Finance, Taxes and Insurance

1 VILLAGE OF WATERFORD FINANCE COMMITTEE Monday, July 13 2020, 5:00 pm Digital Meeting, log in information: https://www.gotomeet.me/VillageofWaterford/finance-4 or call in at: 1-872-240-3212, access code: 502-611-621 1. Call to Order 2. Roll Call 3. Comments and Correspondence 4. Public Appearances 5. Reading and Approval of Min: 06.08.2020 New Business 1. Review of the YTD Financials, Investment Statements, and Treasurer’s report; consider a motion for action. 2. Discussion on economic outlook and budget expectations for 2021. Adjournment Public Notice Questions regarding the nature of the agenda items or more detail on the agenda items listed above scheduled to be considered by the governmental body listed above can be directed to Zeke Jackson, Village Administrator at 920-421-4457 or at zjackson@waterfordwi.org. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, a good faith effort will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aid at no cost to the individual to participate in public meetings. Due to the difficulty in finding interpreters, requests should be made as far in advance as possible preferably a minimum of 48 hours. For additional information or to request this service, contact the Village Staff at 262-534-7912, or by writing to the Village Administrator at the Village Administration Building, 123 N. River St, Waterford WI, 53185 Copies of reports and other supporting documentation are available for review at the Village Administrator’s Office, Administration Building, 123 N. River St, Waterford WI 53185 during operating hours. (8 a.m. – 5 p.m. weekdays). Posted: 07/8/19; 10:00 p.m.  2 1 Village of Waterford 2 Finance Committee Meeting Minutes - Approved 3 June 8th, 2020 4 *Held Via Teleconference* 5 6 Chair Ewert called the meeting to order at 5:05 pm. 7 Present: Brain Lauer, Troy McReynolds, Adam Jaskie, Don Houston, Andrew Ewert 8 9 Also present: Zeke Jackson, Colleen Schauer, Michelle Vandehey 10 11 Minutes: Lauer motioned to approve 10-21-2019. Second by Jaskie. Motion carried. 12 13 YTD Financials: Treasurer Vandehey and Administrator Jackson gave an over view of the YTD Financials 14 and the Treasurer’s report. 15 16 Architectural Services: Lauer recused. Motion by Ewert to recommend on to the Village Board to 17 amend the 2020 Annual Budget creating an internal loan from Capital Funds to TID 4 in an amount of 18 $290,000 at the terms indicated. Second by Jaskie. All aye. Motion carried. 19 20 Budget policy: Motion by Houston to amend budget policy 003-110318 and 009-11038 to become one 21 uniform policy. Second by Lauer. All aye. Motion carried. 22 23 Façade Grant: Motion to Ewert table discussion of façade grant program. Second by Lauer. All aye. 24 Motion carried. 25 26 RFP: Motion by Ewert to recommend on to the Village Board to create an RFP for architectural services 27 for Fire Station #2. Second by Lauer. All aye. Motion carried. 28 29 Budget: Discussion was had on the 2021 Budget. 30 31 Motion by Ewert to adjourn at 6:02 pm. Second by Lauer. All aye. Motion carried. 32 33 Respectfully submitted by 34 Colleen Schauer, PIO Village of Waterford | 123 North River Street | Waterford WI 53185 | 262.534.3980  3 VILLAGE OF WATERFORD TREASURER’S REPORT For additional information, visit www.waterfordwi.org July 13, 2020 Treasurer’s Report Staff will begin the budget process the last week of July. Danielle has submitted budget templates to each of the department heads with an expectation of flat expenditures for 2021. There is a meeting scheduled for August 6, 2020 with Zeke, myself and each of the department heads to discuss their budget forecasts. We are reviewing the collateral statements from Associated Bank in great detail to make sure our due diligence is being done during these uncertain times and checking to see if we need to make any changes in the best interest of the Village. Items Completed: Submitted the Annual Workman’s Comp Audit Currently working on: Gathering information for the 2019 Audit as requested Starting the process of the payroll software upgrade Included in the packet: YTD reports by Fund Utilities Aging Summary May American Deposit Funds Statement June Associated Bank Investment Funds Statement Expenses by Vendor Summary Humbly Submitted, Michelle Vandehey Village Treasurer Village of Waterford | 123 North River Street | Waterford WI 53185 | 262.534.3980 4 5 6 7 8 9 10 11 12 13 14 15 16  Village of Waterford Customer Statistical Report C017 17 Filters: Billing Group: All Accounts, From Date: 11/01/2019, To Date: 06/30/2020, Municipality: Village of Waterford, Past Due Days: 90 Address Type Reporting Group Customers Revenue Customers Past Due Residential Overpayment 345 62783.48 51 Sewer 1926 439486.52 324 Water 2017 348491.20 324 Other 3 40.00 2 Commercial Overpayment 40 38045.68 5 Sewer 150 74873.64 22 Water 151 53415.48 22 Other 1 20.00 1 Industrial Overpayment 2 0.00 0 Sewer 13 13328.29 1 Water 13 9854.44 1 Public Overpayment 1 368.80 0 Sewer 20 29672.66 0 Water 20 23720.07 0 Multi Family Overpayment 7 102.62 0 Sewer 38 36750.50 1 Water 38 24108.84 1 Printed 07/08/2020 12:47:24 pm 1/1 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52