Public Works Committee

1 VILLAGE OF WATERFORD PUBLIC WORKS & UTILITIES COMMITTEE November 15th, 2021, 4:00 pm Water Treatment Plant, 726 Cornerstone Crossing and 1. Call to Order Village Hall, 123 N River Street 2. Roll Call 3. Comments and Correspondence 4. Public Appearances: 5. Reading and Approval of Min: 10.20.21 PW&U 6. Special Event Permits: 7. Reports: Streets Supervisor, Parks Supervisor, Engineer New Business 1. Tour of Water Treatment Plant; suspension of meeting to regroup at Village Hall. 2. Presentation by Baxter and Woodman on the Local Roads Improvement Program. 3. Discussion on Village banner policy; consider an appropriate motion for action. Adjournment Public Notice Questions regarding the nature of the agenda items or more detail on the agenda items listed above scheduled to be considered by the governmental body listed above can be directed to Zeke Jackson, Village Administrator at 262-806-1750 or at zjackson@waterfordwi.org. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, a good faith effort will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aid at no cost to the individual to participate in public meetings. Due to the difficulty in finding interpreters, requests should be made as far in advance as possible preferably a minimum of 48 hours. For additional information or to request this service, contact the Village Staff at 262-534-7912, or by writing to the Village Administrator at the Village Administration Building, 123 N. River St, Waterford WI, 53185 Copies of reports and other supporting documentation are available for review at the Village Administrator’s Office, Administration Building, 123 N. River St, Waterford WI 53185 during operating hours. (8 a.m. – 5 p.m. weekdays). Posted: 11/12/21; 10:50 a.m.  2 1 VILLAGE OF WATERFORD 2 Public Works & Utilities Committee Meeting Minutes 3 Held at DPW Building 4 October 18th, 2021 5 6 Meeting was called to order by Chair Baker at 4:00pm 7 8 Present: Pat Goldammer, Don Houston, Kim Migazzi, Fred Koeller, Carl Oberhardt 9 Others present: Colleen Schauer, Mike Sponholtz, Zeke Jackson, Rick Huening, Alysa Robbins 10 11 Minutes: Motion by Houston to approve the 9-20-2021 minutes. Second by Migazzi. All aye. Motion 12 carried. 13 14 Events: Motion by Houston to approve the Winter Wonderland Christmas Parade. Second by 15 Goldammer. All aye. Motion carried. 16 17 Reports: 18 Streets and Utilities Supervisor Huening spoke on updates in the Department of Public Works. 19 Parks Supervisor Sponholtz gave updates on the parks and facilities department. 20 21 New Business: 22 1- Ten Club Park: Mead & Hunt presented updated Ten Club Park plans. Discussion topics included 23 fireplaces, playground area, general design and aesthetic. 24 Motion by Oberhardt to recommend the plans for Ten Club Park by Mead & Hunt for approval to the 25 Village Board. Second by. All aye. Motion carried. 26 27 2- Water Only Meters: Discussion was held on the current process for installing water only meters and 28 changes that need to made to the current policy. 29 30 Motion by Houston to adjourn at 6:13 pm. Second by Goldammer. All aye. Motion carried. 31 32 Respectfully submitted by, 33 Colleen Schauer, PIO  3 VILLAGE OF WATERFORD PUBLIC WORKS AND UTILITY MEETING For additional information: http://www.waterfordwi.org Meeting Date: November 2021 Public works:  Plow trucks re set up for winter  Purchased used pickup truck from Pendleton Turf  Started putting Christmas decorations up today  Street sweepers were in last week, did entire Village. Will be back this week  Working on LRIP grants  Repaired 2 storm sewer inlet in Fairview subdivision Utilities:  Replaced hydrant on corner of Bakke and S Jefferson  Non-compliant yard hydrant was replaced at Whitford Park  Met with contractor to formulate a plan for the antenna installation for AMI system  Working on up to SCADA for water and sewer ( original equipment installed in 1997 ) Rick Huening Public Works/Utilities Supervisor Name: i:\1. 2017 agendas\board\2017_04\02a br 2017 bridenhagen.docx Created: 4/13/2017 4:46 PM Printed: 4/14/2017 2:38 PM Author: Robert Kufrin Last Saved By: Zeke Jackson Revision: 2  4 VILLAGE OF WATERFORD PUBLIC WORKS AND UTILITY MEETING Facilities and parks update Meeting Date: November 15 2021 Facilities -Working on getting competitive bids to repair the fire protection dry system pipes at the library. spent time monitoring air system leak rates and compressor run times. -Gathering budgetary bids for major improvements to Whitford park. -Helped build and run the haunted house, still working on cleanup and storage. -Set up the Christmas tree at the Library, as well as other holiday preparations. -Repaired leaky flush valves at Village hall basement bathrooms -Completing ongoing general repairs, maintenance and organization of all facilities. -Drained and winterized plumbing at Whitford park. Parks -Supporting volunteers at the Old Settlers Cemetery project. -Completed sod,tree planting, asphalt cutting and general clean up at the 1st and main empty lot. -Took down the bandshell tent at village hall park. -Decorated and took down halloween decorations at the park, starting work on Christmas decorations. -Set up ice rink and lights -Completed fall clean up and pruning of plant beds at the Village hall, boat launch, 2nd street parking lot and Whitford park. Working on fall leaf removal. -Completing ongoing mowing,weeding, watering, mulching, spraying and general outside maintenance village-wide. Respectfully submitted, Mike Sponholtz Facilities and parks supervisor.  5 VILLAGE OF WATERFORD Engineer’s Report November 12, 2021 Well 6 Site Investigation and Design - Project No. 180435  Well 6 is planned at the Well 4 site. Additional improvements include a reservoir and additional treatment equipment at the existing water plant.  The WDNR does not consider the project eligible for funding. Based on this, we recommend that the Village seek an alternate funding source for this project such as USDA funding.  See the email snip below from the USDA. This is the same funding source that Paddock Lake recently used to build their water system improvements; it has the advantage of offering a low interest, 40-year loan term. They would like to review the Village’s 2020 water utility audit to make a more accurate determination prior to formal application. Mercury Business Park - Project No. 180594  Work within WDOT right-of-way is complete. Reesman has a punchlist for the Village and for the WDOT to complete yet.  We expect a request for final payment in December. ADI Business Park - Project No. 201098  Nothing has happened in the last 90 days; the developer’s engineer is not responding to our request for the record drawing information and the GPS survey.  We will contact the developer directly before next month. Page 1 of 4 \\corp.baxwood.com\projects\Crystal Lake\WATRF\General\Admin\Monthly Reports\2021\11-2021\11-12- 21.docx  6 VILLAGE OF WATERFORD Engineer’s Report November 12, 2021 Fire Station No. 2 Addition - Project No. 210831  The site utilities are installed. The water main has passed the pressure test and is in the process of bacteriological sampling. Park Villas – Project No. 201980  A majority of Phase 1 and Phase 2 work is now complete. Phase 3 work does not yet have a start date.  We are working on getting record drawings from the developer. Oak & Rohda Street and Utility Improvements – Project No. 200208  The project is complete and the final punch list has been sent to the contractor.  We are working through the outstanding change order requests from the contractor for consideration by the Village. Asset Management Plan – Utility Systems – Project No. 200204  This plan will inventory the existing water distribution, sanitary sewer system, and storm sewer systems and identify recommended improvements corresponding to the recommended roadway improvements in the Village’s Pavement Management Plan.  We are modifying this proposal. The Enclave at Waterford Landing – Project No. 190196  The Wanasek Corporation is working for the developer; the public mainline utilities are installed and all concrete work and asphalt paving is complete.  We are working on getting record drawings from the developer. Page 2 of 4 \\corp.baxwood.com\projects\Crystal Lake\WATRF\General\Admin\Monthly Reports\2021\11-2021\11-12- 21.docx  7 VILLAGE OF WATERFORD Engineer’s Report November 12, 2021 Potential MSIS Project – East Main Street Reconstruction – Project 212339.40  An application was submitted to the County on November 1, 2021 for potential 90 percent funding of the paving and drainage work associated with the reconstruction of E. Main Street between Milwaukee Street and STH 36.  The estimated project cost is $2.2 M with approximately ½ of the cost associated with the water and sanitary utilities.  The presentation for this is November 17, 2021 at 10:00a at the County. We plan to provide a dry-run of this presentation on Monday November 15th at 4:00p for the public works committee. Page 3 of 4 \\corp.baxwood.com\projects\Crystal Lake\WATRF\General\Admin\Monthly Reports\2021\11-2021\11-12- 21.docx  8 VILLAGE OF WATERFORD Engineer’s Report November 12, 2021 2022 LRIP Project – Project 219605.90  This project involves the resurfacing of N. Milwaukee Street between E. Main Street and the north Village limits. The estimated project cost is $625,000.  The application has been submitted to Alex Valley at Racine County and the LRIP program. Page 4 of 4 \\corp.baxwood.com\projects\Crystal Lake\WATRF\General\Admin\Monthly Reports\2021\11-2021\11-12- 21.docx  9 VILLAGE OF WATERFORD BANNER POLICY ON VILLAGE OWNED PROPERTY This is the official banner policy for the Village’s public banner posting locations located throughout the Village.  Only a banner announcing a specific event (which has specific dates) by a Waterford based non-profit organization is permitted. Raffles, Fundraisers, and other “non-event” advertising activities are not allowed the use of posting on public property. Athletic recruiting drives for teams based at Whitford Park are allowed. Advertising for events outside of the incorporated boundaries of the Village are not allowed.  The banner locations will accommodate banners up to 6’ wide by 4’ high. Banners must be double sided.  It is the responsibility of the organization to deliver banners to the Village for posting. Village Staff will control putting up and pulling down banners.  Two banners will be allowed per site, but only one banner per organization per site during any given 14 day interval, even if only one organization wants to be posted at that time.  A banner may be in place for a maximum of 14 days, and banners will only be taken up or pulled down on Mondays (banners need to be delivered the Friday before a posting date), weather permitting. The Village will make every attempt to display banners for the full 14 days.  Permission to display a banner must be given by the Village Clerk or Village Administrator.  Banner space will be reserved on a “first to schedule basis” each calendar year, with preemption rights granted to the Village for its’ own events, and Explore Waterford for Community Events.  Damage and/or theft is outside of the responsibility of the Village, and the Village will not be held responsible for damaged or stolen banners.  Banners provided to organizations “for free” by large corporations with no taxable property in the Village of Waterford will not be allowed to be displayed if the banner features advertising on behalf of the corporation with no taxable real property in the Village (Waterford based businesses with real taxable property in the Village sponsoring banners on behalf of non-profits are encouraged).  No other signage is allowed by any organization or group on Village property. APPLICATION Name/Address/Telephone of Organization: Name of Organization Address Telephone Name of Event: Date of Event: Dates Requested: Request up to 4 locations: Ten Club Park Whitford Park Main & Racine Main & Hwy 36 Signature of Organization Representative Date SEND APPLICATION TO: Village Clerk, Village of Waterford, 123 N River Street, Waterford, WI 53185. Phone: 262-534-3980 Fax: 262-534-5373 APPROVED BY: Signature of Village Clerk/Administrator Date Copies to : Applicant DPW File \\Mainserver\docs\Miscellaneous (Forms-Mailing Lists-Village Info)\Forms\Permit, Applications\Special Event Banner Permit Policy.doc