Parks and Recreation Board

Warrensburg Parks and Recreation Board Meeting Minutes September 25, 2019 1) Call to Order Erica Collins called to order the regular meeting of the Warrensburg Parks and Recreation Board at 7:03 pm on September 25, 2019 at the Parks and Recreation Department, 445 E. Gay Street. 2) Roll Call Syerra Burnor conducted a roll call. The following members were present: Erica Collins, Barb Rhodes, Jonathan Thurston, Cindy Holmberg, Marcy Bryant, and Ashley Carter. The following members were absent: Will Wilkins, Jason Duffey, and Eva Clark. Others in attendance were: Danielle Fesler, Director of Warrensburg Parks & Recreation Jeff Coleman, Warrensburg Parks & Recreation, Parks Operations Superintendent Robert Burrows, Warrensburg Parks & Recreation, Parks Maintenance Jeff Imboden, Warrensburg Parks & Recreation, Business & Information Specialist Grace Joseph, Warrensburg Parks & Recreation, Recreation Superintendent Josh Block, Warrensburg Parks & Recreation, Sports Recreation Supervisor Teresa Romanowicz, Warrensburg Parks & Recreation, Health & Wellness Recreation Supervisor Alex Threlkeld, Warrensburg Parks & Recreation, Recreation Supervisor of Programs Syerra Burnor, Warrensburg Parks & Recreation, Office Manager Nolan Brooks, City of Warrensburg, Council Liaison, arrived at 7:22 pm Joe Burnor Bryan Jacobs, Re/Max United Dakota Hunt, University of Central Missouri, Integrative Business Experience, Student 3) Approval of Agenda Barb Rhodes moved to approve the Agenda with no amendments. Ashley Carter seconded. Agenda approved 5-0. 4) Approval of Minutes Cindy Holmberg moved to approve the August 28, 2019 Minutes with no changes. Barb Rhodes seconded. August Minutes approved 5-0. 5) Announcements Erica Collins announced Eva Clark gave birth to a baby boy and could not attend the meeting. 6) Committee Reports a) Finance Committee Report – Master Plan Implementation Ashley Carter reported the committee met and discussed FY20 budget. She stated Danielle Fesler had been working with the numbers and were waiting to hear the membership numbers and the Summer lunch program reimbursement. Danielle stated the membership numbers will be in the Director’s report. No further actions were made. b) Master Plan Committee Report – Master Plan Implementation The committee did not meet and had nothing to report. No further actions were made. c) Building and Grounds Committee Report – Master Plan Implementation The committee did not meet and had nothing to report. No further actions were made. d) Recreation Committee Report – Master Plan Implementation Marcy Bryant reported the committee did not meet and will be meeting on October 6, 2019 with Recreation Staff. No further actions were made. e) Administration Committee Report Jonathan Thurston reported the committee met to discuss sales tax, the steps needed to go about it, and time frame. No further action was made. 7) New Business a) Exit Tool Presentation Danielle Fesler gave the floor to Dakota Hunt, University of Central Missouri Student.  Dakota presented the Board the Exit Tool and the Integrative Business Experience had to design a product, sell it, pitch it to someone, and choose a group to benefit from the proceeds. Dakota stated the group chose Warrensburg Parks and Recreation (WPR.) He reported the past semester he was President of a student led company and were tasked to outsource and sell a product. They chose WPR since the students grew up around Grover Park and WPR deals with the community. The company created a website to sell the product and included a link to WPR. They bought five hundred tools and sold one hundred in the first week. They also hosted service events, including a dodgeball tournament, “pie a professor,” and two park cleanups. The service hours totaled one hundred fourteen hours. Dakota presented a video they created with Danielle Fesler that highlights WPR. He reported the company took out a $1502.00 business loan and paid it back within a week. Dakota presented a check of $3304.69 as a donation to Warrensburg Parks and Recreation. Jonathan Thurston asked if Dakota has any recommendations. Dakota recommended sharing on social media. The Board accepted the check and thanked Dakota. b) Sports Field Groomer Jeff Coleman reported the equipment is aging and could not replace within the last budget. The sports field groomer is used for the ball fields, the dog park, and the other parks. The equipment was purchased in 2007. Staff advertised in the paper and sent information to past vendors. Jeff reported only one response was received from the bid process, Van Wall Equipment Inc. He reported the total cost, less the trade value of $3000.00, is $10,125.00. He reported the equipment could arrive in five days. Jeff recommended to go with this equipment. Staff tested different equipment, and Robert Burrows also recommended this equipment. Nolan Brooks requested if Staff could purchase used equipment or rebuild. Jeff Coleman stated Staff would not know the condition and would still have the same issues. Erica Collins requested if Staff will get warranty on the equipment. Jeff Coleman stated yes. Marcy Bryant moved to approve Staff recommendation and award the bid to Van Wall Equipment Inc. for the purchase of a sports field groomer. Cindy Holmes seconded. Motion approved and bid awarded to Van Wall Equipment Inc. 5-0. c) Fitness Equipment Approval Danielle Fesler reported last month the Board was presented a spin bike demo and discussed the purchase or lease of new spin bikes. Teresa Romanowicz received pricing information from Precor and the total for eleven new bikes is $16816.00. Danielle recommended to purchase the eleven bikes during the Fiscal Year 2019 budget. Teresa reported comment cards were left out with the demo spin bike and did not receive one negative comment. The staff will be shown how to maintain the spin bikes and they will last eleven years. Jonathan Thurston stated new spin bikes are much needed, and the current ones are a safety issue. Teresa stated that not many places offers spin classes and they will be utilizing the new bikes in other classes. Jonathan requested if there is a service package, and Teresa stated the bikes will have warranty and staff will be shown how to service the bikes. She stated they are easy to take care of. Barb Rhodes requested what is proposed to do with the old bikes. Teresa stated Staff will sell them. Jonathan Thurston moved to approve the purchase of the eleven Precor spin bikes within the FY19 budget. Barb Rhodes seconded. The motion for Precor fitness equipment purchase approved 5-0. d) Fiscal Year 2019 Budget Report Danielle Fesler presented a review of the Fiscal Year 2019 Budget. She highlighted the LED upgrades, dive-in movie screen, Mother and Son Olympics, the new inclusive playground, new programming, three new cabanas, and the new copier and copier lease. She reported the new copier and lease saved a lot in budget and Office Supplies was under budget. Danielle also highlighted Homeschool Chorus, Summer Day Camp, the new timing system for 5k races, and the flat roof. She reported the minimum wage vote was not in the budget. Danielle reported there was almost a forty percent increase in All Access Memberships and the increased from $142000.00 to $209511.48. She stated the next goal is to reach $240000.00 and reach a point the building is self-sustaining. Danielle reported the end of year purchases, which included the spin bikes, an ergometer for accessibility, LEDs in the gymnasium, new office chairs in Meeting Room 3, and a stair master. She reported the purchase of four Nintendo Switches for gaming sessions and tournaments, with the purchase of two games. She reported Staff will start movies in the park. The first event will be free with canned  donation in October and will be viewing Hocus Pocus. In December, viewing will be Elf. Danielle reported the purchase of a brush hog for the forklift, new pull- down screen, projector, and the sports field groomer. e) Fiscal Year 2020 Budget Approval Danielle Fesler reported in the Fiscal Year 2020 Budget will focus on an increase in membership revenue, increase advertising and reach $20000 in sponsorships, and increase rental revenue. She reported the biggest impact on expenses will be the minimum wage increase, which will increase from $8.60 to $9.45. Expenses include the three remaining flat roofs, the remaining LED replacements, mowers, the Trane contract, e-gaming, and adult sports. Staff will continue to work on cost recovery. The rental policy and rental fees are under review and Staff are looking to compare other areas. Staff are reviewing Nassif Aquatic Center fees and the season length. Danielle recommended to continue support for staff continuing education and training. She reported a training opportunity in the state park is coming up and she plans to send Staff. Barb Rhodes moved to approve the Fiscal Year 2020 Budget as presented. Cindy Holmberg seconded. Fiscal Year 2020 Budget approved 5-0. 8) Unfinished Business No Unfinished Business to report. 1) Director’s Report Danielle Fesler presented the Director’s Report and reported sales tax is a little under compared from last year. She reported sales tax is higher than the projection, which is the same for next year. Danielle reported the National Recreation and Park Association (NPRA) recognized Jessica Shackleford and Josh Block; and NPRA will recognize Alex Threlkeld in the next issue. Danielle reported Jeff Coleman and she will apply to receive aquatic facility supervisor certification and will send Alex and Grace Joseph next year. Barb Rhodes requested the reason for the certification. Danielle stated to manage the pool company. Danielle reported Will Wilkins resigned today from the Board and that Jonathan Thurston already agreed to stay on the Board. She reported Hank Hammond will be joining the Board. Danielle reported the coming Friday, Staff will participate in a new team photo and team building. Jeff Coleman reported the flat roof project went well and smooth. He reported on the day of final inspection, the for foreman passed away and he would like to recognize him for his hard work. Jeff reported Staff have been busy mowing and trying to stay ahead of the rain. Staff are transitioning into winter. He reported that the University of Central Missouri management team met with him looking for projects. The team will perform an analysis of the parking lot in order to budget and plan three areas to work on. He reported problems with vandalism and Grover Park bathrooms have a lot of spray painting inside. Jonathan Thurston asked what best practice is to prevent vandalism. Jeff stated other parks have a magnetic latch system, which is very expensive. He stated he reached out to these parks and they recommended to not pursue these systems and a small rock can neutralize the magnet. He reported there are too many late-night events in order to lock up the bathrooms every night. Barb Rhodes requested someone to paint a mural. Jeff stated the mural will still be vandalized and it had happened to the mural at Blind Boone Park. Jeff reported there have been issues with homeless sleeping in the gazebos and bathrooms. Jeff Imboden stated he appreciated Danielle mentioning the need for new technology in the building. He commented he is very impressed with the crew maintain the building over the years. He stated that Warrensburg is poor in venues and meeting spaces, and WPR has a good opportunity in rental revenue. He stated a need to keep up with technology and there is no other place like the conference room. Grace Joseph reported a lot is going on and Staff are planning for the Spring Activity Guide. She reported Staff working on getting new equipment and are working hard. Robert Burrows reported all was good. Teresa Romanowicz reported the new equipment should get in as soon as possible. Josh Block reported Flag Football and Soccer are in their third/fourth week. He reported he is receiving good feedback and good comments regarding one of the referees. Guests have reported the referee does a great job helping instruct the kids of the rules. Danielle commented Josh is doing a good job. Barb Rhodes commented it is refreshing to hear when normally they receive complaints. Josh reported Volleyball will consist of nine to ten games, plus one free tournament. He reported during the Fall, the fields will be rented out. Alex Threlkeld reported the Mother and Daughter Tea Party is coming up and have sixteen signed up. She reported she hired Noah Kinney as Swim Manager. She reported she followed Marcy’s suggestion and sent out thank you cards to guests who purchased birthday party packages or pool rental in 2019.  Teresa Romanowicz reported a new double-side clock was installed at the indoor track. She reported a new class, Lunch Time Blast, begins next week. She hired a new instructor and Pickleball is doing well. Syerra Burnor reported she hired a new Community Center Attendant, Justin Berry. She reported staff will going through reservation training and met last Thursday. 2) Appearances to the Park Board not listed on the Agenda Bryan Jacobs stated there are lots of events that he might be able to sponsor, and he had sponsored the Doggie Dive for three years. He recommended as Staff reach out to sponsors, to make it clear if WPR wants a check or if they want to someone to come out and support. He stated he received an email stating the price for Doggie Dive went up and he had worked on getting together vendors and products. He wanted the Board to know where he perspective and stated the numbers must make sense. 3) Park Board Members Comments Jonathan Thurston commented he thought this was his last meeting; however, he enjoys it. He stated he is still connected with past employees. He stated he sees the front desk staff and their chemistry is looks strong. Ashley Carter commented everything is good and loves how the team is a work family. Cindy Holmberg agreed with Ashley Carter. Barb Rhodes commented the strength is the Staff. She is thrilled from the leadership and how it is reflected in the Staff. Marcy Bryant commented she appreciates the opportunity to hear from everyone and not all topics may be in the report. She stated that people do not always understand what goes on with the Staff. Erica Collins commented she is excited about all the progress and the future is bright. She stated the greatest asset is building relationships with the community. She stated she was recognized from her picture in the Activity Guide at Walmart and the person requested where to get a new Activity Guide. She stated she feels pride when friends and family visit the parks. She commented the Board did good to hire Danielle. She thanked the Board members for their motivation and keeping the mission statement. 4) Adjournment  Jonathan Thurston moved to close the meeting. Barb Rhodes seconded. The meeting adjourned by roll call vote at 8:18 pm. The following members were present: Erica Collins, Barb Rhodes, Jonathan Thurston, Cindy Holmberg, Marcy Bryant, and Ashley Carter. The following members were absent: Jason Duffey and Eva Clark. _______________________________ _______________________________ Erica Collins, President Submitted by Syerra Burnor