Public Works Committee

1 VILLAGE OF WATERFORD PUBLIC WORKS & UTILITIES COMMITTEE February 21st, 4:00 pm DPW Building, 801 Ela 1. Call to Order 2. Roll Call 3. Comments and Correspondence 4. Public Appearances: 5. Reading and Approval of Min: 11.15.21 PW&U 6. Special Event Permits: Changing a Destiny Day & 5k Run Walk 7. Reports: Streets Supervisor, Parks Supervisor, Engineer New Business 1. Discussion on replacement of old Christmas decorations; consider an appropriate motion for action. 2. Discussion on Whitford Park improvements. 3. Review of Impact Fee Needs Assessment Work Order from Baxter & Woodman; consider an appropriate motion for action. 4. Review of Utility Plan Work Order from Baxter & Woodman; consider an appropriate motion for action. 5. Review of Work Order for N Milwaukee Street by Baxter & Woodman; consider an appropriate motion for action. Adjournment Public Notice Questions regarding the nature of the agenda items or more detail on the agenda items listed above scheduled to be considered by the governmental body listed above can be directed to Zeke Jackson, Village Administrator at 262-806-1750 or at zjackson@waterfordwi.org. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, a good faith effort will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aid at no cost to the individual to participate in public meetings. Due to the difficulty in finding interpreters, requests should be made as far in advance as possible preferably a minimum of 48 hours. For additional information or to request this service, contact the Village Staff at 262-534-7912, or by writing to the Village Administrator at the Village Administration Building, 123 N. River St, Waterford WI, 53185 Copies of reports and other supporting documentation are available for review at the Village Administrator’s Office, Administration Building, 123 N. River St, Waterford WI 53185 during operating hours. (8 a.m. – 5 p.m. weekdays). Posted: 02/17/2022; 4:45 p.m.  2 1 VILLAGE OF WATERFORD 2 Public Works & Utilities Committee Meeting Minutes 3 Held at Water Treatment Plant and Village Hall 4 November 15th, 2021 5 6 Meeting was called to order by Chair Baker at 4:00pm at the Water Treatment Plant. 7 8 Present: Pat Goldammer, Don Houston, Kim Migazzi, Fred Koeller, Carl Oberhart 9 Others present: Colleen Schauer, Mike Sponholtz, Rick Huening, Doug Snyder, Ela Lodzinski 10 11 Minutes: Motion by Houston to approve the 10-18-2021 minutes. Second by Oberhart. All aye. Motion 12 carried. 13 14 New Business: 15 1- Public Works and Utilities Committees was given a tour of the Water Treatment Plant by Supervisor 16 Huening. 17 18 2- LRIP: Presentation was given by Baxter & Woodman on the Village of Waterford’s application for the 19 Local Road Improvement Program. 20 21 3 – Banner Policy: Discussion was had on the Village’s current banner policy. 22 23 Reports: 24 Streets and Utilities Supervisor Huening spoke on updates in the Department of Public Works. 25 Parks Supervisor Sponholtz gave updates on the parks and facilities department. 26 27 Motion by Oberhart to adjourn at 5:28 pm. Second by Goldammer. All aye. Motion carried. 28 29 Respectfully submitted by, 30 Colleen Schauer, PIO 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18  19 VILLAGE OF WATERFORD PUBLIC WORKS AND UTILITY MEETING For additional information: http://www.waterfordwi.org Meeting Date: January 2022 Public works:  Plow truck 72 was towed to dealer all work was under warranty  Plow that needed repair was ordered, received, and installed  Prepared a proposal to brine streets for Rochester, haven’t met with their Director yet  Crew has done snow removal twice even though we have not received much snow  Christmas decorations were taken down on Milwaukee St.  With only a few snow events so far this winter many indoor projects are getting finished Utilities:  Completed Emergency Response Plan for water system mandated by the EPA. Attended training classes to complete in house saving utility $12,000 to $15,000.  Working on firm numbers of meters and radios for AMI project  Lost all SCADA alarms do to phone numbers needing area codes  Working on upgrade for SCADA system, Original estimate was $142,000 we have bought $25,000 in equipment so far leaving around $117,000 + or -  Crew has been checking water system for leaks. Found several hydrants with seat leaking  Had a water main break on Riverview Dr. and S. Water St. Rick Huening Public Works/Utilities Supervisor Name: i:\1. 2017 agendas\board\2017_04\02a br 2017 bridenhagen.docx Created: 4/13/2017 4:46 PM Printed: 4/14/2017 2:38 PM Author: Robert Kufrin Last Saved By: Zeke Jackson Revision: 2  20 VILLAGE OF WATERFORD PUBLIC WORKS AND UTILITY MEETING Facilities and parks update Meeting Date: Feb 2022 Facilities -Gathering estimates and forming a plan for the Whitford park building improvements for 2022 -Completing ongoing general repairs, maintenance and organization of all facilities. -Completed a large portion of the Village hall HVAC upgrades, waiting on backordered material to complete this project. still waiting on parts to complete these items. -Working on Library fire protection upgrades Parks -Removed Christmas decorations and stored for the year. -Completing ongoing rink maintenance, snow removal and general outside maintenance village wide -The Ice rink has been open most of January and still looking good! It has been extremely popular this year. We are working 7 days a week grooming the ice and taking care of the area. Lots of positive feedback! 739 figure skate rentals just on the first 5 weekends we were open. Lots of families have come from all over the region. A special thanks to the Lions club for running the skate shack. Respectfully submitted, Mike Sponholtz Facilities and parks supervisor.  21 VILLAGE OF WATERFORD Engineer’s Report February 15, 2022 ADI Business Park - Project No. 201098  The developer’s engineer is not responding to our request for the record drawing information and the GPS survey.  We will provide a letter to the developer detailing what we need and inform them they have 30 days to provide it or they will be invoiced from the Village for us to complete the requested work. Oak & Rohda Street and Utility Improvements – Project No. 200208  The project is complete. The final payment recommendation and close out documents have been submitted to the Village. Potential MSIS Project – East Main Street Reconstruction – Project 212339.40  We assisted in the filing of an application to the State on January 5, 2022 for a potential 60 percent funding of the paving and drainage work associated with the reconstruction of E. Main Street between Milwaukee Street and STH 36.  There may be right-of-way adjustments needed with the preliminary design; some of the properties extend to the centerline of the roadway.  The estimated project cost is $2.2 M with approximately ½ of the cost associated with the water and sanitary utilities. Page 1 of 2 I:\Crystal Lake\WATRF\General\Admin\Monthly Reports\2022\02-2022\2-15-22.docx  22 VILLAGE OF WATERFORD Engineer’s Report February 15, 2022 2022 LRIP Project/N. Milwaukee Street Resurfacing – Project 210605.90/.40  This project involves the resurfacing of N. Milwaukee Street between E. Main Street and the north Village limits. The estimated project cost is $625,000.  The Village was awarded $22,837.87 from WisDOT LRIP funding to be used for the N. Milwaukee St. resurfacing project. Page 2 of 2 I:\Crystal Lake\WATRF\General\Admin\Monthly Reports\2022\02-2022\2-15-22.docx  23 January 25, 2022 Wisconsin Historical Society c/o Kimberly Cooke 816 State Street Madison, Wisconsin 53706 Re. GPR Scan of Cemetery Space (Waterford, Wisconsin) Proposal The Department of Anthropology at Wisconsin Lutheran College (Milwaukee, Wisconsin) will conduct a non-intrusive survey and historiographical study of a historic cemetery in Waterford, Wisconsin. Ground penetrating radar (GPR), soil probing, and targeted surface scrapings will be used to identify the plan and physical extent of the Old Settler’s Cemetery (BRA-0021). Additionally, the survey will be used to evaluate the property (ASI# RA-0304) for the presence of unmarked graves and damaged grave markers. The reporting of this work will include a proposal to incorporate the cemetery into the public spaces of the local municipality. The approval of the work presented in the current proposal will not sanction any of the plans for the cemetery outlined by either the Heritage Sites Committee or the Village of Waterford. The current proposal applies only to the Phase 1A survey of the property. The primary contact for this proposed work is: Wisconsin Lutheran College Department of Anthropology Attn: Ned Farley, Ph.D. RPA (PI) 8800 W Bluemound Rd. Milwaukee, Wisconsin 53226 Scope of Work Representatives of the department met with members of the Heritage Sites Committee of Waterford, Wisconsin in order to discuss a Phase 1A survey of the Old Settler’s Cemetery (BRA-0021; see Figure 1). During these conversations, the PI for the project (Ned Farley) described the methods and techniques that were available to the committee members and the village regarding their interest in identifying the layout of the cemetery and the presence of unmarked historic graves. During the meeting the PI explained what could and could not be determined through the use of GPR technologies—he suggested accompanying this survey with limited surface scrapings and soil probes. Additionally, the PI briefly described the legal responsibilities of the property owners (in this case the Village of Waterford) and the need for the involvement of the Wisconsin Burial Sites Preservation Board (WHS) once future plans 1  24 for the property are determined. A preliminary summary of the future intentions of the village and the committee regarding the use of the cemetery as park space would accompany the survey report. Following the submission of the report, a meeting with the village board will be organized in order to review Wisconsin’s burial sites laws, the state and federal protections that are currently in place regarding human burials and cemeteries, and the limited nature of any and all built spaces that would accompany the site (e.g. footings for signage, footpaths, plantings, and memorials). A proposal will be presented to the preservation board at a later date. During this initial meeting, the PI also informed committee members that any direct ground testing, following the current study, would require additional permissions of the Wisconsin Burial Sites Preservation Board. Once these permissions were granted, more intrusive testing could be carried- out in relation to spaces that were designated for any future impact. This consideration also includes spaces within the project area that were not clearly identified by the GPR equipment as having subsurface anomalies common to internments from this time period (c. 1843-1897) and within soil landscapes similar to those of south central Racine county and the Fox River watershed. (It was informally decided at that time that more intrusive testing techniques would not be proposed until the committee and village had time to read and evaluate the Phase 1A survey report.) Figure 1. Location of the Old Settler’s Cemetery (Source: modified from the USGS Jackson Quadrangle, 2017) 2  25 As part of the GPR survey of the property, all subsurface anomalies will be treated as unmarked graves or buried grave markers—subsequently, these will be areas that will be flagged and mapped accordingly. Surface scrapings and soil probing will accompany anomalies that are shallow and present the PI with radiographic signatures that are common to collapsed or buried grave markers. The map, along with recommendations for future site impact plans will be provided in the final report. The site map and the final report will be presented to the Heritage Sites Committee (Waterford, Wisconsin) and the Village of Waterford within 90 days following the completion of the field survey. Methodology The initial study of the property will incorporate a project area of over 9159 square meters (see Figure 2). The ground penetrating radar survey system will perform scans of the project area to locate any evidence of existing graves and shallow (10-25 cm) subsurface disturbances. The survey will be conducted with a GSSI SIR-3000 radar system, utilizing a 400 MHz antenna, which detects objects at depths of up to ten feet (3.05 m). Typically, in southern portions of the state, this technology will accurately detect sub-surface anomalies of up to six feet in depth. The locations and depths of any Figure 2. Project area marked in yellow accompanied by a modern tax plat depicting the size and orientation of the cemetery plot (Source: modified from Google Earth and the Village of Waterford Tax Parcel Map, 2019) 3  26 anomalies detected will be marked with flags. These locations will be mapped using a Northwestern NTS03-2 series total station. Field technicians will record the location and extent of each anomaly along with its depth. The results of applying ground penetrating radar surveys to cemetery spaces will vary in their accuracy. A ground penetrating radar (GPR) system works by detecting differences in the physical properties of soil environments, including soil density, moisture, and conductivity. (These conditions may inhibit the ability of the antenna to scan a buried environment, or it may result in false positives.) Burials from the nineteenth century are difficult to detect due to the varying wood resources used in coffin architecture and the lack of a burial vault; however, given the range of burial dates, and the well-drained conditions of the local soils, the signal strengths should be clear enough to evaluate the burial spaces. Qualitative assessments will be made of signal strength along pre- determined research transects. (These transects will be oriented in a NE-SW fashion— aligning themselves to the directional orientation of North Jefferson Street.) The dates that are assigned to known spaces and the familial nature of surrounding grave markers, if present, will be considered by the PI as signals are assessed and documented. The signal strength and the historical/demographic context of each area scanned will be codified into one of three conditional categories. (Category 1 = strong signal—burial present. Category 2 = weak signal—chance of burial present; surface scraping required for identification. Category 3 = no evidence of a burial, but evidence of a shallow subsurface disturbance requiring soil probing and surface scraping.) Project Schedule The proposed project is scheduled for late April of 2022. It will take four days to complete the survey. Email updates will be submitted to the Heritage Sites Committee (Waterford, Wisconsin). The results will be immediately identified with flags and scan values of those described above. A project report will be submitted to the Village of Waterford no later than 90 days after the final date of the field survey. An identical report will be submitted to the office of the senior compliance officer of the Wisconsin Historical Society (Madison, Wisconsin). Submitted By: Ned Farley, Ph.D., RPA Signature: Title: Principal Investigator Date: January 25, 2022 The Department of Anthropology, and Wisconsin Lutheran College (WLC) assume no liability or obligation, except as expressly provided herein. 4 27 28 29 30 31  32 VILLAGE OF WATERFORD, WISCONSIN WATER SUPPLY NEEDS ASSESSMENT UPDATE ENGINEERING SERVICES WORK ORDER ENGINEERS’ PROJECT NO. 220155.30 Project Description: The impact fee charged to new connections no longer covers the cost associated with the new connection. In order to raise the fee, the Village must prepare a needs assessment to determine the appropriate charge and update the ordinance with the fee. The engineering work involves updating the cost estimates in the 2018 Water Treatment Plant Planning Study and preparing a revised water system needs assessment report. Engineering Services: Provide engineering services for the Project as listed in Attachment A of this Work Order. Compensation: Compensation for the services to be provided under this Work Order will be in accordance with the Engineering Services Agreement dated October 9, 2006. The Owner shall pay the Engineer for the services performed a lump sum amount of $8,800. Submitted by: Baxter & Woodman, Inc. Approved: Village of Waterford, Wisconsin By: ________________________________________ By: ___________________________________________ Douglas R. Snyder, P.E. Don Houston Title: Vice President Title: Village President Date: January 20, 2022 _________________ Date: ___________________________________________ Attest: ___________________________________________ Rachel Ladewig, Clerk Additional Comments and Conditions: None.  33 Village of Waterford, Wisconsin Attachment A Water Supply Needs Assessment Update Engineering Services Work Order 220155.30 PROJECT DESCRIPTION The impact fee charged to new connections no longer covers the cost associated with the new connection. In order to raise the fee, the Village must prepare a needs assessment to determine the appropriate charge and update the ordinance with the fee. The engineering work involves updating the cost estimates in the 2018 Water Treatment Plant Planning Study and preparing a revised water system needs assessment report. SCOPE OF SERVICES A. PROJECT ADMINISTRATION 1. Confer with the Village and their staff, to clarify and define the general scope, extent, and character of the Project. Coordinate with Village and project team to ensure the goals of the Project are achieved. 2. Plan, schedule, and control the activities necessary to complete the Project. These activities include, but are not limited to, budget, schedule, scope, and performance. B. DATA COLLECTION AND ANALYSIS 1. Review the previously adopted Needs Assessment Study, Water Treatment Plant Planning Study, and impact fee ordinance. 2. Provide an opinion of the portion of the cost of the recommended improvements that is available to serve future customers and prepare a calculation of the impact fee. C. REPORT 1. Prepare a report that includes the water use projections, recommended improvements, opinions of probable cost, the impact fee calculation, and present this report to the Village. I:\Azure\WATRF\220155-Water Needs Assessme\Contracts\Work Order.docx  34 VILLAGE OF WATERFORD, WISCONSIN UTILITY MAINTENANCE PLAN WORK ORDER ENGINEERS’ PROJECT NO. 211739.30 Project Description: The Village has a maintenance and capital improvement plan for roadways but lacks a similar plan for the sanitary sewer, water main, and storm sewer utilities. This involves the review of the existing sanitary sewer, water main, and storm sewer infrastructure and the preparation of a planning document with budgetary costs and recommendations for the sustainability of the sanitary sewer, water main, and storm sewer systems. This plan will inventory the segments and assess their condition based on a number of variables including age, diameter, pipe material, soil conditions, number and types of previous breaks. Engineering Services: Engineering services are as described in Exhibit B of the Village Engineering Services Agreement dated October 9, 2006. Engineer shall provide the services set forth in Attachment A hereto. Compensation: Compensation for the services to be provided under this Work Order will be in accordance with the Engineering Services Agreement dated October 9, 2006. The Owner shall pay the Engineer for the services performed a lump sum amount of $31,300, as estimated in Attachment B. Submitted by: Baxter & Woodman, Inc. Approved: Village of Waterford, Wisconsin By: ________________________________________ By: ___________________________________________ Douglas R. Snyder, P.E. Don Houston Title: Vice President Title: Village President Date: January 20, 2022 ___________________ Date: ___________________________________________ Attest: ___________________________________________ Rachel Ladewig, Clerk Additional Comments and Conditions: The cost of this study could be split equally between the Village, the Sewer utility, and the Water utility.  35 Village of Waterford, Wisconsin Attachment A Utility Maintenance Plan Page 1 of 1 Work Order 211739.30 ____________________________________________________________________________________________________________ PROJECT DESCRIPTION The Village has a maintenance and capital improvement plan for roadways but lacks a similar plan for the sanitary sewer, water main, and storm sewer utilities. This involves the review of the existing sanitary sewer, water main, and storm sewer infrastructure and the preparation of a planning document with budgetary costs and recommendations for the sustainability of the sanitary sewer, water main, and storm sewer systems. This plan will inventory the segments and assess their condition based on a number of variables including age, diameter, pipe material, soil conditions, number and types of previous breaks. SCOPE OF SERVICES 1. COLLECT AND ANALYZE DATA A. Expand the GIS data to include variables including age, diameter, soil conditions material, break history. B. Assign factors to the individual variables that impact service life of the pipe. C. Create a list of segments and their estimated service life. 2. REVIEW DATA WITH STAFF A. Meet with staff to discuss data and possible anomalies. B. Revise the data based on input from staff and historical records. 3. PREPARE MAPS AND EXHIBITS – Create maps, exhibits, and tables pertaining to the existing system and recommended improvements. Update the Village’s ArcGIS system to include data collected and recommendations. 4. REPORT – Prepare a detailed draft report for review by the Village. Prepare a final report based on Village input. 5. QA/QC – Peer review of the report to verify accuracy, cost estimation, and potential changes. 6. ATTEND PUBLIC MEETINGS AND REPORTING A. Meet with Committee and Board, when requested by staff, to discuss data, possible anomalies in data, and possible recommended future actions. B. Prepare a report for distribution prior to the Committee or Board meeting. ITEMS NEEDED FROM VILLAGE 1. Previously completed engineering reports. 2. Summary of pipe sizes, approximate ages, and materials. 3. History of breaks and maintenance issues.  36 Hours, Budget & Compensation Attachment B Village of Waterford Plan Number: 211739.30 Plan Name: WATRF - Utility Improvement Plan Planned Hrs Planned Labor Compensation Reimb Total Level Emp Bill Fee Allowance Compensation Overall Project Total 190.00 30,990.00 31,100.00 200.00 31,300.00 200 Maps and Exhibits 72.00 10,800.00 10,800.00 200.00 11,000.00 Brett Biwer 12.00 2,100.00 Daniel Sattler 60.00 8,700.00 300 Meetings and Data Collection 38.00 6,270.00 6,300.00 0.00 6,300.00 Brett Biwer 20.00 3,500.00 Daniel Sattler 16.00 2,320.00 Douglas Snyder 2.00 450.00 400 Report 76.00 13,020.00 13,100.00 0.00 13,100.00 Brett Biwer 60.00 10,500.00 Julie Crayton 8.00 720.00 Douglas Snyder 8.00 1,800.00 500 QA/QC 4.00 900.00 900.00 0.00 900.00 Douglas Snyder 4.00 900.00 600 OVERBUD 0.00 0.00 0.00 700 ZWRTOF 0.00 0.00 0.00 Page 1 of 1  37 VILLAGE OF WATERFORD, WISCONSIN N. MILWAUKEE STREET REPAVING DESIGN ENGINEERING WORK ORDER ENGINEERS’ PROJECT NO. 210605.40 Project Description: The Project includes full depth milling and repaving of N. Milwaukee Street from Main Street to the Village northern limits. Engineering Services: Specific Engineering services are described in the Master Engineering Services Agreement between the Village and Engineers dated October 9, 2006. A detailed scope of services for this Project is listed in Attachment A of this Work Order. Manpower requirements and a fee summary are listed in Attachment B. Compensation: Compensation for the services will be in accordance with the Master Engineering Services Agreement dated October 9, 2006. The Owner shall pay the Engineer for the services performed or furnished under Attachment A, a lump sum amount of $20,000. Submitted by: Baxter & Woodman, Inc. Approved: Village of Waterford, WI By: ___________________________________________ By: _________________________________________ Douglas R. Snyder, P.E. Don Houston Title: Vice President Title: President Date: February 16, 2022 _______ _______ Date: _________________________________________ Attest: ________________________________________ Rachel Ladewig, Clerk Additional Comments: Construction-related engineering services will be provided under a separate Work Order.  38 Village of Waterford, Wisconsin Attachment A N. Milwaukee Street Repaving Page 1 of 2 Design Engineering Work Order 210605.40 Project Description The Project includes full depth milling and repaving of N. Milwaukee Street from Main Street to the Village northern limits. The proposed streets to be repaved are shown on the attached Exhibit A. Scope of Services The following scope of services details the tasks necessary to successfully complete this Project. A. PROJECT MANAGEMENT - Plan, schedule, and control the activities to complete the Project. These activities include, but are not limited to, budgeting, scheduling, and monitoring the scope of services. Coordinate with the Village and project team to ensure the goals of the Project are achieved. B. MEETINGS WITH VILLAGE STAFF – A project kick-off meeting will be held with Village staff and the Engineering team to establish clear lines of communication and discuss the detailed needs, objectives, and goals for the Project. The meeting will also be utilized to obtain information, plans, atlases, and other data to be supplied by the Village and to discuss the project schedule. Conduct one meeting with Village staff to review the pre-final plans prior to permitting, and one meeting to review the final project documents prior to bidding. C. SITE VISITS – Conduct site visits by designers to verify existing conditions, take measurements, and review the location of proposed improvements. D. PLANS, SPECIFICATIONS, AND OPINION OF PROBABLE COST – Prepare construction contract documents consisting of Drawings and a Project Manual showing the general scope, extent, and character of work to be performed by the Contractor selected by the Village. 1. Drawings – Prepare drawings showing the work to be furnished and performed by the Contractor. Provide detailed drawings showing the proposed road cross sections, culvert information, and pavement structure. Indicate location of utilities obtained from utility companies. Create legends, general notes, detail drawings, and instructions to contractors, to create a final set of construction drawings. 2. Project Manual – Prepare for review and approval by the Village and its legal counsel the forms of Construction Contract Documents consisting of an Advertisement for Bids, Bidder Instructions, Bid Form, Agreement, Performance Bond Form, Payment Bond  39 Village of Waterford, Wisconsin Attachment A N. Milwaukee Street Repaving Page 2 of 2 Design Engineering Work Order 210605.40 Form, General Conditions, and Supplementary Conditions based upon documents prepared by the Engineers Joint Contract Document Committee (EJCDC). Prepare one set of technical specifications for infrastructure improvements in the format of the Construction Specification Institute. 3. Opinion of Probable Cost – Prepare a summary of quantities and an Engineers’ Opinion of Probable Cost. 4. Quality Control Review – Perform an in-house quality control review of the Drawings, specifications, bidding documents, and Engineers’ Opinion of Probable Cost for the Project. E. ASSIST BIDDING – Set bid dates with the Village, create an Advertisement for Bid and provide to Village for publication. Provide documents for bidding and assist the Village in solicitation of bids from as many qualified bidders as possible. Attend the bid opening with Village personnel and assist in reviewing and checking of bid package submittals as required. Tabulate all bids received and make a recommendation to the Village for Award of Contract. I:\Azure\WATRF\210605-2022 LRIP Project\Contracts\Work_Order_N Milw_210605.40.docx Hours, Budget & Compensation 40 ATTACHMENT B Village of Waterford Plan Number: 210605.40 Plan Name: WATRF - N Milwaukee Resurface Planned Hrs Planned Labor Compensation Reimb Total Level Emp Bill Fee Allowance Compensation Overall Project Total 128.00 19,776.50 19,900.00 100.00 20,000.00 OVERBUD Overbudget 0.00 0.00 0.00 TR100 Manage Project 16.00 2,720.00 2,700.00 0.00 2,700.00 Brett Biwer 16.00 2,720.00 TR180 Preliminary Design 44.00 6,800.00 6,900.00 80.00 6,980.00 TR410 Meetings 8.00 1,440.00 1,500.00 40.00 1,540.00 Brett Biwer 6.00 1,020.00 Douglas Snyder 2.00 420.00 TR480 Site Visit and Field Measurement 6.00 1,020.00 1,000.00 40.00 1,040.00 Brett Biwer 6.00 1,020.00 TR540 Preliminary Design 30.00 4,340.00 4,400.00 0.00 4,400.00 Brett Biwer 10.00 1,700.00 Ursula Botsch 16.00 2,080.00 Daniel Sattler 4.00 560.00 TR190 Final Design 60.00 9,077.67 9,100.00 0.00 9,100.00 TR530 Quantities and OPC 8.00 1,360.00 1,400.00 0.00 1,400.00 Brett Biwer 8.00 1,360.00 TR710 Specifications 20.00 3,037.67 3,000.00 0.00 3,000.00 Brett Biwer 16.00 2,720.00 Julie Crayton 4.00 317.67 TR720 Final Plans and Exhibits 32.00 4,680.00 4,700.00 0.00 4,700.00 Brett Biwer 12.00 2,040.00 Ursula Botsch 16.00 2,080.00 Daniel Sattler 4.00 560.00 TR200 Bidding 8.00 1,178.83 1,200.00 20.00 1,220.00 TR201 Assistance to Bidders 3.00 510.00 500.00 0.00 500.00 Brett Biwer 3.00 510.00 TR202 Attend Bid Opening 2.00 340.00 350.00 20.00 370.00 Brett Biwer 2.00 340.00 TR203 Tabulate Bids & Letter of Recommendation 3.00 328.83 350.00 0.00 350.00 Brett Biwer 1.00 170.00 Julie Crayton 2.00 158.83 Page 1 of 1  41 VILLAGE OF WATERFORD, WISCONSIN N. MILWAUKEE STREET REPAVING CONSTRUCTION RELATED ENGINEERING WORK ORDER ENGINEERS’ PROJECT NO. 210605.60 Project Description: The Project includes full depth milling and repaving of N. Milwaukee Street from Main Street to the Village northern limits. Engineering Services: Specific Engineering services are described in the Master Engineering Services Agreement between the Village and Engineers dated October 9, 2006. A detailed scope of services for this Project is listed in Attachment A of this Work Order. Compensation: Compensation for the services will be in accordance with the Master Engineering Services Agreement dated October 9, 2006. The Owner shall pay the Engineer for the services performed or furnished under Attachment A, based upon the Engineer’s standard hourly billing rates for actual work time performed plus reimbursement of out-of-pocket expenses including travel. Estimated fee to be $9,000. Submitted by: Baxter & Woodman, Inc. Approved: Village of Waterford, WI By: ___________________________________________ By: _________________________________________ Douglas R. Snyder, P.E. Don Houston Title: Vice President Title: President Date: February 16, 2022 _________ _______ Date: _________________________________________ Attest: ________________________________________ Rachel Ladewig, Clerk Additional Comments: The Village will provide the resident project representative for this Project.  42 Village of Waterford, Wisconsin Attachment A N. Milwaukee Street Repaving Page 1 of 3 Construction Related Engineering Work Order 210605.60 Project Description The Project includes full depth milling and repaving of N. Milwaukee Street from Main Street to the Village northern limits. Scope of Services The following scope of services details the anticipated tasks necessary to successfully complete this Project. 1. Act as the Owner’s representative with duties, responsibilities, and limitations of authority as assigned in the construction contract documents. 2. PROJECT INITIATION A. Prepare Award Letter, Agreement, Contract Documents, Performance/Payment Bonds, and Notice to Proceed. Receive Contractor insurance documents. B. Attend and prepare minutes for the preconstruction conference, and review the Contractor’s proposed construction schedule and list of subcontractors. 3. CONSTRUCTION ADMINISTRATION A. Attend periodic construction progress meetings. B. Shop drawing and submittal review by Engineer shall apply only to the items in the submissions and only for the purpose of assessing, if upon installation or incorporation in the Project, they are generally consistent with the construction documents. Owner agrees that the contractor is solely responsible for the submissions (regardless of the format in which provided, i.e. hard copy or electronic transmission) and for compliance with the contract documents. Owner further agrees that the Engineer’s review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend to safety programs of precautions. Engineer’s consideration of a component does not constitute acceptance of the assembled item. C. Review construction record drawings for completeness prior to submission to CADD. D. Prepare construction contract change orders and work directives when authorized by the Owner. E. Review the Contractor’s requests for payments as construction work progresses, and advise the Owner of amounts due and payable to the Contractor in accordance with the terms of the construction contract documents.  43 Village of Waterford, Wisconsin Attachment A N. Milwaukee Street Repaving Page 2 of 3 Construction Related Engineering Work Order 210605.60 F. Research and prepare written response by Engineer to request for information from the Owner and Contractor. G. Project manager or other office staff visit site as needed. 4. FIELD OBSERVATION – Engineering and Resident Project Representative by Owner A. Engineer will provide a representative at the construction site on a periodic part-time basis from the Engineer’s office of not more than eight (8) hours per regular weekday, not including legal holidays as deemed necessary by the Engineer, to assist the Contractor with interpretation of the Drawings and Specifications, to observe in general if the Contractor’s work is in conformity with the Final Design Documents, and to monitor the Contractor’s progress as related to the Construction Contract date of completion. B. Through standard, reasonable means, Engineer will become generally familiar with observable completed work. If the Engineer observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and Owner to address. Engineer shall not supervise, direct, control, or have charge or authority over any contractor’s work, nor shall the Engineer have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety at the site, nor for any failure of any contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. Engineer neither guarantees the performance of any contractor nor assumes responsibility for any contractor’s failure to furnish and perform the work in accordance with the contract documents, which contractor is solely responsible for its errors, omissions, and failure to carry out the work. Engineer shall not be responsible for the acts or omissions of any contractor, subcontractor, or supplier, or of any of their agents or employees or any other person, (except Engineer’s own agents, employees, and consultants) at the site or otherwise furnishing or performing any work; or for any decision made regarding the contract documents, or any application, interpretation, or clarification, of the contract documents, other than those made by the Engineer. C. Part-Time Field Observation provides that the Resident Project Representative will make intermittent site visits to observe the progress and quality of Contractor’s executed Work. Part-Time Field Observation does not guarantee the Engineer will observe or comment on work completed by the contractor at times the Resident Project Representative is not present on site. Such visits and observations by the Resident Project Representative, if any, are not intended to be exhaustive or to extend to every aspect of Contractor’s Work in progress or to involve detailed inspections of Contractor’s Work in progress beyond the responsibilities specifically assigned to Engineer in this Agreement and the Contract Documents, but rather are to be limited to spot checking, selective sampling, and similar methods of general  44 Village of Waterford, Wisconsin Attachment A N. Milwaukee Street Repaving Page 3 of 3 Construction Related Engineering Work Order 210605.60 observation of the Work based on Engineer’s exercise of professional judgment as assisted by the Resident Project Representative, if any. D. Provide the necessary base lines, benchmarks, and reference points to enable the Contractor to proceed with the work. E. Keep a daily record of the Contractor’s work on those days that the Engineers are at the construction site including notations on the nature and cost of any extra work, and provide weekly reports to the Owner of the construction progress and working days charged against the Contractor’s time for completion. 5. SUBSTANTIAL COMPLETION OF PROJECT A. Provide a site visit when notified by the Contractor that the Project is substantially complete. Prepare written punch lists during substantial completion inspections. B. Prepare Certificate of Substantial Completion. 6. COMPLETION OF PROJECT A. Provide a site visit when notified by the Contractor that the Project is complete. Prepare written punch lists during final completion inspections. B. Review the Contractor’s written guarantees and issue a Notice of Acceptability for the Project by the Owner. C. Review the Contractor’s requests for final payment, and advise the Owner of the amounts due and payable to the Contractor in accordance with the terms of the construction contract documents. D. Prepare construction record drawings which show field measured dimensions of the completed work which the Engineers consider significant and provide the Owner with an electronic copy within ninety (90) days of the Project completion. 7. PROJECT CLOSEOUT – Provide construction-related engineering services including, but not limited to, General Construction Administration. I:\Azure\WATRF\210605-2022 LRIP Project\Contracts\Work_Order_N Milw_210605.60.docx Hours, Budget & Compensation 45 ATTACHMENT B Village of Waterford Plan Number: 210605.60 Plan Name: WATRF - N Milwaukee Resurface Const Planned Hrs Planned Labor Compensation Reimb Total Level Emp Bill Fee Allowance Compensation Overall Project Total 50.00 8,750.00 8,800.00 200.00 9,000.00 CS100 Construction Administration 50.00 8,750.00 8,800.00 200.00 9,000.00 CS500 Project Management 16.00 2,800.00 2,800.00 0.00 2,800.00 Brett Biwer 16.00 2,800.00 CS501 Prepare Change Orders/Work Directives 8.00 1,400.00 1,400.00 0.00 1,400.00 Brett Biwer 8.00 1,400.00 CS505 Attend Meeting 6.00 1,050.00 1,100.00 100.00 1,200.00 Brett Biwer 6.00 1,050.00 CS515 Review Submittals 4.00 700.00 700.00 0.00 700.00 Brett Biwer 4.00 700.00 CS560 Review Pay Requests 8.00 1,400.00 1,400.00 0.00 1,400.00 Brett Biwer 8.00 1,400.00 CS565 Site Visit 8.00 1,400.00 1,400.00 100.00 1,500.00 Brett Biwer 8.00 1,400.00 Page 1 of 1