Special Council Meeting

SPECIAL MEETING AGENDA 1 AGENDA FOR THE SPECIAL MEETING OF THE MAYOR & COUNCIL OF THE BOROUGH OF WALDWICK TUESDAY, JULY 25, 2023 AT 7:00 PM IN THE ADMINISTRATION BUILDING COUNCIL CHAMBERS 63 FRANKLIN TURNPIKE, WALDWICK I. CALL TO ORDER II. STATEMENT OF COMPLIANCE - This meeting is being held in conformance with the Sunshine Law. Notice of time, date and place has been furnished to The Bergen Record and The Ridgewood News. Notice has also been posted on the bulletin board of the Administrative Building. III. ROLL CALL Mayor Giordano ____, Ms. Cericola ____, Mr. Ritchie ____, Mr. Schatz ____, Mr. Sciolaro ____, Mrs. Sherman ____, Mrs. Weber ____. Also present: Borough Administrator Steven J. Neale, Grants Administrator Matthew Guilder, Borough Clerk Kelley Halewicz and Borough Attorney Craig Bossong. IV. PLEDGE OF ALLEGIANCE, MOMENT OF SILENCE HONORING VETERANS & PRAYER V. CONSENT AGENDA RESOLUTIONS 2023-259 Approval of Consent Agenda 2023-260 Award a Non-Fair and Open Professional Services Contract to The Vaughn Collaborative for Architectural Service for Waldwick Ambulance Corps Building Restroom/Shower Room Alterations, $13,864.00 2023-261 Award a Non-Fair and Open Professional Services Contract to The Vaughn Collaborative for Architectural, Engineering Services & Construction Administration for Administration Building 2nd Floor Alterations to Relocate NWBRHC, $29,590.00 VI. INTRODUCTION OF ORDINANCE(S) a. Ordinance No. 2023-#19 – BOND ORDINANCE TO APPROPRIATE AN ADDITIONAL SUM OF $820,000 FOR THE UNDERTAKING OF VARIOUS WATER SYSTEM TREATMENT IMPROVEMENTS IN, BY AND FOR THE WATER UTILITY OF THE BOROUGH OF WALDWICK, IN THE COUNTY OF BERGEN, STATE OF NEW JERSEY, TO AUTHORIZE THE ISSUANCE OF BONDS TO FINANCE SUCH ADDITIONAL APPROPRIATION AND TO PROVIDE FOR THE ISSUANCE OF BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE OF SUCH BONDS. VII. PUBLIC COMMENT VIII. ADJOURNMENT KELLEY HALEWICZ, RMC/CMC, MUNICIPAL CLERK  MAYOR AND COUNCIL OF THE BOROUGH OF WALDWICK Bergen County, New Jersey RESOLUTION NO. 2023-259 Approval of Consent Agenda BE IT RESOLVED that the following resolutions herewith listed by consent having been considered by the Governing Body of the Borough of Waldwick are hereby passed and approved: 2023-259 Approval of Consent Agenda 2023-260 Award a Non-Fair and Open Professional Services Contract to The Vaughn Collaborative for Architectural Service for Waldwick Ambulance Corps Building Restroom/Shower Room Alterations, $13,864.00 2023-261 Award a Non-Fair and Open Professional Services Contract to The Vaughn Collaborative for Architectural, Engineering Services & Construction Administration for Administration Building 2nd Floor Alterations to Relocate NWBRHC, $29,590.00 Approved: ________________________________ Thomas A. Giordano, Mayor I hereby certify that the above Resolution was adopted by the Mayor and Council of the Borough of Waldwick at its Special Meeting of July 25, 2023. _________________________________ Kelley Halewicz, RMC/CMC Municipal Clerk Council Member Motion Second Ayes Nays Abstain Absent Cericola Ritchie Schatz Sciolaro Sherman Weber Mayor Giordano  MAYOR AND COUNCIL OF THE BOROUGH OF WALDWICK Bergen County, New Jersey RESOLUTION NO. 2023-260 (Page 1 of 2) Award a Non-Fair and Open Professional Services Contract to The Vaughn Collaborative for Architectural Services for Waldwick Ambulance Corps Building Restroom/Shower Room Alterations, $13,864.00 WHEREAS, the Borough is in need of architectural services to renovate the Waldwick Ambulance Corps Building Restroom/Shower room area; and, WHEREAS, The Vaughn Collaborative provided the attached proposal dated June 20, 2023 to provide architectural services, in an amount not to exceed $13,864.00; and, WHEREAS, The Vaughn Collaborative’s total aggregate awards, including this award, will exceed the Pay- to-Play limit of $17,500 over a one-year period; and, WHEREAS, the New Jersey Local Public Contracts Law provides that no work shall be undertaken, acquired or furnished for a sum exceeding the aggregate sum of $17,500.00 except by contract or agreement in writing but authorizes the award of contract for "Professional Services" without competitive bids; and WHEREAS, this contract is being awarded as a non-fair and open and is in conformance with the provisions of N.J.S.A. 19:44A-20.4 et seq.; and, WHEREAS, the Vaughn Collaborative, has completed and submitted a Business Entity Disclosure Certification which certifies The Vaughn Collaborative has not made any reportable contributions to a political or candidate committee in the Borough of Waldwick in the previous one year, and that the contract will prohibit The Vaughn Collaborative from making any reportable contributions through the term of the contract; and, WHEREAS, the Chief Financial Officer of the Borough of Waldwick has certified that $13,864.00 is available in the following appropriation: G-04-23-485-150 and has further certified that this commitment together with all previous commitments and payments does not exceed the funds available in said appropriation. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Waldwick authorize The Vaughn Collaborative, 300 Phillips Boulevard, Suite 500, Ewing, NJ 08618 to provide architectural services for Waldwick Ambulance Corps Building Restroom/Shower room area in an amount not to exceed $13,864.00.  MAYOR AND COUNCIL OF THE BOROUGH OF WALDWICK Bergen County, New Jersey RESOLUTION NO. 2023-260 (Page 2 of 2) Approved: ________________________________ Thomas A. Giordano, Mayor I hereby certify that the above Resolution was adopted by the Mayor and Council of the Borough of Waldwick at its Special Meeting of July 25, 2023. _________________________________ Kelley Halewicz, RMC/CMC Municipal Clerk Council Member Motion Second Ayes Nays Abstain Absent Cericola Ritchie Schatz Sciolaro Sherman Weber Mayor Giordano  MAYOR AND COUNCIL OF THE BOROUGH OF WALDWICK Bergen County, New Jersey RESOLUTION NO. 2023-261 (Page 1 of 2) Award a Non-Fair and Open Professional Services Contract to The Vaughn Collaborative for Architectural, Engineering Services & Construction Administration for Administration Building 2nd Floor Alterations to Relocate NWBRHC, $29,590.00 WHEREAS, the Borough is in need of architectural, engineering & construction administration services for the Administration Building 2nd Floor alterations to relocate the offices of the Northwest Bergen Regional Health Commission to the Administration Building; and, WHEREAS, The Vaughn Collaborative provided the attached proposal dated July 21, 2023 to provide architectural services, in an amount not to exceed $29,590.00; and, WHEREAS, The Vaughn Collaborative’s total aggregate awards, including this award, will exceed the Pay- to-Play limit of $17,500 over a one-year period; and, WHEREAS, the New Jersey Local Public Contracts Law provides that no work shall be undertaken, acquired or furnished for a sum exceeding the aggregate sum of $17,500.00 except by contract or agreement in writing but authorizes the award of contract for "Professional Services" without competitive bids; and WHEREAS, this contract is being awarded as a non-fair and open and is in conformance with the provisions of N.J.S.A. 19:44A-20.4 et seq.; and, WHEREAS, the Vaughn Collaborative, has completed and submitted a Business Entity Disclosure Certification which certifies The Vaughn Collaborative has not made any reportable contributions to a political or candidate committee in the Borough of Waldwick in the previous one year, and that the contract will prohibit The Vaughn Collaborative from making any reportable contributions through the term of the contract; and, WHEREAS, the Chief Financial Officer of the Borough of Waldwick has certified that $29,590.00 is available in the following appropriation: G-04-56-482-403 and has further certified that this commitment together with all previous commitments and payments does not exceed the funds available in said appropriation. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Waldwick authorize The Vaughn Collaborative, 300 Phillips Boulevard, Suite 500, Ewing, NJ 08618 to provide architectural, engineering & construction administration services for the Administration Building 2nd Floor alterations to relocate the offices of the Northwest Bergen Regional Health Commission to the Administration Building in an amount not to exceed $29,590.00.  MAYOR AND COUNCIL OF THE BOROUGH OF WALDWICK Bergen County, New Jersey RESOLUTION NO. 2023-261 (Page 2 of 2) Approved: ________________________________ Thomas A. Giordano, Mayor I hereby certify that the above Resolution was adopted by the Mayor and Council of the Borough of Waldwick at its Special Meeting of July 25, 2023. _________________________________ Kelley Halewicz, RMC/CMC Municipal Clerk Council Member Motion Second Ayes Nays Abstain Absent Cericola Ritchie Schatz Sciolaro Sherman Weber Mayor Giordano  INTRODUCTION OF ORDINANCE Date: July 25, 2023 Mayor Giordano asked the Clerk to read the Ordinance No. 2023-#19 by title: a. Ordinance No. 2023-#19 - BOND ORDINANCE TO APPROPRIATE AN ADDITIONAL SUM OF $820,000 FOR THE UNDERTAKING OF VARIOUS WATER SYSTEM TREATMENT IMPROVEMENTS IN, BY AND FOR THE WATER UTILITY OF THE BOROUGH OF WALDWICK, IN THE COUNTY OF BERGEN, STATE OF NEW JERSEY, TO AUTHORIZE THE ISSUANCE OF BONDS TO FINANCE SUCH ADDITIONAL APPROPRIATION AND TO PROVIDE FOR THE ISSUANCE OF BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE OF SUCH BONDS. Mayor: A motion is in order to move and pass the ordinance on first reading, and that the Municipal Clerk be authorized to publish said Ordinance and Notice of Hearing in accordance with law, with the Public Hearing on said Ordinance to be held at 7:30 pm or as soon thereafter as the matter may be heard on Tuesday, August 15, 2023. Motion: ______ Seconded: ______ Roll Call: _____ _____ _____ _____ _____ _____ _____ Cericola Ritchie Schatz Sciolaro Sherman Weber Giordano Clerks/Ordinances/Introsample.doc