City Council

MINUTES OF REGULAR COUNCIL MEETING TOWN HALL MEETING ROOM 112 W. ALABAMA AVE. VIVIAN, LOUISIANA MONDAY, AUGUST 12, 2019 6:00 PM CALL TO ORDER – Mayor Festavan called the meeting to order at 6:00 p.m. INVOCATION – Alderman Raymond Williams opened the meeting in prayer. PLEDGE – Mayor Festavan led all present in the Pledge of Allegiance. VERIFICATION OF QUORUM – Board of Aldermen present for Roll Call were James Martin, Denise Alexander, Michael Guthrie, and Raymond Williams; absent was Alderman Angela Channell. Following Roll Call the Deputy Clerk verified that a quorum was present. Also present were other elected officials/staff members: Ronnie Festavan - Mayor, Ryan Nelson - Chief of Police, Douglas Dominick - Town Attorney, David Jones, Jr. - Deputy Clerk, Kevin Hartzo - Public Works Director, Annette Lewis - Environmental Services Coordinator, and Perry Hart - Deputy Police Chief; absent was Kellie Morris - Town Clerk, and Bobby Smith - Zoning & Condemnation Officer. APPROVE AGENDA – Motion made by Raymond Williams; second by Michael Guthrie; all approved. 1. PUBLIC COMMENTS – The following individual made public comments: Gladys Broomsey – Inquired about the policy for over-time with building rental. 2. MONTHLY FINANCIAL REPORT – Financial report was presented by Mayor Festavan. D.C. Greer with Government Capital Corporation was present and spoke about the refinancing that was on the meeting’s agenda at that time. Page 1 of 4 3. APPROVAL OF MINUTES FOR JULY 8th REGULAR MONTHLY MEETING – Motion was made by Raymond Williams, second by James Martin; all approved. 4. PUBLIC HEARING ON ORDINANCE # 725 OF 2019 OF THE TOWN OF VIVIAN, LOUISIANA – AN ORDINANCE FOR THE CODE OF ORDINANCE, TOWN OF VIVIAN, LOUISIANA, TO AMEND AND SUPPLEMENT CHAPTER 2 - ADMINISTRATION - ARTICLE III. OFFICERS AND EMPLOYEES - DIVISION 3. POLICE DEPARTMENT TO ADD Section 2-89 – Mandatory Employment Contract with all newly hired non post certified police officers (This will require all newly hired police officers who are not Post Certified to reimburse the Town of Vivian the cost of the academy and basic firearms training program on a prorated basis if they accept employment as a police officer with another government entity within 2 years). Mayor Festavan opened the public hearing for comments FOR or AGAINST the Ordinance; none were made. Mayor Festavan then declared the public hearing closed. 5. THE BOARD OF ALDERMEN WILL CONSIDER THE FINAL ADOPTION OF ORDINANCE # 725 – AN ORDINANCE FOR THE CODE OF ORDINANCE, TOWN OF VIVIAN, LOUISIANA, TO AMEND AND SUPPLEMENT CHAPTER 2 - ADMINISTRATION - ARTICLE III. OFFICERS AND EMPLOYEES - DIVISION 3. POLICE DEPARTMENT TO ADD Section 2-89. Mandatory Employment Contract with all newly hired non post certified police officers. Motion to adopt was made by Raymond Williams, second by Denise Alexander; all approved. 6. RE-INTRODUCTION OF ORDINANCE # 726 OF 2019 OF THE TOWN OF VIVIAN, LOUISIANA – TO SALE AND OR TRANSFER THE TOWN’S WORKING INTEREST BEING 0.00482635 % WORKING INTEREST IN MCGINNIS #1 (THE SOUTH HALF OF SOUTHEAST QUARTER OF SECTION 14, TOWNSHIP 20 NORTH, RANGE 16 WEST, CADDO PARISH, LOUISIANA BEING IN WHAT IS COMMONLY KNOWN AS THE VIVIAN SAND UNIT), CADDO PARISH, LOUISIANA FOR THE REASONS FOR SAID SALE, TO FIX THE MINIMUM PRICE OF SAID SALE AND THE TERMS OF THE SALE. This ordinance will declare said property surplus property, no longer needed for a public purpose and to be sold unto the successful highest bidder. There will be a public hearing prior to the Page 2 of 4 adoption of Ordinance # 726 at the Regular Council Meeting at 6:00 p.m. on September 9, 2019 at the Vivian Town Hall, located at 112 W. Alabama Ave. in Vivian, Louisiana 7. THE BOARD OF ALDERMEN WILL CONSIDER THE ADOPTION OF RESOLUTION NUMBER # 11 OF 2019 OF THE TOWN OF VIVIAN LOUISIANA – AUTHORIZING THE TOWN OF VIVIAN TO ENTER INTO A COOPERATIVE AGREEMENT WITH THE CADDO PARISH 911 COMMUNICATIONS DISTRICT NUMBER ONE AND AUTHORIZE MAYOR RONNIE FESTAVAN TO SIGN AND EXECUTE SAID AGREEMENT. Town Attorney Douglas Dominick explained the agreement to those present before any action was taken. Motion to adopt was made by James Martin, second by Michael Guthrie; all approved, 8. THE BOARD OF ALDERMEN WILL CONSIDER THE ADOPTION OF RESOLUTION NUMBER # 12 OF 2019 OF THE TOWN OF VIVIAN LOUISIANA – A RESOLUTION GIVING PRELIMINARY APPROVAL TO THE ISSUANCE OF NOT EXCEEDING THREE MILLION ONE HUNDRED FIVE THOUSAND DOLLARS ($3,105,000.00) OF CERTIFICATES OF INDEBTEDNESS, SERIES 2019, OF THE TOWN OF VIVIAN, STATE OF LOUISIANA; providing certain terms of said Certificates; making application to the State Bond Commission for approval of said Certificates; and providing for other matters in connection therewith. Motion to adopt was made by Raymond Williams, second by James Martin; all approved. 9. THE BOARD OF ALDERMEN WILL CONSIDER THE FINAL CONDEMNATION OF 525 N. SPRUCE STREET – Lots 59, 60 & 61, Galloway & Beasley annex, Vivian, Caddo Parish, Louisiana. Geo #221623-014-0083-00. Motion was made by Denise Alexander, second by Raymond Williams; all approved. 10. THE BOARD OF ALDERMEN WILL CONSIDER THE MAYOR’S RECOMMENDATION – TO APPOINT STEVE MCLAURIN TO THE CADDO WARD II INDUSTRIAL CORPORATION. (To replace Mike VanSchoick.) Motion was made by Raymond Williams, second by Michael Guthrie; all approved. PROPERTY CONDEMNATION REPORT – None was given. Page 3 of 4 CODE ENFORCEMENT REPORT - Deputy Police Chief Perry Hart presented Report with Log Sheet for the period of July 10 to August 8, 2019. The report contained the following: 1) Total Properties Inspected = 9; 2) Properties Brought to Standard = 4; 3) Summons Issued/Pending = 1; 4) Properties Currently Awaiting Follow-up = 4; and 5) Properties Awaiting Further Investigation = 13. (One property discussed with Council was a home with a swimming pool which will allow the Town the ability to force clean-up with due process.) MAYOR’S REPORT – Mayor Festavan’s report contained the following: 1) an update on the proposed Monterey Hill project; 2) update on the new water park/swimming pool and that he attended a meeting with a pool contractor in Baton Rouge; and 3) a new Taxicab service in Vivian and the need to strengthen the Taxicab Ordinances in the future. ANNOUNCEMENTS BY BOARD OF ALDERMEN – Raymond Williams reported that the ‘Back-to-School’ Giveaway that was held at Legion Hills was a great success, that every child received school supplies. He also thanked everyone involved. ADJOURN – Motion was made by Raymond Williams, second by Michael Guthrie; all approved. Meeting adjourned at 6:38 p.m. ___________________________________ Ronnie Festavan, Mayor ___________________________________ August 26, 2019 David Jones, Jr., Deputy Clerk Page 4 of 4