Finance, Taxes and Insurance

FINANCE COMMITTEE February 8, 2016 5:00 p.m. The Finance Committee will meet on Monday, February 8, 2016 in the Village Hall, 123 N. River Street, Waterford, WI. AGENDA Call to Order Approve Minutes 1. Review and act on January 11, 2016 Regular Meeting Minutes Public Appearances Judy Kintner - Secretary, Fairview Estates Board Unfinished Business 2. Review and update on review of non-recurring policy, budget process and responsibilities of the Finance Committee. a. Amborn, Schneider, Ewald and Peternell met on 1/28/16 to being reviewing the agenda attached. While good progress and dialogue occurred, we will be meeting again on February 10 to conclude the agenda listed. We anticipate providing recommendations to the Finance Committee in March. v No action required. This is an update only. New Business 3. Review and act on Fairview Estates request to reimburse taxes to Cotton Exchange a. Since 1998 the Cotton Exchange has been receiving (and paying) the tax bill for a parcel that belongs to the Fairview Homeowner’s Association. The bill has typically been approximately $40-$50/year, this year the assessment was changed resulting in the taxes increasing to $517.81. Because of the increase, the owner of the Cotton Exchange contacted the Village to find out if this was their parcel and why they were getting the bill. At this time the Fairview Homeowner’s Association is requesting the Village reimburse the Cotton Exchange $699.53 for the taxes they paid in error from 2000-2014. Included in the packet is a letter from the Village Attorney and Associated Appraisal in response to Fairview Association’s letter dated January 5, 2016. b. After the Cotton Exchange contacted the Village regarding this issue, the Treasurer did the following: I. Contacted Racine County Register of Deeds to obtain a copy of the deed to verify who owns the parcel. It has been registered to Fairview Estates Homeowners Association since 7-7-1998. II. Changed the mailing address with Racine County to Fairview Homeowner’s Association. III. Contacted the Fairview Homeowner’s Association requesting they get in contact with the owner of Cotton Exchange regarding the error. IV. Contacted Associated Appraisal regarding the increase in value. The assessor stated that it is a 12 acre lot that has a gazebo and park area. He felt that the previous assessment of $2000 was too low so he made a correction to $24,000. v The Committee is requested to provide a recommendation to the Village Board. 4. Review and act on purchase requisition for defib telemetry equipment a. The capital budget was amended to move up the purchase of the defib telemetry equipment ($75,000) from 2018 to 2016 and increasing the amount an additional $5,000. One telemetry unit would be located in each ambulance. v The Finance Committee is requested to review and act on the purchase requisition. 5. Review and act on purchase requisition for lockers. a. Right before the end of the year the Chief was updated that his operational accounts for fire/rescue were under budget by approximately $17,700. There is currently turnout gear located in the hose tower, the apparatus floor and in lockers in between apparatus on the floor. The new lockers would place the gear against the east wall of the fire station, where the existing lockers currently reside. There were approximately 25 new hires in 2015 that have gear without lockers at the station. The Chief contacted the vendor for lockers at the end of the year. After he reviewed the space in detail and what could fit in this location, the attached quote was developed. b. The total cost is now over $5,000 which requires Finance Committee and Village Board approval. The expenditure is requested to be approved without three quotes to utilize remaining 2015 operational dollars. v The Committee is requested to provide a recommendation on the purchase requisition. 6. Review and act on Resolution 791 – Amending the fee schedule for cross connection fees a. This changes the method of collecting the fee for commercial cross connection inspections from being invoiced by the Village to a special charge on the tax bill. 1  v The Finance Committee is requested to provide a recommendation to the Village Board. 7. Review and act on Resolution #792 – Resolution to Write-off aged rescue billing and Medicare Rescue Billing a. Each year 3 Rivers Billing provides the Village with the amount of uncollected rescue, TriCare, Medicaid and Medicare billing that should be written off. The total amount to be written off for 2015 is $153,518.10; of which $21,079.10 has been turned over to collection and still may receive payment for. According to the billing company, accounts cannot be turned over to collection or written off until all activity on the account has ceased. The remaining $132,439 represents the assigned amount from Medicare, Badger Care, Title 19, hardships, deceased patients, insurance adjustments, or small balances and therefore not eligible for collection. v The Finance Committee is requested to provide a recommendation to the Village Board. 8. Review and act on Resolution 793 – Amending the Fee Schedule for Paramedic Services. a. This past year the Village Board approved moving forward with a paramedic intercept agreement with the Village of Mukwonago. Since the approval of the agreement the ProHealth Emergency Room opened and the Village of Mukwonago does not have sufficient resources to provide additional services to the Village. In lieu of the Mukwonago agreement, the Chief has met with the Town of Vernon and they are willing to agree to the same terms, see attached agreement. b. This agreement has been reviewed and approved by the Village’s medical director. v The Committee is requested to act on the resolution providing the fee for paramedic coverage. 9. Review and act on request to refund collection fee for ambulance bill. a. Enclosed is a dispute letter written by the mother of the patient. She is disputing the collection fee on his behalf. The account is paid in full and he was 18 at the time of service. b. This is the first time the Village has received a request like this, Waukesha County provided answers to the following from the Treasurer: I. Who paid the bill and collection fee; the insurance company or the patient/guardian? The patient Josh paid the collection fee $297.02 & the unpaid balance insurance didn’t cover $159.12. The father Noel received payment from BlueCross/shield in the amount of $901.68; he then paid that to Waukesha County. (TOTAL $1357.82) II. It looks like the collection fee has been paid, are they looking for a refund? Yes, the mother (Angela) feels it is unfair to charge it because they didn’t get a bill, but was aware her son received the service. III. Who would be responsible for paying the refund? The Village of Waterford IV. Whose responsibility is it to verify insurance and correct billing address? It is always a patient’s responsibility to supply insurance information. If the patient/debtor is unable to provide the information at the time of transport, they are responsible to follow up with the provider. Traditionally an address is obtained by the EMT from the patient, his/her driver’s license, school, facility, site of pick up. The address given on the report is 12700 4 ½ Mile Rd, but the actual address is 12100 4 ¼ Mile Rd. 3 Rivers Billing confirmed they mailed out a bill and request for insurance information May, June and July 2015. They didn’t get the mail returned from the invalid address 12700 4 ½ mile rd. If there is no address or a mail return, the billing service will follow up with the EMT for more info or contact the hospital for an address. V. How did Waukesha County have the correct address but not 3 Rivers Billing? When we determine an address supplied to us is bad, we skip trace utilizing a number of databases to find an accurate address. VI. Is this a typical request? If so, how is it usually handled? This is not typical, I believe we started servicing Waterford in 2010, and this is the only dispute I see that we had to pass on to you. The process is Waukesha County receives a dispute. We will contact the patient/debtor to resolve. If the matter is something we cannot authorize/resolve (such as a refund of a collection fee), we will send the dispute letter and cover letter to the client for review. Clients respond in writing to the dispute and Waukesha County will forward it and contact the patient/debtor. v The Finance Committee is requested to provide a recommendation to the Village Board. 10. Update on Chargeback of Uncollected Net Personal Property Taxes For 2014 Taxes Uncollected in 2015 a. Past due notices of delinquent personal property taxes are sent by the Treasurer in mid February. In April any personal property taxes that are still outstanding are forwarded to the Village attorney for collection. In May, the Village Clerk verifies that all taxes have been paid before issuing liquor and /or cigarette licenses. For the most part, after each of these actions has taken place, we collect the majority of delinquent personal property taxes. However, each year there remains an amount of delinquent personal property taxes that are not collected primarily from businesses that have moved out of the Village or ceased operations. Section 74.42(1), Wis. Stats. provides that the taxation district treasurer may charge back to each taxing jurisdiction its proportionate 2 share of  those personal property taxes for which the taxing district settled in full the previous February, which were delinquent at the time of settlement, which have not been collected in the intervening year and which remain delinquent. A taxation district may only chargeback personal property taxes if the taxes are owed by an entity that has ceased operations, or filed a petition for bankruptcy, or are due on personal property that has been removed from the next assessment roll. For 2014, the Treasurer has charged back a total of $662.67 of delinquent personal property taxes. Delinquent personal property taxes for businesses that are not allowed to be charged back to the other taxing jurisdictions are forwarded to collections. No accounts were referred to collections. v This is an update only. No action required. 11. Update of Liturgical Publications Inc. (LPI) annual rebate. a. The Village contracted with LPI to print the Village newsletter in 2012. The contract stipulates that the Village will receive an annual rebate in the amount of 30% of the paid advertising revenue in excess of $11,860.56 per publication year beginning January 2015. The Village received a rebate in the amount of $1516.03 for the calendar year 2015; the 2014 rebate was $369.60. The rebate will be distributed between Village, Library and W&S operations to offset postage costs. v This is an update only. No action required. 12. Update on the timeline for the STH 83-20 project. a. Wisconsin DOT (WisDOT) is starting the next design phase of the Hwy 20/83 reconstruction project, and will prepare final plans for construction. The bid letting date has been scheduled for September of 2018. This will allow the construction to start at the end of 2018 and finish by the end of 2019. Preliminary utility work will be constructed by others during 2018, prior to construction. The utility work will include sanitary and water main work improvements to be complete prior to the highway construction, as well as moving gas, electric, and telephone systems. WisDOT real estate agents will evaluate construction easement needs and contact residents around the end of 2016. b. Village staff met with the DOT, RA Smith, HSE, and Baxter & Woodman to review the change in schedule. It was the conclusion that the timeline can work while still accomplishing the two road projects plans for 2016 – Racine Street Area Project and 2017 – River East Project (formerly referred to as the 2nd St./Division St./Safety Building Parking Lot/Private Parking North of East Main Street Business and Elizabeth Street parking south of Ten Club Park) if the projects come in on budget. c. The Village is currently working on a communications plan for the project that will be reviewed in at an upcoming meeting. In the immediate future, we will be presenting at the 2/16 Chamber Luncheon and reviewing the updated schedule in addition to our plans for the future roadway construction in 2016 and 2017. On 2/8 Messick and Ewald will also be informing the Waterford Business Cultivation Team (WBCT) and engage them in the communications planning process. v This is an update only. No action required. Invoices 13. Review and act on Village invoices Treasurer’s Report 14. Monthly donation report – Nothing to report for January Such other matters as may be authorized by law. There may be a quorum of Village Trustees present, which would constitute a public meeting of the Village Board. Brian Lauer Chairman Please note that, upon reasonable notice, accommodations can be made for the needs of disabled individuals through appropriate aids and service. For additional information or to request this service contact the Clerk’s Office at 534-3980. Posted 2/5/16, 4:30 p.m. 3  FINANCE COMMITTEE January 11, 2016 – Unofficial 5:00 p.m. Members Present: Gil Amborn, Brian Lauer, Tom Roanhouse and Jim Schneider Excused: Ron Kluth Also Present: Rebecca Ewald, Lori Peternell and Rick Mueller Lauer called the meeting to order at 5:00p.m. Motion made by Schneider, seconded by Amborn to approve the December 14, 2015 Regular Meeting Minutes. Motion carried. The Committee discussed reviewing the budget process and defining roles and responsibilities of the Finance Committee. Schneider and Amborn will meet with staff to review the process and bring amendment suggestions to the Finance Committee in February. The Committee was updated on funding requirements for providing paramedic coverage. On December 14, 2015 the Board elected to move forward with a paramedic intercept agreement with the Town of Vernon and upgrading our AEMT licensure to be a part time paramedic service. This will allow the Village to begin staffing for paramedic service and when paramedics are not staffed for service, the availability to utilize the Town of Vernon intercept for that coverage. The Village of Waterford would be operating the paramedic coverage under the Town of Vernon paramedic license. The Chief has met with Dr. Schultz and the Chief from the Town of Vernon. Dr. Schultz is working on updating the licensure on our current plan and getting approval from the State of Wisconsin for the upgrade. With the signed agreement and State approval, the Village would have their first paramedic unit operating in the Village of Waterford by February 1, 2016. Providing paramedic coverage allows the Village to attract additional part time employees from a larger pool of individuals because they can utilize their skills and the employee does not have to work down to a lower level of care, or not utilize their paramedic skills. Providing paramedic coverage also allows the Village to provide a greater level of quality assured care faster, rather than waiting additional time for the Wind Lake Intercept at an I99 coverage or lower skill level of care. During the 2015 budget process the Board vocalized that they desire to move forward with this concept. It is estimated that the Village would generate $15,000 in revenue if the Village was staffed for paramedic services 25% of the time. Additional equipment must be purchased to provide paramedic service. At that same meeting, the Board approved the following recommendations made by the Chief: - Moving back the purchase of the ambulance ($218,000) scheduled in 2016 to 2018. The purchase of the ambulance was moved up during budget discussions to provide an additional squad to support inter-facility transports from ProHealth. The Chief is recommending the Village only move forward with one endeavor at a time, and is recommending paramedic coverage now. - Move up the purchase of the defib telemetry equipment ($75,000) from 2018 to 2016 and increasing the amount of telemetry an additional $5,000. One telemetry unit would be located in each ambulance. - Including a new line item for 2 drug cabinets ($5,000) in the CIP plan for purchase in 2016. - Including a new line item for cradles/pedestal kits/installation ($4,300) for the tough books required for paramedic service in the CIP plan for purchase in 2016. - Purchase of drugs ($5,000) for paramedic service through the operational account. The revenue generated from the service is anticipated to cover the cost of the drugs. Motion made by Schneider, seconded by Amborn, to recommend to the Village Board approval of Village prepaid invoices in the amount of $67,503.43. Motion carried. Motion made by Schneider, seconded by Kluth to recommend to the Village Board approval of Village unpaid invoices in the amount of $3,680,089.06. Motion carried. Upon motion made by Schneider, seconded by Amborn, the meeting adjourned at 5:55 p.m. Motion carried. Submitted by, Lori Peternell, CMTW Village Treasurer 4 5 6  MARCIA J. HASENSTAB ATTORNEY AT LAW P.O. BOX 187 WATERFORD, WISCONSIN 53185 PHONE: 262-534-6611 FAX: 262-534-3155 DATE: 1-22-2016 TO: Lori Peternell FROM: Marcy Hasenstab RE: Tax Bill Sent to Wrong Address In response to your request for comments regarding a tax bill sent to the correct owner but the wrong street address for an extended period of time, and paid by the recipient, I offer the following: Kathy Prailies, the registered agent of WTR Properties, LLC, the owner of the Cotton Exchange property, has been receiving a tax bill addressed to the Fairview Estates Residents Association at the Cotton Exchange street address for an extended period of time, and has been paying the bill without question. In the past ten years, the tax bill ranged between $42 and $50. This year, the bill rose to $517.81. After Ms. Prailies received the 2015 tax bill, she called you and questioned the amount of the tax bill, and also questioned why she was getting the bill. These questions triggered the determination that the bill had been mailed to the wrong address. As soon as you were made aware of the error, you located the correct address, corrected it in the Racine County system, and sent the 2015 bill to the representative of the owner. The Fairview Estates Residents Association is now requesting that the Village refund the taxes paid by the Cotton Exchange. No formal request for a refund from Ms. Prailies has been made, nor is the Village aware that it ever received an inquiry from the Residents Association as to why it was not getting a tax bill for that property. The Village does not have a responsibility for refunding the taxes paid by WTR Properties for taxes that should have been paid by the Fairview Estates Residents Association for the following reasons: 1. Any claim for recovery of taxes is time barred. Under Wisconsin Statute s. 74.35(5)(a), a claim for recovery of unlawful taxes that meets the definition of a palpable error must be filed no later than January 31st of the year that the taxes are payable. A clerical error is an error that is made in the description of the property or the computation of the tax. Even if the error in the mailing address meets the definition of a palpable error under Wis. Stat. s. 74.33(1)(a), no one brought the error to the Village’s attention until the bills came out this year, and no claims were filed by the January 31st deadline in any prior year. There was never a question about the property having an inaccurate assessment, so no correction of the assessment by the assessor under Wis. Stat. 70.43 is appropriate. No refund is due. 2. All payments made were voluntary. All of the tax bills, and the 2015 Notice of Changed Assessment, were addressed to the Fairview Estates Residents Association. As soon as the Village was made aware of the error, you corrected it. If the recipient had questioned the bill in any prior year, it would have been corrected at that time. The Village did not have any knowledge that the address was incorrect until this year. Under Wisconsin case law, there is a rule known as the voluntary payment doctrine. A payment is voluntarily made under the doctrine when the payment is made without protest as to its correctness or legality. It requires that a person who wishes to challenge the validity or legality of a bill is obligated to make the challenge either before voluntarily making payment, or at the time of voluntarily making payment. If no challenge is brought, the person loses the right to recover. The Cotton Exchange only had to ask the question about the bill, or mark the envelope that the bill was sent to the wrong address, in order to have it corrected, and did not do so. No refund is due. 7 8  Village of Waterford, 123 North River Street, Waterford WI 53185 December 14, 2015 Fairview Estates Residents Association PO Box 205 Waterford, WI 53185 RE: Parcel 191 041927003001 Outlot 1 To Whom It May Concern, I’m writing to inform you that we were contacted by Kathy Prailies, owner of The Cotton Exchange regarding the property taxes for the above referenced parcel. She indicated that she has been receiving this bill for a number of years and subsequently paying the taxes in error. She is seeking reimbursement for the amount of taxes she has paid on your behalf; we are requesting that you contact her directly at 262-210-2895 regarding this matter. I am including a copy of the 2015 tax bill and wanted to let you know that I have contacted Racine County to change the mailing address to: Fairvew Estates Residents Association, PO Box 205, Waterford, WI 53185 as recorded with Wisconsin Department of Financial Institutions. If this address is incorrect, you can visit the Racine County website at: http://www.goracine.org/RodLandDescription/rodTBAddress.aspx. If you have any questions, please do not hesitate to give me a call at 534-3934. Thank you for your cooperation in this matter. VILLAGE OF WATERFORD Lori Peternell Village Treasurer, CMTW Enclosure 9  LORI PETERNELL, TREASURER RACINE COUNTY - STATE OF WISCONSIN 123 N RIVER ST PROPERTY TAX BILL FOR 2015 WATERFORD WI 53185 REAL ESTATE FAIRVIEW ESTATES RESIDENTS ASSOC *TAX95999* Parcel Number: 191 041927003001 Bill Number: 95999 Important: Be sure this description covers your property. Note that this description is for tax bill 95999/191 041927003001 only and may not be a full legal description. FAIRVIEW ESTATES RESIDENTS ASSOC See reverse side for important information. 345 HICKORY HOLLOW RD WATERFORD WI 53185 Location of Property/Legal Description HICKORY HOLLOW DR Sec. 27, T4N, R19E PT SE1/4 FAIRVIEW ESTATES OUTLOT 1 FROM 191041927001000-002000- 002002 IN 96 FOR 97 ROLL 0.000 ACRES Please inform the county of address changes. ASSESSED ASSESSED TOTAL AVERAGE NET ASSESSED VALUE NET PROPERTY TAX VALUE LAND VALUE IMPROVEMENTS ASSESSED VALUE ASSMT. RATIO RATE 517.81 24,000 2,000 26,000 (Does NOT reflect credits) 0.954625090 0.02295626 ESTIMATED FAIR MARKET ESTIMATED FAIR MARKET TOTAL ESTIMATED A star in School taxes also reduced VALUE LAND VALUE IMPROVEMENTS FAIR MARKET VALUE this box by school levy tax credit 25,100 2,100 27,200 means 54.96 unpaid prior year taxes. 2014 2015 EST. STATE AIDS EST. STATE AIDS 2014 2015 % TAX TAXING JURISDICTION ALLOCATED TAX DIST. ALLOCATED TAX DIST. NET TAX NET TAX CHANGE STATE OF WISCONSIN 0 0 0.32 4.62 1343.8% RACINE COUNTY 144,156 150,692 6.96 98.22 1311.2% VILLAGE OF WATERFORD 276,266 333,727 13.13 191.45 1358.1% WATERFORD UNION HS 1,383,958 1,516,085 7.08 96.20 1258.8% WATERFORD ELEM 2,132,244 2,063,499 13.18 180.04 1266.0% TOTAL DUE: $517.81 GATEWAY TEC VTAE 76,040 438,940 1.46 21.65 1382.9% FOR FULL PAYMENT, PAY TO LOCAL COUNTY HANDICAPPED 0 0 0.38 4.68 1131.6% TREASURER BY: TOTAL 4,012,664 4,502,943 42.51 596.86 1304.0% JANUARY 31, 2016 Warning: If not paid by due dates, installment option is lost and total tax is FIRST DOLLAR CREDIT 0.00 -79.05 0.0% delinquent subject to interest and, if LOTTERY AND GAMING CREDIT 0.00 0.00 0.0% applicable, penalty. NET PROPERTY TAX 42.51 517.81 1118.1% Failure to pay on time. See reverse. PAY 1ST INSTALLMENT OF: $259.81 PAY 2ND INSTALLMENT OF: $258.00 PAY FULL AMOUNT OF: $517.81 PAY 1ST INSTALLMENT OF: $259.81 PAY 2ND INSTALLMENT OF: $258.00 PAY FULL AMOUNT OF: $517.81 BY JANUARY 31, 2016 BY JULY 31, 2016 BY JANUARY 31, 2016 AMOUNT ENCLOSED AMOUNT ENCLOSED AMOUNT ENCLOSED MAKE CHECK PAYABLE AND MAIL TO: MAKE CHECK PAYABLE AND MAIL TO: MAKE CHECK PAYABLE AND MAIL TO: LORI PETERNELL, TREASURER RACINE COUNTY TREASURER LORI PETERNELL, TREASURER 123 N RIVER ST 730 WISCONSIN AVENUE 123 N RIVER ST WATERFORD WI 53185 RACINE, WI 53403-1274 WATERFORD WI 53185 PIN# 191 041927003001 PIN# 191 041927003001 PIN# 191 041927003001 FAIRVIEW ESTATES RESIDENTS ASSOC FAIRVIEW ESTATES RESIDENTS ASSOC FAIRVIEW ESTATES RESIDENTS ASSOC BILL NUMBER: 95999 BILL NUMBER: 95999 BILL NUMBER: 95999 *TAX95999* *TAX95999* *TAX95999* INCLUDE THIS STUB WITH YOUR PAYMENT INCLUDE THIS STUB WITH YOUR PAYMENT INCLUDE THIS STUB WITH10 YOUR PAYMENT 11 12 13 14  îñèñïê Ú·®»ñλ-½«» Ó«»´´»® ì - ïððóïêóëîèððóîìð ì - ì - ì ïîñíðñïë ïîñíðñïë Ô±½µ»®- º±® ͬ¿¬·±² î ëçëïòðð Ù»¿®¹®·¼ ݱ®°±®¿¬·±² ö Í»» îñèñïë ³»»¬·²¹ ³»³± ÎÛÍÛÌ 15 16  RESOLUTION NO. 791 AMENDING THE FEE SCHEDULE TO REMOVE THE CROSS-CONNECTION CONTROL PROGRAM INSPECTION FEES AND ALLOCATING THE SPECIAL CHARGES FOR THE COST OF INSPECTIONS TO THE PROPERTIES SERVED WHEREAS the Village of Waterford created Chapter 112, Cross-Connection Control, to incorporate new Cross-Connection regulations in the Code of the Village of Waterford and officially adopt the State of Wisconsin cross-connection control rules to protect the Village of Waterford public water supply system; and WHEREAS in accordance with the requirements set forth by the Wisconsin Department of Natural Resources in Wis. Admin. Code s. NR 810.15 and the Wisconsin Department of Safety and Professional Services in Wis. Admin. Code s. SPS 382.41, the Village of Waterford created a Cross- Connection Control Program, which was adopted by Resolution 781; and WHEREAS pursuant to the Cross-Connection Control Program, the Village of Waterford Department of Public Works performs residential and certain low-risk non-residential cross-connection control inspections, and contracts for most non-residential cross-connection control inspection services with an expert outside contractor; and WHEREAS in Ordinance 632 the Village determined to charge the cost of non-residential cross- connection control inspections as special charges allocated to properties served rather than fees: NOW, THEREFORE, BE IT RESOLVED by the Village Board of the Village of Waterford, that the fees for non-residential cross-connection control program inspections are hereby removed from the Fee Schedule. BE IT FURTHER RESOLVED that the cost of inspection for each non-residential property served by the non-residential cross-connection control program shall be allocated as follows: 112-1E(4) Non-Residential Cross-Connection Inspection charge $ 148 Complex Non-Residential Cross-Connection Inspection fee $ Actual cost Introduced: Passed and Adopted: BY ORDER OF THE VILLAGE BOARD _______________________________ Thomas E. Roanhouse, President ATTEST: ________________________________ Carrie Orlovsky, Clerk 17  Resolution No. 792 A Resolution to Write-Off Aged Rescue Billing and Medicare Rescue Billing WHEREAS the Village of Waterford Village Board is responsible for the management and control of the Village’s finances pursuant to Wis. Stat. 61.34(1); and WHEREAS the Village’s audit has revealed that carrying delinquent Rescue Billing and Medicare Rescue Billing that are unlikely to be collected and may not be charged back to any other entity on the record of the Village creates an inaccurate view of amounts receivable by the Village; and WHEREAS the Village wishes to remove said delinquent Rescue Billing and Medicare Rescue Billing for the years: 2012 Rescue Billing in the amount of $ 4,159.76 2013 Rescue Billing in the amount of $ 402.65 2014 Rescue Billing in the amount of $ 13,632.85 2015 Rescue Billing in the amount of $ 2,883.84 Medicaid Rescue Billing in the amount of $ 27,151.28 Medicare Rescue Billing in the amount of $105,287.72 Total amount of write-off $153,518.10 NOW, THEREFORE, BE IT RESOLVED by the Village Board of the Village of Waterford, pursuant to the above, that delinquent Rescue Billing, Medicaid and Medicare Rescue Billing listed above shall be and are removed from the receivable accounts of the Village. If any such amounts are subsequently collected, they shall be restored to the appropriate accounts. BE IT FURTHER RESOLVED that this Resolution shall supersede and replace any prior motion to write off aged rescue billing where duplication of write-offs may occur by adoption of this Resolution. Introduced: February 8, 2016 Adopted: February 8, 2016 BY ORDER OF THE VILLAGE BOARD _________________________________ Thomas E. Roanhouse, President ATTEST: __________________________________ Carrie Orlovsky, Village Clerk 18  RESOLUTION NO. 793 AMENDING THE FEE SCHEDULE TO INCLUDE FEES FOR PARAMEDIC SERVICES WHEREAS, the Village of Waterford has set fees for Rescue Services pursuant to section 28- 3D of the Code of the Village of Waterford; and WHEREAS, Waterford desires to provide for life support services beyond the scope of its EMT - Intermediate Technician licensure when such services are needed and has requested an update to Waterford’s EMS Operational Plan for paramedic services by intercept or by dual licensure by contract; and WHEREAS, the Village will arrange for or provide paramedic services within the scope of its updated EMS Operational Plan as those services are necessary whenever possible; and WHEREAS the appropriate fee for the service is over and above the base rate charge of services for residents and non-residents and shall be added to the fee schedule: NOW, THEREFORE, BE IT RESOLVED by the Village Board of the Village of Waterford, that the fee schedule for the Village of Waterford shall be amended to include the following: 28-3D Paramedic Services, base rate plus $475 Resident and Non Resident 28-3D Paramedic Drugs & other Supplies At the cost to the Village BE IT FURTHER RESOLVED that Resolution 769 is hereby rescinded. Introduced: 02/08/2016 Passed and Adopted: 02/08/2016 BY ORDER OF THE VILLAGE BOARD ________________________________ Thomas E. Roanhouse, President ATTEST: ________________________________ Carrie Orlovsky, Clerk 19 20 21 22  PREPAIDS VILLAGE OF WATERFORD Payment Approval Report - Prepaids Page: 1 Input Date(s): 01/12/2016 - 01/26/2016 Feb 04, 2016 08:41am Report Criteria: Invoice.Input Date = 01/12/2016, 01/14/2016, 01/15/2016, 01/18/2016, 01/26/2016 Vendor Name Invoice No Description Net Inv Amt ALLEXI CHIROPRACTIC 01212016 2015 PROPERTY TAX REFUND-BATCH 51 75.01 FOOTLAND, KRISTINE 01142016 2015 PROPERTY TAX REFUND-BATCH 49 200.85 FORMELLA, PENELOPE L 01202016 2015 PROPERTY TAX REFUND-BATCH 51 3,375.72 FOXWOOD ISLE HOMEOWNERS ASSN 01262016 STREET LIGHTS 32.40 KNIGHT BARRY TITLE, INC 800974 TITLE SEARCH-GOUGH PROPERTY 75.00 KURHAJEC, DAVID 01122016 2015 PROPERTY TAX REFUND-BATCH 49 417.57 2015 PROPERTY TAX REFUND-BATCH 49 417.57 - 011520016 2015 PROPERTY TAX REFUND - BATCH 49 417.57 RACINE COUNTY TREASURER 01212016 COUNTY SHARE OF MONTHLY MUNICIPAL COURT FINES 585.90 RICKERT, KURBY J 01192016 2015 PROPERTY TAX REFUND-BATCH 51 148.58 SCHANNING, JOHN 01142016 2015 PROPERTY TAX REFUND-BATCH 49 554.23 2015 PROPERTY TAX REFUND-BATCH 49 554.23 - 01152016 2015 PROPERTY TAX REFUND-BATCH 49 554.23 SCHUERMAN, THOMAS R 01182016 2015 PROPERTY TAX REFUND - BATCH 50 707.97 SEITZ, DAVID 01252016 2015 PROPERTY TAX REFUND-BATCH 53 588.95 STATE OF WI - COURT FINES AND 01212016 STATE PORTION OF MONTHLY MUNICIPAL COURT FINES 1,926.59 VERIZON WIRELESS 9758406733 DPW 68.57 WATER DEPT 15.73 SEWER DEPT 15.73 RESCUE 5.96 9758406734 DPW TABLET DATA CHARGES 51.26 WATER-TABLET DATA CHARGES 25.62 SEWER-TABLET DATA CHARGES 25.62 9758719429 RESCUE-TWO DATA LINES 10.56 WANASEK CORP 5172 WATER MAIN REPAIR-WEST MAIN ST WEST OF JEFERSON ST 2,300.50 WATERFORD POST OFFICE 01252016 PERMIT #1 - VILLAGE NEWSLETTER 75.00 PERMIT #1 - W&S NEWSLETTER 37.50 PERMIT #1 - W&S NEWSLETTER 37.50 PERMIT #1 - LIBRARY NEWSLETTER 75.00 WCMA 01122016 WCMA 2016 MEMBERSHIP DUES-EW ALD 122.25 WCMA SPRING CONFERENCE REGISTRATION-EWALD 225.00 WE ENERGIES 01222016 RACINE ST 80.37 RIVERSIDE DR 26.29 N JEFFERSON & S RACINE ST 224.60 3RD ST & 100' N FOX ISLE BRIDGE 266.67 801 ELA AVE 746.70 807 ELA AVE 36.31 WINSON DR 367.22 123 N RIVER ST 1,201.95 751 CORNERSTONE CROSSING 289.62 951 FOXWALK CT 23.04 791 CORNERSTONE CROSSING 471.83 726 CORNERSTONE XING 3,068.30 STREET LIGHTING 7,634.79 SAFETY BUILDING (ELECTRIC) 250.51 SAFETY BUILDING (GAS) 223.79 DPW BUILDING (GAS) 249.24 PARK BLDG-COMMUNITY BLDG(ELECTRIC) 25.19 PARK BLDG-COMMUNITY BLDG(GAS) 116.88 WHITFORD PARK COMM BALL PARK (ELECTRIC) 104.49 VILLAGE HALL (GAS) 645.18 PARK BALL DIAMOND ELECTRIC 116.57 LIBRARY BUILDING ELECTRIC 2,662.87 LIBRARY BUILDING GAS 676.45 BUENA PARK SIREN 21.33 STREET LIGHTING-TID #2 LIGHTING 561.27 23 VILLAGE OF WATERFORD Payment Approval Report - Prepaids Page: 2 Input Date(s): 01/12/2016 - 01/26/2016 Feb 04, 2016 08:41am Vendor Name Invoice No Description Net Inv Amt OUTBUILDING WATERFORD YOUTH - GAS/ELECTRIC 69.51 WESTSIDE FIRE STATION-ELECTRIC 1,183.66 WESTSIDE FIRE STATION-GAS 167.54 WEX BANK 43702135 FIRE-GASOLINE 261.12 RESCUE GASOLINE 439.96 YOUNG, CHARLENE 01202016 FOOD FOR F&R WEEKLY TRAINING 125.35 Total Paid: 34,119.17 Total Unpaid: - Grand Total: 34,119.17 Finance Approval Village Board Approval Date _______________ Date _______________ By: ______________________________ Brian Lauer ______________________________ Gilbert Amborn ______________________________ Ron Kluth ______________________________ James Schneider ______________________________ Thomas Roanhouse Report Criteria: Invoice.Input Date = 01/12/2016, 01/14/2016, 01/15/2016, 01/18/2016, 01/26/2016 24  INVOICES KEYED UP 2-4-16 VILLAGE OF WATERFORD Payment Approval Report - Unpaid Page: 1 Input Date(s): 02/04/2016 - 02/04/2016 Feb 04, 2016 01:33pm Vendor Name Invoice No Description Net Inv Amt AARP/UHC MEDICARE COMPLETE 01202016 RESCUE BILLING REFUND 219.68 AMERICAN POWER EQUIPMENT 38287 REWIND STARTER ASSY 94.60 ASSOCIATED APPRAISAL 120428 PROFFESSIONAL SERVICES 866.67 INTERNET PARCEL POSTING 30.62 AURORA E.A.P. 13848 CONTRACTED SERVICES 374.50 AURORA HEALTH CARE 1055349 PREPLACEMENT TESTING-FIRE DEPT 151.00 PREPLACEMENT TESTING-RESCUE DEPT 151.00 AWARD WINNING SPORTS 2819 ENGRAVING ON PLATES 9.00 BADGER GLOVE & SAFETY 051942 4 BOMBER JACKETS/SAFETY GLASSES FOR DPW 320.50 4 BOMBER JACKETS/SAFETY GLASSES FOR DPW 320.50 BARTON COLLINS LTD 5930 LASER CHECKS 142.00 BAXTER & WOODMAN 0184296 7TH STREET TOWNHOMES-PLAN REVIEW 300.00 0184297 TRAILVIEW PRESERVE APTS-PLAN REVIEW 450.00 CENTRAL RACINE CTY HEALTH DEPT 20160108 SEMI-ANNUAL BILLING OF 2016 BUDGETARY 18,902.50 CENTRAL STATES FUNDS 01282016 LIBRARY HEALTH INSURANCE 6,494.00 DPW HEALTH INS 649.40 WATER HEALTH INS 324.70 SEWER HEALTH INS 324.70 GEN GOV'T HEALTH INSURANCE 5,195.20 GEN GOV'T HEALTH INSURANCE 649.40 MUNICIPAL COURT HEALTH INSURANCE 649.40 WATER HEALTH INS-UNION 974.10 SEWER HEALTH INS-UNION 974.10 DPW UNION HEALTH INS 1,948.20 EMPLOYEE PORTION 3,208.80 CLIA LABORATORY PROGRAM 02032016 CERTIFICATE FEE 150.00 CRETEX MATERIALS, INC 152724 CRETEX 1/2" CHIPS 305.81 CUSTOM GRADING, INC. 1655 SNOW REMOVAL 3,087.50 DAHMS, JOHN 01272016 REIMBURSEMENT FOR SNOW SHOVELS AND SCOOPS FOR STATION 2 200.94 DIGGERS HOTLINE 160153751 PREPAYMENT INVOICE - SEWER 375.20 PREPAYMENT INVOICE - WATER 375.20 DIGICORP, INC 01212016 SUPPORT BLOCK HOURS 2,000.00 2227 MERAKI LICENSE & SUPPORT ANNUAL RENEW AL 150.00 311853 UNITRENDS SUPPORT RENEW AL 1,088.42 DIVERSIFIED BENEFIT SERVICES 215011 ON-LINE INTERNET ENROLLMENT SVCS 100.00 215695 GEN GOVT ADMIN FEE 47.50 MUNICIPAL COURT ADMIN FEE 6.79 LIBRARY ADMIN FEE 27.14 DPW ADMIN FEE 6.79 WATER ADMIN FEE 3.39 SEWER ADMIN FEE 3.39 PLAN PARTICIPANT MAILINGS 1.46 2015 CARRYOVERS 17.80 DONERITE JANITORIAL SERVICE 2801 JANITORIAL SERVICES-VILLAGE HALL 400.00 JANITORIAL SERVICES-COMMUNITY BLDG 120.00 EAGLE MEDIA INC. 00031653 F&R APPRECIATION AWARD FOR JEREMY ESPIL 42.95 00031699 F&R JOB SHIRTS (8) 772.90 EMERGENCY APPARATUS MAINT. 84079 PUMP SERVICE AND TESTING ENG 744 1,461.80 84080 PUMP SERVICE AND TESTING ENG 745 1,507.38 84081 PUMP SERVICE AND TESTING ENG 746 2,782.45 84407 ENGINE 745 REPAIR 954.77 FASTENAL COMPANY WIMUK58636 LOTION SOAP 35.22 WIMUK58713 STREETS EQUIP OPERATION 26.29 WIMUK58823 STREETS EQUIP OPERATION 5.00 WIMUK58830 TOOLS 3,271.64 WIMUK58919 TOOLS 78.53 FRANKS, CHAD 02032016 REIMBURSEMENT FOR RADIO CART SUPPLIES PURCHASED AT MENARDS26.55 FREEDOM MAILING SERVICES 28231 DEC PAST DUE BILL PROCESSING-WATER 34.08 DEC PAST DUE BILL PROCESSING-SEWER 34.07 25 VILLAGE OF WATERFORD Payment Approval Report - Unpaid Page: 2 Input Date(s): 02/04/2016 - 02/04/2016 Feb 04, 2016 01:33pm Vendor Name Invoice No Description Net Inv Amt POSTAGE - WATER 128.98 POSTAGE - SEWER 128.98 G&K SERVICES 01252016 DPW UNIFORMS-PANTS/SHIRTS 322.30 MAT SERVICE-SAFETY BUILDING 44.00 MAT SERVICE-PARKS 44.00 MAT SERVICE-LIBRARY 46.22 MAT SERVICE-STREETS 48.94 MAT SERVICE-VH 40.86 GATEWAY TECHNICAL COLLEGE 20817 EMT BASIC - TRACEY BUERGER 877.10 GENERAL CODE PUBLISHERS C0020531 ECODE ANNUAL MAINTENANCE FEE 995.00 GUERIN, JOSEPH & ELLEN 01282016 OCCUPANCY BOND REFUND-806 RIVER RIDGE CT 500.00 HASENSTAB, MARCIA J. 02022016 GENERAL LEGAL 2,111.40 GENERAL LEGAL-GOUGH TRUST 48.30 GENERAL LEGAL- RACINE ST AREA PROJECT 496.80 MUNICIPAL COURT 669.30 DEVELOPER (TRAILVIEW HENRICHS) 586.50 DEVELOPER (GRASCH) 186.30 HAWKINS, INC. 3821979 CONDITIONER/AZONE - 15 EPA REG NO 7870-5 441.75 HD SUPPLY WATERWORKS, LTD E981131 WATER MAIN CLAMPS 894.59 E981146 REPAIR & MAINTENANCE OF SERVICES 256.54 F007779 CLAMPS FOR WTR MAIN & PARTS 190.65 F016987 WAT VALVE SEAT W/O-RING 415.00 F023685 HYDRANT REPAIR PARTS 2,645.12 F028315 HYDRANT & PARTS 3,232.50 HUTCHINSON, SHOCKEY, ERLEY CO 01282016 VILLAGE DEBT SERVICE ISSUANCE COSTS 9,533.73 WATER DEBT SERVICE ISSUANCE COSTS 2,352.48 SEWER DEBT SERVICE ISSUANCE COSTS 495.26 HYDRO CORP 0038098-IN MONTHLY CONTRACT FOR CROSS CONNECTIONS 1,625.00 JEFFERSON FIRE & SAFETY 223181 STC REPAIR 169.90 223184 SCOTT AIR PAK REPAIR/REGULATOR VIBRALERT KIT 381.80 JOHNS DISPOSAL SERVICE, INC 55390 MONTHLY REFUSE SERVICE 15,159.15 MONTHLY RECYCLING SERVICE 5,655.87 KAPUR & ASSOCIATES, INC 86796 TEN CLUB PARK CONCEPT & SEA WALL DESIGN 657.60 LANGE ENTERPRISES 56779 NO PARKING SIGNS 37.64 MENARDS 96332 SYSTEM SAVER PELLETS 158.00 97140 RESCUE-KITCHEN & MISC SUPPLIES 72.96 97448 STATION #1 REPAIR/MAINT PARTS 204.01 97520 STATION #1 REPAIR/MAINT PARTS 2.44 97959 FIRE-HARDW ARE PARTS 46.65 98059 STREET EQUIP - OPERATION SUPPLIES 45.91 MINUTEMAN PRESS 26021 CITATION ENVELOPES 145.92 OFFICE MAX CONTRACT INC 054516 VH OFFICE SUPPLIES 82.50 PHONETICALLY SPEAKING & ASL 12302015 EMT/FIRE BINDERS (2) 80.00 PIEPER ELECTRIC 607872 REPAIR OF LIFT STATION THAT CAUGHT FIRE 3,125.00 PITNEY BOWES INC 01192016 POSTAL METER RENTAL-VILLAGE 50% 68.25 POSTAL METER RENTAL-WATER 25% 34.13 POSTAL METER RENTAL-SEWER 25% 34.12 PRINCIPAL FINANCIAL GROUP 01282016 LIBRARY LIFE INSURANCE 75.03 DPW LIFE INSURANCE 43.49 WATER LIFE INSURANCE 21.75 SEWER LIFE INSURANCE 21.75 GEN GOVT LIFE INSURANCE 40.28 GEN GOVT LIFE INSURANCE 5.04 MUNICIPAL COURT INSURANCE 5.03 QUARLES & BRADY LLP 2124245 VILLAGE DEBT SERVICE ISSUANCE COSTS 6,352.50 WATER DEBT SERVICE ISSUANCE COSTS 1,567.50 SEWER DEBT SERVICE ISSUANCE COSTS 330.00 R & R INSURANCE SERVICES, INC 1531225 LWMMI WORKERS COMPENSATION 7,712.00 RACINE COUNTY - FINANCE 15-VOW-TB TAX BILL ENVELOPES 87.28 26 VILLAGE OF WATERFORD Payment Approval Report - Unpaid Page: 3 Input Date(s): 02/04/2016 - 02/04/2016 Feb 04, 2016 01:33pm Vendor Name Invoice No Description Net Inv Amt PAPER FOR TAX BILLS & INSERTS 270.00 FOLDING OF 2015 TAX BILLS & INSERTS 272.96 POSTAGE FOR TAX BILLS 932.26 RACINE COUNTY FIRE CHIEFS ASSN 12302015 2016 ANNUAL DUES-1 DEPT MEMBERSHIP, 1 CHIEF, 2 ASST CHIEFS 525.00 RACINE COUNTY SHERIFFS OFFICE 1190 CONTRACTED SERVICES-DECEMBER 31,465.40 1191 ADDITIONAL 1ST SHIFT COVERAGE-DECEMBER 8,612.80 RC ELECTRONICS, INC. 641787 (3) DIGITAL PORTABLE RADIOS WITH CHARGERS & ANTENNAS 1,875.00 641788 FCC LICENSE SVC-APCO APPLICATION 250.00 ROANHOUSE, THOMAS 01202016 MILEAGE REIMBURSEMENT 12.65 01212016 MILEAGE REIMBURSEMENT 10.26 SAFEBUILT, INC 0023199-IN PERMITS-DEC 5,420.53 SCHW AAB, INC. A022168 8 FIRE BADGES 648.95 SENSUS USA ZA16012872 AUTOREAD SOFTWARE SUPPORT-WTR 808.73 AUTOREAD SOFTWARE SUPPORT-SWR 808.72 SIMPLEXGRINNELL LP 82141822 8 NEW EXTINGUISHERS 975.00 SOUTHERN LAKES NEWSPAPERS, LLC 231525 RACINE STREET BID PUBLICATION 73.28 231527 RACINE STREET BID PUBLICATION 87.74 231529 LEGAL PUBLICATION 70.15 231530 LEGAL PUBLICATION 40.19 231531 LEGAL PUBLICATION 123.17 232781 LEGAL PUBLICATION 210.76 TONKA WATER 1002934-IN SERVICE BILLING & REPAIR ON 4 MANWAY GASKETS 2,532.62 TOWN OF WATERFORD 231792 SHARED AD-ABSENTEE VOTING 33.35 232480 SHARED AD-VOTING EQUIP TEST 10.88 UNITED LABORATORIES INV143185 LIFT STATION CHEMICALS 3,460.80 W.S. DARLEY & CO. 17227709 BAG, X-LG RED W/ MALTESE CROSS (2) 125.79 WANASEK CORP 5628 WATERMAIN REPAIR 555 RIVERMOOR PKWY 1,870.13 WATERFORD GRADED SCHOOL 02032016 MONTHLY MOBILE HOME FEES 5,801.42 WATERFORD UNION HIGH SCHOOL 02032016 MONTHLY MOBILE HOME FEES 3,099.96 WELDERS SUPPLY CO 372090 1 YEAR PREPAID RENTAL-ARGON & HELIUM MIXES 90.00 372707 D USP OXYGEN 387L 56.05 WEX BANK 43783599 VEHICLE FUEL - SEWER 113.17 43783600 STREETS GASOLINE 1,150.07 WI MUNICIPAL COURT CLERKS ASSN 02032016 2016 DUES-LADEWIG 40.00 WIND LAKE VOL. FIRE CO., INC 2014-62 4TH QTR ALS INTERCEPT 1,500.00 WISC-DOT TVRP UNIT 02022016 VEHICLE REGIS SUSP - ACCT 51WA 5.00 WISCONSIN HUMANE SOCIETY 609 ANIMAL CONTRACT 588.63 WISCONSIN RURAL WATER ASSOC 2867 CONSOLIDATED SAFETY TRAINING-2 ATTENDEES 118.96 XEROX BUSINESS SERVICES LLC 1230310 FH CLOUD ANNUAL CONTRACT, FH INSPECTOR FOR IPAD RENEW AL 3,351.00 Total Paid: - Total Unpaid: 212,448.01 Grand Total: 212,448.01 27 VILLAGE OF WATERFORD Payment Approval Report - Unpaid Page: 4 Input Date(s): 02/04/2016 - 02/04/2016 Feb 04, 2016 01:33pm Finance Approval Village Board Approval Date _______________ Date _______________ By: ______________________________ Brian Lauer ______________________________ Gilbert Amborn ______________________________ Ron Kluth ______________________________ James Schneider ______________________________ Thomas Roanhouse 28