Public Works Committee

1 VILLAGE OF WATERFORD PUBLIC WORKS & UTILITIES COMMITTEE March 21st, 4:00 pm DPW Building, 801 Ela 1. Call to Order 2. Roll Call 3. Comments and Correspondence 4. Public Appearances: 5. Reading and Approval of Min: 2.21.22 PW&U 6. Special Event Permits: 7. Reports: Streets Supervisor, Parks Supervisor, Engineer New Business 1. Discussion on Well Water Solutions maintenance on well pumps and booster pumps; consider an appropriate motion for action. 2. Discussion on lease agreement for Top Dawg LLC; consider an appropriate motion for action. Adjournment Public Notice Questions regarding the nature of the agenda items or more detail on the agenda items listed above scheduled to be considered by the governmental body listed above can be directed to Zeke Jackson, Village Administrator at 262-806-1750 or at zjackson@waterfordwi.org. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, a good faith effort will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aid at no cost to the individual to participate in public meetings. Due to the difficulty in finding interpreters, requests should be made as far in advance as possible preferably a minimum of 48 hours. For additional information or to request this service, contact the Village Staff at 262-534-7912, or by writing to the Village Administrator at the Village Administration Building, 123 N. River St, Waterford WI, 53185 Copies of reports and other supporting documentation are available for review at the Village Administrator’s Office, Administration Building, 123 N. River St, Waterford WI 53185 during operating hours. (8 a.m. – 5 p.m. weekdays). Posted: 03/18/2022; 1:32 p.m.  2 1 VILLAGE OF WATERFORD 2 Public Works & Utilities Committee Meeting Minutes 3 Held at the DPW building 4 February 21, 2022 5 6 Meeting was called to order by Chair Koller at 4:00pm. 7 8 Present: Pat Goldammer, Don Houston, Kim Migazzi, Fred Koeller, Carl Oberhart 9 Others present: Colleen Schauer, Mike Sponholtz, Rick Huening, Kathy Kohl 10 11 Minutes: Motion by Migazzi to approve the 11.15.2021 minutes. Second by Goldammer. All aye. Motion 12 carried. 13 14 Special Events: Motion by Houston to approve the special event permits for Changing a Destiny Day and 15 Changing a Destiny 5K Run Walk for May 7th. Second by Migazzi. All aye. Motion carried. 16 17 Reports: 18 Streets and Utilities Supervisor Huening spoke on updates in the Department of Public Works. 19 Parks Supervisor Sponholtz gave updates on the parks and facilities department. 20 21 New Business: 22 1 – Christmas Decorations: Discussion was had on replacement of the old Christmas decorations in 23 Downtown. Motion by Goldammer to approve the purchase of 30 new snowflake decorations for the 24 lamp posts down N Milwaukee Street and for backup replacements. Second by Miggazi. All aye. Motion 25 carried. 26 27 2- Whitford: Supervisor Sponholtz spoke to the updates proposed at Whitford Park. 28 29 3- Impact Fee: Motion by Oberhardt to execute an Impact Fee Needs Assessment Work Order from 30 Baxter & Woodman. Second by Houston. All aye. Motion carried. 31 32 4- Utility Plan: Motion by Oberhardt to approve the Utility Plan Work Order from Baxter & Woodman. 33 Second by Migazzi. Houston - nay. Motion carried. 34 35 5 – N Milwaukee St: Motion by Goldammer to approve the Work Order for N Milwaukee Street by 36 Baxter & Woodman. Second by Houston. All aye. Motion carried. 37 38 Motion by Oberhart to adjourn at 5:22 pm. Second by Goldammer. All aye. Motion carried. 39 40 Respectfully submitted by, 41 Colleen Schauer, PIO  3 VILLAGE OF WATERFORD PUBLIC WORKS AND UTILITY MEETING For additional information: http://www.waterfordwi.org Meeting Date: February 2022 Public works: ● Update on 1 ton plow truck ● Continuing to work on projects around shop ● Inventory on most supply items have been purchased ahead of price increases and shortages ● Will be doing different demos of equipment in the coming months Utilities: ● Meter reading is complete, had to borrow reading gun from Elkhorn to complete reading ● AMI update meters have been ordered with priority status,no date as to when they will arrive ● Tower company has approved the installation requirements for the antenna installation on the water tower ● Working on SCADA upgrade ● Working with a contractor on a report of sewer condition on Main ST. Rick Huening Public Works/Utilities Supervisor Name: i:\1. 2017 agendas\board\2017_04\02a br 2017 bridenhagen.docx Created: 4/13/2017 4:46 PM Printed: 4/14/2017 2:38 PM Author: Robert Kufrin Last Saved By: Zeke Jackson Revision: 2  4 VILLAGE OF WATERFORD PUBLIC WORKS AND UTILITY MEETING Facilities and parks update Meeting Date: March 21 2022 Facilities -Final planning and bid gathering for a village wide Keri lock system upgrade as part of a larger project to get a better handle on building security. -Final planning stages and scheduling of the much needed Library fire protection dry system upgrades. -Completing ongoing general repairs, maintenance and organization of all facilities in the village. -Still waiting on materials for the village hall HVAC upgrades that were passed in 2021. Parks -Delivered the bandshell tent to Rosholt, WI for annual repairs and cleaning. -Whitford park improvement project-in final planning stages, gathering budgetary bids, reaching out to Waterford youth baseball and the Lions club for possible support. -We closed the Ice Rink February 27, It's been a great season! We were open for 8 consecutive weekends this year and had a record number of families from the region skating as well as record numbers of skate rentals. We are now starting the process of the rink removal and storage. -Event planning for the upcoming year, including preparations for spring and summer projects to keep the positive momentum on improving our village. -We are working on the village boat launch, improvements to the park as well as the fee system for 2022. Respectfully submitted, Mike Sponholtz Facilities and parks supervisor.  5 VILLAGE OF WATERFORD Engineer’s Report March 17, 2022 Utility Maintenance Plan - Project No. 211739  Village utility maintenance and capital improvement plan involves review of the existing sanitary sewer, water main and storm sewer infrastructure and the preparation of a planning document with budgetary costs and recommendations for the sustainability of the systems.  Following authorization, we plan to have a draft plan by September of 2022 for use in budgeting. Potential MSIS Project – East Main Street Reconstruction – Project 212339.40  We assisted in the filing of an application to the State on January 5, 2022 for a potential 60 percent funding of the paving and drainage work associated with the reconstruction of E. Main Street between Milwaukee Street and STH 36.  There may be right-of-way adjustments needed with the preliminary design; some of the properties extend to the centerline of the roadway.  The estimated project cost is $2.2 M with approximately ½ of the cost associated with the water and sanitary utilities. Page 1 of 3 \\corp.baxwood.com\project\Azure\WATRF\General\Admin\Monthly Reports\2022\03-2022\3-17-22.docx  6 VILLAGE OF WATERFORD Engineer’s Report March 17, 2022 2022 LRIP Project/N. Milwaukee Street Resurfacing – Project 210605.90/.40  This project involves the resurfacing of N. Milwaukee Street between E. Main Street and the north Village limits. The estimated project cost is $625,000.  The Village was awarded $22,837.87 from WisDOT LRIP funding to be used for the N. Milwaukee St. resurfacing project.  The project is currently in design with anticipated start of construction after July 4. Page 2 of 3 \\corp.baxwood.com\project\Azure\WATRF\General\Admin\Monthly Reports\2022\03-2022\3-17-22.docx  7 VILLAGE OF WATERFORD Engineer’s Report March 17, 2022 Cornerstone Crossing Multi-Family Development – Project No. 220511  The development by PRE/3, LLC. includes four multi-family buildings on 5.01 acres located on Cornerstone Crossing.  The plans are currently being reviewed. Review comments will be provided by April 1, 2022. Cornerstone Crossing Multi-Family Development CSM – Project No. 220552  CSM to consolidate lots 2 – 6 of the Gemini Plat to accommodate the proposed multi-family development.  The draft CSM will be provided by April 1, 2022. Mercury Business Park Storage – Project No. 220549  The development by Dave Chavez includes two storage buildings on 1.30 acres located on Gravity Court.  The plans are currently being reviewed. Review comments will be provided by April 1, 2022. BIL – Grant Funding – Project No. 220549  We are planning to submit Jefferson Street (Ela to Main) for possible grant funding. The application deadline is June 1, 2022.  DPW is reviewing the existing sanitary sewer information to determine if repair is necessary with this project. Page 3 of 3 \\corp.baxwood.com\project\Azure\WATRF\General\Admin\Monthly Reports\2022\03-2022\3-17-22.docx  8 (Date) (Client Name) (Client Email) (City/Village/Organization) Re: Dear (Name), Water Well Solutions Wisconsin, LLC respectfully submits the following proposal for our Annual Preventative Maintenance Service. This service begins with the detailed performance testing of each asset to develop a baseline report of the current performance of the wells, well pumps, and booster pumps. Subsequent annual testing will allow us to document changes in perfomance to forecast, plan, and budget for future maintenance efforts. In addition to performance testing, general equipment maintenance will also be performed such as changing lubricants, rebuilding stuffing boxes, repairing grout seals, etc. Our highly trained staff will also allow time for educating new Water Operators on the proper operation of the pumping equipment, airline assemblies, variable frequency drives, throttling valves, etc. Proper maintenance of your wells assets will assure reliability, installation longevity, and an overall reduced cost of ownership. These custom designed services can be altered to meet any client specific needs. The Preventative Maintenance Service would includes the following: • Report Outlining Existing Pump Performance • Motor Insulation in Mega Ωs • Well Performance Parameters • Running Amps and Voltage of Motor • Recording of Vibrations (if applicable) • Changing of Motor Oil • Inspection of Valves, Pump Base, Airlines, Etc. • Repacking of Stuffing Box (if lineshaft) (our services can be adapted to produce a design that meet your specific needs) Upon completion of our Preventative Maintenance Services a detailed report will be provided depicting testing data, analysis, conclusions, and our professional recommendation specifc to you. The cost associated with the Preventative Maintanance Service is typically only $350-750/well or $250-450/booster pump plus consumables. Pricing is based on a few assumptuions outlined below: • Site Accessability for Our Service Truck/Crane • No Unusual Downhole Circumstances • Ability to Isolate Well via Valve Controls • Ability to Pump to Waste with Discharge Flange Please contact our office for a remote consultation with one of our Project Mangers to discuss your desired scope of services. Upon agreement of the scope of services and pricing to be provided, your Water Well Solutions Project Manger will simply complete and submit this template for your approval. A detailed scope of services will be attached. Please allow one to two weeks for scheduling. Should questions arise, please contact our office directly using the information at the bottom of this page. The estimated cost for your Annual Maintenance Service can then be calculated and inserted below: $ /Well x Quantity: +$ /Booster x Quantity: = Estimated Total: $ (Estimated Cost does NOT include Consumables) Sincerely, (WWS PM Name) Water Well Solutions Wisconsin, LLC. Approved By: Date: (Signature) Water Well Solutions Wisconsin, LLC N87 W36051 Mapleton St, Oconomowoc, Wisconsin 53066 Toll-Free: (888) 769-9009 | Fax: (920) 474-4771 | Website: www.wwssg.com  9 INVOICES. Invoices will be submitted once a month with payment due within 10 days of the invoice date. A late charge at the rate of 1 1/2 % per month, or the highest rate allowed by applicable law, whichever is lowest, will be added to all amounts outstanding after 30 days. Purchaser agrees to pay any and all attorneys’ fees and court costs should attorneys be utilized, or court proceedings initiated to collect any past due amounts. INFORMATION. It is recognized that Purchaser has superior knowledge of the job site, site history, access routes to the job site, known or suspected contaminants, surface and subsurface conditions, etc., and Purchaser is obligated to advise Water Well Solutions of all or any conditions that may affect Water Well Solutions performance hereunder. Purchaser agrees to provide Water Well Solutions with such specifications, plans, site history information, reports, studies or other information on surface and subsurface conditions as will be reasonably required by Water Well Solutions for safe, proper and timely performance of the work. Purchaser shall obtain all necessary permits and rights-of-way and indemnify and hold Water Well Solutions harmless for its failure to do so and for claims of trespass or damage to property, including underground utilities or structures, which arise out of the work. LIABILTY. Neither party shall be liable to the other party for any special, indirect, incidental or consequential damages, whether based on contract, tort (including negligence), strict liability or otherwise. Further, Purchaser agrees to indemnify and hold Water Well Solutions harmless from and against any and all claims, demands, causes of action (including third party claims for contribution or indemnification), liability and costs (including attorneys’ fees and other costs of defense) which result from (i) any release or threatened release of any substance (whether hazardous of not); (ii) any claim that Water Well Solutions or any of its subcontractors was a “generator” or “transporter” of hazardous waste or an “operator” of the job site (as such terms are used or defined under local, state or federal laws or regulations); or (iii) any negligent or wrongful act or omission of Purchaser or others under Purchaser’s control, except that this indemnification shall not apply to the extent any demand of cause of action results from Water Well Solutions negligence or intentional misconduct. PERFORMANCE. Water Well Solutions will exercise reasonable skill and judgment in performing the work, EXCEPT AS EXPRESSLY PROVIDED HEREIN, NO OTHER WARRANTIES (EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE) ARE GIVEN HEREUNDER. Water Well Solutions does not warrant specific results of any kind or provide any guarantee of water quality or quantity. CHANGED CONDITIONS. The discovery of any hazardous waste, substance, pollutant, contaminant, underground obstruction, condition or utilities on or under the job site which were not brought to the attention of Water Well Solutions prior to the date of this Work Agreement will constitute a materially different site condition entitling Water Well Solutions, at its option, to terminate this Work Agreement (and to receive payment for all work performed up to and including the date of such termination) or to receive an equitable adjustment in the contract price and time for performance. Water Well Solutions, however, shall only have the right to terminate if such different site condition(s) creates additional health and safety risks or requires Water Well Solutions to perform work outside the original scope or beyond its capabilities. In any event, Water Well Solutions may terminate operations on a site which it believes presents an unreasonable health or safety risk. DELAYS. Water Well Solutions shall have no liability to Purchaser, or its clients, contractors or consultants for delays attributable to acts of God, acts of third parties, weather which is not reasonably anticipatable, intervention or public authorities, inability to obtain permits necessary to perform the work, work stoppages, changes in applicable laws or regulations after the date of commencement of performance hereunder and any other conditions or events which are beyond the reasonable control of Water Well Solutions shall be entitled to additional time to perform this Work Agreement equal to the time of any such delay. MISCELLANEOUS. The terms and conditions set forth in the Work Agreement constitute the entire understanding of the parties relating to the work. All previous proposals, offers, and other communications relative to the work, oral or written, are hereby superseded. Any additional or conflicting provision(s) contained in any purchase order, acknowledgement, or other form of the Purchaser is hereby expressly objected to by Water Well Solutions and shall not modify this Work Agreement. INTERPRETATION. This Work Agreement shall be governed and construed in accordance with the laws of the state of the job site location. If any term, provision or condition contained herein shall, to any extent, be invalid or unenforceable, pursuant to state law or otherwise, the remainder of the terms, provisions and conditions stated in the Work Agreement (or the application of such term, provision or condition to person or circumstances other than those in respect of which it is invalid or unenforceable) shall not be affected, and each term, provision and condition of this Work Agreement shall be valid and enforceable to the fullest extent permitted by law. Water Well Solutions Wisconsin, LLC N87 W36051 Mapleton St, Oconomowoc, Wisconsin 53066 Toll-Free: (888) 769-9009 | Fax: (920) 474-4771 | Website: www.wwssg.com  10 Preventative Well Maintenance Service ‟ Services: ” Water Well Solutions Service Group, Inc. is a full-service water well contractor. Our main clientele consists of  Full-Service Water Well municipalities, industries, agriculture, commercial and Contractor other high capacity, multi-well facilities.  Full Well Rehabilitation and Pump Repair  Airburst Cleaning of Wells  Brushing and Bailing of Wells It is highly beneficial to monitor your wells performance. Our  Annual Maintenance Preventative Maintenance Service is aimed towards developing a baseline report of your wells and pumps  Chemical Treatments performance. With this report, you will be able to document  Monthly Water Sample any future changes in your wells and pumps performance and Testing and Reporting therefore, plan and budget for future maintenance efforts.  Pump Testing and Moreover, this report can indicate any significant decline in Reporting pump and well performance. It will also provide vital well performance data, which can be monitored over time to  Changing of Oil and preemptively plan any necessary well rehabilitation, in return Packing leading to better water quality and quantity to meet your  Forecasting Future specific needs. Problems  24/7 Troubleshooting Water Well Solutions is proud to serve as your Certified Water Operator and offer you a completely hands off experience in  DNR Reporting maintaining your well and pumping system. We are happy to fully manage your well and pump services on an annually reoccurring contract that is specifically designed based on your systems needs! Schedule a FREE consultation today or feel free to reach out with any questions regarding our Annual Maintenance Program! Talk with an Expert Now! (888) 769-9009 Water Well Solutions Wisconsin, LLC. Water Well Solutions Illinois, LLC. N87 W36051 Mapleton Street 825 E. North Street Oconomowoc, WI 53066 Elburn, IL 60119 VISIT US @ WWSSG.COM  Village of Waterford, WI Lease Agreement 11 This lease Agreement ("Lease") is made and effective M a y 1 5 , 2 0 2 2 by and between t h e V i l l a g e o f W a t e r f o r d (“Vill age ”) a nd Top Da wg LL C (L essee ) . Village desires to lease the premises to Lessee and Lessee desires to lease the premises from the Village for the term, at the rental price and upon the covenants, conditions and provisions herein set forth, for the purpose of operating a seasonal BBQ food stand. THEREFORE, in consideration of the mutual promises herein contained and other good and valuable consideration, it is agreed: Premises: Village is the owner of public lands located at the western edge of 202 E Main Street (Commonly used as a pedestrian connector between the public parking lot and Main St) in Waterford, WI and depicted on the attached map for lease to Lessee in a designated part of the lands. A. Village hereby leases above named premises to Lessee from May 15, 2022 through September 30, 2022. The lease period shall exclude special events hosted by the Village (or a designated Village Partner that the Village has granted an Event Permit to). Lessee shall be allowed to operate on such event days (in accordance with operational procedures for the event) provided that the established event fee is paid to the Village or the Village’s designee in accordance with the event procedures. B. Lessee shall provide V i l l a g e with an Insurance Certificate, naming the Village as an additional insured on a General Liability (event) Policy in an amount of $1,000,000.00 (one million dollars) for the leased period 2022 no later than 5/15/2022. Rental: The lease shall be the greater of 10% of gross sales for May 15, 2022 thru November 15, 2022, or $500.00 (Five Hundred Dollars) per month, payable on the 15th of each Month beginning on June 15. A $500.00 security deposit shall be paid to the Village prior to the effective start of this lease. Lessee shall not sublease all or any part of the Leased Premises or assign this Lease In whole or in part. Other items:  Lessee will provide the workforce to run the hot dog stand, supply the product, serve the product, clean and maintain the leased area on a daily basis.  Lessee will obtain and operate under the parameters of appropriate approval/licenses/permits (as required) by the Central Racine County Health Department, State of Wisconsin, United States of America, and Village of Waterford.  The Village reserves the right to cancel this lease agreement at any time (and Lessee agrees not to contest in any way cancellation by Village) for reasons internal to the operation of the Village with no notice.  Lessee shall provide sales records from the Lessee’s point of sale software, credit card processing software, accounting software, and/or WI DOR Sales Tax Reports upon request of the Village. Lessee is subject to audit by the Village.  Lessee shall be responsible for any and all damages occurring to the Village’s property as a result of the Lessee operating on Village Property. Signage: Lessee has the right to use a single 24 sq ft banner at the hot dog stand location. In witness whereof, the parties have executed this lease as of the date notated. _________________________________________________________________________________________________ Greg Powers, Top Dawg LLC 262.806.1750 Date Village of Waterford Date 12