Personnel Committee

PERSONNEL COMMITTEE AGENDA COMMISSION CONFERENCE ROOM 4243 REMEMBRANCE RD. NW. MONDAY, JUNE 22, 2026 5:00 PM Call Meeting to Order - Record Attendance 1. Committee Members: Jessica Babcock, Elaina Huizenga-Chase, Steven Gilbert, and Gary Carey (Alternare) Discussion Items 1. Approval of Minutes from March 23, 2026 2. FY 2026-2027 Pay Table Approval 3. Paid Parental Leave Policy Approval 4. Fire Chief recruitment Discussion Adjournment Page 1 of 3  PERSONNEL COMMITTEE MEETING MINUTES COMMISSION CONFERENCE ROOM MONDAY, MARCH 23, 2026 4:00 PM Call Meeting to Order - Record Attendance Committee Members: Jessica Babcock, Elaina Huizenga-Chase, and Steven Gilbert. City Staff: Shannon Bales, Brandyn Heugel, Any Veen, Rusty Shoultz, Shay Gallagher, and Dan Devries Discussion Items Approval of Minutes from February 23, 2026 Motion by Elaina A. Huizenga-Chase, seconded by Steven Gilbert to approve the February 23, 2026 meeting minutes. Motion Carried. Compensation Study Report Presentation with Pontifex Consulting HR Director Shannon Bales introduced Pete Ronza of Pontifex Consulting group. Mr. Ronza provided an overview of the compensation study including a background on Pontifex Consulting Group, compensation program elements, and study tasks. He went on to described how the analysis was preformed, presented the City of Walker results and reviewed their recommendations. Discussion was held. Ms. Bales outlined the next step, noting that the final decision and supporting documentation will be presented at the next Personnel Committee meeting. MERS DROP Program Continued Discussion Deputy Chief Brandyn Heugel updated the committee stating that eligible Police Department employees met to discuss the DROP program. She said that most participants expressed interest and are eligible to retire within one to five years. Discussion followed and it was decided that the item will be presented at the Personnel Committee Minutes 3-23-26 Page 1 of 2 Page 2 of 3  next Finance Committee meeting. Executive Assistant Position Description and Wage Approval Request Director Bales reviewed the draft Executive Assistant Position description with the Committee. She stated that a wage study was preformed and that it is recommended the position be placed at Grade 7 on the pay scale. Motion by Steven Gilbert, seconded by Elaina A. Huizenga-Chase to approve the updated Executive Assistant job description and move to grade 7 on the pay scale. Motion Carried. Battalion Chief Job Description Chief Rusty Shoultz reviewed and described the Battalion Chief position with the Committee. He explained the history of the role and explained the need or it within the department. Discussion topics included financials, the hiring process, and the proposed salary range. Motion by Elaina A. Huizenga-Chase, seconded by Steven Gilbert to approve the Battalion Chief job description and recommend forwarding to the Finance Committee for budget approvals. Motion Carried. Update form City Manager on Future Projects City Manager Shay Gallagher reviewed proposed updates to the employee handbook including revisions to parental leave, bereavement leave, the vacation schedule, and the addition of a Fire Department meal allowance. He also briefly shared his thoughts on filling the Assistant City Manager position. Emergency Management Training Information Information was provided regarding prior discussion of departmental emergency management training at the Emergency Planning Committee meeting held on March 17, 2026. The Committee discussed training levels and requirements. Adjourned at 4:49 p.m. Personnel Committee Minutes 3-23-26 Page 2 of 2 Page 3 of 3