City Council

MINUTES OF THE CITY COUNCIL MEETING MAY 20, 2024 1. The meeting was called to order by Mayor Darter at 7:30 p.m. 2. The following Aldermen were present: Vogt, Matt Buettner, Hopkins, Trantham, Charron, Kyle Buettner, and Most. Absent: Row. 3. Pledge of Allegiance led by Mayor Stan Darter. 4. Correction or Withdrawal of Agenda Items by Sponsor. The Mayor announced he was amending Agenda Item 13A – Approving Annual Managerial Raises, to include Dane Luke and Trinity Daws for a managerial raise in the amount of 4.5%. 5. Approval of Minutes as Written or Amended. Approval of the May 06, 2024, City Council Meeting Minutes. Motion made by Alderman Kyle Buettner and seconded by Alderman Trantham to approve the May 06, 2024, City Council Meeting Minutes as presented. Motion passed unanimously with Aldermen Kyle Buettner, Most, Vogt, Matt Buettner, Hopkins, Trantham, and Charron voting ‘aye’. 6. Petitions by Citizens on Non-Agenda Items. Mr. George Bieber reported that Walmart has agreed to exchange his Walmart gift card for its monetary value. 7. Appointment of Officers for the Following Positions with the Advice and Consent of City Council. A. Appointment of Mrs. Shawn Kennedy as Collector / Budget Officer. Consent was approved unanimously with Aldermen Vogt, Matt Buettner, Hopkins, Trantham, Charron, Kyle Buettner, and Most voting ‘aye’. B. Appointment of Mr. Nathan Krebel as Subdivision & Zoning Administrator. Consent was approved unanimously with Aldermen Vogt, Matt Buettner, Hopkins, Trantham, Charron, Kyle Buettner, and Most voting ‘aye’. C. Appointment of Mr. Bradley Yearian as Building Inspector / Code Administrator. Consent was approved unanimously with Aldermen Vogt, Matt Buettner, Hopkins, Trantham, Charron, Kyle Buettner, and Most voting ‘aye’. D. Appointment of Mr. Tim Birk as Director of Public Works. Consent was approved unanimously with Aldermen Vogt, Matt Buettner, Hopkins, Trantham, Charron, Kyle Buettner, and Most voting ‘aye’. E. Appointment of Mr. Dane Luke as Chief of Police. Consent was approved unanimously with Aldermen Vogt, Matt Buettner, Hopkins, Trantham, Charron, Kyle Buettner, and Most voting ‘aye’. F. Appointment of Mrs. Sarah Craig as Human Resources Coordinator. Consent was approved unanimously with Aldermen Vogt, Matt Buettner, Hopkins, Trantham, Charron, Kyle Buettner, and Most voting ‘aye’. G. Appointment of Mrs. Sarah Deutch as Community Relations Coordinator. Consent was approved unanimously with Aldermen Vogt, Matt Buettner, Hopkins, Trantham, Charron, Kyle Buettner, and Most voting ‘aye’. H. Appointment of St. Clair, Gilbreth, and Steppig LLC as City Attorney. Consent was approved unanimously with Aldermen Vogt, Matt Buettner, Hopkins, Trantham, Charron, Kyle Buettner, and Most voting ‘aye’. 8. Reports and Communications from the Mayor and other City Officers. A. Report of Collector - Shawn Kennedy The Collection Report is in the packet. Motion to accept the Collection Report was made by Alderman Most and seconded by Alderman Matt Buettner. Motion passed unanimously with Aldermen Most, Vogt, Matt Buettner, Hopkins, Trantham, Charron, and Kyle Buettner voting ‘aye’. May 20, 2024 – CITY COUNCIL MEETING MINUTES Page 2 B. Report of Treasurer – Brad Papenberg The Treasurer Report is in the packet. Motion to accept the Treasurer Report was made by Alderman Kyle Buettner and seconded by Alderman Vogt. Motion passed unanimously with Aldermen Kyle Buettner, Most, Vogt, Matt Buettner, Hopkins, Trantham, and Charron voting ‘aye’. C. Report of Subdivision and Zoning Administrator – Nathan Krebel The report is in the packet. D. Report of Building Inspector / Code Administrator – Brad Yearian. The report is in the packet. E. Report of Director of Public Works – Tim Birk. The water tank was successfully raised on Saturday morning (May 18, 2024). F. Report of Chief of Police. No report. G. Report of City Attorney. No report. H. Report and Communication by Mayor. 1. Swearing-In of New Police Officer Chad Nord. 2. Presentation of Commendation to Todd Osterhage in Recognition of 12 Years of Service to the Police Pension Board. The commendation was not presented to Mr. Osterhage as he was not present at the meeting. 3. Presentation of Commendation to Mark Yeager in Recognition of Service to the Police Board of Commissioners. The commendation was not presented to Mr. Yeager as he was not present at the meeting. 4. Presentation of Certificate of Commendation to the Waterloo Junior High School Girls Track & Field Team for their First Place Championship at the SIJHSAA Class L State Track Meet. 5. Presentation of IMUA Scholarship Award to Katelyn Davis. A representative from IMEA presented the IMUA Scholarship Award. 9. Report of Standing Committees. None. 10. Report of Special Committees. None. 11. Presentation of Communications, Petitions, Resolutions, Orders and Ordinances by Aldermen. A. Consideration and Action on Ordinance No. 1892 Authorizing the Execution of a New Power Sales Contract and a New Capacity Purchase Agreement Between the City of Waterloo, Monroe County, Illinois and the Illinois Municipal Electric Agency for the Delivery Period Commencing October 01, 2035. Motion made by Alderman Kyle Buettner and seconded by Alderman Vogt to approve Ordinance No. 1892 Authorizing the Execution of a New Power Sales Contract and a New Capacity Purchase Agreement Between the City of Waterloo, Monroe County, Illinois and the Illinois Municipal Electric Agency for the Delivery Period Commencing October 01, 2035. Comments: The Director of Public Works explained that this contract will extend the current agreement from October 01, 2035 to September 30, 2055. Motion passed unanimously with Aldermen Kyle Buettner, Most, Vogt, Matt Buettner, Hopkins, Trantham, and Charron voting ‘aye’. 12. Unfinished Business. None. May 20, 2024 – CITY COUNCIL MEETING MINUTES Page 3 13. Miscellaneous Business. A. Consideration and Action on Approving Annual Managerial Raises in the Amount of 4.5% for Shawn Kennedy, Sarah Deutch, Dane Luke, Trinity Daws, and Nathan Krebel; 5.75% for Tim Birk; 7% for Brad Yearian; Sarah Craig – not eligible until May 01, 2025. Motion made by Alderman Hopkins and seconded by Alderman Most on Approving Annual Managerial Raises in the Amount of 4.5% for Shawn Kennedy, Sarah Deutch, Dane Luke, Trinity Daws, and Nathan Krebel; 5.75% for Tim Birk; 7% for Brad Yearian; Sarah Craig – not eligible until May 01, 2025. Motion passed unanimously with Aldermen Hopkins, Trantham, Charron, Kyle Buettner, Most, Vogt, and Matt Buettner voting ‘aye’. B. Consideration and Action on Approval of Contract with DDI Media for Billboard Advertising on the Digital Board West of the JB Bridge for 25 weeks of Fiscal Year 2024-2025 at a Cost of $10,000.00 less a 15% Discount through Discover Downstate Illinois Tourism Bureau for a Total Cost of $8,500.00 to be paid out of the Hotel / Motel Tax Fund. Motion made by Alderman Charron and seconded by Alderman Hopkins on Approval of a Contract with DDI Media for Billboard Advertising on the Digital Board West of the JB Bridge for 25 weeks of Fiscal Year 2024-2025 at a Cost of $10,000.00 less a 15% Discount through Discover Downstate Illinois Tourism Bureau for a Total Cost of $8,500.00 to be paid out of the Hotel / Motel Tax Fund. Comments: The Community Relations Coordinator commented that the billboard advertising was discussed with Council members and the money was allocated in the budget. Motion passed unanimously with Aldermen Charron, Kyle Buettner, Most, Vogt, Matt Buettner, Hopkins, and Trantham voting ‘aye’. C. Consideration and Action on Purchase of Two Radar Units from Applied Concepts, Inc. in the Total Amount of $3,050.00 to be paid out of the Police Department DUI Fund. Motion made by Alderman Hopkins and seconded by Alderman Charron to approve the Purchase of Two Radar Units from Applied Concepts, Inc. in the Total Amount of $3,050.00 to be paid out of the Police Department DUI Fund. Comments: The Chief stated that Agenda Items 13C, 13D, and 13E concern the equipping of the two new police vehicles. Motion passed unanimously with Aldermen Hopkins, Trantham, Charron, Kyle Buettner, Most, Vogt, and Matt Buettner voting ‘aye’. D. Consideration and Action on Approval of Quote #6808 from DataTronics in the amount of $10,906.20 for the outfitting of new WPD Ford Explorer. Motion made by Alderman Most and seconded by Alderman Kyle Buettner on Approval of Quote #6808 from DataTronics in the amount of $10,906.20 for the outfitting of the new WPD Ford Explorer. Motion passed unanimously with Aldermen Most, Vogt, Matt Buettner, Hopkins, Trantham, Charron, and Kyle Buettner voting ‘aye’. E. Consideration and Action on Approval of Sales Order #89246 from DataTronics in the amount of $7,232.76 for the outfitting of new WPD Ford F150. Motion made by Alderman Hopkins and seconded by Alderman Trantham on Approval of Sales Order #89246 from DataTronics in the amount of $7,232.76 for the outfitting of the new WPD Ford F150. Motion passed unanimously with Aldermen Hopkins, Trantham, Charron, Kyle Buettner, Most, Vogt, and Matt Buettner voting ‘aye’. F. Consideration and Action on Approval to Authorize the Director of Public Works to sell a 2001 Single Axle Dump Truck and a 1999 Directional Boring Machine. Motion made by Alderman Vogt and seconded by Alderman Hopkins on Approval to Authorize the Director of Public Works to sell a 2001 Single-Axle Dump Truck and a 1999 Directional Boring Machine. Motion passed unanimously with Aldermen Vogt, Matt Buettner, Hopkins, Trantham, Charron, Kyle Buettner, and Most voting ‘aye’. May 20, 2024 – CITY COUNCIL MEETING MINUTES Page 4 G. Consideration and Action on Purchase of a New 40’ Bucket Truck for the Electric Department from Terex Utilities in the Amount of $285,565.39. Motion made by Alderman Hopkins and seconded by Alderman Vogt on approving the Purchase of a New 40’ Bucket Truck for the Electric Department from Terex Utilities in the Amount of $285,565.39. Comments: Alderman Jim Trantham, Chairman of the Electric Committee, mentioned the Electric Committee unanimously recommended the purchase of a new 40’ Bucket Truck. Motion passed unanimously with Aldermen Hopkins, Trantham, Charron, Kyle Buettner, Most, Vogt, and Matt Buettner voting ‘aye’. H. Consideration and Action on Approving a Project Budget Summary from BHMG Engineers, Inc., including the Purchase of a Taurus 70 SoLoNOx Turbine Generator Set from Solar Turbines, in the Total Amount of $11,542,770.48 for the Combustion Turbine #3 Project. Motion made by Alderman Kyle Buettner and seconded by Alderman Trantham on Approving a Project Budget Summary from BHMG Engineers, Inc., including the Purchase of a Taurus 70 SoLoNOx Turbine Generator Set from Solar Turbines, in the Total Amount of $11,542,770.48 for the Combustion Turbine #3 Project. Comments: Alderman Jim Trantham, Chairman of the Electric Committee, mentioned the Electric Committee unanimously recommended the purchase of the turbine generator. Motion passed unanimously with Aldermen Kyle Buettner, Most, Vogt, Matt Buettner, Hopkins, Trantham, and Charron voting ‘aye’. I. Consideration and Action on Approval of Insituform as Low Bidder in the Amount of $212,215.03 for the 2024 Sewer Lining Project as Bid on 05-15-24 at 2:00 p.m. Motion made by Alderman Hopkins and seconded by Alderman Vogt on Approval of Insituform as Low Bidder in the Amount of $212,215.03 for the 2024 Sewer Lining Project as Bid on 05-15-24 at 2:00 p.m. Comments: This is for the annual sewer lining project. Motion passed unanimously with Aldermen Hopkins, Trantham, Charron, Kyle Buettner, Most, Vogt, and Matt Buettner voting ‘aye’. J. Consideration and Action on Solicitation Request from the Waterloo Lions Club for their Annual Candy Days Fundraiser to be held on October 4 & 5, 2024 at the intersections of Main / Mill and Rogers / Hamacher. Motion made by Alderman Charron and seconded by Alderman Matt Buettner on Approving a Solicitation Request from the Waterloo Lions Club for their Annual Candy Days Fundraiser to be held on October 4 & 5, 2024 at the intersections of Main / Mill and Rogers / Hamacher. Motion passed unanimously with Aldermen Charron, Kyle Buettner, Most, Vogt, Matt Buettner, Hopkins, and Trantham voting ‘aye’. K. Consideration and Action on Special Event Permit Application from the Vintage Wine Bar for their Annual Back Alley Bluegrass Festival to be held on May 31, 2024, at 6:00 p.m., through June 2, 2024, at 8:00 p.m., including the closure of their back alley extending from Third Street around to Main Street. Motion made by Alderman Charron and seconded by Alderman Vogt on Approving a Special Event Permit Application from the Vintage Wine Bar for their Annual Back Alley Bluegrass Festival to be held on May 31, 2024, at 6:00 p.m., through June 2, 2024, at 8:00 p.m., including the closure of their back alley extending from Third Street around to Main Street. Motion passed unanimously with Aldermen Charron, Kyle Buettner, Most, Vogt, Matt Buettner, Hopkins, and Trantham voting ‘aye’. L. Consideration and Action on Special Event Permit Application from the Waterloo Optimist Club for the Annual Car Show to be held June 2, 2024, 8 a.m. to 4 p.m., including the Street Closures of Main Street (228 S. Main St. north 116 N. Main St.), Mill Street (Market St. west to 114 W. Mill St.), and Third Street (Market St. west to 110 W. Third St.). May 20, 2024 – CITY COUNCIL MEETING MINUTES Page 5 Motion made by Alderman Most and seconded by Alderman Vogt to approve a Special Event Permit Application from the Waterloo Optimist Club for the Annual Car Show to be held June 2, 2024, 8 a.m. to 4 p.m., including the Street Closures of Main Street (228 S. Main St. north 116 N. Main St.), Mill Street (Market St. west to 114 W. Mill St.), and Third Street (Market St. west to 110 W. Third St.). Motion passed unanimously with Aldermen Most, Vogt, Matt Buettner, Hopkins, Trantham, Charron, and Kyle Buettner voting ‘aye’. M. Consideration and Action on Special Event Permit Application from Truth Church Waterloo for their Annual Back-to-School Bash to be held on August 3, 2024, 11:00 a.m. to 2:00 p.m., including the Street Closure of Third Street (116 E. Third St. to Main St.). Motion made by Alderman Hopkins and seconded by Alderman Charron to approve a Special Event Permit Application from Truth Church Waterloo for their Annual Back- to-School Bash to be held on August 3, 2024, 11:00 a.m. to 2:00 p.m., including the Street Closure of Third Street (116 E. Third St. to Main St.). Motion passed unanimously with Aldermen Hopkins, Trantham, Charron, Kyle Buettner, Most, Vogt, and Matt Buettner voting ‘aye’. N. Consideration and Action on Special Event Permit Application from the City of Waterloo for their Annual PumpkinFest to be held on October 12, 2024, 9 a.m. to 4 p.m., including the Street Closures of Main Street (south of Capitol Theatre north to First Street), Third Street (Market Street west to alley past Main Street), and Mill Street (Market Street west to Church Street). Motion made by Alderman Charron and seconded by Alderman Kyle Buettner to approve a Special Event Permit Application from the City of Waterloo for their Annual PumpkinFest to be held on October 12, 2024, 9 a.m. to 4 p.m., including the Street Closures of Main Street (south of Capitol Theatre north to First Street), Third Street (Market Street west to alley past Main Street), and Mill Street (Market Street west to Church Street). Motion passed unanimously with Aldermen Charron, Kyle Buettner, Most, Vogt, Matt Buettner, Hopkins, and Trantham voting ‘aye’. O. Consideration and Action on Executive Session for the Discussion of Pending Litigation as per 5 ILCS 120/2(c)(11). Motion to move into Executive Session made by Alderman Matt Buettner and seconded by Alderman Vogt. Motion passed unanimously to enter into Executive Session with Aldermen Matt Buettner, Hopkins, Trantham, Charron, Kyle Buettner, Most, and Vogt voting ‘aye’. Entered Executive Session at 8:07 p.m. Adjourned Executive Session at 8:26 p.m. Motion to Resume Session made by Alderman Matt Buettner and seconded by Alderman Hopkins. Motion passed unanimously to Resume Regular Session with Aldermen Matt Buettner, Hopkins, Trantham, Charron, Kyle Buettner, Most, and Vogt voting ‘aye’. Return to regular session at 8:27 p.m. 14. Discussion of Matters by Council Members Arising After Agenda Deadline. Alderman Hopkins commented that although not particularly fond of billboards, the figures in the Collector’s Report suggest that revenue is being generated, implying a potential positive impact from the billboards. Mayor Darter mentioned that Clarence Stockel had passed away. Mr. Stockel held the lead position of the City’s underground department for numerous years. 15. Motion to Adjourn made by Alderman Matt Buettner and seconded by Alderman Vogt. Motion passed with a unanimous voice vote. Mayor Darter adjourned the meeting at 8:30 p.m. Minutes respectfully submitted by Mechelle Childers – City Clerk