City Council

MINUTES OF THE CITY COUNCIL MEETING JUNE 03, 2024 1. The meeting was called to order by Mayor Darter at 7:30 p.m. 2. The following Aldermen were present: Vogt, Matt Buettner, Hopkins, Trantham, Charron, Kyle Buettner, Row, and Most. 3. Pledge of Allegiance led by Mayor Stan Darter. 4. Correction or Withdrawal of Agenda Items by Sponsor. None. 5. Approval of Minutes as Written or Amended. Approval of the May 20, 2024, City Council Meeting Minutes. Motion made by Alderman Kyle Buettner and seconded by Alderman Matt Buettner to approve the May 20, 2024, City Council Meeting Minutes. Motion passed unanimously with Aldermen Kyle Buettner, Row, Most, Vogt, Matt Buettner, Hopkins, Trantham, and Charron voting ‘aye’. 6. Petitions by Citizens on Non-Agenda Items. None. 7. Reports and Communications from the Mayor and other City Officers. A. Report of Collector. No report. B. Report of Treasurer. No report. C. Report of Subdivision and Zoning Administrator. No report. D. Report of Director of Public Works. No report. E. Report of Chief of Police. No report. F. Report of City Attorney. No report. G. Report and Communication by Mayor. 1. Waterloo Beautification Check Presentation to Mr. Floyd Engel for Commercial Property located at 723 – 725 Station Crossing. 8. Report of Standing Committees. None. 9. Report of Special Committees. None. 10. Presentation of Communications, Petitions, Resolutions, Orders and Ordinances by Aldermen. A. Consideration and Action on Resolution No. 24-17 Authorizing the Execution of an Intergovernmental Master Agreement, Service Exhibit One for Onsite IT Services, Service Exhibit Two for Antivirus Services, and Service Exhibit Three for Identity & Access Management Services, between the City of Waterloo, IL and the REJIS Commission for a One-Year Term Beginning May 01, 2024 through April 30, 2025. Motion made by Alderman Row and seconded by Alderman Trantham to approve Resolution No. 24-17 Authorizing the Execution of an Intergovernmental Master Agreement, Service Exhibit One for Onsite IT Services, Service Exhibit Two for Antivirus Services, and Service Exhibit Three for Identity & Access Management Services, between the City of Waterloo, IL and the REJIS Commission for a One-Year Term Beginning May 01, 2024 through April 30, 2025. Comments: This is the yearly renewal of the contractual agreement between the City and REJIS for IT services. Motion passed unanimously with Aldermen Row, Most, Vogt, Matt Buettner, Hopkins, Trantham, Charron, and Kyle Buettner voting ‘aye’. B. Consideration and Action on Resolution No. 24-18 Approving the Execution of a Non-Regulated Vendor Agreement between the City of Waterloo, IL and Western Egyptian, EOC for the State of Illinois Dept. of Commerce & Economic Opportunity Low Income Home Energy Assistance Program (LIHEAP). Motion made by Alderman Hopkins and seconded by Alderman Matt Buettner to approve Resolution No. 24-18 Approving the Execution of a Non-Regulated Vendor Agreement between the City of Waterloo, IL and Western Egyptian, EOC for the State of Illinois Dept. of Commerce & Economic Opportunity Low Income Home Energy Assistance Program (LIHEAP). June 03, 2024 – CITY COUNCIL MEETING MINUTES Page 2 Comments: The City of Waterloo needs to have a vendor contract with Western Egyptian in order to receive LIHEAP funds. These funds are available to Waterloo citizens through Western Egyptian. The contact is for three-years. Motion passed unanimously with Aldermen Hopkins, Trantham, Charron, Kyle Buettner, Row, Most, Vogt, and Matt Buettner voting ‘aye’. 11. Unfinished Business. None. 12. Miscellaneous Business. A. Consideration and Action on Warrant No. 638. Motion made by Alderman Vogt and seconded by Alderman Row to approve Warrant No. 638. Motion passed unanimously with Aldermen Vogt, Matt Buettner, Hopkins, Trantham, Charron, Kyle Buettner, Row, and Most voting ‘aye’. B. Consideration and Action on Agreement with the Spyglass Group LLC for Audit of Telecommunications Service Accounts. Motion made by Alderman Row and seconded by Alderman Kyle Buettner to approve an Agreement with the Spyglass Group LLC for Audit of Telecommunications Service Accounts. Comments: Spyglass Group will audit the City’s telecommunications service providers and the accounts held with them. The review will include what is being paid for cellular, landline, and internet services. The audit will find any billing errors, dormant accounts, or any discounts that we are not taking advantage of. Motion passed unanimously with Aldermen Row, Most, Vogt, Matt Buettner, Hopkins, Trantham, Charron, and Kyle Buettner voting ‘aye’. C. Consideration and Action on Solicitation Request from the Waterloo VFW for their Annual Buddy Poppy Days to be held on September 6 & 7, 2024 at the Intersections of Main / Mill and Rogers / Hamacher. Motion made by Alderman Kyle Buettner and seconded by Alderman Vogt to approve a Solicitation Request from the Waterloo VFW for their Annual Buddy Poppy Days to be held on September 6 & 7, 2024 at the Intersections of Main / Mill and Rogers / Hamacher. Motion passed unanimously with Aldermen Kyle Buettner, Row, Most, Vogt, Matt Buettner, Hopkins, Trantham, and Charron voting ‘aye’. D. Consideration and Action on Approval of the Quail Ridge, Phase V, Improvement Plans and IEPA Permits. Motion made by Alderman Most and seconded by Alderman Row on Approval of the Quail Ridge, Phase V, Improvement Plans and IEPA Permits. Motion passed unanimously with Aldermen Most, Vogt, Matt Buettner, Hopkins, Trantham, Charron, Kyle Buettner, and Row voting ‘aye’. 13. Discussion of Matters by Council Members Arising After Agenda Deadline. Alderman Vogt thanked Alderman Most for setting up the time-lapse video capturing the raising of the new water tower tank. It was very cool to watch. Alderman Most thanked the City for supporting the Optimist Car Show on June 02, 2024. It was well attended. Mayor Darter mentioned that the Korean War statue and the Iraq/Afghanistan/Gulf War era statue are scheduled to arrive on June 19, 2024. 14. Motion to Adjourn made by Alderman Most and seconded by Alderman Vogt. Motion passed with a unanimous voice vote. Mayor Darter adjourned the meeting at 7:42 p.m. Minutes respectively submitted by Mechelle Childers – City Clerk