Public Works Committee

1 VILLAGE OF WATERFORD PUBLIC WORKS & UTILITIES COMMITTEE June 20th, 4:00 pm DPW Building, 801 Ela Ave 1. Call to Order 2. Roll Call 3. Comments and Correspondence 4. Public Appearances: 5. Reading and Approval of Min: 05.16.22 PW&U 6. Special Event Permits: 7. Reports: Streets Supervisor, Parks Supervisor, Engineer New Business 1. Discussion on Downtown parklets; consider an appropriate motion for action. 2. Discussion on plans for the Whitford park driveway replacement; consider an appropriate motion for action. 3. Review of rental fees for various facilities; consider a motion to recommend fee schedule to Village Board; consider an appropriate motion for action. 4. Discussion on boat launch and event parking; consider an appropriate motion for action. 5. Review the work order for Danielson Street and Augusta Street; consider an appropriate motion for action. Adjournment Public Notice Questions regarding the nature of the agenda items or more detail on the agenda items listed above scheduled to be considered by the governmental body listed above can be directed to Zeke Jackson, Village Administrator at 262-806-1750 or at zjackson@waterfordwi.org. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, a good faith effort will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aid at no cost to the individual to participate in public meetings. Due to the difficulty in finding interpreters, requests should be made as far in advance as possible preferably a minimum of 48 hours. For additional information or to request this service, contact the Village Staff at 262-534-7912, or by writing to the Village Administrator at the Village Administration Building, 123 N. River St, Waterford WI, 53185 Copies of reports and other supporting documentation are available for review at the Village Administrator’s Office, Administration Building, 123 N. River St, Waterford WI 53185 during operating hours. (8 a.m. – 5 p.m. weekdays). Posted: 06/16/2022; 11:30 p.m.  2 1 VILLAGE OF WATERFORD 2 Public Works & Utilities Committee Meeting Minutes 3 Held at the DPW building 4 May 16th, 2022 5 6 Meeting was called to order by Chair Koller at 4:02pm. 7 Present: Pat Goldammer, Don Houston, Kim Migazzi, Fred Koeller, Carl Oberhart 8 Others present: Colleen Schauer, Mike Sponholtz, Rick Huening, Tanya Maney, Scott Gunderson, Todd 9 Terry, Bob Nash, Alysa Robbins, Zeke Jackson 10 11 Minutes: Motion by Oberhardt to approve the 04.18.2022 minutes. Second by Migazzi. All aye. Motion 12 carried. 13 14 Special Events: Motion by Goldammer to approve Celebrate Waterford. Second by Oberhardt. All aye. 15 Motion carried. 16 Motion by Houston to approve the Lion’s 4th of July Parade. Second by Goldammer. All aye. Motion 17 carried. 18 19 New Business: 20 Motion by Houston to move up agenda item #3 for the first discussion. Second by Oberhardt. All aye. 21 Motion carried. 22 23 3 – CM Services: Motion by Houston to send out two bids for construction management services for 24 site bid and building bid with bid alternates as stated to lower project cost. Second by Oberhart. All aye 25 motion carried. 26 27 2 – 10 Club Park: Motion by Houston to approve the draft site plans for 10 Club Park with amendments 28 as noted to Mead & Hunt. Second by Oberhardt. All aye. Motion carried. 29 30 1&4 – Parks and Rental Fees: Motion to table support of groups in public parks and rental fee 31 discussions until next month by Goldammer. Second by Migazzi. All aye. Motion carried. 32 33 5 – Bulk Water: Motion by Oberhardt to not move forward with bulk water sales. Second by Koeller. 34 All aye. Motion carried. 35 36 Motion by Houston to adjourn at 6:18 pm. Second by Goldammer. All aye. Motion carried. 37 38 Respectfully submitted by, 39 Colleen Schauer, PIO  3 VILLAGE OF WATERFORD PUBLIC WORKS AND UTILITY MEETING For additional information: http://www.waterfordwi.org Meeting Date: June 2022 Public works:  New 1 ton is finished waiting to take delivery. Truck received hail damage and is being fixed  New dump truck has been ordered, no delivery date set but did get discount on dump box from up fitter because of an order that was canceled.  Trees trimming and cold patch has been done on parade route for the 4th of July parade.  Crew came in at 2AM to install park lets, only to remove half of them 3 days later also needed to readjust other half.  Submitted grant application to DOT for S. Jefferson St. resurfacing.  We are back to being fully staffed. Utilities:  Hydrant flushing is completed  Meter reading is completed  PSC report finished  CMAR report finished and filed with the DNR  CCR report finished filed with DNR the link to the report is on the website and in the next edition of the bridge.  Annual PM of wells and booster pumps completed everything looks good Rick Huening Public Works/Utilities Supervisor  4 Village of Waterford, Wisconsin 2022 Preventative Maintenance Summary ATTN: Rick Huening 5 6 7  8 MAINTENANCE REPORT Customer: Village of Waterford Date: 5/23/2022 Pump Station: 1 Pump No: 1 Project #: 19221085 Pump Setting Depth: 65' Well Depth: 135' Well Diameter: 10" Pump Type: Lineshaft Number of Hours Pump off before start of Test: 1+ Hours / Unknown Static Water Level: 4' ft. Pumping Level: 45 ft. @ 300 GPM and 77 psi D.P. after 5 minutes Pumping Level: 47 ft. @ 300 GPM and 77 psi D.P. after 15 minutes Pumping Level: 47 ft. @ 300 GPM and 77 psi D.P. after 30 minutes Well Specific Yield: GPM/ft. D.D. Source Voltage: 1-2 210.4 2-3 211.2 1-3 211.2 Running Motor Amp Draw: L1 62.5 L2 65.5 L3 66.8 Running Motor Voltage: 1-2 207.9 2-3 208.4 1-3 208.3 Motor Vibration Top Bottom North .06 .03 South .08 .06 East .07 .05 West .05 .05 Discharge Head Vibration North .02 .03 South .03 .02 East .03 .03 West .02 .02 General Inspection: Pressure/Airline Gauge Operation: Ok Notes: Needs Water Well Gauge Grout Seal around Discharge Head: Ok Notes: All 4 Sides Have Cracking Air Release Valve Operation: Ok Disassembled/Cleaned? Well Vent & Air Release Valve Screens: Ok Removed/Cleaned/Replaced? Pre-lube Operation: Duration 1 Min Seconds/Minutes 60 seconds Building Piping (leaks, painting, general condition) : Notes: No Leaks Building Heaters (thermostat setting, general condition) : Notes: Working Building Lights (inside & out, replace bulbs, wiring, etc.) : Notes: Working Is Bac-T required? No Collected? No Maintenance: Change motor/gear drive oil? N/A Greased? Yes Change Packing? No - Good Notes: 6/1/2022 1  9 MAINTENANCE REPORT Customer: Village of Waterford Date: 5/23/2022 Pump Station: 3 Pump No: 3 Project #: 19221085 Pump Setting Depth: 100' Well Depth: 136' Well Diameter: 12" Pump Type: Lineshaft Number of Hours Pump off before start of Test: 30 minutes Static Water Level: 20 ft. Pumping Level: 64 ft. @ 225 GPM and 64 psi D.P. after 5 minutes Pumping Level: 66 ft. @ 222 GPM and 64 psi D.P. after 15 minutes Pumping Level: 68 ft. @ 220 GPM and 64 psi D.P. after 30 minutes Well Specific Yield: GPM/ft. D.D. Source Voltage: 1-2 488.1 2-3 490.8 1-3 490.3 Running Motor Amp Draw: L1 17.7 L2 17.6 L3 18 Running Motor Voltage: 1-2 485.5 2-3 487 1-3 487 Motor Vibration Top Bottom North .17 .08 South .15 .14 East .25 .09 West .15 .08 Discharge Head Vibration North .11 .02 South .17 .02 East .10 .04 West .09 .02 General Inspection: Pressure/Airline Gauge Operation: Ok Notes: Needs Water Well Gauge Grout Seal around Discharge Head: Ok Notes: Air Release Valve Operation: Ok Disassembled/Cleaned? Well Vent & Air Release Valve Screens: Ok Removed/Cleaned/Replaced? Pre-lube Operation: Duration 1 Min Seconds/Minutes - Building Piping (leaks, painting, general condition) : Notes: Okay, no leaks, 4" pipe Building Heaters (thermostat setting, general condition) : Notes: Working Building Lights (inside & out, replace bulbs, wiring, etc.) : Notes: Working Is Bac-T required? No Collected? No Maintenance: Change motor/gear drive oil? N/A Greased? Yes Change Packing? No Notes: 6/1/2022 1  10 MAINTENANCE REPORT Customer: Village of Waterford Date: 5/24/2022 Pump Station: Booster Station Pump No: Booster No. 1 Project #: 19221085 Pump Setting Depth: N/A Well Depth: N/A Well Diameter: N/A Pump Type: Lineshaft Number of Hours Pump off before start of Test: 2+ Hours Static Water Level: N/A ft. Pumping Level: N/A ft. @ 914 GPM and 59 psi D.P. after 5 minutes Pumping Level: N/A ft. @ 888.9 GPM and 59 psi D.P. after 15 minutes Pumping Level: N/A ft. @ 879.3 GPM and 59 psi D.P. after 30 minutes Well Specific Yield: N/A GPM/ft. D.D. Source Voltage: 1-2 487.8 2-3 486.8 1-3 488.1 Running Motor Amp Draw: L1 53 L2 53.4 L3 53 Running Motor Voltage: 1-2 486.7 2-3 486.9 1-3 486.4 Motor Vibration Top Bottom North .05 .03 South .04 .03 East .06 .04 West .05 .05 Discharge Head Vibration North .05 .03 South .04 .02 East .05 .02 West .04 .03 General Inspection: Pressure/Airline Gauge Operation: Ok Notes: N/A Grout Seal around Discharge Head: Ok Notes: Air Release Valve Operation: Ok Disassembled/Cleaned? Well Vent & Air Release Valve Screens: Ok Removed/Cleaned/Replaced? Pre-lube Operation: Duration N/A Seconds/Minutes N/A Building Piping (leaks, painting, general condition) : Notes: Good, no leaks Building Heaters (thermostat setting, general condition) : Notes: Working Building Lights (inside & out, replace bulbs, wiring, etc.) : Notes: Working Is Bac-T required? No Collected? No Maintenance: Change motor/gear drive oil? Yes Greased? Yes Change Packing? No Notes: 1 GAL of Motor Oil 6/1/2022 1  11 MAINTENANCE REPORT Customer: Village of Waterford Date: 5/24/2022 Pump Station: Booster Station Pump No: Booster No. 2 Project #: 19221085 Pump Setting Depth: N/A Well Depth: N/A Well Diameter: N/A Pump Type: Lineshaft Number of Hours Pump off before start of Test: 2+ Hours Static Water Level: N/A ft. Pumping Level: N/A ft. @ 915 GPM and 56 psi D.P. after 5 minutes Pumping Level: N/A ft. @ 901 GPM and 56 psi D.P. after 15 minutes Pumping Level: N/A ft. @ 890 GPM and 56 psi D.P. after 30 minutes Well Specific Yield: N/A GPM/ft. D.D. Source Voltage: 1-2 487.8 2-3 487.3 1-3 488.3 Running Motor Amp Draw: L1 53.7 L2 53.4 L3 52.8 Running Motor Voltage: 1-2 485.8 2-3 485 1-3 485.8 Motor Vibration Top Bottom North .05 .03 South .04 .04 East .08 .05 West .07 .04 Discharge Head Vibration North .03 .01 South .03 .02 East .05 .01 West .04 .05 General Inspection: Pressure/Airline Gauge Operation: Ok Notes: N/A Grout Seal around Discharge Head: Ok Notes: Air Release Valve Operation: Ok Disassembled/Cleaned? Well Vent & Air Release Valve Screens: Ok Removed/Cleaned/Replaced? Pre-lube Operation: Duration N/A Seconds/Minutes N/A Building Piping (leaks, painting, general condition) : Notes: Good Building Heaters (thermostat setting, general condition) : Notes: Working Building Lights (inside & out, replace bulbs, wiring, etc.) : Notes: Working Is Bac-T required? No Collected? No Maintenance: Change motor/gear drive oil? Yes Greased? Yes Change Packing? No Notes: 1 GAL. of Motor Oil Used 6/1/2022 1  12 MAINTENANCE REPORT Customer: Village of Waterford Date: 5/24/2022 Pump Station: 4 Pump No: 4 Project #: 19221085 Pump Setting Depth: 67' Well Depth: 83' Well Diameter: 12" Pump Type: Lineshaft Number of Hours Pump off before start of Test: 15-20 min Static Water Level: 21 ft. Pumping Level: 47 ft. @ 541 GPM and 7 psi D.P. after 5 minutes Pumping Level: 46 ft. @ 539 GPM and 7 psi D.P. after 15 minutes Pumping Level: 46 ft. @ 538 GPM and 7 psi D.P. after 30 minutes Well Specific Yield: GPM/ft. D.D. Source Voltage: 1-2 488.4 2-3 488.8 1-3 489 Running Motor Amp Draw: L1 18.9 L2 18.2 L3 18.5 Running Motor Voltage: 1-2 486.5 2-3 487 1-3 487.2 Motor Vibration Top Bottom North .14 .03 South .12 .06 East .06 .03 West .08 .03 Discharge Head Vibration North .04 .01 South .05 .02 East .03 .02 West .02 .01 General Inspection: Pressure/Airline Gauge Operation: Ok Notes: 1 of 2 Lines Work Changed 1 Gauge to Water Well Grout Seal around Discharge Head: Ok Notes: Broken/Cracked on 3/4 of head Air Release Valve Operation: Ok Disassembled/Cleaned? Well Vent & Air Release Valve Screens: Ok Removed/Cleaned/Replaced? Pre-lube Operation: Duration N/A Seconds/Minutes N/A Building Piping (leaks, painting, general condition) : Notes: Good, No leaks Building Heaters (thermostat setting, general condition) : Notes: Working Building Lights (inside & out, replace bulbs, wiring, etc.) : Notes: Working Is Bac-T required? No Collected? No Maintenance: Change motor/gear drive oil? N/A Greased? Yes Change Packing? No Notes: Both airlines have slight possible leaks 6/1/2022 1  13 MAINTENANCE REPORT Customer: Village of Waterford Date: 5/24/2022 Pump Station: 5 Pump No: 5 Project #: 19221085 Pump Setting Depth: 509' Well Depth: 1500 Well Diameter: 15" Pump Type: Submersible Number of Hours Pump off before start of Test: 3+ Hours Static Water Level: 275 ft. Pumping Level: 314 ft. @ 435 GPM and 50 psi D.P. after 5 minutes Pumping Level: 319 ft. @ 426.6 GPM and 49 psi D.P. after 15 minutes Pumping Level: 319 ft. @ 421.5 GPM and 49 psi D.P. after 30 minutes Well Specific Yield: GPM/ft. D.D. Source Voltage: 1-2 488.1 2-3 487.2 1-3 488.2 Running Motor Amp Draw: L1 98 L2 98 L3 98.3 Running Motor Voltage: 1-2 485.3 2-3 482.5 1-3 485.3 Motor Vibration Top Bottom North N/A N/A South N/A N/A East N/A N/A West N/A N/A Discharge Head Vibration North N/A N/A South N/A N/A East N/A N/A West N/A N/A General Inspection: Pressure/Airline Gauge Operation: Ok Notes: Grout Seal around Discharge Head: Ok Notes: Air Release Valve Operation: Ok Disassembled/Cleaned? Well Vent & Air Release Valve Screens: Ok Removed/Cleaned/Replaced? Pre-lube Operation: Duration - Seconds/Minutes - Building Piping (leaks, painting, general condition) : Notes: Good no leaks Building Heaters (thermostat setting, general condition) : Notes: Working Building Lights (inside & out, replace bulbs, wiring, etc.) : Notes: Working Is Bac-T required? No Collected? No Maintenance: Change motor/gear drive oil? N/A Greased? N/A Change Packing? N/A Notes: 6/1/2022 1  14 VILLAGE OF WATERFORD PUBLIC WORKS AND UTILITY MEETING Facilities and parks update Meeting Date: Jun 20, 2022 Facilities -Ongoing general maintenance,cleaning and repairs of Library, Village hall, DPW, Parks facilities and other various facilities projects -Still working through some HVAC issues at the library -looking to get all the village key fob and security software upgrades started in July -Working on building improvements at Whitford park Parks -Ongoing maintenance, mowing, weeding, spraying, watering and mulching of all village properties -We have somebody seven days a week checking park bathrooms and all garbage, and monitoring rentals of the Seidel building and the pavilion rentals. -Supporting volunteer work at the Old Settlers Cemetery as needed -Event season is here, We do ongoing setup, cleanup and monitoring of all of the village events including River Rhythms, Fun and food and First, Mobcraft beer garden, and Movies in the park. Our part time crew has been working hard and staying late to help make these events successful. -We installed 4 posts for banners and edison lights as well as garbage cans and other ongoing support for the Mobcraft Beer Garden. -Working with our volunteers on Riverbend park plantings and 2022 adopt a planter program as well as the Welcome wall on Hwy 36 and Main Facilities and parks supervisor.  15 VILLAGE OF WATERFORD Engineer’s Report June 15, 2022 Utility Maintenance Plan - Project No. 211739  Village utility maintenance and capital improvement plan involves review of the existing sanitary sewer, water main and storm sewer infrastructure and the preparation of a planning document with budgetary costs and recommendations for the sustainability of the systems.  Following authorization, we plan to have a draft plan by September of 2022 for use in budgeting.  Currently on hold. MSIS Project – East Main Street Reconstruction – Project 212339.40  We assisted in the filing of an application to the State on January 5, 2022 for a potential 60 percent funding of the paving and drainage work associated with the reconstruction of E. Main Street between Milwaukee Street and STH 36.  The Village was awarded $422,837.87 from WisDOT LRIP funding toward the pavement cost.  The DOT requires a signed State & Municipal Agreement and Village referendum before proceeding.  We are currently preparing a schedule for the project. The estimated project cost at the time of funding request was $2.2 M with approximately ½ of the cost associated with the water and sanitary utilities.  A work order for the design and bidding will be provided when the project scope is finalized. Page 1 of 4 P:\WATRF\General\Admin\Monthly Reports\2022\06-2022\06-15-22.docx  16 VILLAGE OF WATERFORD Engineer’s Report June 15, 2022 2022 LRIP Project/N. Milwaukee Street Resurfacing – Project 210605.90/.40  This project involves the resurfacing of N. Milwaukee Street between E. Main Street and the north Village limits.  The Village was awarded $22,837.87 from WisDOT LRIP funding to be used for the N. Milwaukee St. resurfacing project.  Wolf Paving was the low bidder ($573,831.45). The project was awarded on June 13 th and the contractor plans to begin work on July 6 th. The substantial completion date is September 2. Page 2 of 4 P:\WATRF\General\Admin\Monthly Reports\2022\06-2022\06-15-22.docx  17 VILLAGE OF WATERFORD Engineer’s Report June 15, 2022 Cornerstone Crossing Multi-Family Development – Project No. 220511  The development by PRE/3, LLC. includes four multi-family buildings on 5.01 acres located on Cornerstone Crossing.  We are currently reviewing the design engineer’s revised stormwater management plan. Mercury Business Park Storage – Project No. 220549  The development by Dave Chavez includes two storage buildings on 1.30 acres located on Gravity Court.  We have provided a conditional approval letter. Cornerstone Crossing Multi-Family Development CSM – Project No. 220552  CSM to consolidate lots 2 – 6 of the Gemini Plat to accommodate the proposed multi-family development.  Documents for a utility easement across Lot 3 were also provided.  Work is complete. O’Reilly Auto Parts – Project No. 220613  The development incudes one building on 1.01 acres and is located at the corner of STH 36 and 6th Street.  The most recent plan changes have addressed the conditions of our approval letter. We have asked the designer for a revised easement document. BIL – Grant Funding – Project No. 220549  An application has been submitted for Jefferson Street (Ela to Main) for possible grant funding.  DPW is reviewing the existing sanitary sewer information to determine if repair is necessary with this project, and if additional water main needs to be replaced. Whitford Park Pavement Improvements – Project No. 220662  The parking lot layout needs to be verified by the Village.  We are investigating the possibility of a change order to the N. Milwaukee project to complete the work. Lofts II Review – Project No. 220823  The development includes a bank and apartments on 0.91 acres located at the corner of Milwaukee Street and Main Street.  We are currently reviewing plans submitted on June 14 th. Mohr and Ela Drainage – Project No. 221196  There is an issue with drainage from the fire department pond flowing to the property to the south.  We are collecting data and should have a plan next week. Danielson St. & Augusta Repaving – Project No. 221301  The Village has requested that Danielson St and August be resurfaced this year. Page 3 of 4 P:\WATRF\General\Admin\Monthly Reports\2022\06-2022\06-15-22.docx  18 VILLAGE OF WATERFORD Engineer’s Report June 15, 2022  We will provide a work order to complete the design and bidding. Page 4 of 4 P:\WATRF\General\Admin\Monthly Reports\2022\06-2022\06-15-22.docx  19 2 2 TOTAL AREA OF 12' 5' 5' PAVEMENT: 43,885 Sq Ft 18' 12' 9' 18' 18' SEE PARKING STALL NEW GRASS DETAIL ON SHEET 2 FOR TYPICAL PARKING STALLS 18' PRELIMINARY NOTE: LIMITS OF PAVEMENT TO MATCH EXISTING, EXCEPT WHERE NOTED VILLAGE OF WATERFORD, WISCONSIN PROJECT NO: 220662 WHITFORD PARK PAVING COUNTY: RACINE PAVEMENT PLAN SHEET 1 OF 2 E FILE NAME : P:\WATRF\220662-WHITFORD PARK PAVING\CADD\220662-WHITFORD PARK PAVING\SHEETSOTHER\PARKING PLAN.DWG PLOT DATE : 5/3/2022 8:51 AM PLOT BY : JORDAN SHARPE PLOT NAME : PLOT SCALE : NO SCALE WISDOT/CADDS SHEET 44  20 2 2 4" WHITE EPOXY TYPICAL (EPOXY) 18' 9' 12' HANDICAPPED PARKING STALL PARKING STALLS ( TYPICAL ) VILLAGE OF WATERFORD, WISCONSIN PROJECT NO: 220662 WHITFORD PARK PAVING COUNTY: RACINE DETAILS SHEET 2 OF 2 E FILE NAME : P:\WATRF\220662-WHITFORD PARK PAVING\CADD\220662-WHITFORD PARK PAVING\SHEETSOTHER\PARKING PLAN.DWG PLOT DATE : 5/3/2022 8:47 AM PLOT BY : JORDAN SHARPE PLOT NAME : PLOT SCALE : NO SCALE WISDOT/CADDS SHEET 44  21 VILLAGE OF WATERFORD, WISCONSIN 2022 ROADWAY IMPROVEMENTS DESIGN ENGINEERING WORK ORDER ENGINEERS’ PROJECT NO. 221301.40 Project Description: The Project includes full depth milling and repaving of Danielson Street and Augusta. Engineering Services: Specific Engineering services are described in the Master Engineering Services Agreement between the Village and Engineers dated October 9, 2006. A detailed scope of services for this Project is listed in Attachment A of this Work Order. Manpower requirements and a fee summary are listed in Attachment B. Compensation: Compensation for the services will be in accordance with the Master Engineering Services Agreement dated October 9, 2006. The Owner shall pay the Engineer for the services performed or furnished under Attachment A, a lump sum amount of $23,800. Submitted by: Baxter & Woodman, Inc. Approved: Village of Waterford, WI By: ___________________________________________ By: _________________________________________ Douglas R. Snyder, P.E. Don Houston Title: Vice President Title: President Date: June 16, 2022 _______ ___________ Date: _________________________________________ Attest: ________________________________________ Rachel Ladewig, Clerk Additional Comments: Construction-related engineering services will be provided under a separate Work Order.  22 Project Description The Project includes full depth milling and repaving of Danielson Street and Augusta. Scope of Services The following scope of services details the tasks necessary to successfully complete this Project. A. PROJECT MANAGEMENT - Plan, schedule, and control the activities to complete the Project. These activities include, but are not limited to, budgeting, scheduling, and monitoring the scope of services. Coordinate with the Village and project team to ensure the goals of the Project are achieved. B. MEETINGS WITH VILLAGE STAFF – A project kick-off meeting will be held with Village staff and the Engineering team to establish clear lines of communication and discuss the detailed needs, objectives, and goals for the Project. The meeting will also be utilized to obtain information, plans, atlases, and other data to be supplied by the Village and to discuss the project schedule. Conduct one meeting with Village staff to review the pre-final plans prior to permitting, and one meeting to review the final project documents prior to bidding. C. SITE VISITS – Conduct site visits by designers to verify existing conditions, take measurements, and review the location of proposed improvements. D. PLANS, SPECIFICATIONS, AND OPINION OF PROBABLE COST – Prepare construction contract documents consisting of Drawings and a Project Manual showing the general scope, extent, and character of work to be performed by the Contractor selected by the Village. 1. Drawings – Prepare drawings showing the work to be furnished and performed by the Contractor. Provide detailed drawings showing the proposed road cross sections, culvert information, and pavement structure. Indicate location of utilities obtained from utility companies. Create legends, general notes, detail drawings, and instructions to contractors, to create a final set of construction drawings. 2. Project Manual – Prepare for review and approval by the Village and its legal counsel the forms of Construction Contract Documents consisting of an Advertisement for Bids, Bidder Instructions, Bid Form, Agreement, Performance Bond Form, Payment Bond Form, General Conditions, and Supplementary Conditions based upon documents prepared by the Engineers Joint Contract Document Committee (EJCDC). Prepare one set  23 of technical specifications for infrastructure improvements in the format of the Construction Specification Institute. 3. Opinion of Probable Cost – Prepare a summary of quantities and an Engineers’ Opinion of Probable Cost. 4. Quality Control Review – Perform an in-house quality control review of the Drawings, specifications, bidding documents, and Engineers’ Opinion of Probable Cost for the Project. E. ASSIST BIDDING – Set bid dates with the Village, create an Advertisement for Bid and provide to Village for publication. Provide documents for bidding and assist the Village in solicitation of bids from as many qualified bidders as possible. Attend the bid opening with Village personnel and assist in reviewing and checking of bid package submittals as required. Tabulate all bids received and make a recommendation to the Village for Award of Contract. \\corp.baxwood.com\project\Azure\WATRF\221301-2022 Roadway Improve\Contracts\221301.40_2022RoadwayImpr_WO.docx  24 Hours, Budget & Compensation ATTACHMENT B Village of Waterford 221301.40 WATRF - 2022 Roadway Improvements Planned Hrs Planned Labor Compensation Reimb Total Level Emp Bill Fee Allowance Compensation Overall Project Total 149.00 23,475.00 23,650.00 150.00 23,800.00 TR100 Manage Project 10.00 1,850.00 1,900.00 0.00 1,900.00 Brett Biwer 8.00 1,400.00 Douglas Snyder 2.00 450.00 TR180 Preliminary Design 56.00 8,610.00 8,650.00 100.00 8,750.00 TR410 Meetings 6.00 1,150.00 1,200.00 50.00 1,250.00 Brett Biwer 4.00 700.00 Douglas Snyder 2.00 450.00 TR480 Site Visit and Field Measurements 6.00 840.00 850.00 50.00 900.00 James Frederick 6.00 840.00 TR540 Preliminary Design 44.00 6,620.00 6,600.00 0.00 6,600.00 Brett Biwer 16.00 2,800.00 Ursula Botsch 24.00 3,240.00 Daniel Sattler 4.00 580.00 TR190 Final Design 68.00 10,360.00 10,400.00 0.00 10,400.00 TR530 Quantities and OPC 8.00 1,120.00 1,200.00 0.00 1,200.00 James Frederick 8.00 1,120.00 TR710 Specifications 20.00 3,160.00 3,200.00 0.00 3,200.00 Brett Biwer 16.00 2,800.00 Julie Crayton 4.00 360.00 TR720 Final Plans and Exhibits 40.00 6,080.00 6,000.00 0.00 6,000.00 Brett Biwer 16.00 2,800.00 Ursula Botsch 20.00 2,700.00 Daniel Sattler 4.00 580.00 TR200 Bidding 15.00 2,655.00 2,700.00 50.00 2,750.00 TR201 Assistance to Bidders 4.00 700.00 700.00 0.00 700.00 Brett Biwer 4.00 700.00 TR202 Attend Bid Opening 6.00 1,200.00 1,200.00 50.00 1,250.00 Brett Biwer 3.00 525.00 Douglas Snyder 3.00 675.00 TR203 Tablulate Bids & Letter of Recommendation 5.00 755.00 800.00 0.00 800.00 Brett Biwer 2.00 350.00 Julie Crayton 2.00 180.00 Douglas Snyder 1.00 225.00 Page 1 of 1