Public Works Committee

1 VILLAGE OF WATERFORD PUBLIC WORKS & UTILITIES COMMITTEE Waterford Fire Dept - 819 Mohr Ave December 18, 2023, 4:00 pm 801 Ela Avenue 1. Call to Order 2. Roll Call 3. Comments and Correspondence 4. Public Appearances: 5. Reading and Approval of Min: 11-20-23 PW&U 6. Special Event Permits: 7. Reports: Streets Supervisor, Parks Supervisor, Engineer New Business 1. Discussions on craft fair proposal at Fire Station 2; consider an appropriate motion for action. 2. Discussions on the purchase of a Hot Box; consider an appropriate motion for action. 3. Discussions on having a flashing pedestrian light for East Main St.; consider an appropriate motion for action. Adjournment Public Notice Questions regarding the nature of the agenda items or more detail on the agenda items listed above scheduled to be considered by the governmental body listed above can be directed to Zeke Jackson, Village Administrator at 262-806-1750 or at zjackson@waterfordwi.org. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, a good faith effort will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aid at no cost to the individual to participate in public meetings. Due to the difficulty in finding interpreters, requests should be made as far in advance as possible preferably a minimum of 48 hours. For additional information or to request this service, contact the Village Staff at 262-806-1750, or by writing to the Village Administrator at the Village Administration Building, 123 N. River St, Waterford WI, 53185 Copies of reports and other supporting documentation are available for review at the Village Administrator’s Office, Administration Building, 123 N. River St, Waterford WI 53185 during operating hours. (8 a.m. – 4 p.m. Monday - Thursday). Posted: 12/15/2023; 12:00 p.m.  2 VILLAGE OF WATERFORD Public Works & Utilities Committee Meeting Minutes Public Works Bldg. 801 Ela Ave November 20, 2023 - unapproved Meeting was called to order by Chair Koeller at 4:00 pm. Present: Fred Koeller, Carl Oberhart, Cindy Mooney Others present: Mike Sponholtz, Rick Huening, Alysa Robbins Minutes: Motion by Oberhart to approve the 10-16-2023 minutes. Second by Mooney. All aye. Motion carried. Reviewed Special Event Permit Applications for Jingle for Janey and the Christmas Parade. No action needed. New Business: Motion by Koeller to table discussion on painting the bricks on the Main Street Bridge pending discussion with the State. Second by Oberhart. All Aye. Motion carried. Discussion about Park Place Townhouse Association’s missing ‘no through’ sign. Being the road is privately owned by the association they will need to purchase the replacement. No further action needed. Discussion on the Rochester impoundment tabled. Motion by Koeller recommend updated Engineering Work Order on the East Main Street Reconstruction Project to the Village Board for approval. Second by Oberhart. All aye. Motion carried. Motion by Koeller to approve maintenance invoice from All-Pro to replace stacks on heaters at the Public Works Building. Second by Oberhart. All Aye. Motion carried. Motion by Oberhart to adjourn at 4: 59 p.m. Second by Koeller. All aye. Motion carried. Respectfully submitted by, Alysa Robbins, Administrative Clerk  3 VILLAGE OF WATERFORD PUBLIC WORKS AND UTILITY MEETING For additional information: http://www.waterfordwi.org Meeting Date: December 2023 Public works: • Crew has been busy working with Mike getting the parks ready for winter • Crew installed hockey rink at Whitford Park • Crew helped with Christmas parade detour and closures • Crew loaded fireworks for Christmas parade • Plow trucks ready for winter • Will start pre treating roads with brine when snow is predicted • Chipseal project in Fairview is closed out • Personnel update Utilities: • Fiber has been installed at tower 1 for AMI project and for SCADA upgrade • Meter reading is completed billing goes out this week • The Expediters were in and grouted leaks found during annual televising Rick Huening Public Works/Utilities Supervisor Name: i:\1. 2017 agendas\board\2017_04\02a br 2017 bridenhagen.docx Created: 4/13/2017 4:46 PM Printed: 4/14/2017 2:38 PM Author: Robert Kufrin Last Saved By: Zeke Jackson Revision: 2 4 5 6 7 8 9 10 11 12 13  14 VILLAGE OF WATERFORD PUBLIC WORKS AND UTILITY M EETING Facilities and parks update Meeting Date: December 2023 Facilities -Ongoing general maintenance, cleaning and repairs of the Library, Village Hall, DPW, Park facilities and other various facilities projects. Managing various contractors, performing PM on the HVAC, fire protection and alarm systems. -Rescheduled the pavilion remodeling project at Whitford park to spring. -Planning for the December 14 Park Bathroom and concession stand installation. Working of the final plumbing layout and foundation construction, coordinating installation, crane rental, road closure, and final plumbing and electrical hook up details. -Daily inspections and project management at the 10 Club Park construction project, Final work at the park being completed for the year, though some small items will remain and will be completed in spring. Parks -Ongoing preparation for the new ice rink installation, rubber mats around the rink, electrical hook ups, new lighting and poles around the rink, new ramps, and working with the Lions club in planning the skate rentals, etc. -Setting up the hockey rink (existing ice rink) at Whitford park. -Working on new park signs, rinks signs, rink operations for the upcoming season. -Winter project planning Facilities and Parks supervisor. Mike Sponholtz  15 Firefighter Kiley Donovan To whom it may concern, After attending the budget meeting on November 21st I was inspired to formulate a plan to raise money for the fire department. A way to engage with the community, bring them into the firehouse, and to raise funds. I am proposing that we begin hosting an indoor craft fair / farmers market this winter. It would bring the community together, seeing as there is not a consistent farmers market held. We would be able to bring various businesses in from Waterford as well as our surrounding areas. It would not only bring together our community, it would build a stronger connection to our neighbors. Below is an outline of ways money would be bought in. ● There would be a $25 “suggested donation to WFD” for the use of the space. ● The fire department would supply various concession items for sale. ● The community would be welcome to tour the station, and see inside of our various apparatus ● The fire department is currently designing various clothing items with a specialized logo which will be available for purchase by the community. Thank you for taking the time to read through this, and for considering our proposal. If there is any further questions or concerns please feel free to reach me at the following: Cell: (262)391-5078 Email: kileyedonovan@gmail.com  16 QUOTATIO N 2129 W. MORGAN AVENUE MILWAUKEE, WI 53221 PHONE (414) 281-6400 FAX (414) 281-6404 Customer Information: Date: 12/5/23 Village of Waterford NOTE: Quotation is good for 30 days from the above date. Prices quoted are for EMAIL: quantities shown only. PART # DESCRIPTION UNIT PER QUANTIT TOTAL PRICE Y Spaulding 4 ton Asphalt $25,500.00 Trailer Hydraulic Dump Hopper $5,100.00 Manual Top and Rear Door Diesel Burner $1,475.00 Oil Jacketed $7,000.00 2 LED Strobes $950.00 Solvent Tank $300.00 5 Piece Tool Holder $250.00 IF YOU HAVE ANY QUESTIONS CONCERNING THIS SUBTOT $40,575.00 QUOTATION, AL PLEASE CONTACT MIKE BAIER FREIGHT $1,400.00 PHONE (414) 405-6511 SALES N/A EMAIL: MBAIER@SHERWININDUSTRIES.COM TAX TOTAL $41,975.00  17 Midwest Paving Equipment, Inc. 757 DuPage Blvd Suite 2387 GLEN ELLYN, IL 60137 US (630) 453-0772 Estimate ADDRESS SHIP TO ESTIMATE # 1688 Village of Waterford Village of Waterford DATE 11/09/2023 801 Ela Avenue 801 Ela Avenue EXPIRATION DATE 01/09/2024 Waterford, WI 53185 Waterford, WI 53185 ACTIVITY QTY RATE AMOUNT 5D4TR 1 46,936.00 46,936.00 4-Ton Falcon Asphalt Recycler & Hot Box Trailer DUAL BURNER 12-Volt Battery Triple Wall Construction and Fully Insulated Automatic Temperature Control Diesel Burner VIP Technology - Voltage Indicator and Protector Controller Automatically Prevents Burner(s) from Operating Below Burner Manufacturer's Required Voltage One-Piece, Seamless Ceramic Combustion Chamber Tandem Axle Trailer Frame - 2" x 6" x 1/4" Tubular Steel Independently Certified 92% Fuel Efficiency Diamond Tread Plate Hopper Access Platform Electric Brakes w/ Safety Breakaway Conspicuity Tape Falcon Smart Control package includes VIP, 7-day timer, fuel level gauge, hour meter, voltmeter, and temperature gauge Included Options: Battery Charger Package Single diesel burner Dump Box (12-Volt Electric Over Hydraulic) Standard frame – 16’ LED Lighting Upgrade - Two Red Stop/Tail/Turn Lights and One Amber Strobe Per Side LED night work lights Strobe Warning Light Upgrade to ST235/80R 16" Tires - Load Range E Release agent basket  18 ACTIVITY QTY RATE AMOUNT 24 hour timer 3 position tool holder Paint 1 0.00 0.00 Color Falcon Red Trailer Plug 1 0.00 0.00 RV plug Round Plug 7 Flat pins Steel Surcharge 1 1,750.00 1,750.00 Steel Surcharge Freight 1 1,113.00 1,113.00 Midland, MI to Waterford, WI Options 1 0.00 0.00 NJP0067 1 309.00 309.00 Step (to Hopper Access Platform) Subtotal: 50,108.00 Warranty 1 0.00 0.00 Two Year Factory, Lifetime Frame Warranty Falcon CCMFG 1 0.00 0.00 5 Year Combustion Chamber Maintenance Free Guaranty Manual 1 0.00 0.00 Operator, Parts and Service Manual Training 1 0.00 0.00 On-site Operation and Service Training Discount -1 4,724.00 -4,724.00 PCA Contract #OD-362-22 Disocunt Discount -1 4,427.00 -4,427.00 MPE DEMO DISCOUNT 2022 Model VIN 1F9P41724NM339170 Discount -1 1,113.00 -1,113.00 MPE will cover freight for Demo Unit Only. Why a FALCON? 1 0.00 0.00 Why Falcon? It’s Versatile • Recycle leftover asphalt, chunks and millings (a dual burner unit is required to recycle millings) • Transport asphalt and keep it hot all day and hold it overnight • Heat and re-heat cold patch It’s Cost-Effective • When used as a hot box, it eliminates asphalt waste that occurs in the back of an unheated truck bed • When used as a recycler, it recycles leftover asphalt  19 ACTIVITY QTY RATE AMOUNT and asphalt chunks torn up from the pavement • Independently certified 92% fuel efficiency – uses less than 3 gallons of fuel per 8-hour shift It’s Reliable • VIP Technology (patent pending) – Protects burner components by automatically preventing burner from operating with low battery voltage • A Falcon is designed to allow the burner to run while in tow - preventing material from cooling while being transported • Heat management system is engineered to provide even hopper temperatures – eliminating material scorching from hot spots and material hardening from cold spots • Standard 2-year machine warranty and lifetime frame warranty It’s a Falcon ***Leadtime is currently 120 days Leadtime will be verified and SUBTOTAL 39,844.00 adjusted at time of order. TAX 0.00 ***DEMO UNIT AVAILABLE FOR IMEDIATE DELIVERY TOTAL $39,844.00 Accepted By Accepted Date  20 Quote S66W19444 Tans Drive Date: 12/13/2023 Muskego, WI 53150 Quote #: 1162023-Q O: 800-956-8213 E: Sales@alertlightingco.com Valid Until: 1/12/2024 C: 262-283-4674 Prepared by: Mike Madia Quotation For: Waterford Village ATTN: Rick Huening SALES PERSON P.O. Number LEAD TIME SHIPPING TERMS Mike Madia - 2-5 business days UPS SEE TERMS&COND. ITEM # DESCRIPTION UNIT PRICE QUANTITY AMOUNT ALC-L.E.D. Pedestrian Sign $ 450.00 2 $ 900.00 LED Pedestrian Sign $ - $ - SUB TOTAL : $ 900.00 ESTIMATED SHIPPING : $ - TOTAL : $ 900.00 TERMS AND CONDITIONS: All orders under $1000.00 USD must be pre-pay Orders over $1000.00 USD can apply for Net 30. If you have any questions about this price quote, please contact: *Credit references are required for Net 30 terms. Mike Madia @ Sales@alertlightingco.com or by phone Payment terms granted based upon credit worthiness Thank you for your consideration in using Alert Lighting Company! 21  22 VILLAGE OF WATERFORD Engineer’s Report December 12, 2023 Tetzlaf “The Armory Self Storage” Review – Project No. 222115  We received plans for a self-storage facility north of Gravity Ct in the Mercury Development.  The public water main extension plans were reviewed, and the owner approval letter was provided to the developer for submittal to the DNR on 8/9/23.  The Village will not permit construction of the public water main until the recorded easement is received from the developer. Neumann Homes Development (Trailside Landing) – Project No. 221632  Single Family development north of Trailside Elementary.  The developers have received an easement from the School District and plan to route the sanitary sewer down the east side of Milwaukee Street.  Review comments were sent to the developer on 12/5/23. Pre/3 Multi-Family Development – Project No. 2326172  Pre/3 is the developer, Robert E. Lee is the engineer.  This project is the multi-family project being developed concurrently with the Neumann Homes single family development.  Review comments were sent to the developer on 11/14/23. Pro-Health Clinic – Project No. 2325157  We received engineering plans for this project located at Gemini Lots 7 & 10 on 4/11/23.  Our conditional approval recommendation was forwarded to the Village and design engineer on 05/18/23.  Currently under construction. East Main Street Reconstruction – Project No. 2325354:  Reconstruct E. Main St. from Milwaukee St. to STH 36 and relay the water main from Milwaukee St. to 6th St.  The Village received $422,837.87 in WisDOT LRIP money for the road surface portion of the project.  A Village Resolution is required to establish bicycle facilities as part of the project.  Our design work order was approved by the Village Board on 12/11/23.  We plan to design the project in 2024 and open bids in January 2025.  The WisDOT project funding sundown date is 6/30/27. Page 1 of 2 P:\WATRF\General\Admin\Monthly Reports\2023\12-2023\12-12-23.docx  23 VILLAGE OF WATERFORD Engineer’s Report December 12, 2023 Well 6 Planning – Project No. 180435  This project will replace the capacity of existing Well 1 and Well 3 and allow the Village to obtain more water from the existing central treatment facility on Cornerstone Crossing.  An Intent to Apply was submitted to the Wisconsin Department of Natural Resources.  The Village will know whether funding, including principal forgiveness, is available in March of 2024. If funded, plans and specifications need to be submitted prior to June 30, 2024. Page 2 of 2 P:\WATRF\General\Admin\Monthly Reports\2023\12-2023\12-12-23.docx