Parks and Recreation Board

Warrensburg Parks and Recreation Board Meeting Minutes October 30, 2019 1) Call to Order Erica Collins called to order the regular meeting of the Warrensburg Parks and Recreation Board at 7:05 pm on September 25, 2019 at the Parks and Recreation Department, 445 E. Gay Street. 2) Roll Call Syerra Burnor conducted a roll call. The following members were present: Erica Collins, Barb Rhodes, Jonathan Thurston, Cindy Holmberg, Marcy Bryant, Jason Duffey, Ashley Carter, and Hank Hamann. The following members were absent: Eva Clark. Others in attendance were: Danielle Fesler, Director of Warrensburg Parks & Recreation Jeff Coleman, Warrensburg Parks & Recreation, Parks Operations Superintendent Robert Burrows, Warrensburg Parks & Recreation, Parks Maintenance Jeff Imboden, Warrensburg Parks & Recreation, Business & Information Specialist Grace Joseph, Warrensburg Parks & Recreation, Recreation Superintendent Josh Block, Warrensburg Parks & Recreation, Sports Recreation Supervisor Teresa Romanowicz, Warrensburg Parks & Recreation, Health & Wellness Recreation Supervisor Alex Threlkeld, Warrensburg Parks & Recreation, Recreation Supervisor of Programs Syerra Burnor, Warrensburg Parks & Recreation, Office Manager Joe Burnor 3) Approval of Agenda Cindy Holmberg moved to approve the Agenda with no amendments. Barb Rhodes seconded. Agenda approved 7-0. 4) Approval of Minutes Barb Rhodes moved to approve the September 25, 2019 Minutes with no changes. Cindy Holmberg seconded. September Minutes approved 7-0. 5) Announcements a) Welcome New Park Board Member – Hank Hamann Erica Collins welcomed new Park Board Member, Hank Hamann. Hank introduced himself to the Board and stated he been in Warrensburg since 1978. He taught for twenty-three years, retired from teach High School, and then taught for twelve years at the University of Central Missouri in the Biology Department. He stated he is really retired now and is excited to serve on the Board. The Board welcomed Hank Hamman. 6) Committee Reports a) Finance Committee Report – Master Plan Implementation Ashley Carter reported the committee met. Erica Collins reported the committee reviewed the budget and end of year purchases. The committee took a tour of the new lighting, the new spin bikes, and the ergometer. No further actions were made. b) Master Plan Committee Report – Master Plan Implementation Jason Duffey reported the committee met and discussed the facilities and the Master Plan. The committee discussed how to guide Parks and Recreation and how to serve the community. No further actions were made. c) Building and Grounds Committee Report – Master Plan Implementation Cindy Holmberg reported the committee me. Danielle Fesler reported the committee met with Jeff Coleman and received an update on the flat roof and there are three remaining in Fiscal Year 2020. The maintenance staff winterized all outdoor facilities. Blind Boone park was removed as a reservable location due to vandalism. The committee also discussed the pool and gym lights. The digital sign by the Community Center is working again. No further actions were made. d) Recreation Committee Report – Master Plan Implementation Cindy Holmberg reported the committee met and discussed the tickets for Group Exercise Classes and the Shippy League. They discussed returning to the Shippy League and offering competitive baseball. If teams went to Sedalia, Parks and  Recreation could offer fields for rent. The committee discussed weather issues, tournament options, and indoor soccer. Jonathan Thurston asked how indoor soccer will be held. Danielle Fesler stated indoor soccer is a separate league and smaller games will be held in the gym No further actions were made. e) Administration Committee Report Jonathan Thurston reported the committee met to discuss partnerships with other sports and Danielle Fesler will reach out to other organizations. The committee discussed the outdoor pool start times based on the Warrensburg R-VI School District start date. Danielle stated staff are waiting to decide until January to see what the weather is like and what action the school takes. Jonathan Thurston stated the committee discussed the minimum wage increase and the plan for inflation. The committee also discussed sales tax for 2020, cost, and time frame. They discussed the ordinance for sales of items on parks property (Sec. 15-6.) The committee also discussed the Nassif Aquatic Center 2019 season and the reevaluation of the pool management company. No further action was made. 7) New Business a) Fitness Check-in Policy Danielle Fesler gave the floor to Teresa Romanowicz. Teresa stated the ticket for Group Exercise Classes is a way to track numbers and when max attendance is reached. The numbers provide information on trends and how well classes are doing. She stated problems with the tickets were members will pick up tickets for their friends or spouse and staff do not know if that person checked in. Teresa reported a new member spoke with her and that member was told by another to not bother with Aqua Zumba class because the tickets will all be gone before they arrive. Teresa stated that tickets were being lost or not turned in to the instructor. Erica Collins asked if the guests check in the other person. Teresa stated they do not, and people come in at 7:00 am for a 9:00 am class. Teresa stated that guests drive from far away and cannot attend class since it is already maxed out. She stated there needs to be a policy in place. Jonathan Thurston stated check-ins need to be monitored due to liability and safety. Teresa stated that staff tell all guests to check in at the front desk. Jonathan recommended staff to consider check point areas and key fobs for checking in.  Erica Collins requested Teresa to share the proposed policy. Teresa proposed the Group Exercise Ticket Policy (page 11 in the Park Board Packet.) Tickets will be available one hour prior to the class and participants may only check in him/herself. Danielle Fesler requested an amendment to the proposed policy and to include that tickets may not leave the building. Barb Rhodes stated that she has on occasion accidentally walked out with a ticket. Erica Collins recommended staff to use a shoe holder to put tickets in. Jonathan Thurston recommended a barcode system and instructors could scan the cards. Teresa stated a sign-up sheet takes too much time and the tickets are the easiest system. She stated the only exception to the policy is for back to back classes. Jonathan requested how much would it cost for a scan system. Jeff Coleman stated key fobs are about two dollars apiece; however, the system must have internet access. Jeff Imboden stated there have been problems with the key fob system. Danielle stated guests would have to pay for track access. Jonathan recommended guests to pay for the key fob. Danielle stated guests will need elevator access. Jonathan recommended staff to find ways to streamline value and challenge everyone to be creative and manage with what is available. Barb Rhodes recommended Teresa to educate the front desk staff and provide a half sheet to hand out to guests. Erica Collins asked how will staff enforce the policy. Danielle stated that the staff will have the policy in writing. Ashley Carter moved to accept proposed Group Exercise Ticket Policy with amendment. Barb Rhodes seconded. Group Exercise Ticket Policy approved 7-0. 8) Unfinished Business a) Gym Lights Jeff Coleman reported the gym lights were installed and the department saved approximately four thousand dollars. He stated the all maintenance staff worked on it to complete before Maintenance Days and completed in two days. They saved on the lift rental and will also be receiving a rebate check for $5116.00 for the LED upgrade. All lights had to be done by the first of the year in order to be included in the rebate. Jeff presented the original sixty-pound gym light to the Board in comparison to the new LED light. The LEDs have a ten-year warranty and two extras were purchased. The old lights hold no value. Danielle Fesler presented photos of the installation progress and a comparison of the lighting in the gym. No further actions were made. 1) Director’s Report Danielle Fesler presented the Director’s Report (page 13) and reported sales tax is up this year compared to the last. She reported last month the National Recreation and Parks Association (NPRA) magazine featured articles on Alex Threlkeld, Teresa Romanowicz, and Grace Joseph. Danielle Fesler and Jeff Coleman participated in Aquatic Facility Operator classes and received certifications. Danielle reported she is volunteering as a Secretary for the Leadership Development Network conference. She reported the department is starting a new texting system, TextCaster. Staff took a new team picture with Alex and new headshots for the upcoming Activity Guide. Jeff Coleman reported maintenance has been busy with winterizing, which is normally done the first week of November. Sporting events will have to use the port-o-potties. Staff cleaned up the Maintenance Building. Jessica Shackelford had her baby on Friday, October 25 and is out on maternity leave. Staff are preparing for Maintenance days. Jeff Imboden informed the Board the current software staff use does support barcodes and has the programming to automatically open doors. He stated other places uses gates and in elevators. He requested the Board to stop in tomorrow to see staff are dressed for Halloween. Grace Joseph requested the Board to visit the Functional Fitness Room to see the new quote painted on the wall. She reported more will be added. She reported gaming consoles were purchased for e-gaming tournaments. She and Alex will attend a mini- conference on e-gaming through NPRA. Robert Burrows reported the grass at Cave Hollow Park was redone on Field 1 for the High School before the weather got cold. All vehicles were washed and cleaned out. Josh Block reported soccer is finishing on Saturday, November 2, and flag football ends on Tuesday, November 5. He reported Little Kickers and Super Kickers wrapped up. He reported basketball registrations closed on Sunday. The program will include teams from Whiteman Air Force Base and Knob Noster. Practices will be in mid-November. Barb Rhodes requested for an end of season survey. Josh stated there is a plan and would like the feedback. Barb requested the kids to be included. Erica Collins suggested asking those eight and older. Jonathan Thurston recommended sending out a survey through text.  Alex Threlkeld reported the movie in the park brought about forty people and they received one hundred seven canned donations. She reported about two hundred fifty people participated in the Haunted Hollow Trail. Jason Duffey stated he went on the trail twice and had a blast. Erica Collins stated there was a lot of conversation on the Burg page. Grace stated the event was for those twelve and older. Alex reported group swim lessons were wrapping up. Teresa Romanowicz reported a new class, Lunch Blast, was added and is from 12:00 pm to 12:50 pm. She reported Homeschool PE was doing well. She requested everyone to look at the quote upstairs, which states, “Clear your mind you can’t.” She stated four more quotes will be added. Danielle Fesler provided flyers for the sale of the old spin bikes and chairs to the Board. Teresa stated the bikes have no numbers. Syerra Burnor reported there has been an increase in new members to the Community Center. She reported to new Shift Leaders, Seth Collins and Michelle Shannon, were added to the team and are currently in training. She reported Childcare has been busy, especially in the mornings. She reported the annual arts and crafts show is happening the coming weekend, November 2. 2) Appearances to the Park Board not listed on the Agenda No appearances were made. 3) Park Board Members Comments Ashely Carter thanked the staff and commented it is amazing what they can do with what they have. Cindy Holmberg agreed with Ashley and stated the work is awesome. Jason Duffey agreed and stated he wanted to spend more time on the Haunted Hollow Trail. Hank Hamann commented this is his first time present to a Park Board meeting. He stated he sees some familiar faces. He commented it has been fun and interested and there is more to go. Jonathan Thurston thanked the staff and commented to continue improving. He stated the little things that are being done now will show. He stated to keep improving programs and managing the desk. He stated the behind the scenes adds up to the bigger goals.  Barb Rhodes commented she appreciated the reports and there is so much going on behind the scenes. She stated that not everyone hears the difficult things that happen, and staff are handling them with grace and professionalism. Marcy Bryant agreed. Erica Collins commented she appreciates the staff and agrees with Barb’s comments. She stated she is amazed with how staff maximize what they have to work with. She stated winter is coming and she is looking forward to what they do. 4) Adjournment Barb Rhodes moved to close the meeting. The meeting adjourned by roll call vote at 8:09 pm. The following members were present: Erica Collins, Barb Rhodes, Jonathan Thurston, Cindy Holmberg, Marcy Bryant, Jason Duffey, Ashley Carter, and Hank Hamann. The following members were absent: Eva Clark. _______________________________ _______________________________ Erica Collins, President Submitted by Syerra Burnor