC COMMENTS – There were NO Public Comments. Page 1 of 4 3. MONTHLY FINANCIAL REPORT – Financial report was presented by Mayor Festavan. 4. APPROVAL OF MINUTES FOR MARCH 11, 2019 REGULAR MONTHLY MEETING – Motion was made by Denise Alexander; second by James Martin to approve minutes presented; all approved. 5. HIRING OF NEW POLICE OFFICER – Chief of Police Ryan Nelson made the recommendation to hire and commission Gary Roberts for Full-time Police Officer at the pay rate of $13.00 per hour. Motion to accept Chief Nelson’s recommendation was made by Denise Alexander, second by James Martin; all approved. 6. PUBLIC HEARING ON ORDINANCE # 718 OF 2019 OF THE TOWN OF VIVIAN, LOUISIANA – TO AMEND AND SUPPLEMENT THE TOWN OF VIVIAN’S BUDGET ORDINANCE #708 OF 2018 - TO REFLECT THE APPROPRIATE REVENUES AND EXPENDITURES. Mayor Festavan opened the public hearing for public comments FOR or AGAINST; none were made. Mayor Festavan then declared the public hearing closed. 7. CONSIDER THE ADOPTION OF ORDINANCE # 718 OF 2019 OF THE TOWN OF VIVIAN, LOUISIANA – TO AMEND AND SUPPLEMENT THE TOWN OF VIVIAN’S BUDGET ORDINANCE #708 OF 2018 - TO REFLECT THE APPROPRIATE REVENUES AND EXPENDITURES. Mayor Festavan stated that after receiving information that would affect the Budget Amendment in a positive way that he would like to remove Agenda Item # 7 from the Agenda for a vote at the present time. Motion was made by Denise Alexander to remove Item # 7 from the Agenda; second by Angela Channell; there being no discussion and/or questions all voted to approve. 8. INTRODUCTION OF ORDINANCE # 719 OF 2019 OF THE TOWN OF VIVIAN, LOUISIANA – THE SALE OF MOVABLE PROPERTY, THE REASONS FOR SAID SALE, TO FIX THE MINIMUM PRICE OF SAID SALE AND THE TERMS OF THE SALE. To declare said property Page 2 of 4 (antiquated voltage regulators) surplus property, no longer needed for a public purpose and to be sold unto the Town of Arcadia. There will be a public hearing prior to the adoption of Ordinance # 719 at the regular Town Council Meeting at 6:00 p.m. on May 13, 2019 at the Vivian Town Hall, located at 112 W. Alabama Ave. in Vivian, Louisiana. 9. TO CONSIDER RESOLUTION # 3 of 2019 – A RESOLUTION BEING FY 2018 LOUISIANA COMMUNITY DEVELOPMENT BLOCK GRANT (LCDBG) BLOCK GRANT for sewer improvements, adoption of plan and policies, appointments and authorization of individuals for compliance with the LCDBG regulations. Motion was made by Raymond Williams, second by Michael Guthrie; all approved. 10. CONSIDER MAYOR’S RECOMMENDATION – TO APPOINT JAMES LACAZE TO THE CADDO WARD II INDUSTRIAL CORPORATION. (To replace Dr. Stephen Taylor.) Motion was made by James Martin, second by Raymond Williams; all approved. 11. CONDEMNATION REPORT – Bobby Smith was present to present the report to the Mayor and Council who also received a written report. A number of properties were discussed during his report;1) 329 W. Kentucky Ave., 2) 525 N. Spruce St., 3) 224 E. Arkansas Ave., 4) 605 N. Spruce St. and 5) 203 E. Pennsylvania Ave. Mr. Smith also reported that he had inspected Monterey Hills Apartment Complex on Williamson Way and that it is being sold to new owners. 12. CODE ENFORCEMENT REPORT – No report was given due to the absence of Officer Perry Hart. 13. ANNOUUNCEMENT OF PUBLIC MEETING – NOTICE WAS GIVEN that at its Regular Council Meeting to be held on Monday, May 13, 2019 at 6:00 p.m. at the Town Hall Meeting Room, 112 W. Alabama, Avenue, Vivian, Louisiana, the Mayor and Board of Aldermen of the Town of Vivian, State of Louisiana, plans to consider adopting a resolution ordering and calling an election to be held in the Town of Vivian to authorize the rededication of a sales and use tax. Page 3 of 4 MAYOR’S REPORT – Mayor Festavan reported on the following: 1) $30,00 National Recreation & Parks Association Walmart Foundation Grant received, 2) $600,000 FY 18 Louisiana Community Development Block Grant received for sewer improvements, 3) the FY 2020-21 LCDGB Grant process was about to begin, 4) Louisiana Rural Water Association had visited Vivian and would be doing a study on Vivian’s water production and sales, 5) The Town’s Group Insurance rates for employees would be increasing, 6) the EPIC Boats loan had been restructured by the State and a new contract drafted to freeze their monthly payment to the town at $5,000 per month, 7) the deadline for water payments being moved to the 15th of the month sometime in the months to come, 8) ACLARA installing the new program to the readers on the water meters would begin soon, 9) Raw sewerage ordinance and the language in said ordinance to address this matter within the town, and 10) the 2019-20 Budget would include changes in facility rentals. 14. ANNOUNCEMENTS MADE BY BOARD OF ALDERMEN – Angela Channell reported that North Caddo Magnet High School Graduation would be held at 7:30 p.m. on Monday, May 13th, in John Prudhomme Stadium on the Campus of North Caddo, which is the same night as Council Meeting. 10. ADJOURN – Motion was made by Raymond Williams; seconded by Denise Alexander; all approved. Meeting adjourned at 7:56 p.m. ___________________________________ Ronnie Festavan, Mayor ___________________________________ May 2, 2019 Kellie Morris, Town Clerk Page 4 of 4